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Public Works Committee Packet - 5/19/2014 CITY OF MUSKEGO PUBLIC WORKS COMMITTEE AGENDA May 19, 2014 6:30 PM Aldermen’s Room – Upper Level of City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES HELD APRIL 21, 2014 STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: 1. Janesville Road Reconstruction 2. Racine Avenue Recreational Trail 3. Gold Drive Storm Sewer 4. Circle Drive Storm Sewer 5. Woods Road Bridge UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1. Discuss request by Heritage Presbyterian Church located at S63 W13761 College Avenue for connection to New Berlin sanitary sewer and water system 2. Discuss request from Bob Stack (S70 W15905 Princeton Court) to relocate entrance monument for Northfield Green from Sandalwood Drive to Princeton Court 3. Discuss timing of the Woods Road Bridge Reconstruction project 4. Discuss Hardtke Drive pathway design alternatives NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible course of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO COMMUNITY DEVELOPMENT DEPARTMENT, (262) 679-4136. Unapproved CITY OF MUSKEGO PUBLIC WORKS COMMITTEE MINUTES April 21, 2014 6:00 PM Aldermen’s Room – Upper Level of City Hall, W182 S8200 Racine Avenue CALL TO ORDER Ald. Neil Borgman called the meeting to order at 6:00 PM. PLEDGE OF ALLEGIANCE Ald. Borgman led those present in the Pledge of Allegiance. ROLL CALL Ald. Borgman and Ald. Hammel were present. STATEMENT OF PUBLIC NOTICE The meeting was noticed in accordance with the Open Meeting Laws. APPROVAL OF MINUTES OF MEETING HELD FEBRUARY 17, 2014 Alderman Hammel made a motion to approve February 17, 2014 minutes. Alderman Borgman seconded. Motion Passed 2 in favor. STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Janesville Road Reconstruction Racine Avenue Recreational Trail Gold Drive Storm Sewer Circle Drive Storm Sewer Woods Road Bridge UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Review request by Lynn Kurer to purchase City owned land at the corner of Schultz Lane and Durham Drive. Alderman Hammel made a motion to approve the potential sale of City owned land at the corner of Schultz Lane and Durham Drive for the purchase price of $3,246, plus survey, title and legal expenses. Alderman Borgman seconded. Motion Passed 2 in favor. Approval of an easement for AT&T facilities at the City parks headquarters building. Alderman Hammel made a motion to approve an easement for AT&T facilities at the City parks headquarters building. Alderman Borgman seconded. Motion Passed 2 in favor. Review request for placement of a sign within a vision corner for S75 W17308 Janesville Road. Alderman Hammel made a motion to approve request for placement of a sign within a vision corner for S75 W17308 Janesville Road. Alderman Borgman seconded. Motion Passed 2 in favor. Review request for placement of a sign within a vision corner for S76 W17655 Janesville Road. Alderman Hammel made a motion to approve request for placement of a sign within a vision corner for S76 W17655 Janesville Road. Alderman Borgman seconded. Motion Passed 2 in favor. Review request for placement of a fence within a vision corner at W184 S7735 Kelly Drive. Alderman Hammel made a motion to approve request for placement of a fence within a vision corner at W184 S7735 Kelly Drive by reducing the vision corner to 12 feet by 48 feet. Alderman Borgman seconded. Motion Passed 2 in favor. NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible course of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Utilities Department is recipient of the 2014 Wisconsin Rural Water Association Safety Award Ald. Borgman commented on City of Muskego Water Utilities winning the Safety Award. ADJOURNMENT Alderman Hammel made a motion to adjourn at 6:30 pm. Alderman Borgman seconded. Motion Passed 2 in favor. CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss request by Heritage Presbyterian Church located at S63 W13761 College Avenue for connection to New Berlin sanitary sewer and water system. Date: May 16, 2014 The City of Muskego received the attached request from Heritage Presbyterian Church asking that their facility be allowed to connect to the City of New Berlin sanitary sewer and water distribution system. Currently, Muskego’s water system does not extend to the Church’s property, which abuts both Janesville Road and College Avenue. According to New Berlin staff, water is available in College Avenue. Muskego sanitary sewer is located in Janesville Road, however, the churches buildings are located much closer to College Avenue than Janesville Road. Allowing the church to connect to New Berlin’s systems would require the creation of an intergovernmental agreement that both communities would have to review and approve. Should the Committee wish to allow this connection, the requestor should be required to pay for an expenses, including attorney’s fees. Recommendation for Action by Committee: Allow connection to New Berlin’s sanitary sewer and water distribution system contingent upon New Berlin’s approvals, the approval of an intergovernmental agreement, and all costs to be paid by the land owner. Page 1 of 1 1 David Simpson From:rong@ogdenre.com Sent:Tuesday, May 13, 2014 8:39 PM To:David Simpson Cc:Susan Fellows Subject:Heritage Presbyterian Church S63W13761 College Ave. Mr. Simpson, My name is Ron Gaspardo. I stopped by your office this afternoon to obtain needed information to initiate the process of connecting up to municipal water and sewer. Due to problems with their existing well, I am assisting Heritage Presbyterian with doing whatever I need to, to get them connected to municipal water and sewer. We have 2 preliminary quotes thus far. We've been through the wringer since January of 2013 with this bad well occurrence. Ken Sweeney has tried everything in his expertise to get safe samples back from the well, to no avail. We met with the DNR last November, and have until this November to provide a successful remedy. We need your guidance as to what we need to do to have us proceed in the correct manor with connecting up to municipal water and sewer. Due to the location, and layout where the property actually sits, it has been brought to our attention by the 2 contractors that we have received preliminary quotes from, that if possible, with your permission, then New Berlin's permission, we hook up to New Berlin's sewer and water lines running right down College Ave. With the Muskego connections being a cost prohibitive distance away from the Church property, this is a small congregation, with cause for serious financial concern. If you would, please contact me when you have a moment to allow me, based upon your direction, to take the proper steps to have us proceed in the correct, and timely fashion. Any help to get us through this situation will be very much appreciated. Sincerely, Ron Gaspardo 414.313.5178 Facilities Manager Ogden/PMD Maintenance 414.276.5285 1 David Simpson From:rong@ogdenre.com Sent:Thursday, May 15, 2014 3:07 PM To:David Simpson Cc:Susan Fellows Subject:FW: Heritage Presbyterian S63W13761 Drawings Attachments:Scan_2014_05_15_13_06_17_665.pdf Dave, Please find attached basic drawings for the Heritage Presbyterian Church location. Drawings are to scale as noted. I used these as reference to get the approximate lineal foot distances from each, College Ave., and Janesville Rd. From center line of College Ave., to............. 1.) House septic line outlet........................................... 