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Big Muskego Lakes Packet - 8/26/2014 CITY OF MUSKEGO BIG MUSKEGO LAKE ANNUAL MEETING AGENDA August 26, 2014 6:45 PM Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE STATEMENT OF PUBLIC NOTICE PUBLIC HEARING ON 2015 BUDGET APPROVAL OF MINUTES OF ANNUAL MEETING - August 27, 2013 DEPUTY COMMISSIONERS' REPORT REGARDING STATUS OF LAKE NEW BUSINESS 1. Review 2013 Audit and Approve Engagement Letter for 2014 Audit 2. Adopt 2015 Budget 3. Select 2015 Quarterly and Annual Meeting Dates: 1/27, 3/24, 6/23, 10/27 Quarterly Meeting Dates and Tuesday, 8/25 Annual Meeting Date 4. Elect Deputy Commissioners COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4100. Notice is hereby given that at the Annual Meeting of the Big Muskego Lake/Bass Bay Protection and Rehabilitation District to be held on Tuesday, August 26, 2014, at 6:45 p.m. at the Muskego City Hall, W182 S8200 Racine Avenue, a PUBLIC HEARING on the PROPOSED BUDGET will be held. The proposed budget in detail is available for inspection at City Hall in the Clerk-Treasurer's office from 8:00 a.m. to 4:30 p.m. on Monday through Friday. Following is a summary of the proposed Big Muskego Lake/Bass Bay Protection and Rehabilitation District 2015 Budget: Sharon Mueller, Finance & Administration Director 2015 2014 PROPOSED % BUDGET BUDGET CHANGE NON-MAJOR SPECIAL REVENUE FUND Revenues Grant Revenue $0 $0 Public Charges for Services $29,525 $28,995 Commercial Revenues $250 $230 Total Revenues $29,775 $29,225 -1.85% Appropriation of Fund Balance $67,868 $48,658 Total Available Funds $97,643 $77,883 Expenditures Salaries and Benefits $4,643 $4,883 Legal and Professional $2,700 $2,700 Water Quality Monitoring $750 $750 Postage, Office Expenses and Other $5,550 $5,550 Projects: Weed/Goose Control & Land Purchase $79,000 $59,000 Total Expenditures $92,643 $72,883 -21.33% Designated Fund Balance/Land Conservancy $5,000 $5,000 Total Expenditures including Designated Funds $97,643 $77,883 ALL GOVERNMENTAL FUND BALANCE Undesignated Undesignated Fund Total Fund Balance Total Operating Balance January 1, 2015 Revenues Expenditures Dec. 31, 2015 Non-Major Special Revenue Fund $75,112 $29,225 $37,883 $66,454 * Property tax Levy: The District did not and will not levy taxes to finance 2014 or 2015 operations. * $5,000 of Undesignated Fund Balance is designated for Land Conservancy. PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Finance & Administration Director, Muskego City Hall, (262) 679-5622. NOTICE OF ANNUAL MEETING AND PUBLIC HEARING FOR THE BIG MUSKEGO LAKE/BASS BAY PROTECTION AND REHABILITATION DISTRICT BIG MUSKEGO LAKE/BASS BAY PROTECTION AND Unapproved REHABILITATION DISTRICT MINUTES OF ANNUAL MEETING HELD AUGUST 27, 2013 Mayor Chiaverotti chaired the meeting and called it to order at 6:50 p.m. Present were Commissioners Madden, Kubacki, Soltysiak, Glazier, Borgman, Hammel and Wolfe, and Deputy Commissioners Len Pilak, Larry Schweitzer and Karl Hoeppner, Conservation Coordinator Tom Zagar, Jim Jackley of the DNR, Finance and Administration Director Sharon Mueller and Deputy Clerk Jill Blenski. Several District residents were also present. Those present recited the Pledge of Allegiance. The Deputy Clerk stated the meeting was noticed in accordance with the Open Meeting Law. PUBLIC HEARING ON 2014 BUDGET Finance and Administration Director Sharon Mueller gave an overview of the proposed 2014 budget. She noted the following: · Revenue – The proposed revenue generated for Public Services is expected to remain the same for residents; $80 for on lake and $35 for off lake. · Expenditures – The only significant change to note is for the land purchases for 2013 and 2014 which may not exceed $110,000. · Fund Balance – As a result of the land purchases the ending balance for the district is projected to be approximately $54,000 as of December 31, 2014. The public hearing was closed. APPROVAL OF MINUTES OF ANNUAL MEETING HELD AUGUST 28, 2012 Len Pilak moved to approve the August 28, 2012 minutes. Donna Keiffer seconded; motion carried. DEPUTY COMMISSIONERS’ REPORT REGARDING STATUS OF LAKE Deputy Commissioner Pilak presented the following: · The unusual weather pattern has impacted the lake. Aquatic weeds have increased lately on the Big Muskego Lake but are not as bad as in 2012 following the minimal snow that year. He noted the weeds are not too bad on Bass’s Bay. · Several residents have reported the boat navigation on the lake has been difficult due to the lily pad growth. · The ospreys were successful this year – rearing one fledgling. · Two young fledged from the eagle nest this year. The nesting however is dead and they may need to re-nest elsewhere if it