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COMMITTEE OF THE WHOLE Packet - 6/24/2014 CITY OF MUSKEGO COMMITTEE OF THE WHOLE AGENDA June 24, 2014 6:00 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF AGENDA APPROVAL OF MINUTES - May 13, 2014 NEW BUSINESS 1. Budget Guide/Goals 2. Facilities Needs Study Prioritization COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Possible reconvening of the Committee of the Whole immediately following Common Council Meeting of the same date to continue work on agenda items NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, MUSKEGO CITY HALL, (262) 679-4100. Unapproved CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES May 13, 2014 5:45 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 5:55 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mayor Chiaverotti, Ald. Wolfe, Borgman, Di Pronio, Engelhardt, Kubacki, Madden, Finance & Adminstration Director Mueller and Jon Sabinash with Zimmerman Architectural Studios, Inc. Ald. Hammel arrived at 6:00 PM. STATEMENT OF PUBLIC NOTICE Director Mueller stated that the meeting was made noticed in accordance with the Open Meeting Law. APPROVAL OF AGENDA APPROVAL OF MINUTES - April 22, 2014 Alderman Kubacki made a motion to approve the minutes of - April 22, 2014, Alderman Wolfe seconded. Motion Passed 7 in favor. NEW BUSINESS Facilities Needs Study Presentation Jon Sabinash with Zimmerman Architectural Studios, Inc. provided a detailed overview of the Facilities Needs Study. Buildings studied included City Hall, Police, DPW garage, Parks garage, Horn and Jensen Recreation buildings as well as the Library. Every aspect is included in the financial detail from land acquisition, construction, moving and contingency. Not all expenditures will be necessary but it is prudent when providing estimates/budgets to be very inclusive of all expenditures including contingency to deal with unexpected expenses or change orders. The consultant noted it’s most logical to address the Police building first. He further noted both Jensen and Horn are vintage buildings and should receive no more investments but rather plan for their retirement. Mayor Chiaverotti noted the volume of information and suggested the committee take some time to review between now and the next time it’s on a COW agenda. The focus should be the direction in which to go with regard to the police facility, remodel with additions or build new. This will determine what to do, if anything, with recreation facility needs. 50th Anniversary Update Mayor Chiaverotti gave an update on the float information for the Community Festival Parade. The cost is $1400 which includes trimming the float, the benches, flags and a driver. On recommendation of the Mayor's Task Force for the 50th anniversary the past and current Mayors will be co-parade marshalls and be invited to ride on the float. After discussion it was unanimous to have the Mayor reserve the float. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Possible reconvening of the Committee of the Whole immediately following Common Council Meeting of the same date to continue work on agenda items Alderman Borgman made a motion to adjourn at 7:20 PM; Alderman Madden seconded. Motion Passed 7 in favor.