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LIBRARY BOARD Packet - 10/21/2014 CITY OF MUSKEGO LIBRARY BOARD AGENDA October 21, 2014 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES from September 16, 2014 TREASURER’S REPORT Information/Action 1. Place on file the Library Financial Reports from September 2014 PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. ALA Library Bill of Rights 2. ALA Freedom to Read Statement NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Collection Development Policy 2. Friends of the Library Memorandum of Understanding COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Unapproved CITY OF MUSKEGO LIBRARY BOARD MINUTES September 16, 2014 5:00 PM Library Meeting Room #3, S73 W16663 JANESVILLE RD CALL TO ORDER President Buckmaster called the meeting to order at 5:00 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Buckmaster, Boschert, DeVito-Scalzo, Konkel, Tomaszewski, Robertson, Alderman Engelhardt, and Library Director Loeffel. Trustees O'Bryan and Schaefer were excused. STATEMENT OF PUBLIC NOTICE Director Loeffel stated that the meeting was properly noticed. PUBLIC COMMENT New children's librarian, Christi Sommerfeldt was introduced. APPROVAL OF MINUTES from August 14, 2014 Trustee Tomaszewski made a motion to approve the minutes from August 14, 2014, Trustee Konkel seconded. Motion Passed 7 in favor. TREASURER’S REPORT Information/Action Place on file the Library Financial Reports from August 2014 Trustee Robertson made a motion to Place on file the Library Financial Reports from August 2014, Trustee Konkel seconded. Motion Passed 7 in favor. PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Head of Public Services Report Elke Saylor gave a presentation about her position. ALA Library Bill of Rights Item was tabled for future discussion. ALA Freedom to Read Statement Item was tabled for future discussion. Standards of Patron Service Trustee O'Bryan arrived at 5:52 PM. Trustee Robertson made a motion to approve the Standards of Patron Service, Trustee Tomaszewski seconded. Motion Passed 8 in favor. Library Long Range Planning Update President Buckmaster provided information in regards to moving foward. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Director Loeffel reminded Trustees that the WCFLS Trustee Dinner will be held on Wednesday, October 1, 2014 at 5:30 PM. ADJOURNMENT Trustee O'Bryan made a motion to adjourn at 6:12 PM, Trustee Tomaszewski seconded. Motion Passed 8 in favor. Next meeting - Tuesday, October 21, 2014 at 5:00 PM CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year Page: 1 Period: 09/14 Oct 07, 2014 02:54PM Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include EXPENSEs: None All Segments Tested for Total Breaks 2014-14 2014-14 2014-14 % Actual Over / Current year Current year Current year Over (Under) Account Number Account Title Budget Budget Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4150 WCFLS FUNDING 106,457.00 106,457.00 53,228.50 50.00% 53,228.50- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,000.00 1,000.00 994.19 99.42% 5.81- 100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 14,435.20 80.20% 3,564.80- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,000.00 7,000.00 6,601.16 94.30% 398.84- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 7.15 .00 7.15 100.05.71.00.4544 ROOM RENTAL 200.00 200.00 700.00 350.00% 500.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 132,657.00 132,657.00 75,966.20 57.27% 56,690.80- GENERAL FUND Revenue Total: 132,657.00 132,657.00 75,966.20 57.27% 56,690.80- GENERAL FUND Expenditure Total: .00 .00 .00 .00 .00 Net Total GENERAL FUND: 132,657.00 132,657.00 75,966.20 57.27% 56,690.80- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 1 Period: 09/14 Oct 03, 2014 03:52PM Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include REVENUEs: None All Segments Tested for Total Breaks 2014-14 2014-14 2014-14 % Actual Over / Current year Current year Current year To (Under) Account Number Account Title Budget Budget Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 607,628.09 607,628.09 428,678.61 70.55% 178,949.48- 100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 447.77 17.91% 2,052.23- 100.05.71.00.5201 FICA 47,601.98 47,601.98 32,490.96 68.26% 15,111.02- 100.05.71.00.5202 PENSION 40,849.61 40,849.61 28,972.48 70.92% 11,877.13- 100.05.71.00.5203 HEALTH 138,854.33 138,854.33 89,148.82 64.20% 49,705.51- 100.05.71.00.5204 LIFE 1,748.74 1,748.74 1,331.49 76.14% 417.25- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 29.00 .00 29.00 100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 9,090.00 75.00% 3,030.00- 100.05.71.00.5302 MILEAGE 1,000.00 1,000.00 340.24 34.02% 659.76- 100.05.71.00.5303 CONFERENCES & SPECIAL EVENTS 3,000.00 3,000.00 449.50 14.98% 2,550.50- 100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 796.00 79.60% 204.00- 100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 11,000.00 11,000.00 9,164.14 83.31% 1,835.86- 100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 20,000.00 20,000.00 21,658.78 108.29% 1,658.78 100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 29,398.79 86.47% 4,601.21- 100.05.71.00.5602 TELEPHONE .00 .00 .00 .00 .00 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 9,570.03 47.85% 10,429.97- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,500.00 4,500.00 1,767.74 39.28% 2,732.26- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,364.00 38,364.00 27,441.00 71.53% 10,923.00- 100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 64,864.39 77.68% 18,635.61- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,400.33 56.01% 1,099.67- 100.05.71.00.6062 PROGRAM ADVERTISING/PROMOTIO 5,000.00 5,000.00 2,449.25 48.99% 2,550.75- 100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 66,228.18 58.09% 47,771.82- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 23,615.78 47.23% 26,384.22- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 12,022.54 75.14% 3,977.46- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 2 Period: 09/14 Oct 03, 2014 03:52PM 2014-14 2014-14 2014-14 % Actual Over / Current year Current year Current year To (Under) Account Number Account Title Budget Budget Actual Budget Budget 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,255,166.75 1,255,166.75 861,355.82 68.62% 393,810.93- GENERAL FUND Revenue Total: .00 .00 .00 .00 .00 GENERAL FUND Expenditure Total: 1,255,166.75 1,255,166.75 861,355.82 68.62% 393,810.93- Net Total GENERAL FUND: 1,255,166.75 1,255,166.75 861,355.82- 68.62% 393,810.93 Report Criteria: Include FUNDs: 100 Print FUND Titles Total by FUND Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include DEPARTMENTs: 71 Total by DEPARTMENT Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include COST CATEGORYs: 05 Print COST CATEGORY Titles Include ACCOUNTs: None Include BALANCE SHEETs: None Include REVENUEs: None All Segments Tested for Total Breaks CITY OF MUSKEGO Detail Ledger - Library Page: 1 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 100 Page and Total by FUND Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include COST CATEGORYs: 05 Include COST CATEGORYs: 05 Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 1000571004150 WCFLS FUNDING 08/31/2014 (08/14) Balance 100.05.71.00.4150 53,228.50- 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 53,228.50- YTD Encumbrance .00 YTD Actual -53,228.50 Total -53,228.50 YTD Budget -106,457.00 Unearned 53,228.50 Total 1000571004150:.00 .00 53,228.50- 1000571004274 LIBRARY LOST AND DAMAGED 08/31/2014 (08/14) Balance 100.05.71.00.4274 873.23- 09/17/2014 CR 1317540 LOST & DAMAGED - MUSKEGO PUBLIC LIBR 120.96- 09/30/2014 (09/14) Period Totals