falls. · Fishing is moderate. BML/Bass Bay Protection and Rehabilitation District Page 2 Minutes of Annual Meeting - 8/27/2013 NEW BUSINESS Review 2012 Audit and Approve Engagement Letter for 2013 Audit Finance and Administration Director Mueller stated the Statement of Activities for the year ended December 31, 2012 resulted in a net change of $7,841 which amounted to a Net Asset of $161,873. The audit opinion noted that the 2012 statements were presented fair and free of any material missed statements. Ms. Mueller requested approval of the Baker Tilly engagement letter to conduct the 2013 audit at a cost of $1,150, which does not represent an increase. Len Pilak moved to approve. Kurt Klenz seconded; motion carried. Adopt 2014 Budget as Presented Karl Hoeppner moved for adoption. Conservation Coordinator Zagar explained the expenditures for the land acquisitions. Last year the District agreed to put $50,000 toward a DNR land purchase on the southwest side of Big Muskego Lake. That money is expected to be transferred to DNR in 2013. The District is currently considering financially participating in another DNR land acquisition with a $25,000 contribution. Question from the audience: It was reported that the boat navigation on the Big Lake is difficult due to the weed problem. Why is there a $30,000 reduction in the 2014 budget for weed control? Mr. Zagar noted that the budgeted amount reflects the weed and goose control along with the land purchases. About $16,000 is budgeted annually for weed control which is the same as last year. So far this year $8,000 was spent on weed control and the remaining funds are available if a fall treatment application is required. A question came up about how treatment areas are chosen. It was noted that commonly used navigation areas receive treatment priority. Question from the audience: There was an inquiry about the lake regarding water quality and lead in the sediment, wildlife, and fish. Mr. Zagar explained that the city monitors all lakes for nutrients, algae and the transparency of the water. In the spring other parameters are monitored including the levels of some metals. The monitoring of the water typically has a very low level of mercury or lead which is under detection limits. However these metals are known to accumulate in fish and wildlife and can be measured. The fish in Wisconsin have a mercury concern but it is more from air pollution and he wasn’t aware of lead concerns in fish. Lead shot has not been allowed for waterfowl hunting in many years. Jim Jackley of the DNR noted that in 1995 a draw-down of the lake was conducted and some geese had ingested some residual lead. He noted that lead in sediments has been buried by newer sediment and is generally unavailable to waterfowl. Len Pilak seconded; motion carried. Selection of 2014 Quarterly and Annual Meeting Dates Larry Schweitzer moved to approve the following dates for the 2014 quarterly meetings: January 28, March 25, June 24 and October 28 and to approve BML/Bass Bay Protection and Rehabilitation District Page 3 Minutes of Annual Meeting - 8/27/2013 August 26 for the date for the annual meeting. Len Pilak seconded; motion carried. Election of Deputy Commissioners Len Pilak, Tom Kies, Larry Schweitzer, Greg Burmeister and Karl Hoeppner were nominated for the Depurty Commissioners positions. There were no other nominations. Larry Schweitzer moved to close nominations and accept nominees as the Deputy Commissioners. Len Pilak seconded; motion carried. COMMUNICATIONS AND OTHER BUSINESS Conservation Coordinator Zagar noted that a Special Meeting of the Board of Commissioners Big Muskego Lake/Bass Bay Protection and Rehabilitation District will be held this evening. ADJOURNMENT Len Pilak moved to adjourn at 7:15 p.m. Larry Schw eitzer seconded; motion carried. Respectfully Submitted, Recording Secretary Kim Chavie August 19, 2014 Board of District Commissioners C/O Ms. Sharon Mueller, Finance Director Big Muskego Lake - Bass Bay Protection and Rehabilitation District W182 S8200 Racine Avenue Muskego, Wisconsin 53150-0749 Dear Commissioners: Thank you for using Baker Tilly Virchow Krause, LLP ("Baker Tilly" "we" or "our") as your auditors. The purpose of this letter is to confirm our understanding of the terms and objectives of our engagement and the nature of the services we will provide as independent accountants of the Big Muskego Lake - Bass Bay Protection and Rehabilitation District. Services and Related Report We will audit the basic financial statements of the Big Muskego Lake - Bass Bay Protection and Rehabilitation District as of and for the year ended December 31, 2014, and the related notes to the financial statements. Upon completion of our audit, we