LIBRARY BOARD Packet - 6/17/2014
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
June 17, 2014
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES from May 20, 2014
TREASURER’S REPORT
Information/Action
1. Place on file the Library Financial Reports from May, 2014
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Materials for Posting Policy
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Election of Officers
2. CLOSED SESSION
Please take notice that the Library Board will convene, upon passage of the proper
motion, into closed session pursuant to Wis. Stats. Section §19.85(1)(c): Considering
employment, promotion, compensation or performance evaluation data of any public
employee over which the governmental body has jurisdiction or exercises responsibility,
more specifically personnel matter. The Library Board will then reconvene into open
session to continue with agenda items.
3. Head of Public Services Job Description
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact the office of the Clerk-Treasurer, at Muskego City Hall, 262-
679-5625 or the library at (262) 971-2100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
May 20, 2014
5:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Buckmaster called the meeting to order at 5:02 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Boschert, DeVito-Scalzo, Schaefer (late), Buckmaster, Alderman
Engelhardt, Konkel, Tomaszewski, Robertson, and Library Director Loeffel. Trustee O'Bryan
was absent.
STATEMENT OF PUBLIC NOTICE
Director Loeffel states that the meeting was properly noticed.
PUBLIC COMMENT
None.
APPROVAL OF MINUTES from April 15, 2014
Trustee Konkel made a motion to approve APPROVAL OF MINUTES from April 15,
2014.
Motion Passed 7 in favor.
TREASURER’S REPORT
Information/Action
Place on file the Library Financial Reports for April, 2014
Trustee Robertson made a motion to approve Place on file the Library Financial
Reports for April, 2014.
Motion Passed 8 in favor.
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Circulation Supervisor Report
Code of Conduct Policy
Trustee Boschert made a motion to approve Code of Conduct Policy.
Motion Passed 8 in favor.
Materials for Posting Policy
Trustee Boschert made a motion to defer Materials for Posting Policy.
Motion Passed 8 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Boschert made a motion to ADJOURN at 5:53 PM.
Motion Passed 8 in favor.
Next meeting - Tuesday, June 17, 2014 at 5:00 PM
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year Page: 1
Period: 05/14 Jun 10, 2014 10:54AM
Report Criteria:
Include FUNDs: 100
Print FUND Titles
Total by FUND
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include ACCOUNTs: None
Include BALANCE SHEETs: None
Include EXPENSEs: None
All Segments Tested for Total Breaks
2014-14 2014-14 2014-14 % Actual Over /
Current year Current year Current year Over (Under)
Account Number Account Title Budget Budget Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4150 WCFLS FUNDING 106,457.00 106,457.00 53,228.50 50.00% 53,228.50-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,000.00 1,000.00 645.08 64.51% 354.92-
100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 8,398.98 46.66% 9,601.02-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,000.00 7,000.00 3,884.44 55.49% 3,115.56-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 5.24 .00 5.24
100.05.71.00.4544 ROOM RENTAL 200.00 200.00 350.00 175.00% 150.00
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 132,657.00 132,657.00 66,512.24 50.14% 66,144.76-
GENERAL FUND Revenue Total: 132,657.00 132,657.00 66,512.24 50.14% 66,144.76-
GENERAL FUND Expenditure Total: .00 .00 .00 .00 .00
Net Total GENERAL FUND: 132,657.00 132,657.00 66,512.24 50.14% 66,144.76-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 1
Period: 05/14 Jun 10, 2014 10:42AM
Report Criteria:
Include FUNDs: 100
Print FUND Titles
Total by FUND
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include ACCOUNTs: None
Include BALANCE SHEETs: None
Include REVENUEs: None
All Segments Tested for Total Breaks
2014-14 2014-14 2014-14 % Actual Over /
Current year Current year Current year To (Under)
Account Number Account Title Budget Budget Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 607,628.09 607,628.09 229,081.53 37.70% 378,546.56-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 157.80 6.31% 2,342.20-
100.05.71.00.5201 FICA 47,601.98 47,601.98 17,333.39 36.41% 30,268.59-
100.05.71.00.5202 PENSION 40,849.61 40,849.61 15,411.18 37.73% 25,438.43-
100.05.71.00.5203 HEALTH 138,854.33 138,854.33 53,385.14 38.45% 85,469.19-
100.05.71.00.5204 LIFE 1,748.74 1,748.74 735.73 42.07% 1,013.01-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 29.00 .00 29.00
100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 5,050.00 41.67% 7,070.00-
100.05.71.00.5302 MILEAGE 1,000.00 1,000.00 188.16 18.82% 811.84-
100.05.71.00.5303 CONFERENCES & SPECIAL EVENTS 3,000.00 3,000.00 74.50 2.48% 2,925.50-
100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 746.00 74.60% 254.00-
100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 11,000.00 11,000.00 2,814.61 25.59% 8,185.39-
100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 20,000.00 20,000.00 10,751.97 53.76% 9,248.03-
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 27,734.50 81.57% 6,265.50-
100.05.71.00.5602 TELEPHONE .00 .00 .00 .00 .00
