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Park & Rec Board Packet - 7/14/2014 CITY OF MUSKEGO PARKS AND RECREATION BOARD AGENDA July 14, 2014 5:30 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES 1. June 9, 2014 COMMUNICATIONS 1. A. Personal Appearances 1. Twisted Cork--request for community parking lot @ Freedom Square park 2. Taj Jordan--additional improvements request for Lake Access #14 2. B. Written Correspondence 1. Graffiti vandalism @ Park Arthur 2. M.A.A. teams request for waiver of fees for Bluhm Park shelter on July 27, 2014 UNFINISHED BUSINESS 1. A. Discuss options/recommendations for recreation facilities NEW BUSINESS 1. A. Review and recommend for approval Park Athur West bid 2. B. Review Lake Access #17 for access ALDERMAN’S REPORT STATUS OF PROJECTS 1. Park Arthur--project update 2. Water Bugs--June report DIRECTOR’S REPORT 1. A. Recreation 1. Recreation software 2. B. Parks 1. Park Arthur field #4 light complaint 2. Signage posts/hardware OTHER BUSINESS 1. A. Subdivision Plans from Plan Commission COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Announcements only. No discussion or action will be taken. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4100. City of Muskego PARKS & RECREATION BOARD Monday, June 9, 2014 Subject to Approval Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on June 5, 2014. Present: Mr. “Butch LeDoux, Ald. Borgman, Mr. Toby Whipple, Mr. Jerald Hulbert, Mr. Brett Hyde, Director Anderson. Excused: Mr. Paul Peardon, Mrs. Kelly Koble GUESTS: Ald. Kubacki, Jess Shaw, Mr. & Mrs. Warren Jones APPROVAL OF MINUTES: May 12 Minutes Ald. Borgman moved to approve the minutes of the May 12 meeting, seconded by Mr. Hulbert. Upon a voice vote, the motion to approve carried. Communications: Personal Appearances Jess Shaw—Discuss Idle Isle Concessions Director Anderson refreshed the Board members on previous Idle Isle concessions. Recently, Jess Shaw had contacted him regarding running concessions out of the building. They had met at the site along with a representative from Waukesha County. A permit would be required from the county but not the city. The Board was in receipt of her proposal for the Sandcastle. It was different from the last one as there is not as much equipment cost required. He mentioned the waiving of the utility costs and the lease amount per month during the first year. Jess Shaw addressed the Board members on her experience and what she hopes to accomplish with the concessions. An issue that she is running into is insurance and the cost of the insurance and it differs with hot foods and prepackaged foods/snacks. She was open to any suggestions from the Board. Director Anderson recommended that she not offer concessions on Wednesday nights when the Water Bugs are selling concessions. Mr. Hulbert moved to recommend for approval her application to operate a business, pending insurance. Mr. Hyde seconded. Upon a voice vote, the motion carried. Idle Isle Park bench donation in memoriam Director Anderson advised the Board members that he had been contacted by the individual desiring to place a memorial bench at Idle Isle Park in the area of the playground slide. He refreshed the members on the memorial bench that was placed at Idle Isle Park five years ago. He had shared the information on that donation with the individual and they still wanted to make the donation. Board members requested that the bench mirror the one already at the park. Mr. Hulbert moved to approve the donation/placement of the bench. Mr. LeDoux seconded. Upon a voice vote, the motion carried. Minutes, Parks & Recreation Board, June 9, 2014, page 2 Water Bugs sponsor—Idle Isle Park use on July 30 A letter was received from Cigno Family Dental regarding their annual event at Idle Isle Park in conjunction with the Water Bugs. The event is scheduled for July 30. They will have a tent and a dunk tank. Director Anderson advised there have been no problems with this event in the past. Mr. Hyde moved to approve the event. Ald. Borgman seconded. Upon a voice vote, the motion carried. Bluhm shelter request for inflatable bouncer—August 9 The party renting the Bluhm shelter on August 9 for a birthday party was requesting permission to use an inflatable bouncer. Mr. Hulbert moved to approve the request. Ald. Borgman seconded. Upon a voice vote, the motion carried. Waiver of fees for Pack 118 @ Veterans Memorial Park on July 30 Cub Scout Pack 118 was requesting waiver of usage fees for their picnic on July 30. Mr. Hyde moved to approve, seconded by Ald. Borgman. Upon a voice vote, the motion carried. Waiver of fees for Muckey 4-H @ Veterans Memorial Park on June 9 Muckey 4-H contacted Director Anderson requesting a waiver of the usage fees for their end-of-the-year party on June 9. He shared that this group had used the Jensen facility in the past. Mr. LeDoux moved to approve. Ald. Borgman seconded. Upon a voice vote, the motion carried. UNFINISHED BUSINESS: Discuss options/recommendations for recreation facilities Director Anderson stated the department had received a second quote for the wall. It came in at $10,800. The previous one was $16,800. The total bill estimated would be $22,184 to remove the building. DPW will be removing the existing building, taking it to the dump, leveling out the area of land. A group of contractors will do the rest. He provided an itemized list on the razing costs which he reviewed with the Board. Mr. Hulbert requested a cost on doing the foundation and putting in a floor. Director Anderson recalled that the Graef engineer had done an estimate on the repair of