COMMITTEE OF THE WHOLE Packet - 9/9/2014
CITY OF MUSKEGO
COMMITTEE OF THE WHOLE AGENDA
September 9, 2014
5:40 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF AGENDA
APPROVAL OF MINUTES
NEW BUSINESS
1. Capital Fund Budgets - Expenditures & Borrowing (continued discussion)
Hwy OO Update
Sidewalk Snow Removal
Muskego High School Tennis Court Resurfacing
HVAC - City Hall
Facility Study
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Possible reconvening of the Committee of the Whole immediately following Common Council
Meeting of the same date to continue work on agenda items
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, MUSKEGO CITY HALL, (262) 679-4100.
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:Bobcat Toolcat 5600 G-Series
2. Department:Parks & Recreation
3. Description:Toolcat with snowthrower attachment to remove snow from sidewalks/trails and apply salt.
Toolcat & snowthrower attachment is 5' wide, can spread salt and sand, low speed is 9 mph/high
speed is 18 mph,
Cost for salter attachment is $5,246.65 (equipment cost would be $65,099)
Other costs will include salt, diesel fuel, fluids, maintenance dollars, etc.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2015 2016 2017 2018 2019
Equipment 70,400 70,400
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 0
Testing 0
Other 0
TOTAL 70,400 70,400 0 0 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 70,400 70,400
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 70,400 70,400 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:8/21/2014
Revised Date:
Bobcat 5600 w Snowthrower
August 25, 2014
To: Mayor Chiaverotti
From: Craig Anderson, Parks & Recreation Director
Re: Sidewalk Snow Removal Cost Estimate – Janesville Road & Pioneer Drive
Mayor, per your request to develop cost estimates for sidewalk snow removal along Janesville
Road and Pioneer Drive, two scenarios were researched.
1. Janesville & Pioneer: both sides total = 46,500 linear feet (8.81 miles)
2. Areas the city would have to maintain in the event that an ordinance is placed making the
property owners maintain their frontage (totals = 8,775’ or 1.66 miles):
A. Country Squire (Around Bay lane Dr.) to Sandalwood Drive (south side of Janesville)
– 2,460’
B. Library frontage – 400’
C. Martin Drive pond frontage – 435’
D. St. Paul’s Church to College avenue on south side of Janesville Rd – 3,250’
E. Golden Country Estates frontage on north side of Janesville – 1500’
F. New County storm pond by Muskego El on north side of Janesville - 170’
G. Parks Maintenance frontage on Pioneer – 160’
H. Park frontage on Pioneer Dr. – 400’
Annual Costs 8.81 Miles 1.66 Miles
Diesel Fuel $ 40. $ 7.
Toolcat Fluids $ 17. $ 4.
Salt (if applied) $29,700. $5,625.
Fleet Maintenance $ $ 720. $ 720.
Staff Operating $ (includes FICA) $ 5,760. $1,080.
Total Estimate $36,237. $7,436.
Capital Costs
Toolcat5600 G-series (includes salter) $70,400. $70,400
Salter costs $5,246.65
Grand Total Estimate $106,637 $77,836.
PARKS AND RECREATION DEPARTMENT
W182 S8200 Racine Avenue PO Box 749
Muskego WI 53150-0749
Office (262) 679-4108 Fax (262) 679-5637
There are other issues for the department to discuss and work out for snow removal from these
sidewalks:
1. What to do with ruts caused on grass? In spring, more staff time/costs.
2. Snow placed in driveways/parking lots after they have removed their snow.
3. Road debris from Waukesha County snow removal of road (asphalt/curb
chunks, garbage, etc.)
4. Where to store bulk salt and piece of equipment (something will be moved
outside)?
5. Training of worker using Toolcat every year, if employee not returning.
6. Status of sidewalk (height of water shutoffs/utility manholes/gas caps/heaved
concrete, etc).
7. Need to mark sidewalk widths/planters in the fall.
These are cost estimates, to the best of our knowledge at this time, for snow removal of
sidewalks along Janesville Road and Pioneer Drive. These costs are in addition to the recreation
trail snow removal costs (no salt) that we currently perform. Since these sidewalks are 5’ wide,
there is no currently used piece of equipment that will satisfy the sidewalk snow removal needs.
If you require any further information, please do not hesitate to contact me. Thank you.
August 25, 2014
To: Committee of the Whole
From: Craig Anderson, Parks & Recreation Director
Re: Muskego High School Tennis Court Resurfacing
The department was recently notified (8/22/2014) that the Muskego Norway School District
(MNSD) plans on resurfacing the tennis courts next summer. Per our City/MNSD facilities
agreement, the city has agreed to pay a 50% portion of the costs of needed improvements made
by the MNSD to the tennis courts. The city shall budget for such costs during the term of this
agreement. The MNSD is only requesting 40% of the project cost because that is the community
participation percentage of use. The total project cost is $50,000 and the city portion, based on
40%, is $20,000. On a side note, the city and district is working together on extending the
current facilities agreement for the upcoming 2-years.
The city uses the tennis courts to offer youth and adult tennis lessons and leagues in the spring
and summer months. The public also is able to use these tennis courts on a drop-in basis.
Thank you for your consideration.
PARKS AND RECREATION DEPARTMENT
W182 S8200 Racine Avenue PO Box 749
Muskego WI 53150-0749
Office (262) 679-4108 Fax (262) 679-5637
CITY OF MUSKEGO
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
DETAILED PROJECT DESCRIPTION
Project No:
Account No:
A.PROJECT IDENTIFICATION
1. Project Name:MHS Tennis Courts Resurfacing
2. Department:Parks & Recreation
3. Description:Per our City/MNSD facilities agreement, the city is responsible for paying 50% portion of the costs
of improvements made by the district to the tennis courts. The district is requesting the community
portion of use (40%) of the total costs. That percentage is $20,000. These courts are used for
tennis lessons and tennis leagues offered by the city in addition to public use of the tennis courts
during the summer months.
B.EXPENDITURE SCHEDULE
Subproj.Expend. category TOTAL 2015 2016 2017 2018 2019
Equipment 0
Vehicle Replacement 0
Stormwater 0
Arch/Engineering 0
Land/ROW/Site Prep 0
Construction 20,000 20,000
Testing 0
Other 0
TOTAL 20,000 20,000 0 0 0 0
C.FUNDING SOURCE(S)
Fund Revenue category
100 Gen Fd Op Budget 0
605 Water Working Cap.0
601 Sewer Working Cap.0
401 Trnsfr w/in CPF 0
GO Borrowing 0
Water Borrowing 0
Sewer Borrowing 0
100 Gen Fund Balance 0
Other Fund Fd Bal 0
State Aid 0
210 Landfill Funds 20,000 20,000
202 Park Ded. Funds 0
Forfeiture Funds 0
Stormwater Funds 0
Other Source 0
TOTAL 20,000 20,000 0 0 0 0
D.ANNUAL OPERATING IMPACT (if any)
1. Personnel 0
2. Materials 0
3. Total Cost 0
4. Offsetting Rev or Savings 0
5. Net impact 0 0 0 0 0 0
E.DESCRIPTION HISTORY
Original Date:8/25/2014
Revised Date:
MHS Tennis Courts