will provide the Big Muskego Lake - Bass Bay Protection and Rehabilitation District with our audit report on the financial statements referred to below. If, for any reasons caused by or relating to the affairs or management of the Big Muskego Lake - Bass Bay Protection and Rehabilitation District, we are unable to complete the audit or are unable to or have not formed an opinion, or if we determine in our professional judgment the circumstances necessitate, we may withdraw and decline to issue a report as a result of this engagement. Our Responsibilities and Limitations The objective of a financial statement audit is the expression of an opinion on the financial statements. We will be responsible for conducting that audit in accordance with auditing standards generally accepted in the United States of America. These standards require that we plan and perform our audit to obtain reasonable, rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Our audit will include examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing accounting principles used and significant estimates made by management, and evaluating the overall financial statement presentation. Our audit does not relieve management and the audit committee or equivalent group charged with governance of their responsibilities. The audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and the audit committee or equivalent group charged with governance internal control matters that are required to be communicated under professional standards. Baker Tilly Virchow Krause, LLP 777 E Wisconsin Ave, 32nd Floor Milwaukee, WI 53202-5313 tel 414 777 5500 fax 414 777 5555 bakertilly.com Board of District Commissioners Big Muskego Lake - Bass Bay Protection and Rehabilitation District August 19, 2014 Page 2 We may from time to time, and depending on the circumstances, use service providers (e.g., to observe inventory, act as a specialist, or audit an element of the financial statements) in serving your account. We may share confidential information about you with these service providers, but are committed to maintaining the confidentiality and security of your information. We will design our audit to obtain reasonable, but not absolute, assurance of detecting errors or fraud that would have a material effect on the financial statements as well as other illegal acts having a direct and material effect on financial statement amounts. An audit is not designed to detect errors or fraud that are immaterial to the financial statements. Our audit will not include a detailed audit of transactions, such as would be necessary to disclose errors or fraud that did not cause a material misstatement of the financial statements. It is important to recognize that there are inherent limitations in the auditing process. Audits are based on the concept of selective testing of the data underlying the financial statements, which involves judgment regarding the areas to be tested and the nature, timing, extent and results of the tests to be performed. Our audit is not a guarantee of the accuracy of the financial statements and, therefore, is subject to the limitation that material errors or fraud or other illegal acts having a direct and material financial statement impact, if they exist, may not be detected. Because of the characteristics of fraud, particularly those involving concealment through collusion, falsified documentation and management's ability to override controls, an audit designed and executed in accordance with auditing standards generally accepted in the United States of America may not detect a material fraud. Further, while effective internal control reduces the likelihood that errors, fraud or other illegal acts will occur and remain undetected, it does not eliminate that possibility. For these reasons, we cannot ensure that errors, fraud or other illegal acts, if present, will be detected. However, we will communicate to the Big Muskego Lake - Bass Bay Protection and Rehabilitation District, as appropriate, any such matters identified during our audit. We are also responsible for determining that the audit committee or equivalent group charged with governance is informed about certain other matters related to the conduct of the audit, including (i) our responsibility under auditing standards generally accepted in the United States of America, (ii) an overview of the planned scope and timing of the audit, and (iii) significant findings from the audit, which include (a) our views about the qualitative aspects of the Big Muskego Lake - Bass Bay Protection and Rehabilitation District's significant accounting practices, accounting estimates, and financial statement disclosures; (b) difficulties encountered