and Balance .00 * 120.96- * 994.19- YTD Encumbrance .00 YTD Actual -994.19 Total -994.19 YTD Budget -1,000.00 Unearned 5.81 Total 1000571004274:.00 120.96- 873.23- 1000571004313 LIBRARY FINES 08/31/2014 (08/14) Balance 100.05.71.00.4313 13,283.00- 09/17/2014 CR 1317545 LIBRARY FINES - MUSKEGO PUBLIC LIBRAR 1,152.20- 09/30/2014 (09/14) Period Totals and Balance .00 * 1,152.20- * 14,435.20- YTD Encumbrance .00 YTD Actual -14,435.20 Total -14,435.20 YTD Budget -18,000.00 Unearned 3,564.80 Total 1000571004313:.00 1,152.20- 13,283.00- 1000571004314 LIBRARY TAXABLE REVENUE 08/31/2014 (08/14) Balance 100.05.71.00.4314 6,119.41- 09/17/2014 CR 1317546 LIBRARY TAXABLE REVENUE COPIES - MUS 481.75- 09/30/2014 (09/14) Period Totals and Balance .00 * 481.75- * 6,601.16- YTD Encumbrance .00 YTD Actual -6,601.16 Total -6,601.16 YTD Budget -7,000.00 Unearned 398.84 Total 1000571004314:.00 481.75- 6,119.41- 1000571004542 LIBRARY PHONE USE 08/31/2014 (08/14) Balance 100.05.71.00.4542 7.15- 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 7.15- CITY OF MUSKEGO Detail Ledger - Library Page: 2 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance YTD Encumbrance .00 YTD Actual -7.15 Total -7.15 YTD Budget .00 Unearned (7.15) Total 1000571004542:.00 .00 7.15- 1000571004544 ROOM RENTAL 08/31/2014 (08/14) Balance 100.05.71.00.4544 650.00- 09/17/2014 CR 1317539 ROOM RENTAL - SANDERS, JEREMY 50.00- 09/30/2014 (09/14) Period Totals and Balance .00 * 50.00- * 700.00- YTD Encumbrance .00 YTD Actual -700.00 Total -700.00 YTD Budget -200.00 Unearned (500.00) Total 1000571004544:.00 50.00- 650.00- 1000571004551 SALE OF F/A - COMPUTERS 08/31/2014 (08/14) Balance 100.05.71.00.4551 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 1000571004551:.00 .00 .00 1000571005101 SALARY & WAGES 08/31/2014 (08/14) Balance 100.05.71.00.5101 384,723.52 09/06/2014 PC 67 PAYROLL TRANS FOR 9/6/2014 PAY PERIOD 21,259.09 09/20/2014 PC 170 PAYROLL TRANS FOR 9/20/2014 PAY PERIO 22,696.00 09/30/2014 (09/14) Period Totals and Balance 43,955.09 * .00 * 428,678.61 YTD Encumbrance .00 YTD Actual 428,678.61 Total 428,678.61 YTD Budget 607,628.09 Unexpended 178,949.48 Total 1000571005101:43,955.09 .00 384,723.52 1000571005102 SALARIES & WAGES - OVERTIME 08/31/2014 (08/14) Balance 100.05.71.00.5102 447.77 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 447.77 YTD Encumbrance .00 YTD Actual 447.77 Total 447.77 YTD Budget 2,500.00 Unexpended 2,052.23 Total 1000571005102:.00 .00 447.77 1000571005201 FICA 08/31/2014 (08/14) Balance 100.05.71.00.5201 29,149.79 09/06/2014 PB 60 PAYROLL TRANS FOR 9/6/2014 PAY PERIOD 1,576.99 09/20/2014 PB 185 PAYROLL TRANS FOR 9/20/2014 PAY PERIO 1,764.18 09/30/2014 (09/14) Period Totals and Balance 3,341.17 * .00 * 32,490.96 YTD Encumbrance .00 YTD Actual 32,490.96 Total 32,490.96 YTD Budget 47,601.98 Unexpended 15,111.02 Total 1000571005201:3,341.17 .00 29,149.79 CITY OF MUSKEGO Detail Ledger - Library Page: 3 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 1000571005202 PENSION 08/31/2014 (08/14) Balance 100.05.71.00.5202 26,076.62 09/06/2014 PB 59 PAYROLL TRANS FOR 9/6/2014 PAY PERIOD 1,411.54 09/20/2014 PB 184 PAYROLL TRANS FOR 9/20/2014 PAY PERIO 1,484.32 09/30/2014 (09/14) Period Totals and Balance 2,895.86 * .00 * 28,972.48 YTD Encumbrance .00 YTD Actual 28,972.48 Total 28,972.48 YTD Budget 40,849.61 Unexpended 11,877.13 Total 1000571005202:2,895.86 .00 26,076.62 1000571005203 HEALTH 08/31/2014 (08/14) Balance 100.05.71.00.5203 81,223.27 09/20/2014 PB 187 PAYROLL TRANS FOR 9/20/2014 PAY PERIO 7,925.55 09/30/2014 (09/14) Period Totals and Balance 7,925.55 * .00 * 89,148.82 YTD Encumbrance .00 YTD Actual 89,148.82 Total 89,148.82 YTD Budget 138,854.33 Unexpended 49,705.51 Total 1000571005203:7,925.55 .00 81,223.27 1000571005204 LIFE 08/31/2014 (08/14) Balance 100.05.71.00.5204 1,197.37 09/20/2014 PB 186 PAYROLL TRANS FOR 9/20/2014 PAY PERIO 134.12 09/30/2014 (09/14) Period Totals and Balance 134.12 * .00 * 1,331.49 YTD Encumbrance .00 YTD Actual 1,331.49 Total 1,331.49 YTD Budget 1,748.74 Unexpended 417.25 Total 1000571005204:134.12 .00 1,197.37 1000571005205 FSA FEE EXPENSE 08/31/2014 (08/14) Balance 100.05.71.00.5205 29.00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 29.00 YTD Encumbrance .00 YTD Actual 29.00 Total 29.00 YTD Budget .00 Unexpended (29.00) Total 1000571005205:.00 .00 29.00 1000571005229 HEALTH INS. ALLOWANCE 08/31/2014 (08/14) Balance 100.05.71.00.5229 8,080.00 09/20/2014 PC 171 PAYROLL TRANS FOR 9/20/2014 PAY PERIO 1,010.00 09/30/2014 (09/14) Period Totals and Balance 1,010.00 * .00 * 9,090.00 YTD Encumbrance .00 YTD Actual 9,090.00 Total 9,090.00 YTD Budget 12,120.00 Unexpended 3,030.00 Total 1000571005229:1,010.00 .00 8,080.00 1000571005302 MILEAGE 08/31/2014 (08/14) Balance 100.05.71.00.5302 250.80 09/06/2014 PC 68 PAYROLL TRANS FOR 9/6/2014 PAY PERIOD 71.52 09/20/2014 PC 172 PAYROLL TRANS FOR 9/20/2014 PAY PERIO 17.92 09/30/2014 (09/14) Period Totals and Balance 89.44 * .00 * 340.24 YTD Encumbrance .00 YTD Actual 340.24 Total 340.24 YTD Budget 1,000.00 Unexpended 659.76 CITY OF MUSKEGO Detail Ledger - Library Page: 4 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571005302:89.44 .00 250.80 1000571005303 CONFERENCES & SPECIAL EVENTS 08/31/2014 (08/14) Balance 100.05.71.00.5303 449.50 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 449.50 YTD Encumbrance .00 YTD Actual 449.50 Total 449.50 YTD Budget 3,000.00 Unexpended 2,550.50 Total 1000571005303:.00 .00 449.50 1000571005305 DUES & MEMBERSHIP 08/31/2014 (08/14) Balance 100.05.71.00.5305 796.00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 796.00 YTD Encumbrance .00 YTD Actual 796.00 Total 796.00 YTD Budget 1,000.00 Unexpended 204.00 Total 1000571005305:.00 .00 796.00 1000571005401 MAINTENANCE OF EQUIPMENT 08/31/2014 (08/14) Balance 100.05.71.00.5401 8,767.40 09/10/2014 AP 455 JAMES IMAGING SYSTEMS INC (lease) 396.74 09/30/2014 (09/14) Period Totals and Balance 396.74 * .00 * 9,164.14 YTD Encumbrance .00 YTD Actual 9,164.14 Total 9,164.14 YTD Budget 11,000.00 Unexpended 1,835.86 Total 1000571005401:396.74 .00 8,767.40 1000571005410 RENTALS AND LEASES 08/31/2014 (08/14) Balance 100.05.71.00.5410 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 Total 1000571005410:.00 .00 .00 1000571005415 MAINT OF BUILDINGS & GROUNDS 08/31/2014 (08/14) Balance 100.05.71.00.5415 12,629.65 09/16/2014 AP 183 ELLIOTT'S ACE HARDWARE 32.85 09/05/2014 AP 254 GRAYBAR 483.81 09/05/2014 AP 255 GRAYBAR 120.93 08/18/2014 AP 278 SAFEWAY PEST MANAGEMENT INC. 30.00 08/29/2014 AP 356 JM BRENNAN, INC. 7,861.37 08/31/2014 AP 357 JM BRENNAN, INC. 446.98 08/05/2014 AP 372 SHERWIN-WILLIAMS CO. 53.19 09/30/2014 (09/14) Period Totals and Balance 9,029.13 * .00 * 21,658.78 YTD Encumbrance .00 YTD Actual 21,658.78 Total 21,658.78 YTD Budget 20,000.00 Unexpended (1,658.78) Total 1000571005415:9,029.13 .00 12,629.65 1000571005505 COMPUTER CHARGES/LIBRARY 08/31/2014 (08/14) Balance 100.05.71.00.5505 29,210.04 09/05/2014 AP 168 ASSOCIATED TECHNICAL SERVICES INC. 168.75 CITY OF MUSKEGO Detail Ledger - Library Page: 5 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 09/02/2014 AP 300 U.S. CELLULAR 20.00 09/30/2014 (09/14) Period Totals and Balance 188.75 * .00 * 29,398.79 YTD Encumbrance .00 YTD Actual 29,398.79 Total 29,398.79 YTD Budget 34,000.00 Unexpended 4,601.21 Total 1000571005505:188.75 .00 29,210.04 1000571005602 TELEPHONE 08/31/2014 (08/14) Balance 100.05.71.00.5602 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571005602:.00 .00 .00 1000571005701 OFFICE SUPPLIES AND EXPENSES 08/31/2014 (08/14) Balance 100.05.71.00.5701 7,491.57 08/01/2014 AP 56 U.S. CELLULAR 20.00 09/05/2014 AP 149 COMPUTYPE, INC 530.53 08/29/2014 AP 242 BRODART CO. 569.00 09/05/2014 AP 243 CDW GOVERNMENT, INC 473.01 08/27/2014 AP 248 DEMCO EDUCATIONAL CORP 50.40 08/21/2014 AP 416 CASH REGISTER SPECIALTIES 65.00 08/27/2014 AP 438 BUBRICKS INC 218.16 09/08/2014 AP 440 BUBRICKS INC 152.36 09/30/2014 (09/14) Period Totals and Balance 2,078.46 * .00 * 9,570.03 YTD Encumbrance .00 YTD Actual 9,570.03 Total 9,570.03 YTD Budget 20,000.00 Unexpended 10,429.97 Total 1000571005701:2,078.46 .00 7,491.57 1000571005703 HOUSEKEEPING SUPPLIES 08/31/2014 (08/14) Balance 100.05.71.00.5703 1,767.74 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 1,767.74 YTD Encumbrance .00 YTD Actual 1,767.74 Total 1,767.74 YTD Budget 4,500.00 Unexpended 2,732.26 Total 1000571005703:.00 .00 1,767.74 1000571005713 PRINT MATERIALS 08/31/2014 (08/14) Balance 100.05.71.00.