LIBRARY BOARD Packet - 4/15/2014
CITY OF MUSKEGO
LIBRARY BOARD AGENDA
April 15, 2014
6:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
APPROVAL OF MINUTES from February 18, 2014
TREASURER’S REPORT
Information/Action
1. Place on file the Library Financial Reports for February and March, 2014
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1. Notice of Availability of Public Records
2. Privacy of Library Records Policy
3. Community Display Purchase Request
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
1. Next meeting - Tuesday, May 20, 2014 at 6:00 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact the office of the Clerk-Treasurer, at Muskego City Hall, 262-
679-5625 or the library at (262) 971-2100.
Unapproved
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
February 18, 2014
6:00 PM
Library Conference Room, S73 W16663
JANESVILLE RD
CALL TO ORDER
President Buckmaster called the meeting to order at 6:00 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Buckmaster, Boschert, Konkel, O'Bryan, Robertson and Schaefer,
Alderman Hammel, and Library Director Loeffel. Trustees DeVito-Scalzo and Weiss were
absent.
STATEMENT OF PUBLIC NOTICE
Director Loeffel stated that the meeting was properly noticed.
PUBLIC COMMENT
None.
APPROVAL OF MINUTES - January 21, 2014 Regular Meeting
Alderman Hammel made a motion to approve the MINUTES - January 21, 2014
Regular Meeting.
Motion Passed 7 in favor.
TREASURER’S REPORT
Information/Action
Place on file the Library Financial Reports for January, 2014
Trustee Robertson made a motion to Place on file the Library Financial Reports for
January, 2014.
Motion Passed 7 in favor.
PRESIDENT’S REPORT
Information
President Buckmaster provided his report.
DIRECTOR’S REPORT
Information
Director Loeffel provided his report.
Building update
Programming update
Staff update
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
None.
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
2013 Public Library Annual Report
Trustee Schaefer made a motion to approve 2013 Public Library Annual Report as
modified.
Motion Passed 7 in favor.
Statement Concerning Public Library System Effectiveness
Trustee Robertson made a motion to select "Did" on the Statement Concerning
Public Library System Effectiveness.
Motion Passed 7 in favor.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Boschert made a motion to ADJOURN at 6:25 PM.
Motion Passed 7 in favor.
Next meeting - Tuesday, March 18, 2014 at 6:00 PM
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year Page: 1
Periods: 02/14-03/14 Apr 01, 2014 11:49AM
Report Criteria:
Include FUNDs: 100
Print FUND Titles
Total by FUND
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include ACCOUNTs: None
Include BALANCE SHEETs: None
Include EXPENSEs: None
All Segments Tested for Total Breaks
2014-14 2014-14 2014-14 % Actual Over /
Current year Current year Current year Over (Under)
Account Number Account Title Budget Budget Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4150 WCFLS FUNDING 106,457.00 106,457.00 .00 .00 106,457.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,000.00 1,000.00 273.30 27.33% 726.70-
100.05.71.00.4313 LIBRARY FINES 18,000.00 18,000.00 5,718.59 31.77% 12,281.41-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 7,000.00 7,000.00 2,545.09 36.36% 4,454.91-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 5.50 .00 5.50
100.05.71.00.4544 ROOM RENTAL 200.00 200.00 500.00 250.00% 300.00
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 132,657.00 132,657.00 9,042.48 6.82% 123,614.52-
GENERAL FUND Revenue Total: 132,657.00 132,657.00 9,042.48 6.82% 123,614.52-
GENERAL FUND Expenditure Total: .00 .00 .00 .00 .00
Net Total GENERAL FUND: 132,657.00 132,657.00 9,042.48 6.82% 123,614.52-
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 1
Periods: 02/14-03/14 Apr 01, 2014 11:39AM
Report Criteria:
Include FUNDs: 100
Print FUND Titles
Total by FUND
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include ACCOUNTs: None
Include BALANCE SHEETs: None
Include REVENUEs: None
All Segments Tested for Total Breaks
2014-14 2014-14 2014-14 % Actual Over /
Current year Current year Current year To (Under)
Account Number Account Title Budget Budget Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 607,628.09 607,628.09 112,726.03 18.55% 494,902.06-
100.05.71.00.5102 SALARIES & WAGES - OVERTIME 2,500.00 2,500.00 17.10 .68% 2,482.90-
100.05.71.00.5201 FICA 47,601.98 47,601.98 8,484.51 17.82% 39,117.47-
100.05.71.00.5202 PENSION 40,849.61 40,849.61 7,576.11 18.55% 33,273.50-
100.05.71.00.5203 HEALTH 138,854.33 138,854.33 21,857.72 15.74% 116,996.61-
100.05.71.00.5204 LIFE 1,748.74 1,748.74 287.74 16.45% 1,461.00-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 11.60 .00 11.60
100.05.71.00.5229 HEALTH INS. ALLOWANCE 12,120.00 12,120.00 2,020.00 16.67% 10,100.00-
100.05.71.00.5302 MILEAGE 1,000.00 1,000.00 105.28 10.53% 894.72-
100.05.71.00.5303 CONFERENCES & SPECIAL EVENTS 3,000.00 3,000.00 .00 .00 3,000.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,000.00 1,000.00 641.00 64.10% 359.00-
100.05.71.00.5401 MAINTENANCE OF EQUIPMENT 11,000.00 11,000.00 1,412.17 12.84% 9,587.83-
100.05.71.00.5415 MAINT OF BUILDINGS & GROUNDS 20,000.00 20,000.00 6,055.87 30.28% 13,944.13-
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 34,000.00 34,000.00 26,234.50 77.16% 7,765.50-
100.05.71.00.5602 TELEPHONE .00 .00 .00 .00 .00
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 20,000.00 20,000.00 1,758.43 8.79% 18,241.57-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 4,500.00 4,500.00 592.74 13.17% 3,907.26-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,364.00 38,364.00 9,147.00 23.84% 29,217.00-
100.05.71.00.5910 GAS & ELECTRIC 83,500.00 83,500.00 14,517.08 17.39% 68,982.92-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 500.11 20.00% 1,999.89-
100.05.71.00.6062 PROGRAM ADVERTISING/PROMOTIO 5,000.00 5,000.00 383.39 7.67% 4,616.61-
100.05.71.01.5711 PRINT MATERIALS 114,000.00 114,000.00 19,836.95 17.40% 94,163.05-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO-VISUAL MATERIALS 50,000.00 50,000.00 6,163.18 12.33% 43,836.82-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 .00 .00 16,000.00-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year Page: 2