in performing the audit; (c) uncorrected misstatements and material corrected misstatements that were brought to the attention of management as a result of auditing procedures; and (d) other significant and relevant findings or issues (e.g., any disagreements with management about matters that could be significant to the Big Muskego Lake - Bass Bay Protection and Rehabilitation District's financial statements or our report thereon, consultations with other independent accountants, issues discussed prior to our retention as independent auditors, fraud and illegal acts, and all significant deficiencies and material weaknesses identified during the audit). Lastly, we are responsible for ensuring that the audit committee or equivalent group charged with governance receives copies of certain written communications between us and management including written communications on accounting, auditing, internal control or operational matters and representations that we are requesting from management. The audit will not be planned or conducted in contemplation of reliance by any specific third party or with respect to any specific transaction. Therefore, items of possible interest to a third party will not be specifically addressed and matters may exist that would be assessed differently by a third party, possibly in connection with a specific transaction. Board of District Commissioners Big Muskego Lake - Bass Bay Protection and Rehabilitation District August 19, 2014 Page 3 Management's Responsibilities The Big Muskego Lake - Bass Bay Protection and Rehabilitation District's management is responsible for the financial statements referred to above. In this regard, management is responsible for establishing policies and procedures that pertain to the maintenance of adequate accounting records and effective internal controls over financial reporting, the selection and application of accounting principles, the authorization of receipts and disbursements, the safeguarding of assets, the proper recording of transactions in the accounting records, and for reporting financial information in conformity with accounting principles generally accepted in the United States of America. Management is also responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us (i) about all known or suspected fraud affecting the entity involving: (a) management, (b) employees who have significant roles in internal control over financial reporting, and (c) others where the fraud or illegal acts could have a material effect on the financial statements; and (ii) of its knowledge of any allegations of fraud or suspected fraud affecting the entity received in communications from employees, former employees, analysts, grantors, regulators, or others. Management is responsible for (i) adjusting the basic financial statements to correct material misstatements and for affirming to us in a management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period under audit are immaterial, both individually and in the aggregate, to the basic financial statements taken as a whole, and (ii) notifying us of all material weaknesses, including other significant deficiencies, in the design or operation of your internal control over financial reporting that are reasonably likely to adversely affect your ability to record, process, summarize and report external financial data reliably in accordance with accounting principles generally accepted in the United States of America. Management also is responsible for identifying and ensuring that the Big Muskego Lake - Bass Bay Protection and Rehabilitation District complies with the laws and regulations applicable to its activities. As part of management’s responsibility for the financial statements and the effectiveness of its system of internal control over financial reporting, management is responsible for making available to us, on a timely basis, all of your original accounting records and related information and for the completeness and accuracy of that information and your personnel to whom we may direct inquiries. As required by auditing standards generally accepted in the United States of America, we will make specific inquiries of management and others about the representations embodied in the financial statements and the effectiveness of internal control over financial reporting. Auditing standards generally accepted in the United States of America also require that we obtain written representations covering audited financial statements from certain members of management. The results of our audit tests, the responses to our inquiries, and the written representations, comprise the evidential matter we intend to rely upon in forming our opinion on the financial