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571005713:.00 .00 .00 1000571005714 AUDIO VISUAL MATERIAL 08/31/2014 (08/14) Balance 100.05.71.00.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 CITY OF MUSKEGO Detail Ledger - Library Page: 6 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571005714:.00 .00 .00 1000571005835 HOUSEKEEPING SERVICES 08/31/2014 (08/14) Balance 100.05.71.00.5835 24,392.00 09/01/2014 AP 28 JANI-KING INC- MILW REGION 3,049.00 09/30/2014 (09/14) Period Totals and Balance 3,049.00 * .00 * 27,441.00 YTD Encumbrance .00 YTD Actual 27,441.00 Total 27,441.00 YTD Budget 38,364.00 Unexpended 10,923.00 Total 1000571005835:3,049.00 .00 24,392.00 1000571005910 GAS & ELECTRIC 08/31/2014 (08/14) Balance 100.05.71.00.5910 57,730.64 08/27/2014 AP 63 WE ENERGIES 694.39 08/27/2014 AP 64 WE ENERGIES 6,439.36 09/30/2014 (09/14) Period Totals and Balance 7,133.75 * .00 * 64,864.39 YTD Encumbrance .00 YTD Actual 64,864.39 Total 64,864.39 YTD Budget 83,500.00 Unexpended 18,635.61 Total 1000571005910:7,133.75 .00 57,730.64 1000571005915 SEWER & WATER 08/31/2014 (08/14) Balance 100.05.71.00.5915 1,400.33 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 1,400.33 YTD Encumbrance .00 YTD Actual 1,400.33 Total 1,400.33 YTD Budget 2,500.00 Unexpended 1,099.67 Total 1000571005915:.00 .00 1,400.33 1000571006062 PROGRAM ADVERTISING/PROMOTIONS 08/31/2014 (08/14) Balance 100.05.71.00.6062 2,449.25 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 2,449.25 YTD Encumbrance .00 YTD Actual 2,449.25 Total 2,449.25 YTD Budget 5,000.00 Unexpended 2,550.75 Total 1000571006062:.00 .00 2,449.25 1000571015711 PRINT MATERIALS 08/31/2014 (08/14) Balance 100.05.71.01.5711 56,260.40 08/18/2014 AP 193 BAKER & TAYLOR COMPANY 8.11- 08/06/2014 AP 194 BAKER & TAYLOR COMPANY 49.04 08/13/2014 AP 195 BAKER & TAYLOR COMPANY 493.78 08/20/2014 AP 196 BAKER & TAYLOR COMPANY 638.72 08/20/2014 AP 197 BAKER & TAYLOR COMPANY 627.17 08/21/2014 AP 198 BAKER & TAYLOR COMPANY 234.51 08/22/2014 AP 199 BAKER & TAYLOR COMPANY 919.94 08/27/2014 AP 200 BAKER & TAYLOR COMPANY 1,475.01 08/27/2014 AP 201 BAKER & TAYLOR COMPANY 575.81 08/29/2014 AP 202 BAKER & TAYLOR COMPANY 564.00 09/03/2014 AP 203 BAKER & TAYLOR COMPANY 1,198.80 09/04/2014 AP 204 BAKER & TAYLOR COMPANY 763.76 09/03/2014 AP 205 BAKER & TAYLOR COMPANY 929.92 CITY OF MUSKEGO Detail Ledger - Library Page: 7 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 09/05/2014 AP 206 BAKER & TAYLOR COMPANY 378.68 09/05/2014 AP 207 BAKER & TAYLOR COMPANY 259.13 08/13/2014 AP 208 BAKER & TAYLOR COMPANY 74.34 08/20/2014 AP 209 BAKER & TAYLOR COMPANY 154.05 08/27/2014 AP 210 BAKER & TAYLOR COMPANY 534.78 09/03/2014 AP 211 BAKER & TAYLOR COMPANY 67.88 09/03/2014 AP 212 BAKER & TAYLOR COMPANY 14.62 05/12/2014 AP 321 WIS TAXPAYERS ALLIANCE 21.95 09/30/2014 (09/14) Period Totals and Balance 9,975.89 * 8.11- * 66,228.18 YTD Encumbrance .00 YTD Actual 66,228.18 Total 66,228.18 YTD Budget 114,000.00 Unexpended 47,771.82 Total 1000571015711:9,975.89 8.11- 56,260.40 1000571015713 PRINT MATERIALS - ADULT 08/31/2014 (08/14) Balance 100.05.71.01.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571015713:.00 .00 .00 1000571025711 AUDIO-VISUAL MATERIALS 08/31/2014 (08/14) Balance 100.05.71.02.5711 21,185.19 08/15/2014 AP 213 BAKER & TAYLOR ENTERTAINMENT 269.41 08/29/2014 AP 214 BAKER & TAYLOR ENTERTAINMENT 12.73 08/28/2014 AP 215 BAKER & TAYLOR ENTERTAINMENT 441.95 09/04/2014 AP 216 BAKER & TAYLOR ENTERTAINMENT 12.74 08/11/2014 AP 217 BAKER & TAYLOR ENTERTAINMENT 15.58 08/18/2014 AP 218 BAKER & TAYLOR ENTERTAINMENT 256.98 08/18/2014 AP 219 BAKER & TAYLOR ENTERTAINMENT 71.98 08/18/2014 AP 220 BAKER & TAYLOR ENTERTAINMENT 32.37 08/18/2014 AP 221 BAKER & TAYLOR ENTERTAINMENT 18.89 08/22/2014 AP 222 BAKER & TAYLOR ENTERTAINMENT 22.91 08/22/2014 AP 223 BAKER & TAYLOR ENTERTAINMENT 79.90 08/22/2014 AP 224 BAKER & TAYLOR ENTERTAINMENT 79.24 08/22/2014 AP 225 BAKER & TAYLOR ENTERTAINMENT 50.39 08/19/2014 AP 226 BAKER & TAYLOR ENTERTAINMENT 10.76 08/25/2014 AP 227 BAKER & TAYLOR ENTERTAINMENT 35.99 08/29/2014 AP 228 BAKER & TAYLOR ENTERTAINMENT 117.22 08/29/2014 AP 229 BAKER & TAYLOR ENTERTAINMENT 14.39 08/29/2014 AP 230 BAKER & TAYLOR ENTERTAINMENT 14.39 08/29/2014 AP 231 BAKER & TAYLOR ENTERTAINMENT 12.95 09/08/2014 AP 232 BAKER & TAYLOR ENTERTAINMENT 11.88 09/08/2014 AP 233 BAKER & TAYLOR ENTERTAINMENT 123.10 09/08/2014 AP 234 BAKER & TAYLOR ENTERTAINMENT 154.75 09/08/2014 AP 235 BAKER & TAYLOR ENTERTAINMENT 17.99 09/02/2014 AP 236 BAKER & TAYLOR ENTERTAINMENT 7.19 09/03/2014 AP 237 BAKER & TAYLOR ENTERTAINMENT 7.19 09/08/2014 AP 238 BAKER & TAYLOR ENTERTAINMENT 201.21 09/04/2014 AP 239 BAKER & TAYLOR ENTERTAINMENT 7.19 09/05/2014 AP 240 BAKER & TAYLOR ENTERTAINMENT 21.56 09/05/2014 AP 241 BAKER & TAYLOR ENTERTAINMENT 21.56 08/15/2014 AP 427 FINDAWAY WORLD,LLC 115.98 08/24/2014 AP 428 FINDAWAY WORLD,LLC 79.98- CITY OF MUSKEGO Detail Ledger - Library Page: 8 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 08/11/2014 AP 444 MIDWEST TAPE 47.98 08/15/2014 AP 445 MIDWEST TAPE 49.99 09/02/2014 AP 446 MIDWEST TAPE 41.98 09/02/2014 AP 447 MIDWEST TAPE 69.27 09/05/2014 AP 448 MIDWEST TAPE 20.99 08/21/2014 AP 470 AMERICAN PATRIOT PICTURES LLC 19.99 09/30/2014 (09/14) Period Totals and Balance 2,510.57 * 79.98- * 23,615.78 YTD Encumbrance .00 YTD Actual 23,615.78 Total 23,615.78 YTD Budget 50,000.00 Unexpended 26,384.22 Total 1000571025711:2,510.57 79.98- 21,185.19 1000571035711 ELECTRONIC MATERIALS 08/31/2014 (08/14) Balance 100.05.71.03.5711 12,022.54 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 12,022.54 YTD Encumbrance .00 YTD Actual 12,022.54 Total 12,022.54 YTD Budget 16,000.00 Unexpended 3,977.46 Total 1000571035711:.00 .00 12,022.54 1000571035714 AUDIO VISUAL MATERIAL - A.V. 08/31/2014 (08/14) Balance 100.05.71.03.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571035714:.00 .00 .00 1000571106090 BANK SERVICE CHARGES 08/31/2014 (08/14) Balance 100.05.71.10.6090 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 Total 1000571106090:.00 .00 .00 1000571115713 PRINT MATERIALS - JUVENILE 08/31/2014 (08/14) Balance 100.05.71.11.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571115713:.00 .00 .00 1000571125714 AUDIO VISUAL MATERIAL - JUVENL 08/31/2014 (08/14) Balance 100.05.71.12.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571125714:.00 .00 .00 CITY OF MUSKEGO Detail Ledger - Library Page: 9 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 1000571145713 PRINT MATERIALS - MISC 08/31/2014 (08/14) Balance 100.05.71.14.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571145713:.00 .00 .00 1000571185713 PRINT MATERIALS - NEWSPAPER 08/31/2014 (08/14) Balance 100.05.71.18.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571185713:.00 .00 .00 1000571195713 PRINT MATERIALS - PERIODICALS 08/31/2014 (08/14) Balance 100.05.71.19.