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 4,941.84 24.71% 15,058.16-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,500.00 4,500.00 1,179.61 26.21% 3,320.39-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,364.00 38,364.00 15,245.00 39.74% 23,119.00-
100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 31,368.21 37.57% 52,131.79-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 900.22 36.01% 1,599.78-
100.05.71.00.6062 PROGRAM ADVERTISING/PROMOTIO 5,000.00 5,000.00 2,134.21 42.68% 2,865.79-
100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 37,419.44 32.82% 76,580.56-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 12,183.32 24.37% 37,816.68-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 11,348.23 70.93% 4,651.77-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 2
Period: 05/14 Jun 10, 2014 10:42AM
2014-14 2014-14 2014-14 % Actual Over /
Current year Current year Current year To (Under)
Account Number Account Title Budget Budget Actual Budget Budget
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,255,166.75 1,255,166.75 480,213.59 38.26% 774,953.16-
GENERAL FUND Revenue Total: .00 .00 .00 .00 .00
GENERAL FUND Expenditure Total: 1,255,166.75 1,255,166.75 480,213.59 38.26% 774,953.16-
Net Total GENERAL FUND: 1,255,166.75 1,255,166.75 480,213.59- 38.26% 774,953.16
Report Criteria:
Include FUNDs: 100
Print FUND Titles
Total by FUND
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include ACCOUNTs: None
Include BALANCE SHEETs: None
Include REVENUEs: None
All Segments Tested for Total Breaks
CITY OF MUSKEGO Detail Ledger - Library Page: 1
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Report Criteria:
Actual Amounts
All Accounts
Summarize Payroll Detail
Print Period Totals
Print Grand Totals
Include FUNDs: 100
Page and Total by FUND
Include DEPARTMENTs: 71
Include DEPARTMENTs: 71
Include DEPARTMENTs: 71
Include COST CATEGORYs: 05
Include COST CATEGORYs: 05
Include BALANCE SHEETs: None
All Segments Tested for Total Breaks
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
1000571004150
WCFLS FUNDING 04/30/2014 (04/14) Balance 100.05.71.00.4150 .00
05/07/2014 CR 1307482 WCFLS FUNDING - COUNTY OF WAUKESHA 53,228.50-
05/31/2014 (05/14) Period Totals and Balance .00 *53,228.50- * 53,228.50-
YTD Encumbrance .00 YTD Actual -53,228.50 Total -53,228.50 YTD Budget -106,457.00 Unearned 53,228.50
Total 1000571004150:.00 53,228.50- .00
1000571004274
LIBRARY LOST AND DAMAGED 04/30/2014 (04/14) Balance 100.05.71.00.4274 477.81-
05/07/2014 CR 1307483 LOST & DAMAGED - MUSKEGO PUBLIC LIBR 66.73-
05/21/2014 CR 1309090 LOST & DAMAGED - MUSKEGO PUBLIC LIBR 100.54-
05/31/2014 (05/14) Period Totals and Balance .00 * 167.27- * 645.08-
YTD Encumbrance .00 YTD Actual -645.08 Total -645.08 YTD Budget -1,000.00 Unearned 354.92
Total 1000571004274:.00 167.27- 477.81-
1000571004313
LIBRARY FINES 04/30/2014 (04/14) Balance 100.05.71.00.4313 7,265.59-
05/07/2014 CR 1307489 FINES - MUSKEGO PUBLIC LIBRARY 502.46-
05/21/2014 CR 1309089 LIBRARY - MUSKEGO PUBLIC LIBRARY 630.93-
05/31/2014 (05/14) Period Totals and Balance .00 * 1,133.39- * 8,398.98-
YTD Encumbrance .00 YTD Actual -8,398.98 Total -8,398.98 YTD Budget -18,000.00 Unearned 9,601.02
Total 1000571004313:.00 1,133.39- 7,265.59-
1000571004314
LIBRARY TAXABLE REVENUE 04/30/2014 (04/14) Balance 100.05.71.00.4314 3,079.24-
05/07/2014 CR 1307523 COPIES - MUSKEGO PUBLIC LIBRARY 465.95-
05/21/2014 CR 1309086 LIBRARY TAXABLE REVENUE - MUSKEGO P 339.25-
05/31/2014 (05/14) Period Totals and Balance .00 * 805.20- * 3,884.44-
YTD Encumbrance .00 YTD Actual -3,884.44 Total -3,884.44 YTD Budget -7,000.00 Unearned 3,115.56
CITY OF MUSKEGO Detail Ledger - Library Page: 2
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 1000571004314:.00 805.20- 3,079.24-
1000571004542
LIBRARY PHONE USE 04/30/2014 (04/14) Balance 100.05.71.00.4542 5.24-
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * 5.24-
YTD Encumbrance .00 YTD Actual -5.24 Total -5.24 YTD Budget .00 Unearned (5.24)
Total 1000571004542:.00 .00 5.24-
1000571004544
ROOM RENTAL 04/30/2014 (04/14) Balance 100.05.71.00.4544 350.00-
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * 350.00-
YTD Encumbrance .00 YTD Actual -350.00 Total -350.00 YTD Budget -200.00 Unearned (150.00)
Total 1000571004544:.00 .00 350.00-
1000571004551
SALE OF F/A - COMPUTERS 04/30/2014 (04/14) Balance 100.05.71.00.4551 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00
Total 1000571004551:.00 .00 .00
1000571005101
SALARY & WAGES 04/30/2014 (04/14) Balance 100.05.71.00.5101 183,020.64
05/03/2014 PC 64 PAYROLL TRANS FOR 5/3/2014 PAY PERIOD 23,044.25
05/17/2014 PC 171 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 23,016.64
05/31/2014 (05/14) Period Totals and Balance 46,060.89 * .00 * 229,081.53
YTD Encumbrance .00 YTD Actual 229,081.53 Total 229,081.53 YTD Budget 607,628.09 Unexpended 378,546.56
Total 1000571005101:46,060.89 .00 183,020.64
1000571005102
SALARIES & WAGES - OVERTIME 04/30/2014 (04/14) Balance 100.05.71.00.5102 103.43
05/17/2014 PC 174 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 54.37
05/31/2014 (05/14) Period Totals and Balance 54.37 * .00 * 157.80
YTD Encumbrance .00 YTD Actual 157.80 Total 157.80 YTD Budget 2,500.00 Unexpended 2,342.20
Total 1000571005102:54.37 .00 103.43
1000571005201
FICA 04/30/2014 (04/14) Balance 100.05.71.00.5201 13,846.23
05/03/2014 PB 71 PAYROLL TRANS FOR 5/3/2014 PAY PERIOD 1,703.92
05/17/2014 PB 213 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 1,783.24
05/31/2014 (05/14) Period Totals and Balance 3,487.16 * .00 * 17,333.39