statements. Because of the importance of oral and written representations to an effective audit, the Big Muskego Lake - Bass Bay Protection and Rehabilitation District releases Baker Tilly and its current, former or future partners, principals, employees, and personnel from any and all claims, liabilities, costs and expenses attributable to any misrepresentation by management. The terms of this paragraph shall apply to any claims of any kind, including, but not limited to, contract, tort, or negligence of any party, including the Big Muskego Lake - Bass Bay Protection and Rehabilitation District or Baker Tilly. Board of District Commissioners Big Muskego Lake - Bass Bay Protection and Rehabilitation District August 19, 2014 Page 4 Non-Attest Services Prior to or as part of our audit engagement, it may be necessary for us to perform certain non-attest services including, but not limited to, preparing drafts of your financial statements and proposing general, adjusting, or correcting journal entries to your financial statements. None of these non-attest services constitute an audit under generally accepted auditing standards including Government Auditing Standards. You are responsible for reviewing the entries and understanding the nature of any proposed entries and the impact they have on the financial statements. In addition, you will be required to review and approve the financial statements and approve that document prior to its issuance and have a responsibility in fact and appearance to make an informed judgment on that document. We will not perform any management functions or make management decisions on your behalf with respect to any non-attest services we provide. In connection with our performance of any non-attest services, you agree that you will:  Continue to make all management decisions and perform all management functions, including approving all journal entries and general ledger classifications when they are submitted to you.  Designate an employee with suitable skill, knowledge, and/or experience, preferably within senior management, to oversee the services we perform.  Evaluate the adequacy and results of the non-attest services we perform.  Accept responsibility for the results of our non-attest services.  Establish and maintain internal controls, including monitoring ongoing activities related to the non-attest function. On a periodic basis, as needed, we will meet with you to discuss your accounting records and the management implications of your financial statements. We will notify you, in writing, of any matters that we believe you should be aware of and will meet with you upon request. Other Documents Auditing standards generally accepted in the United States of America require that we read any annual report that contains our audit report. The purpose of this procedure is to consider whether other information in the annual report, including the manner of its presentation, is materially inconsistent with information appearing in the financial statements. We assume no obligation to perform procedures to corroborate such other information as part of our audit. If you intend to reproduce or publish the financial statements, and make reference to our firm name in connection therewith, you agree to publish the financial statements in their entirety. In addition, you agree to provide us, for our approval and consent, proofs before printing and final materials before distribution. Board of District Commissioners Big Muskego Lake - Bass Bay Protection and Rehabilitation District August 19, 2014 Page 5 With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your Internet website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. The documentation for this engagement, including the workpapers, is the property of Baker Tilly and constitutes confidential information. We may have a responsibility to retain the documentation for a period of time sufficient to satisfy any applicable legal or regulatory requirements for records retention. If we are required by law, regulation, or professional standards to make certain documentation available to Regulators, the Big Muskego Lake - Bass Bay Protection and Rehabilitation District hereby authorizes us to do so. Legal Terms In no event shall either party be liable for any punitive damages relating to Baker Tilly's services provided under this engagement letter. Resolution of Disagreements In the unlikely event that differences concerning our services or fees should arise that are not resolved by mutual agreement, both parties agree to attempt in good faith to settle the dispute. Each party shall bear their own expenses. Our services shall be evaluated on our substantial conformance with the