Park & Rec Board Packet - 6/9/2014
CITY OF MUSKEGO
PARKS AND RECREATION BOARD
AGENDA
June 9, 2014
5:30 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF MINUTES
May 12, 2014
COMMUNICATIONS
Jess Shaw--Discuss Idle Isle Concessions
Idle Isle Park Bench Donation in Memoriam
Water Bugs Sponsor--Idle Isle Park Use on July 30
Bluhm Shelter Request for Inflatable Bouncer--August 9
Waiver of Fees for Pack 118 @ Veterans Memorial Park
Waiver of Fees for Muckey 4-H @ Veterans Memorial Park on June 9
UNFINISHED BUSINESS
Discuss Options/Recommendations for Recreation Facilities
NEW BUSINESS
Discuss 2015 Department Position Re-classification
ALDERMAN’S REPORT
STATUS OF PROJECTS
Park Arthur--Project Update
Water Bugs--Status Update
DIRECTOR’S REPORT
Recreation Registration Software
Idle Isle Fishing Pier Installed
Goose Abatement Update
OTHER BUSINESS
Subdivision Plans from Plan Commission
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
Announcements only. No discussion or action will be taken.
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, MUSKEGO CITY HALL, (262) 679-4100.
City of Muskego
PARKS & RECREATION BOARD
Monday, May 12, 2014
Subject to Approval
Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order
at 5:00 p.m.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
The meeting notice was posted in accordance with the Open Meeting Law on May 7, 2014.
Present: Mr. “Butch LeDoux, Ald. Borgman, Mr. Toby Whipple, Mrs. Kelly Koble, Mr. Brett Hyde, Director Anderson.
Excused: Mr. Jerald Hulbert, Mr. Paul Peardon
GUESTS: Ald. Kubacki, Mayor Chiaverotti, Cory O’Donnell, Art Dumke, Tom Brviecknie, Matt Dallmann
ELECTION OF OFFICERS:
Plan Commission Representative
Mrs. Koble moved to nominate Mr. Jerald Hulbert in absentia as Plan Commission Representative. Mr. LeDoux
seconded. No other nominations. Upon a voice vote, the motion carried.
President
Mr. Hyde moved to nominate Mr. Toby Whipple as Board President. Mrs. Koble seconded. No other nominations.
Upon a voice vote, the motion carried.
Vice-President
Mrs. Koble moved to nominate Mr. “Butch” LeDoux as Vice-President. Mr. Hyde seconded. No other nominations.
Upon a voice vote, the motion carried.
Secretary
Mr. Hyde moved to nominate Mrs. Koble as Secretary. Mr. LeDoux seconded. No other nominations. Upon a voice
vote, the motion carried.
APPROVAL OF MINUTES:
April 14 Minutes
Mr. LeDoux moved to approve the minutes of the April 14 meeting, seconded by Alderman Borgman. Upon a voice
vote, the motion to approve carried.
Communications: Personal Appearances
Cory O’Donnell – Belle Chasse Phase 3 Discussion
The Board members reviewed and discussed the Bluhm Park improvements being planned for by Belle Chasse subdivision
(Neumann Companies). Improvements shown to the Board by Cory O’Donnell included a raised boardwalk to aid people
going from the park to the recreation trail during wet periods of the year, re-grading/raising of the rugby field area to help
drain water away from this sport area during wet periods of the year, and also planned was a 6’ wide asphalt trail from
Minutes, Parks & Recreation Board, May 12, 2014, page 2
Durham Drive to the playground area on the south side of McShane Drive. After discussion, it was requested to allow for
more grading buffer around the west side of the rugby field to allow for team benches/bleachers. Mrs. Koble moved to
conceptually approve all the Bluhm Park improvements as presented with the additional grading/raising of the
rugby field on the west side, contingent on city staff approval. The motion was seconded by Mr. LeDoux. Upon a
voice vote, the motion carried.
Art Dumke – Boxhorn Warehouse Improvements/Lease Extension
Art Dumke, owner of the Boxhorn Gun Club (BGC), presented to the Board the need for storage for their business.