YTD Encumbrance .00 YTD Actual 17,333.39 Total 17,333.39 YTD Budget 47,601.98 Unexpended 30,268.59
CITY OF MUSKEGO Detail Ledger - Library Page: 3
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 1000571005201:3,487.16 .00 13,846.23
1000571005202
PENSION 04/30/2014 (04/14) Balance 100.05.71.00.5202 12,299.20
05/03/2014 PB 70 PAYROLL TRANS FOR 5/3/2014 PAY PERIOD 1,553.78
05/17/2014 PB 211 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 1,558.20
05/31/2014 (05/14) Period Totals and Balance 3,111.98 * .00 * 15,411.18
YTD Encumbrance .00 YTD Actual 15,411.18 Total 15,411.18 YTD Budget 40,849.61 Unexpended 25,438.43
Total 1000571005202:3,111.98 .00 12,299.20
1000571005203
HEALTH 04/30/2014 (04/14) Balance 100.05.71.00.5203 43,625.88
05/17/2014 PB 214 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 9,759.26
05/31/2014 (05/14) Period Totals and Balance 9,759.26 * .00 * 53,385.14
YTD Encumbrance .00 YTD Actual 53,385.14 Total 53,385.14 YTD Budget 138,854.33 Unexpended 85,469.19
Total 1000571005203:9,759.26 .00 43,625.88
1000571005204
LIFE 04/30/2014 (04/14) Balance 100.05.71.00.5204 575.48
05/17/2014 PB 212 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 160.25
05/31/2014 (05/14) Period Totals and Balance 160.25 * .00 * 735.73
YTD Encumbrance .00 YTD Actual 735.73 Total 735.73 YTD Budget 1,748.74 Unexpended 1,013.01
Total 1000571005204:160.25 .00 575.48
1000571005205
FSA FEE EXPENSE 04/30/2014 (04/14) Balance 100.05.71.00.5205 23.20
05/17/2014 PB 215 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 5.80
05/31/2014 (05/14) Period Totals and Balance 5.80 * .00 * 29.00
YTD Encumbrance .00 YTD Actual 29.00 Total 29.00 YTD Budget .00 Unexpended (29.00)
Total 1000571005205:5.80 .00 23.20
1000571005229
HEALTH INS. ALLOWANCE 04/30/2014 (04/14) Balance 100.05.71.00.5229 4,040.00
05/17/2014 PC 172 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 1,010.00
05/31/2014 (05/14) Period Totals and Balance 1,010.00 * .00 * 5,050.00
YTD Encumbrance .00 YTD Actual 5,050.00 Total 5,050.00 YTD Budget 12,120.00 Unexpended 7,070.00
Total 1000571005229:1,010.00 .00 4,040.00
1000571005302
MILEAGE 04/30/2014 (04/14) Balance 100.05.71.00.5302 119.28
CITY OF MUSKEGO Detail Ledger - Library Page: 4
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
05/17/2014 PC 173 PAYROLL TRANS FOR 5/17/2014 PAY PERIO 68.88
05/31/2014 (05/14) Period Totals and Balance 68.88 * .00 * 188.16
YTD Encumbrance .00 YTD Actual 188.16 Total 188.16 YTD Budget 1,000.00 Unexpended 811.84
Total 1000571005302:68.88 .00 119.28
1000571005303
CONFERENCES & SPECIAL EVENTS 04/30/2014 (04/14) Balance 100.05.71.00.5303 65.00
05/08/2014 AP 631 SAYLOR, ELKE 9.50
05/31/2014 (05/14) Period Totals and Balance 9.50 * .00 * 74.50
YTD Encumbrance .00 YTD Actual 74.50 Total 74.50 YTD Budget 3,000.00 Unexpended 2,925.50
Total 1000571005303:9.50 .00 65.00
1000571005305
DUES & MEMBERSHIP 04/30/2014 (04/14) Balance 100.05.71.00.5305 746.00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * 746.00
YTD Encumbrance .00 YTD Actual 746.00 Total 746.00 YTD Budget 1,000.00 Unexpended 254.00
Total 1000571005305:.00 .00 746.00
1000571005401
MAINTENANCE OF EQUIPMENT 04/30/2014 (04/14) Balance 100.05.71.00.5401 2,405.49
05/11/2014 AP 632 JAMES IMAGING SYSTEMS INC (lease) 409.12
05/31/2014 (05/14) Period Totals and Balance 409.12 * .00 * 2,814.61
YTD Encumbrance .00 YTD Actual 2,814.61 Total 2,814.61 YTD Budget 11,000.00 Unexpended 8,185.39
Total 1000571005401:409.12 .00 2,405.49
1000571005410
RENTALS AND LEASES 04/30/2014 (04/14) Balance 100.05.71.00.5410 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
Total 1000571005410:.00 .00 .00
1000571005415
MAINT OF BUILDINGS & GROUNDS 04/30/2014 (04/14) Balance 100.05.71.00.5415 6,359.54
05/05/2014 AP 2 ELLIOTT'S ACE HARDWARE 78.73
04/21/2014 AP 108 SAFEWAY PEST MANAGEMENT INC. 30.00
04/30/2014 AP 543 JM BRENNAN, INC. 4,205.70
05/09/2014 AP 581 STARFIRE SYSTEMS INC 78.00
05/31/2014 (05/14) Period Totals and Balance 4,392.43 * .00 * 10,751.97
YTD Encumbrance .00 YTD Actual 10,751.97 Total 10,751.97 YTD Budget 20,000.00 Unexpended 9,248.03
Total 1000571005415:4,392.43 .00 6,359.54
CITY OF MUSKEGO Detail Ledger - Library Page: 5
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
1000571005505
COMPUTER CHARGES/LIBRARY 04/30/2014 (04/14) Balance 100.05.71.00.5505 26,234.50
04/30/2014 AP 546 DEPT OF ADMINISTRATION 1,500.00
05/31/2014 (05/14) Period Totals and Balance 1,500.00 * .00 * 27,734.50
YTD Encumbrance .00 YTD Actual 27,734.50 Total 27,734.50 YTD Budget 34,000.00 Unexpended 6,265.50
Total 1000571005505:1,500.00 .00 26,234.50
1000571005602
TELEPHONE 04/30/2014 (04/14) Balance 100.05.71.00.5602 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571005602:.00 .00 .00
1000571005701
OFFICE SUPPLIES AND EXPENSES 04/30/2014 (04/14) Balance 100.05.71.00.5701 3,076.79
03/28/2014 AP 62 FIA CARD SERVICES - LIB. 104.90
03/28/2014 AP 64 FIA CARD SERVICES - LIB. 61.77
03/28/2014 AP 65 FIA CARD SERVICES - LIB. 161.55
04/18/2014 AP 90 FIA CARD SERVICES - MAINT 38.88
03/19/2014 AP 343 FIA CARD SRV - LIB, PF LOEFFEL 35.96
03/19/2014 AP 345 FIA CARD SRV - LIB, PF LOEFFEL 144.27
04/29/2014 AP 456 BRODART CO. 820.08
05/20/2014 AP 463 GENZEL, JANE 27.00
09/07/2012 AP 464 GENZEL, JANE 27.00-
05/01/2014 AP 501 3M 64.49
04/17/2014 AP 621 BUBRICKS INC 348.31
05/01/2014 AP 622 BUBRICKS INC 84.84
05/31/2014 (05/14) Period Totals and Balance 1,892.05 * 27.00- * 4,941.84
