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COMMITTEE OF THE WHOLE Packet - 7/22/2014 CITY OF MUSKEGO COMMITTEE OF THE WHOLE AGENDA July 22, 2014 5:45 PM Police Dept Lobby, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF AGENDA APPROVAL OF MINUTES - June 24, 2014 NEW BUSINESS 1. Facilities Needs Study - Tour of Police Department (meet in lobby of Police Department) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Possible reconvening of the Committee of the Whole immediately following Common Council Meeting of the same date to continue work on agenda items NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4100. Unapproved CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES June 24, 2014 6:00 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 6:19 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mayor Chiaverotti, Ald. Wolfe, Hammel, Borgman, Di Pronio, Engelhardt, Kubacki, Madden and Finance Administration Director Mueller. STATEMENT OF PUBLIC NOTICE Director Mueller stated that the meeting was noticed in accordance with the Open Meeting Law. APPROVAL OF AGENDA APPROVAL OF MINUTES - May 13, 2014 Alderman Kubacki made a motion to approve the minutes of May 13, 2014, Alderman Wolfe seconded. Motion Passed 7 in favor. NEW BUSINESS Budget Guide/Goals Mayor Chiaverotti presented the summary budget guide for review. Facilities Needs Study Prioritization Mayor Chiaverotti reviewed the consultant’s recommendation of looking into police building options first as that has the greater needs. Discussion needs to take place regarding the options of remodeling with additions or building new. Alderman Kubacki suggested building a new facility on city owned land on Moorland Road because it would be centrally located while providing a long term solution. Alderman Borgman agreed and suggested the current facility be considered for Parks & Recreation along with incorporating some Public Works functions, possibly fuel storage or contract fuel storage with the Police Department. Alderman Wolfe would like to consider the remodel and phased additions option. Alderman Hammel noted the remodel with additions comes at a lower cost to the tax payers. Alderman Borgman believes the remodel with additions would be a temporary fix. Long range construction plans of the school district and city should be coordinated. Alderman Kubacki recommends approaching the options with a long term approach. Alderman Wolfe interprets the study that everything is good and nothing needs to be done. The Mayor reminded the committee that while the study notes the city has done a good job in maintaining the buildings there are other issues outside of maintenance that need to be planned for. The study is for the purpose of long term planning as a responsible approach. Mayor recommends a tour of the PD at a COW meeting with the consultant and Chief. Committee members agree that this will be beneficial. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Possible reconvening of the Committee of the Whole immediately following Common Council Meeting of the same date to continue work on agenda items Alderman Wolfe made a motion to adjourn, Alderman Hammel seconded. Motion Passed 7 in favor.