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571195713:.00 .00 .00 1000571215713 PRINT MATERIALS - PAMPHLET 08/31/2014 (08/14) Balance 100.05.71.21.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 Total 1000571215713:.00 .00 .00 1000571235713 PRINT MATERIALS - REFERENCE 08/31/2014 (08/14) Balance 100.05.71.23.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571235713:.00 .00 .00 1000571265713 PRINT MATERIALS - SERIALS 08/31/2014 (08/14) Balance 100.05.71.26.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571265713:.00 .00 .00 1000571355714 AUDIO VISUAL MATRL - DATA BASE 08/31/2014 (08/14) Balance 100.05.71.35.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 CITY OF MUSKEGO Detail Ledger - Library Page: 10 Period: 09/14 - 09/14 Oct 03, 2014 11:44AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 1000571355714:.00 .00 .00 1000571365713 PRINT MATERIALS - YOUNG ADULT 08/31/2014 (08/14) Balance 100.05.71.36.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 1000571365713:.00 .00 .00 1000571365714 AUDIO VISUAL MATRL-YOUNG ADULT 08/31/2014 (08/14) Balance 100.05.71.36.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 Total 1000571365714:.00 .00 .00 Number of Transactions: 94 Number of Accounts: 48 Debit Credit Proof Total GENERAL FUND:93,713.52 1,893.00- 91,820.52 Number of Transactions: 94 Number of Accounts: 48 Debit Credit Proof Grand Totals:93,713.52 1,893.00- 91,820.52 Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 100 Page and Total by FUND Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include DEPARTMENTs: 71 Include COST CATEGORYs: 05 Include COST CATEGORYs: 05 Include BALANCE SHEETs: None All Segments Tested for Total Breaks CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 1 Period: 09/14 - 09/14 Oct 03, 2014 11:50AM Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 502,503 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5020500004531 INTEREST ON INVESTMENTS 08/31/2014 (08/14) Balance 502.05.00.00.4531 37.74- 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 37.74- YTD Encumbrance .00 YTD Actual -37.74 Total -37.74 YTD Budget .00 Unearned (37.74) Total 5020500004531:.00 .00 37.74- 5020500004552 TRUST FUND DONATIONS 08/31/2014 (08/14) Balance 502.05.00.00.4552 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5020500004552:.00 .00 .00 5020500005505 COMPUTER REPLACEMENT 08/31/2014 (08/14) Balance 502.05.00.00.5505 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5020500005505:.00 .00 .00 5020500006056 OTHER EXPENSE 08/31/2014 (08/14) Balance 502.05.00.00.6056 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5020500006056:.00 .00 .00 Number of Transactions: 0 Number of Accounts: 4 Debit Credit Proof Total LIBRARY EXPANSION TRUST FUND:.00 .00 .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 2 Period: 09/14 - 09/14 Oct 03, 2014 11:50AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5030500004150 GOVERNMENT GRANTS 08/31/2014 (08/14) Balance 503.05.00.00.4150 1,063.44- 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 1,063.44- YTD Encumbrance .00 YTD Actual -1,063.44 Total -1,063.44 YTD Budget .00 Unearned (1,063.44) Total 5030500004150:.00 .00 1,063.44- 5030500004154 GRANTS - OTHER 08/31/2014 (08/14) Balance 503.05.00.00.4154 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Total 5030500004154:.00 .00 .00 5030500004552 DONATIONS 08/31/2014 (08/14) Balance 503.05.00.00.4552 3,144.59- 09/17/2014 CR 1317538 DONATIONS - FRIENDS OF MUSKEGO LIBR 900.65- 09/30/2014 (09/14) Period Totals and Balance .00 * 900.65- * 4,045.24- YTD Encumbrance .00 YTD Actual -4,045.24 Total -4,045.24 YTD Budget .00 Unearned (4,045.24) Total 5030500004552:.00 900.65- 3,144.59- 5030500004556 SALE OF EQUIPMENT/BOOKS 08/31/2014 (08/14) Balance 503.05.00.00.4556 56.00- 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 56.00- YTD Encumbrance .00 YTD Actual -56.00 Total -56.00 YTD Budget .00 Unearned (56.00) Total 5030500004556:.00 .00 56.00- 5030500005415 MAINT OF BUILDING & GROUNDS 08/31/2014 (08/14) Balance 503.05.00.00.5415 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005415:.00 .00 .00 5030500005505 COMPUTER CHARGES/LIBRARY 08/31/2014 (08/14) Balance 503.05.00.00.5505 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005505:.00 .00 .00 5030500005713 PRINT MATERIALS 08/31/2014 (08/14) Balance 503.05.00.00.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 3 Period: 09/14 - 09/14 Oct 03, 2014 11:50AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005713:.00 .00 .00 5030500005714 AUDIO VISUAL MATERIAL 08/31/2014 (08/14) Balance 503.05.00.00.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500005714:.00 .00 .00 5030500006007 GENERAL FEDERATED LIB EXP 08/31/2014 (08/14) Balance 503.05.00.00.6007 5,836.70 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 5,836.70 YTD Encumbrance .00 YTD Actual 5,836.70 Total 5,836.70 YTD Budget .00 Unexpended (5,836.70) Total 5030500006007:.00 .00 5,836.70 5030500015713 PRINT MATERIALS - ADULT 08/31/2014 (08/14) Balance 503.05.00.01.5713 11.16 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 11.16 YTD Encumbrance .00 YTD Actual 11.16 Total 11.16 YTD Budget .00 Unexpended (11.16) Total 5030500015713:.00 .00 11.16 5030500035714 AUDIO VISUAL MATERIALS - A.V. 08/31/2014 (08/14) Balance 503.05.00.03.5714 161.80 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * 161.80 YTD Encumbrance .00 YTD Actual 161.80 Total 161.80 YTD Budget .00 Unexpended (161.80) Total 5030500035714:.00 .00 161.80 5030500115713 PRINT MATERIALS - JUVENILE 08/31/2014 (08/14) Balance 503.05.00.11.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500115713:.00 .00 .00 5030500125714 AUDIO VISUAL MATERIAL - JUVENL 08/31/2014 (08/14) Balance 503.05.00.12.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 4 Period: 09/14 - 09/14 Oct 03, 2014 11:50AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total 5030500125714:.00 .00 .00 5030500145713 PRINT MATERIALS - LARGE PRINT 08/31/2014 (08/14) Balance 503.05.00.14.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500145713:.00 .00 .00 5030500185713 PRINT MATERIALS - NEWSPAPER 08/31/2014 (08/14) Balance 503.05.00.18.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500185713:.00 .00 .00 5030500195713 PRINT MATERIALS - PERIODICALS 08/31/2014 (08/14) Balance 503.05.00.19.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500195713:.00 .00 .00 5030500215713 PRINT MATERIALS - PAMPHLET 08/31/2014 (08/14) Balance 503.05.00.21.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500215713:.00 .00 .00 5030500235713 PRINT MATERIALS - REFERENCE 08/31/2014 (08/14) Balance 503.05.00.23.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500235713:.00 .00 .00 5030500265713 PRINT MATERIALS - SERIALS 08/31/2014 (08/14) Balance 503.05.00.26.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500265713:.00 .00 .00 CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 5 Period: 09/14 - 09/14 Oct 03, 2014 11:50AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 5030500355714 AUDIO VISUAL MATRL - DATA BASE 08/31/2014 (08/14) Balance 503.05.00.35.