the building. Mr. Hyde would also like an estimate. Director Anderson requested if there were any other estimates as he did not want to go back again and again to the contractors. Mr. Hulbert felt the amount was a lot to cap the building off and he would like to explore all possibilities. Director Anderson felt there may be other building issues that may come forward. If they are going to work with DPW taking it down, it would have to be before September when the leaves start falling. He can get their estimates by July or August and once received, the Board will have to make recommendations. Mr. Hyde suggested that they take a look at the building which should help them make a decision. Director Anderson summed up that they are looking for estimates on what a foundation fix would be, the water stays put and expand the floor area remaining, and a stud wall versus concrete block. Director Anderson shared that he had spoken with Chris Buckmaster at the library. They are going to be talking to their board about using their facility for programs. In regard to the fire department, staff is still waiting to look at the kitchen facilities at the fire houses. The department would like to try their facilities for some of the culinary programs. NEW BUSINESS: Discuss 2015 Department Position Re-classification Director Anderson presented the position re-classification to the Board. Upon discussion, Mr. Hulbert would like added to the education that a bachelor’s degree beneficial or preferred. Mr. Hulbert moved to approve, seconded by Mr. LeDoux. Upon a voice vote, the motion carried. ALDERMAN’S REPORT: Ald. Borgman stated they are getting ready for budget. Also, the facilities presentation did not take place yet. STATUS OF PROJECTS: Park Arthur East—Director Anderson reported that the concessions are going strong and doing very well. Paving and grading was done around the shelter. The department will be looking at paving next year the foot path that has been Minutes, Parks & Recreation Board, June 9, 2014, page 3 established. However, a culvert will need to be placed in the swale to get them over the swale to the shelter. Bob stopped in and advised Director Anderson of the equestrian trail portion that gets flooded. He will construct some gates and gate that area when necessary. The department will be kept informed when these gates are closed. Park Arthur West—Board members were in receipt of the cost estimates as well as prints available for their review. Soil borings were done and indicated normal high water level in the spring. DPW excavated 3-4 feet down; the high water mark is only 1 foot below the surface. Drain tile has been done. It was a recommendation to have drain tile as an alternate bid. Director Anderson has kept the leagues/groups informed on the development of the fields. He pointed out on the cost estimate the costs that would be the responsibility of the clubs. One area the Board has to comment on is the berm that is along Lentini. Board members commented on tree plantings instead of the berm. The plans will go out for bids on June 26. The bids will come to the Board on July 14 and go to council on the 22nd. The completion date will be extended to the middle of September, 2015. Phase II, in keeping with the aldermen’s request to limit funds, will be the access site; the parking lot will be graded with stone along with the portion of road to the creek. Phase II will be widening the entrance to the park, changing the format of the parking lot, establishing the road so people won’t have to go through the parking lot, and paving. The plan for this year to September of ‘15 is to grade and to seed and have an entrance into the park. Completion of the park will be about a four-year project. Water Bugs—Status Update There was one compliance check. The light was burned out on the ski jump. No other complaints. DIRECTOR’S REPORT: Recreation Registration Software Class software will no longer be supported in 2017. Staff will be attending a demonstration of the Active Network which is the new platform recreation software. They will find out if that software will meet the needs of the department. Idle Isle Fishing Pier installed The pier was installed and the department received great comments on it. The trail is now 8-foot wide enabling the staff to take a truck on it. The pier was half financed by the DNR. The department now is looking at getting rid of the old sections. It’s also listed on Craig’s list to see if anyone is interested. Goose Abatement Update At last count, there was only 20 geese at Idle Isle. This was the second year of the two-year grant so $1,250 will have to be returned. The DNR will not do a goose abatement for such a small number as it gives the impression you’re trying to eliminate the geese. The department has not had to call in the Geese Police yet. Dennis will keep Director Anderson informed on when the goose population picks up. OTHER BUSINESS Subdivision Plans from Plan Commission None COMMUNICATIONS & MISCELLANEOUS BUSINESS Ald. Borgman questioned what was being done regarding the Park Arthur light spillover complaint that came before the Board in May. Director Anderson asked two people about it. He has two proposals one to have a switch installed to shut off the one bank of lights once the games are ended. They are also going to get the lights tested to see if there is light on his property. Minutes, Parks & Recreation Board, June 9, 2014, page 4 ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 6:43 p.m. Mr. LeDoux seconded. Motion carried. Pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org