terms expressly set forth herein, including all applicable professional standards. Timing and Fees Completion of our work is subject to, among other things, (i) appropriate cooperation from the Big Muskego Lake - Bass Bay Protection and Rehabilitation District's personnel, including timely preparation of necessary schedules, (ii) timely responses to our inquiries, and (iii) timely communication of all significant accounting and financial reporting matters. When and if for any reason the Big Muskego Lake - Bass Bay Protection and Rehabilitation District is unable to provide such schedules, information, and assistance, Baker Tilly and you will mutually revise the fee to reflect additional services, if any, required of us to complete the audit. Delays in the issuance of our audit report beyond the date that was originally contemplated may require us to perform additional auditing procedures which will likely result in additional fees. Changes to our audit procedures resulting in increased hours and expense could result from the current credit crisis and economic conditions. Examples of issues we have seen include unexpected asset impairment analysis, liquidity and going concern evaluations, debt covenant violations, inventory lower of cost or market declines, customer credit risk issues, and increased risk of employee fraud, to name a few. If these issues or others are identified which increase our level of service effort and cause revisions in the scope of our work, we will discuss these with you before incurring additional time and effort. We will, of course, solicit the efforts of you and your staff to minimize the impact these incremental efforts will have on the fees. Revisions to the scope of our work due to delays in the issuance of the audit report or increased procedures as a result of the current credit crisis and economic conditions will be set forth in the form of an “Amendment to Existing Engagement Letter." Board of District Commissioners Big Muskego Lake - Bass Bay Protection and Rehabilitation District August 19, 2014 Page 6 We estimate that our fees will not exceed $1,200. Invoices for these fees will be rendered each month as work progresses and are payable on presentation. A charge of 1.5% per month shall be imposed on accounts not paid within 30 days of receipt of our statement for services provided. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notice of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket expenditures through the date of termination. We may use temporary contract staff to perform certain tasks on your engagement and will bill for that time at the rate that corresponds to Baker Tilly staff providing a similar level of service. Upon request, we will be happy to provide details on training, supervision, and billing arrangements we use in connection with these professionals. Our fees are based on known circumstances at the time of this agreement. Should circumstances change significantly during the course of this engagement, we will discuss with you the need for any revised audit fees. This can result from changes at your organization, such as the turnover of key accounting staff, the addition of new funds or significant federal or state programs, or changes that affect the amount of audit effort from external sources, such as new accounting and auditing standards that become effective that increase the scope of our audit procedures. This agreement currently includes all auditing standards through Statement on Auditing Standards (SAS) No. 127 – “Omnibus Statement on Auditing Standards - 2013,” all accounting standards through Governmental Accounting Standards Board (GASB) No. 66 – “Technical Corrections - 2012 - an amendment of GASB Statement No. 10 and No. 62,” and the current federal and state single audit guidance. We would expect to continue to perform our services under the arrangements discussed above from year to year, unless for some reason you or we find that some change is necessary. We will, of course be happy to provide the Big Muskego Lake - Bass Bay Protection and Rehabilitation District with any other services you may find necessary or desirable. Other Matters Baker Tilly is owned by professionals who hold CPA licenses as well as by professionals who are not licensed CPAs. Depending on the nature of the services we provide, non-CPA owners may be involved in providing services to you now or in the future. Any additional services that may be requested and we agree to provide will be the subject of separate arrangements. In the event we are requested or authorized by the Big Muskego Lake - Bass Bay Protection and Rehabilitation District, or required by government regulation, subpoena, or other legal process