Periods: 02/14-03/14 Apr 01, 2014 11:39AM
2014-14 2014-14 2014-14 % Actual Over /
Current year Current year Current year To (Under)
Account Number Account Title Budget Budget Actual Budget Budget
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT: 1,255,166.75 1,255,166.75 240,328.51 19.15% 1,014,838.24
GENERAL FUND Revenue Total: .00 .00 .00 .00 .00
GENERAL FUND Expenditure Total: 1,255,166.75 1,255,166.75 240,328.51 19.15% 1,014,838.24
Net Total GENERAL FUND: 1,255,166.75 1,255,166.75 240,328.51- 19.15% 1,014,838.24
Report Criteria:
Include FUNDs: 100
Print FUND Titles
Total by FUND
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include DEPARTMENTs: 71
Total by DEPARTMENT
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include COST CATEGORYs: 05
Print COST CATEGORY Titles
Include ACCOUNTs: None
Include BALANCE SHEETs: None
Include REVENUEs: None
All Segments Tested for Total Breaks
CITY OF MUSKEGO Detail Ledger - Library Page: 1
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Report Criteria:
Actual Amounts
All Accounts
Summarize Payroll Detail
Print Period Totals
Print Grand Totals
Include FUNDs: 100
Page and Total by FUND
Include DEPARTMENTs: 71
Include DEPARTMENTs: 71
Include DEPARTMENTs: 71
Include COST CATEGORYs: 05
Include COST CATEGORYs: 05
Include BALANCE SHEETs: None
All Segments Tested for Total Breaks
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
1000571004150
WCFLS FUNDING 01/31/2014 (01/14) Balance 100.05.71.00.4150 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget -106,457.00 Unearned 106,457.00
Total 1000571004150:.00 .00 .00
1000571004274
LIBRARY LOST AND DAMAGED 01/31/2014 (01/14) Balance 100.05.71.00.4274 178.60-
03/04/2014 CR 1302581 LOST & DAMAGED - MUSKEGO PUBLIC LIBR 46.94-
03/31/2014 CR 1303292 LOST & DAMAGED - MUSKEGO PUBLIC LIBR 47.76-
03/31/2014 (03/14) Period Totals and Balance .00 * 94.70- * 273.30-
YTD Encumbrance .00 YTD Actual -273.30 Total -273.30 YTD Budget -1,000.00 Unearned 726.70
Total 1000571004274:.00 94.70- 178.60-
1000571004313
LIBRARY FINES 01/31/2014 (01/14) Balance 100.05.71.00.4313 2,329.17-
02/21/2014 CR 1302221 LIBRARY - MUSKEGO LIBRARY 1,297.32-
02/28/2014 (02/14) Period Totals and Balance .00 * 1,297.32- * 3,626.49-
03/04/2014 CR 1302580 LIBRARY - MUSKEGO PUBLIC LIBRARY 373.00-
03/14/2014 CR 1302934 LIBRARY - MUSKEGO PUBLIC LIBRARY 716.10-
03/31/2014 CR 1303291 LIBRARY FINES - MUSKEGO PUBLIC LIBRAR 1,003.00-
03/31/2014 (03/14) Period Totals and Balance .00 * 2,092.10- * 5,718.59-
YTD Encumbrance .00 YTD Actual -5,718.59 Total -5,718.59 YTD Budget -18,000.00 Unearned 12,281.41
Total 1000571004313:.00 3,389.42- 2,329.17-
1000571004314
LIBRARY TAXABLE REVENUE 01/31/2014 (01/14) Balance 100.05.71.00.4314 1,016.73-
02/21/2014 CR 1302222 LIBRARY TAXABLE REVENUE - MUSKEGO LI 513.56-
02/28/2014 (02/14) Period Totals and Balance .00 * 513.56- * 1,530.29-
03/04/2014 CR 1302584 LIBRARY TAXABLE REVENUE - MUSKEGO P 303.45-
03/14/2014 CR 1302935 LIBRARY TAXABLE REVENUE - MUSKEGO P 272.95-
03/31/2014 CR 1303293 LIBRARY TAXABLE REVENUE - MUSKEGO P 438.40-
03/31/2014 (03/14) Period Totals and Balance .00 * 1,014.80- * 2,545.09-
CITY OF MUSKEGO Detail Ledger - Library Page: 2
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
YTD Encumbrance .00 YTD Actual -2,545.09 Total -2,545.09 YTD Budget -7,000.00 Unearned 4,454.91
Total 1000571004314:.00 1,528.36- 1,016.73-
1000571004542
LIBRARY PHONE USE 01/31/2014 (01/14) Balance 100.05.71.00.4542 .00
03/04/2014 CR 1302578 PHONE CALLS - MUSKEGO PUBLIC LIBRAR 5.50-
03/31/2014 (03/14) Period Totals and Balance .00 * 5.50- * 5.50-
YTD Encumbrance .00 YTD Actual -5.50 Total -5.50 YTD Budget .00 Unearned (5.50)
Total 1000571004542:.00 5.50- .00
1000571004544
ROOM RENTAL 01/31/2014 (01/14) Balance 100.05.71.00.4544 300.00-
03/14/2014 CR 1302933 ROOM RENTAL - IGLINSKI, JOHN 200.00-
03/31/2014 (03/14) Period Totals and Balance .00 * 200.00- * 500.00-
YTD Encumbrance .00 YTD Actual -500.00 Total -500.00 YTD Budget -200.00 Unearned (300.00)
Total 1000571004544:.00 200.00- 300.00-
1000571004551
SALE OF F/A - COMPUTERS 01/31/2014 (01/14) Balance 100.05.71.00.4551 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00
Total 1000571004551:.00 .00 .00
1000571005101
SALARY & WAGES 01/31/2014 (01/14) Balance 100.05.71.00.5101 40,605.88
02/08/2014 PC 56 PAYROLL TRANS FOR 2/8/2014 PAY PERIOD 22,669.11
02/08/2014 PC 57 PAYROLL TRANS FOR 2/8/2014 PAY PERIOD 11.32-
02/22/2014 PC 165 PAYROLL TRANS FOR 2/22/2014 PAY PERIO 22,653.81
02/28/2014 (02/14) Period Totals and Balance 45,322.92 * 11.32- * 85,917.48
03/08/2014 PC 73 PAYROLL TRANS FOR 3/8/2014 PAY PERIOD 26,808.55
03/31/2014 (03/14) Period Totals and Balance 26,808.55 * .00 * 112,726.03
YTD Encumbrance .00 YTD Actual 112,726.03 Total 112,726.03 YTD Budget 607,628.09 Unexpended 494,902.06
Total 1000571005101:72,131.47 11.32- 40,605.88
1000571005102
SALARIES & WAGES - OVERTIME 01/31/2014 (01/14) Balance 100.05.71.00.5102 .00
02/08/2014 PC 59 PAYROLL TRANS FOR 2/8/2014 PAY PERIOD 17.10
02/28/2014 (02/14) Period Totals and Balance 17.10 * .00 * 17.10
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 17.10
YTD Encumbrance .00 YTD Actual 17.10 Total 17.10 YTD Budget 2,500.00 Unexpended 2,482.90
CITY OF MUSKEGO Detail Ledger - Library Page: 3
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 1000571005102:17.10 .00 .00
1000571005201
FICA 01/31/2014 (01/14) Balance 100.05.71.00.5201 3,065.65
02/08/2014 PB 56 PAYROLL TRANS FOR 2/8/2014 PAY PERIOD 1,675.68
02/22/2014 PB 186 PAYROLL TRANS FOR 2/22/2014 PAY PERIO 1,751.33
02/28/2014 (02/14) Period Totals and Balance 3,427.01 * .00 * 6,492.66
03/08/2014 PB 61 PAYROLL TRANS FOR 3/8/2014 PAY PERIOD 1,991.85
03/31/2014 (03/14) Period Totals and Balance 1,991.85 * .00 * 8,484.51
YTD Encumbrance .00 YTD Actual 8,484.51 Total 8,484.51 YTD Budget 47,601.98 Unexpended 39,117.47
Total 1000571005201:5,418.86 .00 3,065.65
1000571005202
PENSION 01/31/2014 (01/14) Balance 100.05.71.00.5202 2,728.81
02/08/2014 PB 55 PAYROLL TRANS FOR 2/8/2014 PAY PERIOD 1,518.94
02/22/2014 PB 184 PAYROLL TRANS FOR 2/22/2014 PAY PERIO 1,517.74
02/28/2014 (02/14) Period Totals and Balance 3,036.68 * .00 * 5,765.49