Research was done to see if a new storage facility could be planned for by Boxhorn Gun Club on their owned property and
planning staff said that there was no practical usable space that would allow for this. BGC was before the Board to see if
there was interest to continue discussion on extending the lease that expires the end of May, 2014. BGC would like to be
offered a longer lease with interior improvements being made to the warehouse and paid for by BGC. These improvements
would include a full interior wall dividing the interior into equal halves for use by BGC and the city, an opening for a roll-up
garage door and exterior single door, along with the removal of the small, narrow exterior building. These costs were
estimated to be $4,600 and paid for by BGC. Also discussed, were exterior improvements to the warehouse to make it
more aesthetically pleasing to the public. Those improvements include painting, rain gutters, aluminum trim, new service
door, railings, and misc. These costs were estimated to be $14,000 and the city would want to co st share at 50%. The
Board would like to discuss at a future meeting the new lease and asked staff to work out the lease details with Mr. Dumke.
Mr. Brett Hyde moved for the lease extension of the current lease thru 12/31/14, in order to work out the det ails for
the new warehouse lease. Alderman Borgman seconded the motion. Upon a voice vote, the motion carried.
Bluhm Park Rental Approval
Board members reviewed the request for usage of Bluhm Park shelter by Cub Scout Pack 176 on June 1. The waiver of
fees was requested. Mrs. Koble moved and Mr. Hyde seconded. Upon a voice vote, the motion carried.
Veterans Memorial Park Rental Approval
Board members reviewed the request for usage of Veterans Memorial Park shelter by Cub Scout Pack 100 on May 31. The
waiver of fees was requested. Mr. Hyde moved and Mrs. Koble seconded. Upon a voice vote, the motion carried.
Water Bugs Ski Team Roster
The 2014 ski roster was discussed.
UNFINISHED BUSINESS:
Discuss options/recommendations for recreation facilities
Use of other facilities for recreation programs was discussed. At last month’s meeting, staff was asked to research possible
options for programming to be held at the Library and Muskego Fire Department. Both were discussed along with possible
use of Lake Point Church and Fox River Church. The Board would like staff to ask the Fire Department t o reconsider their
decision of no use of their kitchen facilities for children’s cooking classes to address their concern of parking. Demolition
costs for the razing of the Horn building are being finalized while trying to secure a second quote for the ex terior wall that
needs to be built once the programming portion of the building is removed. This will be a continued agenda item for next
month.
NEW BUSINESS: None
ALDERMAN’S REPORT: Alderman Borgman told Board members there was going to be a detailed presentation on the city
facilities needs assessment that was going to be held at the Committee of the Whole meeting on Tuesday, May 13, at 5:45
p.m. He invited all Board members to attend.
Minutes, Parks & Recreation Board, May 12, 2014, page 3
STATUS OF PROJECTS:
Park Arthur—
Paving and restoration work will start this week, all weather dependent. Punch list items are also being addressed. There
was 1 complaint in regards to our first night game’s use of field lights at field #4. The resident was saying there was ligh t
spill over to his home. A photometric plan was emailed to the resident that showed there was 0.00 light spill-over at the
entrance to the park off Martin Drive and his home was further away than the entrance. Pieper Power said they would try to
come out and measure the light spill-over to this area when the lights are on again for baseball on field #4. Teams have
been asked to turn off the lights as soon as they are done and to be more conscious of the surrounding neighbors. The
resident will be updated once Pieper is done. There were no complaints with the other 3 field’s lights.
DIRECTOR’S REPORT: None
OTHER BUSINESS
Subdivision Plans from Plan Commission
None
Adaptive Ski lesson update @ Idle Isle Park for June 7. Transportation to the park will be done with conversion vans and
cars so there is no special request. Park use costs were reminded to the coordinator (boat launch/parking) and that and
use of the Water Bugs pier would need their approval, there is no removal of the beach buoys, and once out on the lake, all
lake rules apply.
Our current Class recreation registration software will no longer be serviced after 2017. Staff will be researching the new
software (Active-Net) that is cloud based. The Board will be updated on this along with future budget costs for t his change.
The Muskego Warriors and Muskego Storm will be signing on with Pepsi for use of 2 coolers and the ability to purchase
product at a reduced price. All responsibility rests with these two groups and nothing is signed for by the city.
ADJOURNMENT - There being no further business, Mrs. Koble moved for adjournment at 5:50 p.m. Mr. Le Doux
seconded. Motion carried.