YTD Encumbrance .00 YTD Actual 4,941.84 Total 4,941.84 YTD Budget 20,000.00 Unexpended 15,058.16
Total 1000571005701:1,892.05 27.00- 3,076.79
1000571005703
HOUSEKEEPING SUPPLIES 04/30/2014 (04/14) Balance 100.05.71.00.5703 592.74
04/24/2014 AP 50 LAKELAND SUPPLY, INC. 586.87
05/31/2014 (05/14) Period Totals and Balance 586.87 * .00 * 1,179.61
YTD Encumbrance .00 YTD Actual 1,179.61 Total 1,179.61 YTD Budget 4,500.00 Unexpended 3,320.39
Total 1000571005703:586.87 .00 592.74
1000571005713
PRINT MATERIALS 04/30/2014 (04/14) Balance 100.05.71.00.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
CITY OF MUSKEGO Detail Ledger - Library Page: 6
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 1000571005713:.00 .00 .00
1000571005714
AUDIO VISUAL MATERIAL 04/30/2014 (04/14) Balance 100.05.71.00.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571005714:.00 .00 .00
1000571005835
HOUSEKEEPING SERVICES 04/30/2014 (04/14) Balance 100.05.71.00.5835 12,196.00
05/01/2014 AP 43 JANI-KING INC- MILW REGION 3,049.00
05/31/2014 (05/14) Period Totals and Balance 3,049.00 * .00 * 15,245.00
YTD Encumbrance .00 YTD Actual 15,245.00 Total 15,245.00 YTD Budget 38,364.00 Unexpended 23,119.00
Total 1000571005835:3,049.00 .00 12,196.00
1000571005910
GAS & ELECTRIC 04/30/2014 (04/14) Balance 100.05.71.00.5910 23,340.40
04/29/2014 AP 179 WE ENERGIES 2,858.17
04/29/2014 AP 180 WE ENERGIES 5,169.64
05/31/2014 (05/14) Period Totals and Balance 8,027.81 * .00 * 31,368.21
YTD Encumbrance .00 YTD Actual 31,368.21 Total 31,368.21 YTD Budget 83,500.00 Unexpended 52,131.79
Total 1000571005910:8,027.81 .00 23,340.40
1000571005915
SEWER & WATER 04/30/2014 (04/14) Balance 100.05.71.00.5915 900.22
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * 900.22
YTD Encumbrance .00 YTD Actual 900.22 Total 900.22 YTD Budget 2,500.00 Unexpended 1,599.78
Total 1000571005915:.00 .00 900.22
1000571006062
PROGRAM ADVERTISING/PROMOTIONS 04/30/2014 (04/14) Balance 100.05.71.00.6062 530.36
03/19/2014 AP 342 FIA CARD SRV - LIB, PF LOEFFEL 60.75
05/12/2014 AP 509 UPSTART 342.99
04/30/2014 AP 518 WAUK CNTY FED LIBRARY SYS 398.00
05/19/2014 AP 542 LUND, MARIE 127.11
05/13/2014 AP 603 KC'S INFLATABLES, LLC 275.00
05/19/2014 AP 653 COVELLI, GENE 400.00
05/31/2014 (05/14) Period Totals and Balance 1,603.85 * .00 * 2,134.21
YTD Encumbrance .00 YTD Actual 2,134.21 Total 2,134.21 YTD Budget 5,000.00 Unexpended 2,865.79
Total 1000571006062:1,603.85 .00 530.36
CITY OF MUSKEGO Detail Ledger - Library Page: 7
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
1000571015711
PRINT MATERIALS 04/30/2014 (04/14) Balance 100.05.71.01.5711 30,426.48
04/07/2014 AP 414 BAKER & TAYLOR COMPANY 50.41-
04/15/2014 AP 415 BAKER & TAYLOR COMPANY 604.09
04/15/2014 AP 416 BAKER & TAYLOR COMPANY 279.92
04/18/2014 AP 417 BAKER & TAYLOR COMPANY 747.69
04/25/2014 AP 418 BAKER & TAYLOR COMPANY 264.79
04/28/2014 AP 419 BAKER & TAYLOR COMPANY 434.29
04/29/2014 AP 420 BAKER & TAYLOR COMPANY 470.25
04/25/2014 AP 421 BAKER & TAYLOR COMPANY 423.41
05/05/2014 AP 422 BAKER & TAYLOR COMPANY 519.10
05/07/2014 AP 423 BAKER & TAYLOR COMPANY 1,788.03
05/08/2014 AP 424 BAKER & TAYLOR COMPANY 931.86
05/09/2014 AP 425 BAKER & TAYLOR COMPANY 72.39
05/13/2014 AP 426 BAKER & TAYLOR COMPANY 271.10
04/16/2014 AP 427 BAKER & TAYLOR COMPANY 47.54
04/23/2014 AP 428 BAKER & TAYLOR COMPANY 33.23
04/30/2014 AP 429 BAKER & TAYLOR COMPANY 130.66
05/07/2014 AP 430 BAKER & TAYLOR COMPANY 25.02
05/31/2014 (05/14) Period Totals and Balance 7,043.37 * 50.41- * 37,419.44
YTD Encumbrance .00 YTD Actual 37,419.44 Total 37,419.44 YTD Budget 114,000.00 Unexpended 76,580.56
Total 1000571015711:7,043.37 50.41- 30,426.48
1000571015713
PRINT MATERIALS - ADULT 04/30/2014 (04/14) Balance 100.05.71.01.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571015713:.00 .00 .00
1000571025711
AUDIO-VISUAL MATERIALS 04/30/2014 (04/14) Balance 100.05.71.02.5711 9,475.83
03/28/2014 AP 63 FIA CARD SERVICES - LIB. 63.96
04/15/2014 AP 431 BAKER & TAYLOR ENTERTAINMENT 14.36
04/15/2014 AP 432 BAKER & TAYLOR ENTERTAINMENT 14.39
05/05/2014 AP 433 BAKER & TAYLOR ENTERTAINMENT 8.48
04/14/2014 AP 434 BAKER & TAYLOR ENTERTAINMENT 86.36
04/21/2014 AP 435 BAKER & TAYLOR ENTERTAINMENT 14.39
04/21/2014 AP 436 BAKER & TAYLOR ENTERTAINMENT 17.99
04/21/2014 AP 437 BAKER & TAYLOR ENTERTAINMENT 10.75
04/16/2014 AP 438 BAKER & TAYLOR ENTERTAINMENT 12.73
04/18/2014 AP 439 BAKER & TAYLOR ENTERTAINMENT 14.39
04/18/2014 AP 440 BAKER & TAYLOR ENTERTAINMENT 34.55
04/18/2014 AP 441 BAKER & TAYLOR ENTERTAINMENT 34.55
04/18/2014 AP 442 BAKER & TAYLOR ENTERTAINMENT 34.55
04/21/2014 AP 443 BAKER & TAYLOR ENTERTAINMENT 21.59
04/21/2014 AP 444 BAKER & TAYLOR ENTERTAINMENT 17.99
04/28/2014 AP 445 BAKER & TAYLOR ENTERTAINMENT 147.44
04/28/2014 AP 446 BAKER & TAYLOR ENTERTAINMENT 28.79
04/28/2014 AP 447 BAKER & TAYLOR ENTERTAINMENT 207.12
05/05/2014 AP 448 BAKER & TAYLOR ENTERTAINMENT 24.41
05/05/2014 AP 449 BAKER & TAYLOR ENTERTAINMENT 34.54
CITY OF MUSKEGO Detail Ledger - Library Page: 8
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
04/29/2014 AP 450 BAKER & TAYLOR ENTERTAINMENT 9.33
05/12/2014 AP 451 BAKER & TAYLOR ENTERTAINMENT 11.88
05/12/2014 AP 452 BAKER & TAYLOR ENTERTAINMENT 28.79
05/06/2014 AP 453 BAKER & TAYLOR ENTERTAINMENT 10.18
05/12/2014 AP 454 BAKER & TAYLOR ENTERTAINMENT 304.84
05/09/2014 AP 455 BAKER & TAYLOR ENTERTAINMENT 143.99
04/09/2014 AP 577 MICROMARKETING LLC 44.99
04/24/2014 AP 578 MICROMARKETING LLC 390.31
05/02/2014 AP 579 MICROMARKETING LLC 222.95
04/24/2014 AP 594 FINDAWAY WORLD,LLC 583.91