03/08/2014 PB 60 PAYROLL TRANS FOR 3/8/2014 PAY PERIOD 1,810.62
03/31/2014 (03/14) Period Totals and Balance 1,810.62 * .00 * 7,576.11
YTD Encumbrance .00 YTD Actual 7,576.11 Total 7,576.11 YTD Budget 40,849.61 Unexpended 33,273.50
Total 1000571005202:4,847.30 .00 2,728.81
1000571005203
HEALTH 01/31/2014 (01/14) Balance 100.05.71.00.5203 12,098.46
02/22/2014 PB 187 PAYROLL TRANS FOR 2/22/2014 PAY PERIO 9,759.26
02/28/2014 (02/14) Period Totals and Balance 9,759.26 * .00 * 21,857.72
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 21,857.72
YTD Encumbrance .00 YTD Actual 21,857.72 Total 21,857.72 YTD Budget 138,854.33 Unexpended 116,996.61
Total 1000571005203:9,759.26 .00 12,098.46
1000571005204
LIFE 01/31/2014 (01/14) Balance 100.05.71.00.5204 143.87
02/22/2014 PB 185 PAYROLL TRANS FOR 2/22/2014 PAY PERIO 143.87
02/28/2014 (02/14) Period Totals and Balance 143.87 * .00 * 287.74
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 287.74
YTD Encumbrance .00 YTD Actual 287.74 Total 287.74 YTD Budget 1,748.74 Unexpended 1,461.00
Total 1000571005204:143.87 .00 143.87
1000571005205
FSA FEE EXPENSE 01/31/2014 (01/14) Balance 100.05.71.00.5205 5.80
02/22/2014 PB 188 PAYROLL TRANS FOR 2/22/2014 PAY PERIO 5.80
02/28/2014 (02/14) Period Totals and Balance 5.80 * .00 * 11.60
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 11.60
YTD Encumbrance .00 YTD Actual 11.60 Total 11.60 YTD Budget .00 Unexpended (11.60)
CITY OF MUSKEGO Detail Ledger - Library Page: 4
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 1000571005205:5.80 .00 5.80
1000571005229
HEALTH INS. ALLOWANCE 01/31/2014 (01/14) Balance 100.05.71.00.5229 1,010.00
02/22/2014 PC 166 PAYROLL TRANS FOR 2/22/2014 PAY PERIO 1,010.00
02/28/2014 (02/14) Period Totals and Balance 1,010.00 * .00 * 2,020.00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 2,020.00
YTD Encumbrance .00 YTD Actual 2,020.00 Total 2,020.00 YTD Budget 12,120.00 Unexpended 10,100.00
Total 1000571005229:1,010.00 .00 1,010.00
1000571005302
MILEAGE 01/31/2014 (01/14) Balance 100.05.71.00.5302 28.00
02/08/2014 PC 58 PAYROLL TRANS FOR 2/8/2014 PAY PERIOD 57.12
02/22/2014 PC 167 PAYROLL TRANS FOR 2/22/2014 PAY PERIO 14.00
02/28/2014 (02/14) Period Totals and Balance 71.12 * .00 * 99.12
03/08/2014 PC 74 PAYROLL TRANS FOR 3/8/2014 PAY PERIOD 6.16
03/31/2014 (03/14) Period Totals and Balance 6.16 * .00 * 105.28
YTD Encumbrance .00 YTD Actual 105.28 Total 105.28 YTD Budget 1,000.00 Unexpended 894.72
Total 1000571005302:77.28 .00 28.00
1000571005303
CONFERENCES & SPECIAL EVENTS 01/31/2014 (01/14) Balance 100.05.71.00.5303 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 3,000.00 Unexpended 3,000.00
Total 1000571005303:.00 .00 .00
1000571005305
DUES & MEMBERSHIP 01/31/2014 (01/14) Balance 100.05.71.00.5305 .00
01/06/2014 AP 214 FIA CARD SRV - LIB, PF LOEFFEL 111.00
02/28/2014 (02/14) Period Totals and Balance 111.00 * .00 * 111.00
01/16/2014 AP 324 FIA CARD SERVICES - LIB. 105.00
01/16/2014 AP 330 FIA CARD SERVICES - LIB. 210.00
01/16/2014 AP 331 FIA CARD SERVICES - LIB. 215.00
03/31/2014 (03/14) Period Totals and Balance 530.00 * .00 * 641.00
YTD Encumbrance .00 YTD Actual 641.00 Total 641.00 YTD Budget 1,000.00 Unexpended 359.00
Total 1000571005305:641.00 .00 .00
1000571005401
MAINTENANCE OF EQUIPMENT 01/31/2014 (01/14) Balance 100.05.71.00.5401 683.51
02/14/2014 AP 462 JAMES IMAGING SYSTEMS INC (lease) 331.92
02/28/2014 (02/14) Period Totals and Balance 331.92 * .00 * 1,015.43
03/11/2014 AP 530 JAMES IMAGING SYSTEMS INC (lease) 396.74
03/31/2014 (03/14) Period Totals and Balance 396.74 * .00 * 1,412.17
CITY OF MUSKEGO Detail Ledger - Library Page: 5
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
YTD Encumbrance .00 YTD Actual 1,412.17 Total 1,412.17 YTD Budget 11,000.00 Unexpended 9,587.83
Total 1000571005401:728.66 .00 683.51
1000571005410
RENTALS AND LEASES 01/31/2014 (01/14) Balance 100.05.71.00.5410 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
Total 1000571005410:.00 .00 .00
1000571005415
MAINT OF BUILDINGS & GROUNDS 01/31/2014 (01/14) Balance 100.05.71.00.5415 30.00
02/05/2014 AP 3 ELLIOTT'S ACE HARDWARE 17.17
01/27/2014 AP 33 GRAYBAR 114.90
01/20/2014 AP 386 JM BRENNAN, INC. 234.00
02/03/2014 AP 388 AMS ALARM, LLC 492.00
02/28/2014 (02/14) Period Totals and Balance 858.07 * .00 * 888.07
03/04/2014 AP 2 ELLIOTT'S ACE HARDWARE 40.14
02/17/2014 AP 57 SAFEWAY PEST MANAGEMENT INC. 30.00
02/19/2014 AP 345 FIA CARD SERVICES - MAINT 49.99
02/10/2014 AP 359 RUNDLE-SPENCE 16.31
03/01/2014 AP 376 SIEMENS BLDG TECH, INC. 1,682.00
02/24/2014 AP 388 STAFF ELECTRIC, INC. 209.30
02/28/2014 AP 396 JM BRENNAN, INC. 1,112.13
03/03/2014 AP 404 FILTRATION CONCEPTS, INC 326.28
02/28/2014 AP 442 USA FIRE PROTECTION 180.00
03/11/2014 AP 443 USA FIRE PROTECTION 1,356.65
02/12/2014 AP 445 DESIGN CRAFT SIGNS 165.00
03/31/2014 (03/14) Period Totals and Balance 5,167.80 * .00 * 6,055.87
YTD Encumbrance .00 YTD Actual 6,055.87 Total 6,055.87 YTD Budget 20,000.00 Unexpended 13,944.13
Total 1000571005415:6,025.87 .00 30.00
1000571005505
COMPUTER CHARGES/LIBRARY 01/31/2014 (01/14) Balance 100.05.71.00.5505 .00
10/31/2013 AP 118 FARONICS TECH USA, INC 315.50
02/28/2014 (02/14) Period Totals and Balance 315.50 * .00 * 315.50
03/07/2014 AP 386 WAUK CNTY FED LIBRARY SYS 25,919.00
03/31/2014 (03/14) Period Totals and Balance 25,919.00 * .00 * 26,234.50
YTD Encumbrance .00 YTD Actual 26,234.50 Total 26,234.50 YTD Budget 34,000.00 Unexpended 7,765.50
Total 1000571005505:26,234.50 .00 .00
1000571005602
TELEPHONE 01/31/2014 (01/14) Balance 100.05.71.00.5602 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
CITY OF MUSKEGO Detail Ledger - Library Page: 6
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 1000571005602:.00 .00 .00
1000571005701
OFFICE SUPPLIES AND EXPENSES 01/31/2014 (01/14) Balance 100.05.71.00.5701 477.25
01/18/2014 AP 64 FIA CARD SERVICES - MAINT 3.56
01/09/2014 AP 295 BRODART CO. 720.00
01/27/2014 AP 451 BUBRICKS INC 67.73
02/28/2014 (02/14) Period Totals and Balance 791.29 * .00 * 1,268.54
02/28/2014 AP 298 DEMCO EDUCATIONAL CORP 89.82
02/28/2014 AP 497 BURTON & MAYER INC 65.00
02/21/2014 AP 507 BUBRICKS INC 244.03
02/24/2014 AP 508 BUBRICKS INC 117.88
02/28/2014 AP 509 BUBRICKS INC 91.04
03/04/2014 AP 510 BUBRICKS INC 117.88-