to produce our working papers or our personnel as witnesses with respect to our engagement for the Big Muskego Lake - Bass Bay Protection and Rehabilitation District, the Big Muskego Lake - Bass Bay Protection and Rehabilitation District will, so long as we are not a party to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such a request. Neither this engagement letter, any claim, nor any rights or licenses granted hereunder may be assigned, delegated, or subcontracted by either party without the written consent of the other party. Either party may assign and transfer this engagement letter to any successor that acquires all or substantially all of the business or assets of such party by way of merger, consolidation, other business reorganization, or the sale of interest or assets, provided that the party notifies the other party in writing of such assignment and the successor agrees in writing to be bound by the terms and conditions of this engagement letter. Board of District Commissioners Big Muskego Lake - Bass Bay Protection and Rehabilitation District August 19, 2014 Page 7 Our dedication to client service is carried out through our employees who are integral in meeting this objective. In recognition of the importance of our employees to Baker Tilly, it is hereby agreed that the Big Muskego Lake - Bass Bay Protection and Rehabilitation District will not solicit our employees for employment or enter into an independent contractor arrangement with any individual who is or was an employee of Baker Tilly for a period of twelve months following the date of the conclusion of this engagement. If the Big Muskego Lake - Bass Bay Protection and Rehabilitation District violates this non-solicitation clause, the Big Muskego Lake - Bass Bay Protection and Rehabilitation District agrees to pay to Baker Tilly a fee of 30% of the hired individual's new annual compensation within 30 days of such event. Baker Tilly Virchow Krause, LLP is a member of Baker Tilly International Limited. Each member firm of Baker Tilly International Limited is a separate and independent legal entity. Baker Tilly International Limited and its other members are not responsible or liable for any acts or omissions of Baker Tilly Virchow Krause, LLP. Baker Tilly Virchow Krause, LLP and its subsidiaries are not responsible for or liable for any acts or omissions of any other member of Baker Tilly International Limited. Baker Tilly International Limited does not render any professional services and does not have an ownership or partnership interest in Baker Tilly Virchow Krause, LLP. Baker Tilly International Limited is an English Company. Neither Baker Tilly International Limited nor any other member firm has a right to exercise management control over any other member firm. Baker Tilly Virchow Krause, LLP is not Baker Tilly International Limited’s agent and does not have authority to bind Baker Tilly International Limited or act on Baker Tilly International Limited’s behalf. This engagement letter reflects the entire agreement between us relating to the services covered by this letter. It replaces and supersedes any previous proposals, correspondence, and understandings, whether written or oral . The agreement contained in this engagement letter shall survive the completion or termination of this engagement. If because of a change in the Big Muskego Lake - Bass Bay Protection and Rehabilitation District's status or due to any other reason, any provision in this agreement would be prohibited by, or would impair our independence under, laws, regulations or published interpretations by governmental bodies, commissions, or other regulatory agencies, such provision shall, to that extent, be of no further force and effect and this agreement shall consist of the remaining portions. The validity, construction and enforcement of this engagement letter shall be determined in accordance with the laws of the State of Illinois, without reference to its conflicts of laws principles, and any action arising under this engagement letter shall be brought exclusively in the State of Illinois. Board of District Commissioners Big Muskego Lake - Bass Bay Protection and Rehabilitation District August 19, 2014 Page 8 We appreciate the opportunity to be of service to the Big Muskego Lake - Bass Bay Protection and Rehabilitation District. If there are any questions regarding the engagement letter, please contact Vicki Hellenbrand, the engagement partner on this engagement who is responsible for the overall supervision and review of the engagement and for determining that the engagement has been completed in accordance with professional standards. Vicki Hellenbrand is available at 608 240 2387. Sincerely, BAKER