04/30/2014 AP 595 FINDAWAY WORLD,LLC 63.99
05/02/2014 AP 649 HORN BOOK, INC 49.00
05/31/2014 (05/14) Period Totals and Balance 2,707.49 * .00 * 12,183.32
YTD Encumbrance .00 YTD Actual 12,183.32 Total 12,183.32 YTD Budget 50,000.00 Unexpended 37,816.68
Total 1000571025711:2,707.49 .00 9,475.83
1000571035711
ELECTRONIC MATERIALS 04/30/2014 (04/14) Balance 100.05.71.03.5711 3,725.00
03/28/2014 AP 58 FIA CARD SERVICES - LIB. 54.97
03/28/2014 AP 59 FIA CARD SERVICES - LIB. 537.34
03/28/2014 AP 60 FIA CARD SERVICES - LIB. 95.95
03/28/2014 AP 61 FIA CARD SERVICES - LIB. 53.97
04/30/2014 AP 517 WAUK CNTY FED LIBRARY SYS 6,881.00
05/31/2014 (05/14) Period Totals and Balance 7,623.23 * .00 * 11,348.23
YTD Encumbrance .00 YTD Actual 11,348.23 Total 11,348.23 YTD Budget 16,000.00 Unexpended 4,651.77
Total 1000571035711:7,623.23 .00 3,725.00
1000571035714
AUDIO VISUAL MATERIAL - A.V. 04/30/2014 (04/14) Balance 100.05.71.03.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571035714:.00 .00 .00
1000571106090
BANK SERVICE CHARGES 04/30/2014 (04/14) Balance 100.05.71.10.6090 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
Total 1000571106090:.00 .00 .00
1000571115713
PRINT MATERIALS - JUVENILE 04/30/2014 (04/14) Balance 100.05.71.11.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
CITY OF MUSKEGO Detail Ledger - Library Page: 9
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 1000571115713:.00 .00 .00
1000571125714
AUDIO VISUAL MATERIAL - JUVENL 04/30/2014 (04/14) Balance 100.05.71.12.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571125714:.00 .00 .00
1000571145713
PRINT MATERIALS - MISC 04/30/2014 (04/14) Balance 100.05.71.14.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571145713:.00 .00 .00
1000571185713
PRINT MATERIALS - NEWSPAPER 04/30/2014 (04/14) Balance 100.05.71.18.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571185713:.00 .00 .00
1000571195713
PRINT MATERIALS - PERIODICALS 04/30/2014 (04/14) Balance 100.05.71.19.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571195713:.00 .00 .00
1000571215713
PRINT MATERIALS - PAMPHLET 04/30/2014 (04/14) Balance 100.05.71.21.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
Total 1000571215713:.00 .00 .00
1000571235713
PRINT MATERIALS - REFERENCE 04/30/2014 (04/14) Balance 100.05.71.23.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571235713:.00 .00 .00
1000571265713
PRINT MATERIALS - SERIALS 04/30/2014 (04/14) Balance 100.05.71.26.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
CITY OF MUSKEGO Detail Ledger - Library Page: 10
Period: 05/14 - 05/14 Jun 10, 2014 10:27AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571265713:.00 .00 .00
1000571355714
AUDIO VISUAL MATRL - DATA BASE 04/30/2014 (04/14) Balance 100.05.71.35.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571355714:.00 .00 .00
1000571365713
PRINT MATERIALS - YOUNG ADULT 04/30/2014 (04/14) Balance 100.05.71.36.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571365713:.00 .00 .00
1000571365714
AUDIO VISUAL MATRL-YOUNG ADULT 04/30/2014 (04/14) Balance 100.05.71.36.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
Total 1000571365714:.00 .00 .00
Number of Transactions: 102 Number of Accounts: 48 Debit Credit Proof
Total GENERAL FUND:102,563.31 55,411.77- 47,151.54
Number of Transactions: 102 Number of Accounts: 48 Debit Credit Proof
Grand Totals:102,563.31 55,411.77- 47,151.54
Report Criteria:
Actual Amounts
All Accounts
Summarize Payroll Detail
Print Period Totals
Print Grand Totals
Include FUNDs: 100
Page and Total by FUND
Include DEPARTMENTs: 71
Include DEPARTMENTs: 71
Include DEPARTMENTs: 71
Include COST CATEGORYs: 05
Include COST CATEGORYs: 05
Include BALANCE SHEETs: None
All Segments Tested for Total Breaks
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 1
Period: 05/14 - 05/14 Jun 10, 2014 10:31AM
Report Criteria:
Actual Amounts
All Accounts
Summarize Payroll Detail
Print Period Totals
Print Grand Totals
Include FUNDs: 502,503
Page and Total by FUND
Include BALANCE SHEETs: None
All Segments Tested for Total Breaks
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
5020500004531
INTEREST ON INVESTMENTS 04/30/2014 (04/14) Balance 502.05.00.00.4531 18.63-
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * 18.63-
YTD Encumbrance .00 YTD Actual -18.63 Total -18.63 YTD Budget .00 Unearned (18.63)
Total 5020500004531:.00 .00 18.63-
5020500004552
TRUST FUND DONATIONS 04/30/2014 (04/14) Balance 502.05.00.00.4552 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00
Total 5020500004552:.00 .00 .00
5020500005505
COMPUTER REPLACEMENT 04/30/2014 (04/14) Balance 502.05.00.00.5505 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5020500005505:.00 .00 .00
5020500006056
OTHER EXPENSE 04/30/2014 (04/14) Balance 502.05.00.00.6056 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5020500006056:.00 .00 .00
Number of Transactions: 0 Number of Accounts: 4 Debit Credit Proof
Total LIBRARY EXPANSION TRUST FUND:.00 .00 .00
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 2
Period: 05/14 - 05/14 Jun 10, 2014 10:31AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
5030500004150
GOVERNMENT GRANTS 04/30/2014 (04/14) Balance 503.05.00.00.4150 997.63-
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * 997.63-
YTD Encumbrance .00 YTD Actual -997.63 Total -997.63 YTD Budget .00 Unearned (997.63)
Total 5030500004150:.00 .00 997.63-
5030500004154
GRANTS - OTHER 04/30/2014 (04/14) Balance 503.05.00.00.4154 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00