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500355714:.00 .00 .00 5030500365713 PRINT MATERIALS - YOUNG ADULT 08/31/2014 (08/14) Balance 503.05.00.36.5713 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500365713:.00 .00 .00 5030500365714 AUDIO VISUAL MATRL-YOUNG ADULT 08/31/2014 (08/14) Balance 503.05.00.36.5714 .00 09/30/2014 (09/14) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Total 5030500365714:.00 .00 .00 Number of Transactions: 1 Number of Accounts: 22 Debit Credit Proof Total FEDERATED LIBRARY SYSTEM FUND:.00 900.65- 900.65- Number of Transactions: 1 Number of Accounts: 26 Debit Credit Proof Grand Totals:.00 900.65- 900.65- Report Criteria: Actual Amounts All Accounts Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 502,503 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library Director’s Report October, 2014 1. Adult Services update (From Elke): During the last few weeks, we have been able to offer several successful and fun programs: a. On Saturday 9/20, the Lionel Railroad Club entertained ca. 120 people (mostly children) with a model railroad table that allowed the children to run three different trains. b. On 9/22, Mark Moran was back to appraise antiques and collectibles. This program always fills up much too fast and is a lot of fun for participants and spectators. c. On 10/7, Brew City Paranormal gave a presentation to 42 fans of all things weird and unexplainable. d. On 10/8, Waukesha County offered another excellent program with an environmental focus, this one focusing on fall lawn and leaf care. We have a few more programs scheduled for the next month, as well as the Friends’ Bookfair at Barnes & Noble, a fundraiser to help support future Library programming. Then things will become a bit quieter as the holidays and the January chill approach. 2. Young Adult update (From Amanda): In celebration of Halloween the staff and the teen advisory board have decorated the library. There will also be a Day of the Dead Face Painting program on October 30 in which the teens will paint full face Calaveras on themselves and their friends. October marks the beginning of fall programing for the teens, and therefore book clubs will start meeting. The two book clubs are the Young Adult Book Club which meets on the 3rd Wednesday of the month, and the Twisted Fairy Tales Book Club which meets on the 4th Monday of the month. 3. Children’s update (From Christi): The Children’s Department has been busy with regular weekly programs including Lapsitters, Baby & Me, and Rhythm & Moves. We’ve been working on collection development, implementing a new holiday section including new spine labels and updated holiday stickers, as well as purchasing new materials in the picture books, juvenile nonfiction, and easy readers. There is also a new juvenile nonfiction section featuring recently added nonfiction materials located next to the new juvenile chapter books. Big books are also being added to the catalog and will soon be housed on big book racks in the picture book area. S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library 4. Building update: The City’s IT department completed installing the new public computer workstations. City Maintenance employee George Wolwork is continuing to help us make changes to some staff areas to make better use of our space. Space for the Friends of the Library will be consolidated in one room, instead of spread out in several places. Some youth storage and work areas are being modified to create more space for programming. 5. Marketing update: This past month the staff reached out to the Chamber of Commerce regarding the planning of a program with a Muskego resident on successful change in business. Programs and events were promoted in-house, through social media, and through the Library’s electronic newsflashes. The Library is planning a December Book fair with Barnes and Noble and the Friends of the Library. Children’s Librarian Christi Sommerfeldt also made her first school class visit. 6. Staff update: Circulation Supervisor Linda Brown attended the Back in Circulation Again conference in Madison earlier this month. This conference is held every other year, and provides an opportunity to gather information on circulation issues. Sessions that Linda attended include Leading the Way to Yes: Building Good Will through Circulation Policy and Practice, Making Service Great, and Training Circulation Assistants Beyond Standard Expectations. JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Sept Checkouts 2013 22,457 20,026 22,911 22,688 20,634 23,978 28,079 23,746 21,195 22,681 20,240 18,913 205,714 2014 22,740 20,401 23,454 21,748 20,152 24,982 29,140 24,514 22,117 209,248 % Change 1.3%1.9%2.4%-4.1%-2.3%4.2%3.8%3.2%4.4%1.7% Self-Check Percentage of Total Circ 2013 4.6%4.5%7.8%15.5%14.8%19.2%18.4%26.0%28.6%26.8%26.1%25.4%15.7% 2014 27.1%25.6%30.0%30.2%30.1%34.3%34.7%36.4%34.5%31.7% % Change 493.9%463.6%284.8%94.9%103.3%78.8%88.1%40.0%20.7%101.7% eBook Checkouts 2013 812 773 1,014 948 879 894 952 932 951 1,053 1,024 1,115 8,155 2014 1,212 1,012 1,165 1,134 1,006 1,114 1,191 1,058 1,145 10,037 % Change 49.3%30.9%14.9%19.6%14.4%24.6%25.1%13.5%20.4%23.1% Visitors 2013 10,962 10,138 11,155 10,985 10,220 10,393 13,822 10,767 10,108 11,029 11,374 7,759 98,550 2014 10,104 10,147 12,573 11,083 9,413 12,290 13,327 11,492 10,922 101,351 % Change -7.8%0.1%12.7%0.9%-7.9%18.3%-3.6%6.7%8.1%2.8% Reference Count 2013 1,658 1,272 1,636 1,657 1,651 1,367 1,357 1,476 1,580 1,770 1,277 1,361 13,654 2014 1,542 1,492 1,781 1,412 1,160 1,194 1,418 1,446 1,486 12,931 % Change -7.0%17.3%8.9%-14.8%-29.7%-12.7%4.5%-2.0%-5.9%-5.3% Meeting Room Use 2013 108 125 122 125 103 81 100 52 72 116 98 84 888 2014 88 95 104 91 76 73 102 58 92 779 % Change -18.5%-24.0%-14.8%-27.2%-26.2%-9.9%2.0%11.5%27.8%-12.3% Monthly Statistics for Muskego Public Library 2014 S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library TO: LIBRARY BOARD FROM: PETE LOEFFEL, LIBRARY DIRECTOR SUBJECT: COLLECTION DEVELOPMENT POLICY DATE: OCTOBER 15, 2014 CC: Attached is a recommended Collection Development policy, which I will go over at the Board meeting. The American Library Association’s Bill of Rights, Freedom to Read, Freedom to View, Code of Ethics, and the Muskego Public Library’s existing collection development policy are also attached for reference. Muskego Public Library POLICY: Collection Development Approved by the Library Board: Page 1 of 4 The Board of Trustees of the Muskego Public Library has adopted the following collection development policy to guide librarians and to inform the public of the principles upon which collection development and management decisions are based. Collection development is the ongoing process of assessing the materials available for purchase or licensing and making decisions on their inclusion and retention. The Vision and Mission Statements of the Muskego Public Library guide the selection of materials as it does the development of services and the allocation of resources. Vision: The Muskego Public Library is the focal point of the community for exchanging ideas, accessing information, and developing community. Its collaborative team is committed to superior materials, services, and staff expertise. Mission: Ideas, information, community. The following statements and policies have been adopted by the Library and are used as guidelines for the development of the Library collections. The Library endorses the American Library Association’s “Library Bill of Rights,” “Freedom to Read,” “Freedom to View,” and “Code of Ethics.” Objectives The objectives of the Library are to collect, organize, and make easily available the materials housed within the Library. The library staff is guided by a sense of responsibility to the community in order to meet the above stated goals. Library staff members selecting library materials and resources are expected to keep the overall objectives in mind when applying their professional knowledge and experience in making selection decisions. Responsibility for selection The professional staff of the Muskego Public Library (the selectors) is responsible for the selection of library materials and resources chosen to fulfill the above objectives. Other staff members and the public may recommend materials for consideration. Final responsibility rests with the Director who operates within the framework of this policy as approved by the Library Board of Trustees. The Director delegates to professional staff members the authority to interpret the policy in day-to-day decisions regarding the development of the collection and the subsequent selection of library materials and resources. The exceptions are digital materials, which are provided through a state or system wide buying pool, to which Muskego Public Library contributes funds. These materials include audio, video and electronic books, and are selected through the Wisconsin Public Library Consortium or the system’s appropriate committee. The Muskego Public Library has no direct control over this selection, other than to Muskego Public Library POLICY: Collection Development Approved by the Library Board: Page 2 of 4 recommend titles. Relevant selection committee and collection development policies are set through the appropriate organizations. Guidelines for selection The selection of any material or resource does not constitute an endorsement.  