110' 2.) House existing water line inlet (1")......................... 135' 3.) Church septic line outlet.......................................... 210' 4.) Church existing water well/ supply inlet................. 175' From center line of Janesville Rd. to............ 1.) House septic line outlet........................................... 490' 2.) House existing water line inlet (1")......................... 475' 3.) Church septic line outlet.......................................... 440' 4.) Church existing water well/ supply inlet................. 415' If there is anything else that I need before the Monday night meeting, please let me know. Otherwise, I'll plan on attending starting at 6pm on Monday 5/19/15. Thank you again for your help. Sincerely, Ron Gaspardo 414.313.5178 Facilities Manager Ogden/PMD Maintenance 414.276.5285 0 110 220Feet 5/16 /20 14CREATED BY m apM U SKEG O: CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss request from Bob Stack (S70 W15905 Princeton Court) to relocate entrance monument for Northfield Green from Sandalwood Drive to Princeton Court. Date: May 16, 2014 The City of Muskego received the attached request from Bob Stack asking for permission to relocated the existing monument entrance to the Northfield Green Subdivision to the entrance for Princeton Court. He has also submitted a landscape plan to landscape the entrance boulevard. Mr. Stack is a resident within the Northfield Green Subdivision. I believe that the entrance monuments were put in place to identify the subdivision by the Developer when the current owner of all the lots purchased their properties. I do not feel it would be appropriate for the monument to be moved to an interior street as it would identify only that street as Northfield Green. I do feel that the landscape plan is acceptable as submitted and we should allow for the owner to install the planting if he wishes. Recommendation for Action by Committee: Deny request to relocated the monument sign and approve request to allow landscape installation within the entrance boulevard at Mr. Stack’s expense. Page 1 of 1 Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss timing of the Woods Road Bridge Reconstruction project Date: May 16, 2014 As you are aware, the Woods Road bridge is in need of reconstruction and staff has been working with our consultant, Foth, to complete plans and bid the project for completion this summer. The project is currently out for bids and is scheduled to open this Thursday, May 22nd, 2014. I have been contacted some of the bridge building contractors stating that they will not be able to bid the project because they already have a full schedule for this summer or this year. To date, no contractors have taken out plans for bidding this project. At this point, we must discuss the various options open to us: 1. Continue with the current bidding schedule and if no one bids, discuss options then. 2. Push back the completion date to mid-November, 2014. This may allow at least one contractor the opportunity to bid on the project. One negative to this option is that the contractor will need to use cold weather protection which may drive the cost up. The other negative is that we will have Woods Road closed for about three months with school being back in session. If this option is chosen, we would push back the bid opening date as well. The positive is that the bridge will still be reconstructed before the winter. 3. Push the project into 2015 and give the contractors a window from Memorial Day to Labor Day for completion. If this option is chosen we will have to make some repairs to the bridge so that it will maintain structural integrity through the winter. We will also have to monitor the bridge very closely. The negative to this option is of course having to make repairs to a bridge that will be reconstructed next year and having to monitor the bridge with a chance of other issues coming up until then. The positive is that there will be the most competition and most likely the lowest cost. If this option is chosen we will determine when the most advantageous biddi ng time is, which may likely be during the contractors down time this winter. Recommendation for Action by Committee: Discuss pros and cons and direct staff to preferred alternative. Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss Hardtke Drive pathway design alternatives Date: May 16, 2014 The Engineering Department has been working to design and bid the rehabilitation of Hardtke Drive with this year’s road improvement program which includes the addition of a pathway connecting Idle Isle with Park Arthur. As part of that design City staff has two alternative pathway designs that we would like to discuss with the Committee, both on the North side of the road. The first alternative would be a six foot wide off road pathway that would allow for a grass buffer between the roadway and pathway. This alternative would impact the right of way in front of the residents’ homes with approximately 10-14 feet of additional disturbance. This alternative would provide for separation between the road and pathway which would provide a safer pathway. The second alterative would be a six foot wide paved shoulder on the edge of the roadway. This alternative would impact the right of way in front of the residents’ homes with approximately 6-8 feet of additional disturbance. This alternative is less desirable for clear safety reasons. Recommendation for Action by Committee: Design and installation of an off road pathway with as much separation from the roadway as possible with given site constraints.