Total 5030500004154:.00 .00 .00
5030500004552
DONATIONS 04/30/2014 (04/14) Balance 503.05.00.00.4552 2,333.78-
05/07/2014 CR 1307481 DONATIONS - MUSKEGO PUBLIC LIBRARY 52.57-
05/21/2014 CR 1309088 DONATIONS - FRIENDS OF MUSKEGO LIBR 144.27-
05/31/2014 (05/14) Period Totals and Balance .00 * 196.84- * 2,530.62-
YTD Encumbrance .00 YTD Actual -2,530.62 Total -2,530.62 YTD Budget .00 Unearned (2,530.62)
Total 5030500004552:.00 196.84- 2,333.78-
5030500004556
SALE OF EQUIPMENT/BOOKS 04/30/2014 (04/14) Balance 503.05.00.00.4556 35.00-
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * 35.00-
YTD Encumbrance .00 YTD Actual -35.00 Total -35.00 YTD Budget .00 Unearned (35.00)
Total 5030500004556:.00 .00 35.00-
5030500005505
COMPUTER CHARGES/LIBRARY 04/30/2014 (04/14) Balance 503.05.00.00.5505 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500005505:.00 .00 .00
5030500005713
PRINT MATERIALS 04/30/2014 (04/14) Balance 503.05.00.00.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500005713:.00 .00 .00
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 3
Period: 05/14 - 05/14 Jun 10, 2014 10:31AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
5030500005714
AUDIO VISUAL MATERIAL 04/30/2014 (04/14) Balance 503.05.00.00.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500005714:.00 .00 .00
5030500006007
GENERAL FEDERATED LIB EXP 04/30/2014 (04/14) Balance 503.05.00.00.6007 404.96
04/29/2014 AP 458 DEMCO EDUCATIONAL CORP 2,290.25
05/12/2014 AP 510 UPSTART 218.78
04/17/2014 AP 620 BUBRICKS INC 730.17
05/07/2014 CR 1307480 COLLECTION AGENCY - MUSKEGO PUBLIC 60.17-
05/31/2014 (05/14) Period Totals and Balance 3,239.20 * 60.17- * 3,583.99
YTD Encumbrance .00 YTD Actual 3,583.99 Total 3,583.99 YTD Budget .00 Unexpended (3,583.99)
Total 5030500006007:3,239.20 60.17- 404.96
5030500015713
PRINT MATERIALS - ADULT 04/30/2014 (04/14) Balance 503.05.00.01.5713 11.16
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * 11.16
YTD Encumbrance .00 YTD Actual 11.16 Total 11.16 YTD Budget .00 Unexpended (11.16)
Total 5030500015713:.00 .00 11.16
5030500035714
AUDIO VISUAL MATERIALS - A.V. 04/30/2014 (04/14) Balance 503.05.00.03.5714 .00
03/19/2014 AP 344 FIA CARD SRV - LIB, PF LOEFFEL 161.80
05/31/2014 (05/14) Period Totals and Balance 161.80 * .00 * 161.80
YTD Encumbrance .00 YTD Actual 161.80 Total 161.80 YTD Budget .00 Unexpended (161.80)
Total 5030500035714:161.80 .00 .00
5030500115713
PRINT MATERIALS - JUVENILE 04/30/2014 (04/14) Balance 503.05.00.11.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500115713:.00 .00 .00
5030500125714
AUDIO VISUAL MATERIAL - JUVENL 04/30/2014 (04/14) Balance 503.05.00.12.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 4
Period: 05/14 - 05/14 Jun 10, 2014 10:31AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 5030500125714:.00 .00 .00
5030500145713
PRINT MATERIALS - LARGE PRINT 04/30/2014 (04/14) Balance 503.05.00.14.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500145713:.00 .00 .00
5030500185713
PRINT MATERIALS - NEWSPAPER 04/30/2014 (04/14) Balance 503.05.00.18.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500185713:.00 .00 .00
5030500195713
PRINT MATERIALS - PERIODICALS 04/30/2014 (04/14) Balance 503.05.00.19.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500195713:.00 .00 .00
5030500215713
PRINT MATERIALS - PAMPHLET 04/30/2014 (04/14) Balance 503.05.00.21.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500215713:.00 .00 .00
5030500235713
PRINT MATERIALS - REFERENCE 04/30/2014 (04/14) Balance 503.05.00.23.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500235713:.00 .00 .00
5030500265713
PRINT MATERIALS - SERIALS 04/30/2014 (04/14) Balance 503.05.00.26.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500265713:.00 .00 .00
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 5
Period: 05/14 - 05/14 Jun 10, 2014 10:31AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
5030500355714
AUDIO VISUAL MATRL - DATA BASE 04/30/2014 (04/14) Balance 503.05.00.35.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500355714:.00 .00 .00
5030500365713
PRINT MATERIALS - YOUNG ADULT 04/30/2014 (04/14) Balance 503.05.00.36.5713 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500365713:.00 .00 .00
5030500365714
AUDIO VISUAL MATRL-YOUNG ADULT 04/30/2014 (04/14) Balance 503.05.00.36.5714 .00
05/31/2014 (05/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500365714:.00 .00 .00
Number of Transactions: 7 Number of Accounts: 21 Debit Credit Proof
Total FEDERATED LIBRARY SYSTEM FUND: 3,401.00 257.01- 3,143.99
Number of Transactions: 7 Number of Accounts: 25 Debit Credit Proof
Grand Totals:3,401.00 257.01- 3,143.99
Report Criteria:
Actual Amounts
All Accounts
Summarize Payroll Detail
Print Period Totals
Print Grand Totals
Include FUNDs: 502,503
Page and Total by FUND
Include BALANCE SHEETs: None
All Segments Tested for Total Breaks
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
Director’s Report
June, 2014
1. Adult Services update (From Elke): The Adult Services Staff is busy preparing
for the kick-off of the Adult Summer Reading Program on June 16th. As in 2013,
participants get one entry for each book they read (or listen to. Entries go in the
fish bowl at the Reference Desk. There will be weekly prize drawings and
drawings for several larger prizes, including a Kindle Fire, on August 15th. The
majority of the prizes were donated by a variety of museums, theater groups, etc.