Selection decisions are guided by the merits of the work, collection needs and interests of a diverse community.  Selection decisions are not influenced by the possibility that material may be accessible to children. The Library does not restrict access to any material by age, and leaves the responsibility for children’s use of its materials to each child’s parent or legal guardian.  The Library acknowledges a particular interest in local, county, and state history and government. The Library will add to its collection works produced by authors, printers, or publishers with local connections that meet the purpose and objectives of this policy.  The Library selects materials of varying complexity and format because it serves a public embracing a wide range of ages, educational backgrounds, interests, sensory preferences, and reading skills. When staff review and select materials for purchase, they consider the special needs of the community.  The Library recognizes that materials and resources may be controversial. Criteria for selection  The selectors must consider each type of material in terms of its own merits and the audience for whom it is intended. No single standard can apply to all acquisition decisions. Some material may be selected primarily for artistic merit, scholarship or value to humanity, while others may be chosen to satisfy the recreational and entertainment needs for the community.  Some library materials are subject to widespread and/or heavy local demand. These high- demand items may or may not meet the general and specific criteria contained in this policy. Selectors give serious consideration to the volume and nature of requests by members of the public. In addition, as the social and intellectual climate of the community changes, materials not originally recommended for purchase may become of interest. Such materials will be reevaluated as the need arises.  To build a collection of merit and significance, selectors acquire materials according to objective guidelines. They evaluate acquisitions, whether purchased or donated to the library, primarily by examining reviews in one or more of the professional library review media and checking against the criteria listed below.  The Library uses a website and social media in order to meet the information needs of patrons. Professional librarians use the general criteria outlined in this policy when linking to external content. Muskego Public Library POLICY: Collection Development Approved by the Library Board: Page 3 of 4  The Library is a member of the Waukesha County Federated Library System and, as such, provides access to materials from other libraries to our patrons. General criteria o Suitability of physical form for library use o Suitability of subject and style for the intended audience o Present and potential relevance to community needs o Appropriateness and effectiveness of the medium to the content o Importance as a document of the times o Relation to the existing collection and to other material on the subject o Reputation and or significance of the author or illustrator o Attention of critics, reviewers and the public o Cost Content criteria o Authority o Comprehensiveness and depth of treatment o Objectivity o Consideration of the work as a whole o Clarity, accuracy, and logic of presentation o Representation of diverse points of view o Representation of important movements, genres, or trends o Of lasting value Donations and Gifts Donations of materials are gratefully accepted with the understanding that the Library may add them to the collection if they meet established standards for purchased materials, with emphasis on currency, physical condition, and need. All gifts added to the collection must be available for public use. Materials donated to the Library, whether added to the collection or not, become the property of the Library, and will not be returned to the donor. There is no obligation for the Library to retain ownership of the item. Materials not added to the collection will be given to the Friends of the Library Book Sale or disposed of by other means. The Library cannot place a monetary value on gifts for tax purposes, but receipts are provided upon request. Monetary gifts are always welcome and may be designated as memorials. When monetary gifts are intended for the purchase of materials, library staff will make the determination of what titles to buy, using the same criteria as for all other purchases. Gifts of non-library items such as paintings, portraits or art objects ordinarily will not be accepted. If accepted, the item become the property of the Library, and will not be returned to the donor. There is no obligation for the Library to retain ownership of the item. Muskego Public Library POLICY: Collection Development Approved by the Library Board: Page 4 of 4 Evaluation and Withdrawal of Materials An attractive, up-to-date, currently useful collection is maintained through a continual discarding and replacing process. Materials may be withdrawn from the library collection after careful consideration of these factors:  physical condition  currency of information  lack of use  superseded by a new edition or better work on the same subject  space needs Although every effort will be made to replace needed materials which are withdrawn, the Library takes the position that it is better to have no information on a subject than to have materials which are inaccurate or in poor physical condition. Materials withdrawn from the collection may be given to the Friends of the Library Book Sale or disposed of by other means. Individual items that are being withdrawn will not be saved for specific individuals. Request for Reconsideration The Library will reconsider any material in its collection upon written request of a patron who fulfills the following steps: 1. The patron will be given a copy of the Muskego Public Library Collection Development Policy, which includes the Request for Reconsideration of Library Material form. This is available at the Information Desk. 2. If the patron wants to pursue the reconsideration, the completed reconsideration form must be submitted to the Library Director. The Library Director will notify the patron in writing within 1 week, confirming that their request has been received. The Library Director will appoint a staff committee to review the item being questioned and the committee will make a recommendation to the Library Director within 4 weeks of receiving the initial request. 3. The Library Director will decide whether or not the item should be retained and the patron will be informed of the decision in writing within 1 week of receiving the staff recommendation. 