Craig Anderson
Parks & Recreation Director
pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org
City of Muskego - Park Arthur West
Engineer's Opinion of Probable Cost
June 4, 2014
Item Description Measure Quantity Cost/Measure Total Cost
1 Topsoil strip and stockpile CY 10,186 6.00$ 61,118.89$
2 Topsoil screening CY 10,186 2.00$ 20,372.96$
3 Topsoil respread CY 5,262 4.00$ 21,049.63$
4 Subgrade preparation SF 550,070 0.05$ 27,503.50$
5 Import subgrade material CY 11,581 16.00$ 185,296.00$
6 Erosion Matting SY 9,900 1.50$ 14,850.00$
7 Filter Fabric Inlet Protection EA 16 200.00$ 3,200.00$
8 Stone Construction Entrance EA 1 1,200.00$ 1,200.00$
9 Football field finished grading and sodding SF 92,400 1.00$ 92,400.00$
10 Soccer field finished grading and seeding SF 173,500 0.55$ 95,425.00$
11 Lawn Seed Mix SF 137,375 0.15$ 20,606.25$
12 Crushed Aggregate Base Course for future parking lot CY 1,380 25.00$ 34,500.00$
13 3-inch stone backfill for parking lot undercut (25% City millings) CY 1,550 17.00$ 26,350.00$
14 Breaker run backfill for parking lot undercut CY 2,065 10.00$ 20,650.00$
15 Parking Lot Underdrainage, 4" Dia, HDPE EA 745 6.00$ 4,470.00$
16 Parking Lot Underdrainage Collector, 12" Dia, HDPE EA 380 25.00$ 9,500.00$
638,492.23$
1 Storm Sewer Pipe, 6" Dia, HDPE LF 224 30.00$ 6,720.00$
2 Storm Sewer Pipe, 8" Dia, HDPE LF 170 35.00$ 5,950.00$
3 Storm Sewer Pipe, 10" Dia, HDPE LF 76 45.00$ 3,420.00$
4 Storm Sewer Pipe, 12" Dia, HDPE LF 817 45.00$ 36,765.00$
5 Storm Sewer Pipe, 24" Dia, HDPE LF 826 65.00$ 53,690.00$
6 Storm Sewer Pipe, 27" Dia, HDPE LF 136 70.00$ 9,520.00$
7 Storm Sewer Pipe, 30" Dia, HDPE LF 308 75.00$ 23,100.00$
8 Storm Inlet structure (24" dia)EA 7 1,000.00$ 7,000.00$
9 Storm Inlet structure EA 5 2,000.00$ 10,000.00$
10 Storm Manhole Structure (48" dia) EA 3 2,500.00$ 7,500.00$
11 Storm Manhole Structure (60" dia) EA 2 4,000.00$ 8,000.00$
12 Flared End Section EA 4 1,000.00$ 4,000.00$
13 Pond Outlet Control Structure EA 1 3,000.00$ 3,000.00$
178,665.00$
817,157.23$
8% Contingency 65,372.58$
TOTAL **882,529.81$
1 Football Field Underdrainage, 4" Dia, HDPE LF 1780 6.00$ 10,680.00$
Football Field Underdrainage Collector, 12" Dia, HDPE LF 935 25.00$ 23,375.00$
34,055.00$
2 Soccer Field Underdrainage, 4" Dia, HDPE LF 1515 6.00$ 9,090.00$
Soccer Field Underdrainage Collector, 12" Dia, HDPE LF 685 25.00$ 17,125.00$
26,215.00$
3 Manhole Structures (48" dia)EA 4 2,500.00$ 10,000.00$
Outside Drop Manhole (48" dia) EA 1 4,500.00$ 4,500.00$
Sanitary Sewer Pipe. 6" PVC LF 895 55.00$ 49,225.00$
63,725.00$
4 Screening berm along west property line CY 6,075 16.00$ 97,200.00$
No-mow seed areas by City SF 157,500 0.20$ 31,500.00$
**Project construction budget is $648,500
Construction Subtotal
ALTERNATE BID ITEMS
Construction Documents - Phase 1
Site Utilities
Demolition, Grading & Erosion Control
Demolition, Grading & Erosion Control Subtotal
Site Utilities Subtotal
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