03/31/2014 (03/14) Period Totals and Balance 607.77 * 117.88- * 1,758.43
YTD Encumbrance .00 YTD Actual 1,758.43 Total 1,758.43 YTD Budget 20,000.00 Unexpended 18,241.57
Total 1000571005701:1,399.06 117.88- 477.25
1000571005703
HOUSEKEEPING SUPPLIES 01/31/2014 (01/14) Balance 100.05.71.00.5703 .00
02/14/2014 AP 324 LAKELAND SUPPLY, INC. 592.74
02/28/2014 (02/14) Period Totals and Balance 592.74 * .00 * 592.74
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 592.74
YTD Encumbrance .00 YTD Actual 592.74 Total 592.74 YTD Budget 4,500.00 Unexpended 3,907.26
Total 1000571005703:592.74 .00 .00
1000571005713
PRINT MATERIALS 01/31/2014 (01/14) Balance 100.05.71.00.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571005713:.00 .00 .00
1000571005714
AUDIO VISUAL MATERIAL 01/31/2014 (01/14) Balance 100.05.71.00.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571005714:.00 .00 .00
1000571005835
HOUSEKEEPING SERVICES 01/31/2014 (01/14) Balance 100.05.71.00.5835 3,049.00
02/01/2014 AP 45 JANI-KING INC- MILW REGION 3,049.00
02/28/2014 (02/14) Period Totals and Balance 3,049.00 * .00 * 6,098.00
03/01/2014 AP 37 JANI-KING INC- MILW REGION 3,049.00
03/31/2014 (03/14) Period Totals and Balance 3,049.00 * .00 * 9,147.00
CITY OF MUSKEGO Detail Ledger - Library Page: 7
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
YTD Encumbrance .00 YTD Actual 9,147.00 Total 9,147.00 YTD Budget 38,364.00 Unexpended 29,217.00
Total 1000571005835:6,098.00 .00 3,049.00
1000571005910
GAS & ELECTRIC 01/31/2014 (01/14) Balance 100.05.71.00.5910 .00
01/31/2014 AP 91 WE ENERGIES 2,695.00
01/31/2014 AP 92 WE ENERGIES 4,638.81
02/28/2014 (02/14) Period Totals and Balance 7,333.81 * .00 * 7,333.81
03/04/2014 AP 91 WE ENERGIES 2,802.25
03/04/2014 AP 92 WE ENERGIES 4,381.02
03/31/2014 (03/14) Period Totals and Balance 7,183.27 * .00 * 14,517.08
YTD Encumbrance .00 YTD Actual 14,517.08 Total 14,517.08 YTD Budget 83,500.00 Unexpended 68,982.92
Total 1000571005910:14,517.08 .00 .00
1000571005915
SEWER & WATER 01/31/2014 (01/14) Balance 100.05.71.00.5915 500.11
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 500.11
YTD Encumbrance .00 YTD Actual 500.11 Total 500.11 YTD Budget 2,500.00 Unexpended 1,999.89
Total 1000571005915:.00 .00 500.11
1000571006062
PROGRAM ADVERTISING/PROMOTIONS 01/31/2014 (01/14) Balance 100.05.71.00.6062 .00
01/16/2014 AP 313 HALLE, PENNY 69.86
01/17/2014 AP 385 LUND, MARIE 32.23
02/28/2014 (02/14) Period Totals and Balance 102.09 * .00 * 102.09
01/16/2014 AP 332 FIA CARD SERVICES - LIB. 281.30
03/31/2014 (03/14) Period Totals and Balance 281.30 * .00 * 383.39
YTD Encumbrance .00 YTD Actual 383.39 Total 383.39 YTD Budget 5,000.00 Unexpended 4,616.61
Total 1000571006062:383.39 .00 .00
1000571015711
PRINT MATERIALS 01/31/2014 (01/14) Balance 100.05.71.01.5711 3,135.75
01/10/2014 AP 255 BAKER & TAYLOR COMPANY 2.39-
01/10/2014 AP 256 BAKER & TAYLOR COMPANY 209.50-
01/15/2014 AP 257 BAKER & TAYLOR COMPANY 367.98
01/17/2014 AP 258 BAKER & TAYLOR COMPANY 891.76
01/21/2014 AP 259 BAKER & TAYLOR COMPANY 533.87
01/21/2014 AP 260 BAKER & TAYLOR COMPANY 145.72
01/21/2014 AP 261 BAKER & TAYLOR COMPANY 570.38
01/22/2014 AP 262 BAKER & TAYLOR COMPANY 570.40
01/29/2014 AP 263 BAKER & TAYLOR COMPANY 449.19
02/05/2014 AP 264 BAKER & TAYLOR COMPANY 628.51
02/05/2014 AP 265 BAKER & TAYLOR COMPANY 226.70
02/05/2014 AP 266 BAKER & TAYLOR COMPANY 186.92
02/06/2014 AP 267 BAKER & TAYLOR COMPANY 1,266.40
02/05/2014 AP 268 BAKER & TAYLOR COMPANY 180.99
CITY OF MUSKEGO Detail Ledger - Library Page: 8
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
02/08/2014 AP 269 BAKER & TAYLOR COMPANY 202.54
01/15/2014 AP 270 BAKER & TAYLOR COMPANY 66.00
01/29/2014 AP 271 BAKER & TAYLOR COMPANY 30.99
02/05/2014 AP 272 BAKER & TAYLOR COMPANY 27.24
01/16/2014 AP 358 PACKER REPORT 44.95
01/23/2014 AP 435 PENWORTHY COMPANY 3,462.81
01/24/2014 AP 436 PENWORTHY COMPANY 953.16
02/28/2014 (02/14) Period Totals and Balance 10,806.51 * 211.89- * 13,730.37
02/14/2014 AP 261 BAKER & TAYLOR COMPANY 673.84
02/20/2014 AP 262 BAKER & TAYLOR COMPANY 423.13
02/26/2014 AP 263 BAKER & TAYLOR COMPANY 260.30
02/26/2014 AP 264 BAKER & TAYLOR COMPANY 468.11
02/26/2014 AP 265 BAKER & TAYLOR COMPANY 493.64
02/28/2014 AP 266 BAKER & TAYLOR COMPANY 549.24
03/04/2014 AP 267 BAKER & TAYLOR COMPANY 1,030.04
03/10/2014 AP 268 BAKER & TAYLOR COMPANY 377.62
02/14/2014 AP 269 BAKER & TAYLOR COMPANY 32.08
02/19/2014 AP 270 BAKER & TAYLOR COMPANY 171.46
03/05/2014 AP 271 BAKER & TAYLOR COMPANY 50.10
02/25/2014 AP 291 BRESSER'S INFORMATION SERVICE 498.00
01/16/2014 AP 329 FIA CARD SERVICES - LIB. 254.91
02/26/2014 AP 446 SOUTHERN LAKES NEWSPAPERS,LLC 25.00
02/24/2014 AP 495 CAPSTONE 775.17
02/18/2014 AP 540 SOUND & VISION 23.94
03/31/2014 (03/14) Period Totals and Balance 6,106.58 * .00 * 19,836.95
YTD Encumbrance .00 YTD Actual 19,836.95 Total 19,836.95 YTD Budget 114,000.00 Unexpended 94,163.05
Total 1000571015711:16,913.09 211.89- 3,135.75
1000571015713
PRINT MATERIALS - ADULT 01/31/2014 (01/14) Balance 100.05.71.01.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571015713:.00 .00 .00
1000571025711
AUDIO-VISUAL MATERIALS 01/31/2014 (01/14) Balance 100.05.71.02.5711 720.71
01/16/2014 AP 273 BAKER & TAYLOR ENTERTAINMENT 22.31
01/31/2014 AP 274 BAKER & TAYLOR ENTERTAINMENT 13.48
02/07/2014 AP 275 BAKER & TAYLOR ENTERTAINMENT 443.19
02/03/2014 AP 276 BAKER & TAYLOR ENTERTAINMENT 10.18
01/20/2014 AP 277 BAKER & TAYLOR ENTERTAINMENT 28.46
01/20/2014 AP 278 BAKER & TAYLOR ENTERTAINMENT 364.15
01/16/2014 AP 279 BAKER & TAYLOR ENTERTAINMENT 11.03
01/21/2014 AP 280 BAKER & TAYLOR ENTERTAINMENT 11.89
01/21/2014 AP 281 BAKER & TAYLOR ENTERTAINMENT 11.99
01/27/2014 AP 282 BAKER & TAYLOR ENTERTAINMENT 10.18
01/27/2014 AP 283 BAKER & TAYLOR ENTERTAINMENT 152.59
01/22/2014 AP 284 BAKER & TAYLOR ENTERTAINMENT 6.78
01/27/2014 AP 285 BAKER & TAYLOR ENTERTAINMENT 5.94
02/03/2014 AP 286 BAKER & TAYLOR ENTERTAINMENT 21.56
01/29/2014 AP 287 BAKER & TAYLOR ENTERTAINMENT 6.78
CITY OF MUSKEGO Detail Ledger - Library Page: 9
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
02/10/2014 AP 288 BAKER & TAYLOR ENTERTAINMENT 11.03
02/10/2014 AP 289 BAKER & TAYLOR ENTERTAINMENT 62.61
02/09/2014 AP 290 BAKER & TAYLOR ENTERTAINMENT 21.59