4. The patron may appeal the Library Director’s decision by submitting a written request for a hearing before the Library Board at its next regularly scheduled meeting. This request must be submitted within two months of receipt of the Director’s decision. Once submitted, this form becomes a matter of public record: (Wisconsin Statutes 19.32). Requester information Name: Address: Telephone: Email: Material Information Type of Material: Staff Use Only Received by:Date: Reviewed by:Date: Library Director:Date: Action Request for Reconsideration Form Author: Patron has read/viewed/listened to item in its entirety: Book □ DVD □ Audiobook □ Music CD □ Other □ Yes □ No □ Title: What brought this item to your attention? Please comment on the item as a whole as well as being specific about those matters that concern you: What action would you recommend the Library take regarding this material? Library Bill of RightsLibrary Bill of RightsLibrary Bill of RightsLibrary Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 19, 1939. Amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; and January 23, 1980; inclusion of “age” reaffirmed January 23, 1996, by the ALA Council. 1 THE FREEDOM TO READ The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. 2 We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 3 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a “bad” idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. 4 This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953; revised January 28, 1972, January 16, 1991, July 12, 2000, June 30, 2004, by the ALA Council and the AAP Freedom to Read Committee. A Joint Statement by: American Library Association Association of American Publishers Subsequently endorsed by: American Booksellers Foundation for Free Expression The Association of American University Presses, Inc. The Children’s Book Council Freedom to Read Foundation National Association of College Stores National Coalition Against Censorship National Council of Teachers of English The Thomas Jefferson Center for the Protection of Free Expression Freedom to View Statement The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed: 1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantees of freedom of expression. 2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials. 3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content. 4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content. 5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view. This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989. Code of Ethics of the American Library Association As members of the American Library Association, we recognize the importance of codifying and making known to the profession and to the general public the ethical principles that guide the work of librarians, other professionals providing information services, library trustees and library staffs. Ethical dilemmas occur when values are in conflict. The American Library Association Code of Ethics states the values to which we are committed, and embodies the ethical responsibilities of the profession in this changing information environment. We significantly influence or control the selection, organization, preservation, and dissemination of information. In a political system grounded in an informed citizenry, we are members of a profession explicitly committed to intellectual freedom and the freedom of access to information. We have a special obligation to ensure the free flow of information and ideas to present and future generations. The principles of this Code are expressed in broad statements to guide ethical decision making. These statements provide a framework; they cannot and do not dictate conduct to cover particular situations. I. We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests. II. We uphold the principles of intellectual freedom and resist all efforts to censor library resources. III. We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted. IV. We respect intellectual property rights and advocate balance between the interests of information users and rights holders. V. We treat co-workers and other colleagues with respect, fairness, and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions. VI. We do not advance private interests at the expense of library users, colleagues, or our employing institutions. VII. We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources. VIII. We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of coworkers, and by fostering the aspirations of potential members of the profession. Adopted at the 1939 Midwinter Meeting by the ALA Council; amended June 30, 1981; June 28, 1995; and January 22, 2008. The previous version of this file has long held the incorrect amendment date of June 28, 1997; the Office for Intellectual Freedom regrets and apologizes for the error. 3.13 Materials Selection Policy: 3.13.1 Books and other library materials shall be chosen for values of interest, information, and enlightenment of library users. In no case shall materials be excluded because of the race, sex, age, disability, sexual orientation, nationality or political or religious views of the person/s responsible for the creation of such material. 3.13.2 There shall be the fullest practicable provision of material presenting all points of view concerning the issues and problems of our times: international, national and local. Books and other media of sound factual authority should not be proscribed or removed because of partisan or doctrinal disapproval. The presence or absence in the collection of a material does not signify library approval or disapproval of that material or the point/s of view contained within. 3.13.3 Censorship of materials must be challenged by libraries in maintenance of their responsibility to provide public information and enlightenment through words and images. 3.13.4 The Muskego Public Library recognizes that some materials may be seen as controversial, and that any given item may offend some patrons. Sel ection of materials will not be made on the basis of anticipated approval or disapproval, but solely on the basis of the principles set forth in this policy. No material shall be judged for exclusion by taking single passages or portions out of context, a nd basing condemnation of the material on the same. 3.13.5 The Muskego Public Library Board is in agreement with the attached American Library Association's Bill of Rights and the Freedom to Read Statement. In addition, selection of library materials will not be influenced by the possibility that they may come into the hands of children or young adults, since the responsibility for the monitoring of materials chosen by minor children lies with the parent/s, legal guardian/s or caregiver/s of those children, and not with the library or its personnel. 3.13.6 Budgeted funds shall be used to provide an adult materials collection that will meet the educational, informational, cultural and recreational needs and interests of library users. The juvenile collection shall provide materials which represent the best available to enrich young people’s literary and artistic tastes, to satisfy their informational needs, and to provide recreational reading for all levels of growth. 3.13.7 Books and other media shall be selected by the adults' and children's librarian/s, as recommended by the use of standard reviewing journals, bibliographies and the services of professional library consultants, in so far as they are practicable and needed. Ultimate responsibility for materials selection rests with the library director. 