TILLY VIRCHOW KRAUSE, LLP Enclosures The services and terms as set forth in the engagement letter are agreed to by: __________________________________________________ Official's Name __________________________________________________ Official's Signature __________________________________________________ Title __________________________________________________ Date Notice is hereby given that at the Annual Meeting of the Big Muskego Lake/Bass Bay Protection and Rehabilitation District to be held on Tuesday, August 26, 2014, at 6:45 p.m. at the Muskego City Hall, W182 S8200 Racine Avenue, a PUBLIC HEARING on the PROPOSED BUDGET will be held. The proposed budget in detail is available for inspection at City Hall in the Clerk-Treasurer's office from 8:00 a.m. to 4:30 p.m. on Monday through Friday. Following is a summary of the proposed Big Muskego Lake/Bass Bay Protection and Rehabilitation District 2015 Budget: Sharon Mueller, Finance & Administration Director 2015 2014 PROPOSED % BUDGET BUDGET CHANGE NON-MAJOR SPECIAL REVENUE FUND Revenues Grant Revenue $0 $0 Public Charges for Services $29,525 $28,995 Commercial Revenues $250 $230 Total Revenues $29,775 $29,225 -1.85% Appropriation of Fund Balance $67,868 $48,658 Total Available Funds $97,643 $77,883 Expenditures Salaries and Benefits $4,643 $4,883 Legal and Professional $2,700 $2,700 Water Quality Monitoring $750 $750 Postage, Office Expenses and Other $5,550 $5,550 Projects: Weed/Goose Control & Land Purchase $79,000 $59,000 Total Expenditures $92,643 $72,883 -21.33% Designated Fund Balance/Land Conservancy $5,000 $5,000 Total Expenditures including Designated Funds $97,643 $77,883 ALL GOVERNMENTAL FUND BALANCE Undesignated Undesignated Fund Total Fund Balance Total Operating Balance January 1, 2015 Revenues Expenditures Dec. 31, 2015 Non-Major Special Revenue Fund $75,112 $29,225 $37,883 $66,454 * Property tax Levy: The District did not and will not levy taxes to finance 2014 or 2015 operations. * $5,000 of Undesignated Fund Balance is designated for Land Conservancy. PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Finance & Administration Director, Muskego City Hall, (262) 679-5622. NOTICE OF ANNUAL MEETING AND PUBLIC HEARING FOR THE BIG MUSKEGO LAKE/BASS BAY PROTECTION AND REHABILITATION DISTRICT Big Muskego Lake - Bass Bay Protection and Rehabilitation District 2015 Proposed Budget & 2013 Audit Summary Prepared by City of Muskego Finance & Administration Department REVENUES 2013 ACTUAL 2014 BUDGET PROJECTED 12/31/2014 PROPOSED 2015 BUDGET Public Charges for Services $28,685 $29,525 $28,515 $28,995 Interest Income $42 $50 $35 $30 Other - Penalty $387 $200 $200 $200 Total Revenues $29,114 $29,775 $28,750 $29,225* Big Muskego Lake – Bass Bay Protection and Rehabilitation District • 166 On Lake @ $80 • 449 Off Lake @ $35 Big Muskego Lake – Bass Bay Protection and Rehabilitation District EXPENSES 2013 ACTUAL 2014 BUDGET PROJECTED 12/31/2014 PROPOSED 2015 BUDGET Personnel $4,762 $4,642 $4,652 $4,883 Travel/Training $0 $1,000 $0 $1,000 Maint. & Rental $0 $1,500 $1,000 $1,500 Computer $175 $175 $175 $175 Supplies $754 $1,700 $1,150 $1,700 Outside Service $1,150 $2,700 $1,050 $2,700 Other Expenses $1,017 $1,750 $1,600 $1,750 Insurance $175 $175 $175 $175 Weed Control $8,290 $16,000 $8,500 $16,000 Goose Control $0 $3,000 $0 $3,000 Land Purchases $75,000 $60,000 $0 $40,000 Total Expenses $91,323 $92,643 $18,302 $72,883 Big Muskego Lake – Bass Bay Protection and Rehabilitation District FUND BALANCE 2013 ACTUAL 2014 BUDGET PROJECTED 12/31/2014 PROPOSED 2015 BUDGET Revenues over/ (under) Expenses ($62,208) ($62,868) $10,447 ($43,658) Other Sources: Appropriations Land Reserve $67,208 ($5,000) $67,868 ($5,000) ($5,447) ($5,000) $48,658 ($5,000) End Fund Balance: Unreserved Designated $69,664 $30,000 $54,054 $0 $75,112 $35,000 $66,454 $0 Big Muskego Lake – Bass Bay Protection and Rehabilitation District Revenues vs. Expenditures ‐For the Years  2011 ‐2015 0 10000 20000 30000 40000 50000 60000 70000 80000 90000 100000 2011 2012 2013 2014 2015 Revenue Expense BudgetedProjected Big Muskego Lake – Bass Bay Protection and Rehabilitation District Fund Balance ‐For the Years 2011  ‐2015 0 20000 40000 60000 80000 100000 2011 2012 2013 2014 2015 Designated Undesignated BudgetedProjected Big Muskego Lake – Bass Bay Protection and Rehabilitation District STATEMENT OFACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2013 Function Expenses Program Revenues Charges for Services Net (Expense) Revenue and Changes In Net Position General Government $83,033 ($83,033) Weed Treatment $8,290 $28,685 $20,395 Investment Earnings $42 Other Revenues $387 Total Activities (Net Change)($62,209) Net Position, End of Year $99,664