02/09/2014 AP 291 BAKER & TAYLOR ENTERTAINMENT 18.74
02/09/2014 AP 292 BAKER & TAYLOR ENTERTAINMENT 12.74
02/10/2014 AP 293 BAKER & TAYLOR ENTERTAINMENT 17.99
02/10/2014 AP 294 BAKER & TAYLOR ENTERTAINMENT 43.19
01/24/2014 AP 439 FINDAWAY WORLD,LLC 575.90
01/31/2014 AP 440 FINDAWAY WORLD,LLC 91.98-
01/17/2014 AP 454 MIDWEST TAPE 37.60
02/28/2014 (02/14) Period Totals and Balance 1,921.90 * 91.98- * 2,550.63
02/11/2014 AP 272 BAKER & TAYLOR ENTERTAINMENT 86.32
03/06/2014 AP 273 BAKER & TAYLOR ENTERTAINMENT 256.43
02/18/2014 AP 274 BAKER & TAYLOR ENTERTAINMENT 17.99
02/18/2014 AP 275 BAKER & TAYLOR ENTERTAINMENT 158.36
02/24/2014 AP 276 BAKER & TAYLOR ENTERTAINMENT 10.18
02/24/2014 AP 277 BAKER & TAYLOR ENTERTAINMENT 82.76
02/24/2014 AP 278 BAKER & TAYLOR ENTERTAINMENT 97.16
02/24/2014 AP 279 BAKER & TAYLOR ENTERTAINMENT 225.15
02/24/2014 AP 280 BAKER & TAYLOR ENTERTAINMENT 12.73
03/03/2014 AP 281 BAKER & TAYLOR ENTERTAINMENT 22.91
03/03/2014 AP 282 BAKER & TAYLOR ENTERTAINMENT 64.77
02/25/2014 AP 283 BAKER & TAYLOR ENTERTAINMENT 14.23
02/27/2014 AP 284 BAKER & TAYLOR ENTERTAINMENT 43.16
02/28/2014 AP 285 BAKER & TAYLOR ENTERTAINMENT 14.23
03/03/2014 AP 286 BAKER & TAYLOR ENTERTAINMENT 9.33
03/03/2014 AP 287 BAKER & TAYLOR ENTERTAINMENT 97.78
03/03/2014 AP 288 BAKER & TAYLOR ENTERTAINMENT 64.77
03/04/2014 AP 289 BAKER & TAYLOR ENTERTAINMENT 11.03
03/10/2014 AP 290 BAKER & TAYLOR ENTERTAINMENT 11.98
01/16/2014 AP 325 FIA CARD SERVICES - LIB. 49.53
01/16/2014 AP 326 FIA CARD SERVICES - LIB. 63.97
01/16/2014 AP 327 FIA CARD SERVICES - LIB. 58.06
01/16/2014 AP 328 FIA CARD SERVICES - LIB. 64.13
01/16/2014 AP 333 FIA CARD SERVICES - LIB. 11.22
01/16/2014 AP 334 FIA CARD SERVICES - LIB. 122.44
02/05/2014 AP 476 MICROMARKETING LLC 380.95
02/05/2014 AP 477 MICROMARKETING LLC 341.33
02/14/2014 AP 478 MICROMARKETING LLC 59.95
02/19/2014 AP 479 MICROMARKETING LLC 139.95
02/19/2014 AP 480 MICROMARKETING LLC 45.99
02/28/2014 AP 481 MICROMARKETING LLC 44.94
02/28/2014 AP 482 MICROMARKETING LLC 44.99
02/28/2014 AP 483 MICROMARKETING LLC 255.93
02/21/2014 AP 489 FINDAWAY WORLD,LLC 627.90
03/31/2014 (03/14) Period Totals and Balance 3,612.55 * .00 * 6,163.18
YTD Encumbrance .00 YTD Actual 6,163.18 Total 6,163.18 YTD Budget 50,000.00 Unexpended 43,836.82
Total 1000571025711:5,534.45 91.98- 720.71
1000571035711
ELECTRONIC MATERIALS 01/31/2014 (01/14) Balance 100.05.71.03.5711 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 16,000.00 Unexpended 16,000.00
CITY OF MUSKEGO Detail Ledger - Library Page: 10
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 1000571035711:.00 .00 .00
1000571035714
AUDIO VISUAL MATERIAL - A.V. 01/31/2014 (01/14) Balance 100.05.71.03.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571035714:.00 .00 .00
1000571106090
BANK SERVICE CHARGES 01/31/2014 (01/14) Balance 100.05.71.10.6090 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
Total 1000571106090:.00 .00 .00
1000571115713
PRINT MATERIALS - JUVENILE 01/31/2014 (01/14) Balance 100.05.71.11.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571115713:.00 .00 .00
1000571125714
AUDIO VISUAL MATERIAL - JUVENL 01/31/2014 (01/14) Balance 100.05.71.12.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571125714:.00 .00 .00
1000571145713
PRINT MATERIALS - MISC 01/31/2014 (01/14) Balance 100.05.71.14.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571145713:.00 .00 .00
1000571185713
PRINT MATERIALS - NEWSPAPER 01/31/2014 (01/14) Balance 100.05.71.18.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571185713:.00 .00 .00
1000571195713
PRINT MATERIALS - PERIODICALS 01/31/2014 (01/14) Balance 100.05.71.19.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
CITY OF MUSKEGO Detail Ledger - Library Page: 11
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571195713:.00 .00 .00
1000571215713
PRINT MATERIALS - PAMPHLET 01/31/2014 (01/14) Balance 100.05.71.21.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
Total 1000571215713:.00 .00 .00
1000571235713
PRINT MATERIALS - REFERENCE 01/31/2014 (01/14) Balance 100.05.71.23.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571235713:.00 .00 .00
1000571265713
PRINT MATERIALS - SERIALS 01/31/2014 (01/14) Balance 100.05.71.26.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571265713:.00 .00 .00
1000571355714
AUDIO VISUAL MATRL - DATA BASE 01/31/2014 (01/14) Balance 100.05.71.35.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571355714:.00 .00 .00
1000571365713
PRINT MATERIALS - YOUNG ADULT 01/31/2014 (01/14) Balance 100.05.71.36.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 1000571365713:.00 .00 .00
1000571365714
AUDIO VISUAL MATRL-YOUNG ADULT 01/31/2014 (01/14) Balance 100.05.71.36.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
Total 1000571365714:.00 .00 .00
Number of Transactions: 168 Number of Accounts: 48 Debit Credit Proof
CITY OF MUSKEGO Detail Ledger - Library Page: 12
Period: 02/14 - 03/14 Apr 01, 2014 11:20AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total GENERAL FUND:172,478.78 5,651.05- 166,827.73
Number of Transactions: 168 Number of Accounts: 48 Debit Credit Proof
Grand Totals:172,478.78 5,651.05- 166,827.73
Report Criteria:
Actual Amounts
All Accounts
Summarize Payroll Detail
Print Period Totals
Print Grand Totals
Include FUNDs: 100
Page and Total by FUND
Include DEPARTMENTs: 71
Include DEPARTMENTs: 71
Include DEPARTMENTs: 71
Include COST CATEGORYs: 05
Include COST CATEGORYs: 05
Include BALANCE SHEETs: None
All Segments Tested for Total Breaks
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 1
Period: 02/14 - 03/14 Apr 01, 2014 11:25AM
Report Criteria:
Actual Amounts
All Accounts
Summarize Payroll Detail
Print Period Totals
Print Grand Totals
Include FUNDs: 502,503
Page and Total by FUND
Include BALANCE SHEETs: None
All Segments Tested for Total Breaks
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
5020500004531
INTEREST ON INVESTMENTS 01/31/2014 (01/14) Balance 502.05.00.00.4531 4.39-
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 4.39-
YTD Encumbrance .00 YTD Actual -4.39 Total -4.39 YTD Budget .00 Unearned (4.39)
Total 5020500004531:.00 .00 4.39-
5020500004552
TRUST FUND DONATIONS 01/31/2014 (01/14) Balance 502.05.00.00.4552 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00