from Milwaukee and Waukesha County, and as always, we value the support of
the Friends.
2. Youth Services update (From Penny): On June 16, Fizz, BOOM, Read! the
Summer Library Program begins. Youth Services has been very busy planning
the course of summer events. There is scheduled programming Tuesday – Friday
with multiple events almost every day. There are age appropriate events and on
Fridays there are family events where everyone is welcomed. Three of these
programs have been funded by WCFL and four are funded by FOL. The
programs include Miller & Mike, former Ringling Brother Barnum and Bailey
Circus performers, naturalist David Stokes, Mad Science of Waukesha and
musician Tom Gill. Two programs getting the most buzz are ZooZort: Live
animals from Australia and Africa, including a wallaby, kinkajou, tegu and
Savannah monitor and the other program is the Celebration of International Mud
Day. Yes, mud on our front lawn. The program ending with a mud slip and slide!
Messy, very messy but sure to be a fun event.
Included in the programming are storytimes, science for preschoolers, Einstein
Labs for children ages 7 – 12, movie afternoons, and Play Chess. Each week
there will be ‘Investigations’ in the children’s area masquerading as fun.
There are the three traditional reading program levels. Pre-readers for ages 3 –
completed kindergarten, Readers, completed grades 1 – 6 and the Young Adults
grades 7 – 12. Each level has targeted reading challenges and earned rewards.
Studies have shown reading during the summer helps children remember the
advancements made during the school year. With the Summer Library Program
we are helping to create a learning bridge between the school years.
Young Adults will have a full summer of activities. Amanda has planned a
summer long scavenger hunt and weekly brain teasers, stand-alone programming
including Exploding Sidewalk Art and Ice Cream chemistry. Science Fiction
Book Club with discuss 4 books over the summer and the Teen Advisory Board
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
will continue to meet. The Young Adult Summer will conclude with a Teen
Library Lock-in. The entire Youth Services team is involved with this overnight
event. We are and will be very busy this summer.
3. Hearing Loop: The Library now has a hearing loop, thanks to a grant from the
Institute of Museum and Library Services received by the Waukesha County
Federated Library System. A hearing loop is an assistive listening system that
transmits sound from a microphone directly to a hearing aid or cochlear implant,
via a tiny and inexpensive receiver called a telecoil (t-coil). When using the t-coil
setting on a hearing aid it turns off the microphone so that it will only pick up the
electromagnetic signal and converts it to sound. Library visitors with hearing
loss can now have a better listening experience because with hearing loops there
is no need to pick up a portable receiver, they use a universal magnetic signal, it is
inconspicuous and it delivers personalized in-the-ear sound. Eight libraries in
Waukesha County received service desk hearing loops as a part of this grant
project including Brookfield, Delafield, Elm Grove, Mukwonago, Muskego, New
Berlin, Oconomowoc, and Waukesha.
4. Staff update: The Library held a staff in-service on May 30; Debra Kneser
presented a program on customer service. The Library staff has regular reference
and circulation meetings, and this presented a good opportunity for a full staff
meeting. Topics included reviewing the emergency weather plan and preparing
for the summer reading programs.
5. Wisconsin Trustee Training Week: WCFLS and other Wisconsin library systems
are sponsoring a series of webinars, developed and coordinated by the Nicolet
Federated Library System, geared toward public library trustees. There will be a
webinar offered each day at noon (except Friday), with a different topic and
speaker. This allows one session per day so it will fit into a trustee's busy day.
These programs will also be archived. Trustees do need to register for each
session individually. They will begin at 12:00 pm and are 60 minutes, and will be
recorded. More information and registration links:
http://nicbits.blogspot.com/p/wisconsin-trustee-training-week.html or Facebook:
http://on.fb.me/1koiDoo
6. Employee Anniversaries in June:
15 years Paula House, Administrative Services Librarian
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through May
Checkouts
2013 22,457 20,026 22,911 22,688 20,634 23,978 28,079 23,746 21,195 22,681 20,240 18,913 108,716
2014 22,740 20,401 23,454 21,771 20,257 108,623
% Change 1.3%1.9%2.4%-4.0%-1.8%-0.1%
Self-Check Percentage of Total Circ
2013 4.6%4.5%7.8%15.5%14.8%19.2%18.4%26.0%28.6%26.8%26.1%25.4%9.5%
2014 27.1%25.6%30.0%30.2%29.9%28.6%
% Change 493.9%463.6%284.8%94.7%102.3%202.1%
eBook Checkouts
2013 812 773 1,014 948 879 894 952 932 951 1,053 1,024 1,115 3,547
2014 1,212 1,012 1,165 1,134 1,006 4,523
% Change 49.3%30.9%14.9%19.6%14.4%27.5%
Visitors
2013 10,962 10,138 11,155 10,985 10,220 10,393 13,822 10,767 10,108 11,029 11,374 7,759 53,460
2014 10,104 10,147 12,573 11,083 9,413 53,320
% Change -7.8%0.1%12.7%0.9%-7.9%-0.3%
Reference Count
2013 1,658 1,272 1,636 1,657 1,651 1,367 1,357 1,476 1,580 1,770 1,277 1,361 7,874
2014 1,542 1,492 1,781 1,412 1,160 7,387
% Change -7.0%17.3%8.9%-14.8%-29.7%-6.2%
Meeting Room Use
2013 108 125 122 125 103 81 100 52 72 116 98 84 583
2014 88 95 104 91 76 454
% Change -18.5%-24.0%-14.8%-27.2%-26.2%-22.1%
Monthly Statistics for Muskego Public Library 2014
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
TO: LIBRARY BOARD
FROM: PETE LOEFFEL
SUBJECT: MATERIALS FOR POSTING POLICY
DATE: JUNE 10, 2014
CC:
This proposed update was deferred from the May Board meeting to verify how the
wording of community groups compares to the Public Display and Exhibit Space policy,
which was approved in January.