3.13.8 An up-to-date, attractive and currently useful collection shall be maintained through a continual discarding and replacing process, following recognized guidelines relating to currency, physical condition, and frequency of use. Discarded items shall be offered to the Friends of Muskego Public Library for use in their booksale/s. 3.13.9 Interlibrary loan services shall be utilized to provide patrons with technical and limited- interest materials which do not justify purchase with budgeted funds. 3.13.10 Gifts of money, books and other material will be accepted by the library with the understanding that the library may do with them as it sees fit. The Library Board reserves the right to refuse any gift. 3.13.11 Materials to be purchased with gift money will be selected as designated by the donor, provided such designation is not contrary to the materials selection policy. 3.13.12 The library will not accept for deposit materials which are not outright gifts. 3.13.13 Gift values (for tax purposes) must be established by the donor. A letter acknowledging receipt of a gift will be given on request of the donor. 3.13.14 It is understood that this materials selection policy covers all forms of media now available, and any which may become available in the future. These include books, pamphlets and government documents, serials, periodicals and newspapers, recordings, audio and videocassettes, films, and any other print, electronic, audio or visual media not enumerated. 3.13.15 The Muskego Public Library recognizes the importance of non-book materials, both as a supplement to its book collection, and in its concept of service. Selection criteria for this media follows the same guidelines as for books. In general, audio-visual materials are to be evaluated on excellence of interpretation and technique, the importance of the artist, the technical quality of the material, need based on public request and present holdings, and budget constraints. 3.14 Requests for Reconsideration of Library Materials: It shall be the policy of the Muskego Public Library Board that the following procedure be implemented and followed: 3.14.1 Patron questions presence of material in our collection. 3.14.2 Patron must fill out the "REQUEST FOR RECONSIDERATION" form completely for the matter to be taken further. 3.14.3 Patron is given copies of the materials selection policy and this written procedure so s/he can see the steps (and time-frame) involved in the reconsideration process. In this way, s/he will know there will be a structured follow-up to his/her concern. 3.14.4 The Library Director evaluates the material, gathers reviews and brings the completed "REQUEST FOR RECONSIDERATION..." form to the Library Board at the next regularly scheduled meeting practicable. 3.14.5 Copies of the librarian's written evaluation, her/his reco mmendation for action to be taken and copies of reviews from standard sources will be given to the Library Board for review. It is understood that they will wish to re-familiarize themselves with the materials selection portion of the Library Board policy during this time. 3.14.6 At the next regularly scheduled meeting, having read the policy, the reconsideration request form, the gathered book reviews and the Library Director's written recommendation, the Library Board will make a decision, voting to: 3.14.6.1 Leave the material in the collection, or withdraw it from the collection, solely on the basis of what they have read, or: 3.14.6.2 Appoint a three-member ad hoc committee comprised of Library Board members to evaluate the material and report on it at the next meeting. Included in their report will be a recommendation for action. 3.14.7 The full board will vote on the committee's recommendation at the following meeting, and that vote will be final, either retaining or rejecting the material for/from the collection. 3.14.8 The patron making the original request for reconsideration shall be notified in writing by the Library Director as to the outcome of the reconsideration process, and will receive copies of all supporting documentation. 3.14.9 REQUEST FOR RECONSIDERATION FORM: See policy/procedure book for current form. 3.15 Policy on Requests for Materials NOT Included in the Collection: 3.15.1 The needs of the community as a whole, the limitations of book budget and shelf space must be weighed against the requests of individuals or groups for extensive coverage of any one field, or the inclusion of any material that is very expensive or of a highly specialized nature. 3.15.2 Patrons should be fully informed of the availability of interlibrary loan services, which can provide the specialized materials which cannot be included in the local library's collection. S73 W16663 Janesville Road Muskego, WI 53150 (262) 971-2100 www.cityofmuskego.org/library TO: LIBRARY BOARD FROM: PETE LOEFFEL, LIBRARY DIRECTOR SUBJECT: FRIENDS OF THE LIBRARY MEMORANDUM OF UNDERSTANDING DATE: OCTOBER 15, 2014 CC: Attached is a draft Memorandum of Understanding between the Muskego Public Library and the Friends of the Muskego Public Library. This document, which is based on a sample from the Association of Library Trustee, Advocates, Friends and Foundations (a division of the American Library Association), outlines the existing ways the two organizations mutually benefit each other. MEMORANDUM OF UNDERSTANDING The following will constitute an operating agreement between the Friends of the Muskego Public Library (Friends) and the Muskego Public Library (Library). It will stand until and unless it is modified by mutual agreement of the Friends executive board and the Muskego Public Library administration. The Friends mission is to raise money and public awareness in the community to support the services and programs of the Library. As a non-profit, 501(c)(3) organization, however, the Friends group is a legally distinct entity and is not a part of the Library. The Library agrees to include the Friends in the long-term planning process to ensure that the Friends are aware of the goals and direction of the Library. The Library agrees to share with the Friends the Library’s strategic initiatives at the beginning of each fiscal year and discuss with Friends how their resources and support might help forward these initiatives. The Library agrees to supply the Friends with a “wish list” each year that indicates the anticipated needs for Friends support. The Library agrees to provide the Friends with staff support to assist them with clerical tasks, meeting coordination, and Friends promotional materials. The Library agrees to provide public space for Friends membership brochures and promotional materials. The Library agrees to provide the Friends with space in the Library for storage and sorting, book sales, and office needs. The Library agrees to give materials withdrawn from the collection and donated materials not added to the collection to the Friends of the Library Book Sale. The Friends agree to publicly support the Library and its policies. The Friends agree to include a member from the Library’s administration as a non-voting presence at all Friends’ meetings and to allow room on the agenda for a Library report. The Friends agree that any and all monies raised will be spent exclusively for Library programs, services, and other Library defined needs unless otherwise agreed to by both the Friends and the Library. The Friends agree that the Library administration has the final say in accepting or declining any and all gifts made to the Library. The Friends agree to engage in advocacy efforts on behalf of the Library under the guidance of the Library and the Library’s Board of Trustees. The Friends agree that if they cease to actively support and promote the Library, they will disband, allowing for a new Friends group to be established in the future.