Total 5020500004552:.00 .00 .00
5020500005505
COMPUTER REPLACEMENT 01/31/2014 (01/14) Balance 502.05.00.00.5505 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5020500005505:.00 .00 .00
5020500006056
OTHER EXPENSE 01/31/2014 (01/14) Balance 502.05.00.00.6056 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5020500006056:.00 .00 .00
Number of Transactions: 0 Number of Accounts: 4 Debit Credit Proof
Total LIBRARY EXPANSION TRUST FUND:.00 .00 .00
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 2
Period: 02/14 - 03/14 Apr 01, 2014 11:25AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
5030500004150
GOVERNMENT GRANTS 01/31/2014 (01/14) Balance 503.05.00.00.4150 597.63-
03/04/2014 CR 1302577 GOVERNMENT GRANTS - COUNTY OF WAU 400.00-
03/31/2014 (03/14) Period Totals and Balance .00 * 400.00- * 997.63-
YTD Encumbrance .00 YTD Actual -997.63 Total -997.63 YTD Budget .00 Unearned (997.63)
Total 5030500004150:.00 400.00- 597.63-
5030500004154
GRANTS - OTHER 01/31/2014 (01/14) Balance 503.05.00.00.4154 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00
Total 5030500004154:.00 .00 .00
5030500004552
DONATIONS 01/31/2014 (01/14) Balance 503.05.00.00.4552 2,227.06-
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 2,227.06-
YTD Encumbrance .00 YTD Actual -2,227.06 Total -2,227.06 YTD Budget .00 Unearned (2,227.06)
Total 5030500004552:.00 .00 2,227.06-
5030500004556
SALE OF EQUIPMENT/BOOKS 01/31/2014 (01/14) Balance 503.05.00.00.4556 12.00-
03/04/2014 CR 1302579 SALE OF EQUIP - MUSKEGO PUBLIC LIBRA 12.00-
03/31/2014 (03/14) Period Totals and Balance .00 * 12.00- * 24.00-
YTD Encumbrance .00 YTD Actual -24.00 Total -24.00 YTD Budget .00 Unearned (24.00)
Total 5030500004556:.00 12.00- 12.00-
5030500005505
COMPUTER CHARGES/LIBRARY 01/31/2014 (01/14) Balance 503.05.00.00.5505 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500005505:.00 .00 .00
5030500005713
PRINT MATERIALS 01/31/2014 (01/14) Balance 503.05.00.00.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500005713:.00 .00 .00
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 3
Period: 02/14 - 03/14 Apr 01, 2014 11:25AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
5030500005714
AUDIO VISUAL MATERIAL 01/31/2014 (01/14) Balance 503.05.00.00.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500005714:.00 .00 .00
5030500006007
GENERAL FEDERATED LIB EXP 01/31/2014 (01/14) Balance 503.05.00.00.6007 .00
02/15/2014 AP 522 SAYLOR, ELKE 30.00
02/26/2014 AP 523 HYLAND, AMANDA 49.36
02/26/2014 AP 524 HYLAND, AMANDA 7.36
02/26/2014 AP 525 HYLAND, AMANDA 20.00
03/31/2014 (03/14) Period Totals and Balance 106.72 * .00 * 106.72
YTD Encumbrance .00 YTD Actual 106.72 Total 106.72 YTD Budget .00 Unexpended (106.72)
Total 5030500006007:106.72 .00 .00
5030500015713
PRINT MATERIALS - ADULT 01/31/2014 (01/14) Balance 503.05.00.01.5713 11.16
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * 11.16
YTD Encumbrance .00 YTD Actual 11.16 Total 11.16 YTD Budget .00 Unexpended (11.16)
Total 5030500015713:.00 .00 11.16
5030500035714
AUDIO VISUAL MATERIALS - A.V. 01/31/2014 (01/14) Balance 503.05.00.03.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500035714:.00 .00 .00
5030500115713
PRINT MATERIALS - JUVENILE 01/31/2014 (01/14) Balance 503.05.00.11.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500115713:.00 .00 .00
5030500125714
AUDIO VISUAL MATERIAL - JUVENL 01/31/2014 (01/14) Balance 503.05.00.12.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 4
Period: 02/14 - 03/14 Apr 01, 2014 11:25AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
Total 5030500125714:.00 .00 .00
5030500145713
PRINT MATERIALS - LARGE PRINT 01/31/2014 (01/14) Balance 503.05.00.14.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500145713:.00 .00 .00
5030500185713
PRINT MATERIALS - NEWSPAPER 01/31/2014 (01/14) Balance 503.05.00.18.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500185713:.00 .00 .00
5030500195713
PRINT MATERIALS - PERIODICALS 01/31/2014 (01/14) Balance 503.05.00.19.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500195713:.00 .00 .00
5030500215713
PRINT MATERIALS - PAMPHLET 01/31/2014 (01/14) Balance 503.05.00.21.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500215713:.00 .00 .00
5030500235713
PRINT MATERIALS - REFERENCE 01/31/2014 (01/14) Balance 503.05.00.23.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500235713:.00 .00 .00
5030500265713
PRINT MATERIALS - SERIALS 01/31/2014 (01/14) Balance 503.05.00.26.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500265713:.00 .00 .00
CITY OF MUSKEGO Detail Ledger - Library Trust & WCFLS Page: 5
Period: 02/14 - 03/14 Apr 01, 2014 11:25AM
Reference Account Debit Credit
Date Journal Number Payee or Description Number Amount Amount Balance
5030500355714
AUDIO VISUAL MATRL - DATA BASE 01/31/2014 (01/14) Balance 503.05.00.35.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500355714:.00 .00 .00
5030500365713
PRINT MATERIALS - YOUNG ADULT 01/31/2014 (01/14) Balance 503.05.00.36.5713 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500365713:.00 .00 .00
5030500365714
AUDIO VISUAL MATRL-YOUNG ADULT 01/31/2014 (01/14) Balance 503.05.00.36.5714 .00
03/31/2014 (03/14) Period Totals and Balance .00 * .00 * .00
YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00
Total 5030500365714:.00 .00 .00
Number of Transactions: 6 Number of Accounts: 21 Debit Credit Proof
Total FEDERATED LIBRARY SYSTEM FUND: 106.72 412.00- 305.28-
Number of Transactions: 6 Number of Accounts: 25 Debit Credit Proof
Grand Totals:106.72 412.00- 305.28-
Report Criteria:
Actual Amounts
All Accounts
Summarize Payroll Detail
Print Period Totals
Print Grand Totals
Include FUNDs: 502,503
Page and Total by FUND
Include BALANCE SHEETs: None
All Segments Tested for Total Breaks
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
Director’s Report
April, 2014
1. Building update: George Wolwark, our City maintenance worker, is currently
gathering information for a possible lighting project. The main goal will be to
replace the existing lights in the main room of the Library with efficient lighting
that will allow us to have the light output that was originally intended for the
space.