The Public Display and Exhibit Space policy states “The Library’s lobby display
cases are made available to local non-profit community groups to promote their
organization or event, as well as to Muskego residents with collections of
community wide interest.”
This proposed Materials for Posting policy states “The Library maintains space
for non-profit community groups and government agencies to post information
about their organization, services, or events. Preference will be given to local
events and announcements.”
The Following text is from the original memo from May’s board meeting:
I am proposing some updates to the Materials for Posting or Distribution policy.
Instead of using the words disseminating or distribution, the policy uses the word
posting. This policy is for items which are posted on our bulletin boards and
brochure racks for the public to look at or pick up a copy, and items are not
distributed by staff members.
The policy is updated to clarify that groups are able to post information about
their organization, services, or events. This wording is similar to wording in the
Public Display and Exhibit Space policy, which was adopted by the board earlier
this year.
“Any materials found in the building that have not been approved shall be
removed and discarded” is modified to “Any materials posted without approval
will be removed and discarded.”
Muskego Public Library
POLICY: Materials for Posting or Distribution
Approved by the Library Board: October 15, 2013
Page 1 of 1
The Library maintains space for the purpose of disseminating Library, community or
public service information and materials of educational or cultural interest non-profit
community groups and government agencies to post information about their organization,
services, or events. Preference will be given to local events and announcements. Approval of a
display or distribution of handout materials does not indicate endorsement of any cause or
activity by the Library.
All materials for display or distribution for posting must be submitted for approval by
designated Library staff members. Approved materials shall be marked with the date of posting
and staff initials and will be posted as space permits. Library staff may remove material posted
more than 30 days. Any materials found in the building that have not been approved posted
without approval shall will be removed and discarded.
Materials which will not be posted or distributed approved for posting include personal
requests, commercial advertisements of products or services, campaign literature, and any
materials deemed discriminatory. Decisions may be appealed to the library board.
Head of Public Services
City of Muskego
Position Description
Name: Department: Library
Position Title: Head of Public Services Pay Grade: 15 FLSA: E
Date: Reports To: Library Director
Category D – Position VII (Position Classifications for Wisconsin Public Libraries, 4 th Edition)
Purpose of Position
Under general administrative direction, performs complex and technical professional library work.
Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other
duties may be required and assigned.
Supervises the work of the Reference staff, including scheduling and participating in staff selection,
training, and performance review.
Plans and implements Public Services procedures and programs under general direction.
Promotes library resources and services to the community and fosters working relationships with local
organizations.
Provides reference and reader’s advisory services to patrons.
Plans special interest displays, programs and projects; prepares routine publicity.
Assists individuals and groups in using the library’s computer systems, such as Internet and OPACs.
Prepares booklists, bibliographies and pathfinders.
Participates in collection development, with both selection and collec tion maintenance duties.
Weeds collection and oversees inventories in assigned areas.
Acts as person-in-charge of facility when designated.
Catalogues and classifies library materials, (when applicable) including original OCLC cataloging.
Researches funding sources and assists with grant writing.
Performs light housekeeping.
Performs other related work.
Knowledge and Abilities
Ability to direct and supervise the work of others.
Ability to effectively present information and respond to questions from patron s.
Ability to maintain confidentiality of library patron information.
Ability to gather statistics, analyze information and write reports.
Ability to operate library business machines properly, which may require knowledge of databases and
search methods.
Ability to plan and direct library services and technical work.
Ability to understand library policies and procedures and apply them to library operations.
Ability to use computer software and manage computer technology.
Advanced knowledge of library operations, services and materials.
Mobility: travel to meetings outside the library.
Good interpersonal skills and ability to maintain and foster cooperative and courteous working relationship
with the public and co-workers.
Understanding of basic library principles, procedures, technology, goals, and philosophy of service.
Considerable knowledge of materials and trends in assigned areas.
Willingness to maintain skills in above-mentioned areas through active participation in appropriate
continuing education activities.
Head of Public Services
Physical Demands of the Position
Ability to work in confined spaces.
Bending/twisting and reaching.
Climbing: ascending and descending short footstool.
Far vision at 20 feet or further; near vision at 20 inches or less.
Fingering: keyboarding, writing, filing, sorting, shelving, and processing.
Handling: processing, picking up and shelving library materials.
Lifting and carrying: 50 pounds or less.
Pushing and pulling: objects weighing 300-400 pounds on wheels.
Sitting, standing, walking, climbing, stooping, kneeling and crouching.
Talking and hearing; use of the telephone.
Environmental Adaptability
Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive
computer keyboard use and light repetitive lifting poses a risk of injury.
Mental Requirements
Ability to apply technical knowledge.
Ability to comprehend and follow instructions: effectively follow instructions from supervisor.
Ability to deal with abstract and concrete variables.
Ability to interpret technical regulations and instructions.
Analytical skills: identify problems and opportunities; review possible alternative courses of action before
selecting one; utilize information resources available when making decisions.
Communication skills: effectively communicate ideas and information both in written and verbal form.
Creative decision-making; effectively evaluate or make independent decisions based upon experience,
knowledge or training, without supervision.
Mathematical ability: calculate basic arithmetic problems (addition, subtraction, multiplication and
division) without the aid of a calculator.
Planning and organization skills: develop long-range plans to solve complex problems or take advantage of
opportunities; establish systematic methods of accomplishing goals.
Problem-solving skills: develop feasible, realistic solutions to problems; recommend actions designed to
prevent problems from occurring; refer problems to supervisor when necessary.
Reading ability: effectively read and understand information contained in memoranda, reports and
bulletins, etc.
Time management: set priorities in order to meet assignment deadlines.
Environmental and Working Conditions
Primarily an inside work environment.
Evening and weekend hours required.
Education and Experience
Master of Library Science from an American Library Association accredited institution.
Management and supervisory responsibility or two years of progressively more responsible library
experience.
Head of Public Services
The City of Muskego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer.
___________________________ ___________________________
Employee's Signature Supervisor's Signature
___________________________ ___________________________
Date Date
Approved by the Library Board –