2. Programming update:
a. Adult Programming, from Elke Saylor: In conjunction with the City’s 50th
Anniversary celebration, the Library hosted an Essay Writing Competition
with the topic “Muskego Memories” open to writers in four different age
groups. A panel of six volunteer judges (three aldermen and three
community members) read and graded the entries and, on March 20th,
Mayor Chiaverotti announced the winners. Thanks to the generosity of the
Friends, the Library was able to award prizes including journals and gift
cards to area businesses. The winning essays are still posted on a panel
near the Reference Desk.
On April 1, we wrapped up our AARP Tax Preparation program which
has been a hit with the patrons. The gentlemen from AARP are eager to be
back on a weekly basis next tax season.
April is National Poetry Month and this year we are encouraging staff and
public to write a haiku. Instructions and a form on which to submit the
poems are available at both service desks. The completed poems are
posted in the windows across from the Circulation Desk.
Next week is National Library Week. To promote the Library and its
many offerings, we have created a Bingo game that encourages patrons of
all ages to get to know their Library better. All children who complete
their Bingo card get a prize, while adults are entered into a drawing for a
gift bag on display at the Circulation Desk. All entries are due by
Thursday 4/17 because of the short work week.
We have four programs coming up in the next few weeks:
April 15: “Bygone Days” – a historical presentation
April 20: The Friends Wine Tasting spectacular
April 29: a composting workshop by “Waukesha Recycles”
May 6: “Houdini,” a presentation by William Pack
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
b. Youth Programming, from Penny Halle: The frog chorus is in fine voice
singing from the wetlands next to the library. That can only mean Spring
has finally won the weather battle. Spring also means the end of regular
children’s programming and the start of planning for the Summer Library
Program. Both Lap-sitter Storytime and the Tot/Lot Program have ended,
along with the very popular Rhyme & Moves. Our smallest patrons have
been enjoyed an eleven week session including three programs each week.
During the month of March we hosted a wonderful Seuss-i-ful
Celebration, Student Art Month, and 2 pre-school visits. St. Paul’s
Lutheran School is sharing their student art in April. We are very hopeful
that this collaboration will continue. Youth Services has been very
creative with displays including the Olympics, “It’s easy being green”
with all things green for Spring and St. Patrick’s Day, National Chocolate
Chip Cookie Celebration and ‘Remember’. April is Holocaust
Remembrance month. We reached out to the Jewish Museum in
Milwaukee, MILWAUKEE Jewish Federation and the Nathan & Esther
Pelz Holocaust Education Center for information and ideas for the display
and were richly rewarded. Please stop by and see our display.
In Young Adults (YA) much is happening, too. There has been a Teen
Chocolate Olympics; chocolate everywhere and in everything, Meme T-
shirt Art; creating their own clever saying and teaming it with public
domain pictures then transferring it to a t-shirt, and a Cupcake Decorating
Party. Eyebombing invaded the library with teens sticking googly eyes in
most creative places creating silly faces. Can you spot one? Now the
teens are on a Scavenger Hunt for Dr. Who celebrating the 50th
anniversary of the Tardis. Both YA book groups are meeting each month,
along with the YA for Adults group. TAB (Teen Advisory Board) meet
monthly and have given the Youth Service team some ideas to think
about.
3. Trustee Training update: There will be a week of webinars during a Wisconsin
Trustee Training Week the week of August 18. The Waukesha County Federated
Library System and other Wisconsin library systems are sponsoring a series of
webinars, developed and coordinated by the Nicolet Federated Library System,
geared toward public library trustees. There will be a webinar offered each day at
noon (except Friday), with a different topic and speaker. The idea of offering one
session a day is so it will fit into a trustee's busy day. These programs will also be
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
archived. More information will be available in May, along with a link to an
online registration page.
• Monday, August 18: Assessing Library Facility Needs in the 21st Century
• Tuesday, August 19: The Role of Social Media in Library Advocacy
• Wednesday, August 20: The Biggest, Baddest Issues Facing Public
Libraries.
• Thursday, August 21: Building the Future By Building Your Staff
4. Staff update: The Library will be closed on Friday, May 30 for a staff in-service.
The focus of this in-service will be customer service.
5. Employee Anniversaries in March and April:
14 years Laura Boeck, Reference Assistant
14 years Marie Lund, Children’s Assistant
6 years Jolyn Lobe, Reference Assistant
2 years Pete Loeffel, Director
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Through Mar
Checkouts
2013 22,457 20,026 22,911 22,688 20,634 23,978 28,079 23,746 21,195 22,681 20,240 18,913 65,394
2014 22,740 20,401 23,454 66,595
% Change 1.3%1.9%2.4%1.8%
Self-Check Percentage of Total Circ
2013 4.6%4.5%7.8%15.5%14.8%19.2%18.4%26.0%28.6%26.8%26.1%25.4%16.9%
2014 27.1%25.6%30.0%27.7%
% Change 493.9%463.6%284.8%63.6%
eBook Checkouts
2013 812 773 1,014 948 879 894 952 932 951 1,053 1,024 1,115 2,599
2014 1,212 1,012 1,165 3,389
% Change 49.3%30.9%14.9%30.4%
Visitors
2013 10,962 10,138 11,155 10,985 10,220 10,393 13,822 10,767 10,108 11,029 11,374 7,759 32,255
2014 10,104 10,147 12,573 32,824
% Change -7.8%0.1%12.7%1.8%
Reference Count
2013 1,658 1,272 1,636 1,657 1,651 1,367 1,357 1,476 1,580 1,770 1,277 1,361 4,566
2014 1,542 1,492 1,781 4,815
% Change -7.0%17.3%8.9%5.5%
Meeting Room Use
2013 108 125 122 125 103 81 100 52 72 116 98 84 355
2014 88 95 104 287
% Change -18.5%-24.0%-14.8%-19.2%
Monthly Statistics for Muskego Public Library 2014
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
TO: LIBRARY BOARD
FROM: PETE LOEFFEL
SUBJECT: NOTICE OF AVAILABILITY OF PUBLIC RECORDS
DATE: APRIL 10, 2014
CC:
Wisconsin Statutes require the Library to display, for the guidance of the public, a notice
containing information relating to accessing records. This notice serves that purpose, and
designates the Library Director as the legal custodian of the agency’s records. This
notice has been reviewed by the City Department of Administration and the City
Attorney.
Notice of Availability of Public Records
per 19.34 (1) Wisconsin Statutes
The Muskego Public Library Board is an authority for purposes of record keeping as defined in
Wisconsin Statutes 19.32 (1).
The Muskego Public Library Board of Trustees has designated the Library Director as the legal
custodian of the Muskego Public Library Board’s records, under Wisconsin Statutes 19.33 (4).
Library records, as defined under 19.32 (2), may be requested through the City of Muskego
Clerk’s office, W182 S8200 Racine Avenue, Muskego, Monday through Friday, 8:00 AM to 4:30
PM, excluding holidays.
Photocopies are $0.25 (twenty-five cents) per page.
If the cost of locating a record exceeds $50.00 (fifty dollars), that cost will be charged to the
person making the request. Prepayment of any fees may be required if the total amount
exceeds $5.00 (five dollars).
The positions of the Muskego Public Library that constitute a local public office are the
following: Library Board Members and Library Director.
Please note, Wisconsin Statutes 43.30 (1m) reads as follows: Records of any library which is in
whole or in part supported by public funds, including the records of a public library system,
indicating the identity of any individual who borrows or uses the library’s documents or other
materials, resources, or services may not be disclosed except by court order or to persons acting
within the scope of their duties in the administration of the library or library system, to persons
authorized by the individual to inspect such records, to custodial parents or guardians of
children under the age of 16 under sub. (4), to libraries under subs. (2) and (3), or to law
enforcement officers under sub. (5).
Muskego Public Library
POLICY: Privacy of Library Records Policy
Approved by the Library Board:
Page 1 of 4
The Muskego Public Library protects the privacy of library records and the confidentiality of
patron use of the library as required by relevant laws. In addition, the Muskego Public Library
Board supports the principle of freedom of inquiry for library patrons, and has adopted this
policy to protect against the unwarranted invasion of the personal privacy of library users.
Legal requirements
The relevant Wisconsin laws concerning the confidentiality of library records are Wisconsin
Statutes Section 43.30 and the Wisconsin Personal Information Practices Act (Sections 19.62 to
19.80).
Under Section 43.30, library records which indicate the identity of any individual who borrows
or uses the library's documents or other materials, resources or services may only be disclosed:
(1) with the consent of the individual library user for records that relate solely to the
individual, or
(2) by court order, or
(3) to custodial parents or guardians of children under the age of 16 if the records relate to
use of the library’s documents or other materials, resources, or services by that child, or
(4) to persons acting within the scope of their duties in the administration of the library or
library system, or
(5) to other libraries (under certain circumstances) for interlibrary loan purposes [see ss.
43.30(2) and (3)], or
(6) to law enforcement under circumstances described in Wisconsin Statutes Section
43.30(5).
Wisconsin’s Personal Information Practices Act (Sections 19.62 to 19.80) requires all state and
local government organizations (including public libraries) to develop procedures to protect the
privacy of personal information kept by the organization. Libraries (and all other government
organizations) are required to develop rules of conduct for employees involved in collecting,
maintaining, using, and providing access to personally identifiable information. Libraries are
also required to ensure that employees handling such records "know their duties and
responsibilities relating to protecting personal privacy, including applicable state and federal
laws."
Records indicating the identity of library users may include a library users name, library card
number, telephone number, email address, driver’s license number, street address, post-office
box number or 9-digit extended zip code.
Muskego Public Library
POLICY: Privacy of Library Records Policy
Approved by the Library Board:
Page 2 of 4
Records held by the library that include personally identifiable information about library users
may also contain information that may need to be provided to those who request that
information, pursuant to the Wisconsin’s public records law. Personally identifiable
information about library users must be redacted from any records that are publicly disclosed,
except as the records are disclosed under one of the five exceptions provided by Section 43.30
(see above).
Rules to be followed by library staff
(1) As required by state law, library staff may only disclose library records indicating the
identity of library users under the following conditions:
a) disclosure to staff members of the Muskego Public Library, and the staff of other
libraries and library systems only according to written procedures that comply with
the laws cited above and that are approved by the director
b) disclosure as authorized by the individual library user that is the sole subject of the
record
c) disclosure to custodial parents or guardians of children under the age of 16 if the
records relate to use of the library’s documents or other materials, resources, or
services by that child[ss. 43.30(4)] (see below for handling of requests from custodial
parents or guardians)
d) disclosure pursuant to court order (see below for handling of different types of court
orders)
e) upon request of a law enforcement officer who is investigating criminal conduct
alleged to have occurred at the library, or if the library requests the assistance of a
law enforcement officer, and the requested records that are pertinent to the alleged
criminal conduct were produced by a surveillance device, [ss.43.30(5)]
(2) Library staff is not allowed to share information about use of library resources and
services by identified library patrons except as necessary for the performance of their
job duties and in accordance with procedures approved by the library director.
Handling requests from custodial parents or guardians of children under the age of 16
If a request for the library records of a child who is under the age of 16 is made by a custodial
parent or guardian, the library staff will:
(1) request identification
(2) if the identification shows that the requestor is the parent or guardian listed on the
child’s library record and/or the requestor resides at the same address, the staff may
provide the requested information; otherwise the staff will deny the request.
Muskego Public Library
POLICY: Privacy of Library Records Policy
Approved by the Library Board:
Page 3 of 4
The Library staff will attempt to satisfy the request as soon as practicable and without
unreasonable delay. In most cases this will be at the time of the request. If there is a question
of the requester’s guardianship, the staff person may delay the request until review by the
Library Director. If a request is denied by the Library staff, the requester can appeal in writing
to the Library Board.
Handling of court orders
[Note: All search warrants are court orders, but not all subpoenas are court orders. Library
staff may not disclose library records in response to a subpoena that is not a court order if
those records indicate the identity of library users.]
If a law enforcement officer (or anyone else) brings a subpoena1 directing library staff to
produce library records:
(1) Notify the library director, or if the director is not available, notify the highest -ranking
staff person on duty.
(2) The library director or the highest-ranking staff person should contact the Mayor’s office
or City Clerk’s office to ask the municipal attorney to review the subpoena.
(3) If the subpoena has any legal defects, require that the defects be cured before records
are released.
(4) If appropriate, ask legal counsel to draft a protective order to be submitted to the court
keeping the requested information confidential and limiting its use to the particular
case.
(5) Follow legal counsel’s advice for compliance with the subpoena.
If law enforcement officers bring a court order in the form of a search warrant2:
(1) A search warrant is executable immediately, unlike a subpoena. The law enforcement
officers may begin a search of library records as soon as they enter the library.
(2) Notify the library director, or if the director is not available, notify the highest -ranking
staff person on duty.
(3) The library director or the highest-ranking staff person should contact the Mayor’s office
or City Clerk’s office to contact the municipal attorney.
1 A subpoena is a call to come before a court, and may include a direction to bring specified records. Not all
subpoenas are court orders. Your municipal attorney (or library counsel) can determine if a particular subpoena is a
court order. A subpoena normally indicates that a response is required within a certain number of days. Library
staff may not disclose library records in response to a subpoena that is not a court order if those records indicate the
identity of library users.
2 A search warrant is a is an order signed by a judge directing a law enforcement officer to conduct a search of a
designated person, a designated object or a designated place for the purpose of seizing designated property or kinds
of property.
Muskego Public Library
POLICY: Privacy of Library Records Policy
Approved by the Library Board:
Page 4 of 4
(4) Request that the law enforcement officers wait until the municipal attorney is present
before the search begins in order to allow counsel an opportunity to examine the search
warrant and to assure that the search conforms to the terms of the search warrant.
(The law enforcement officials are not required to accede to your request to delay the
search.)
(5) Cooperate with the search to ensure that only the records identified in the warrant are
produced and that no other users’ records are disclosed.
If FBI agents bring a court order in the form of a search warrant issued under the Foreign
Intelligence Surveillance Act (FISA)3:
(1) A search warrant is executable immediately, unlike a subpoena. The law enforcement
officers may begin a search of library records as soon as they enter the library.
(2) Notify the library director, or if the director is not available, notify the highest-ranking
staff person on duty.
(3) The library director or the highest-ranking staff person should contact the Mayor’s office
or City Clerk’s office to contact the municipal attorney.
(4) Request that the law enforcement officers wait until the municipal attorney is present
before the search begins in order to allow counsel an opportunity to examine the search
warrant and to assure that the search conforms to the terms of the search warrant.
(The law enforcement officials are not required to accede to your request.)
(5) Cooperate with the search to ensure that only the records identified in the warrant are
produced and that no other users’ records are disclosed.
(6) It is illegal to disclose to any other person (other than those pers ons necessary to
produce the tangible things sought in the warrant) that the Federal Bureau of
Investigation has sought or obtained records or other items under the Foreign
Intelligence Surveillance Act (FISA).
3 The USA Patriot Act amended the Foreign Intelligence Surveillance Act (FISA) to allow the FBI to apply for a
court order requiring the "production of any tangible things (including books, records, papers, documents and other
items) for an investigation to protect against international terrorism or clandestine intelligence activities, provided
that such investigation of a United States person is not conducted solely upon the basis of activities protected by the
first amendment..."
S73 W16663 Janesville Road Muskego, WI 53150
(262) 971-2100 www.cityofmuskego.org/library
TO: LIBRARY BOARD
FROM: PETE LOEFFEL
SUBJECT: COMMUNITY DISPLAY PURCHASE REQUEST
DATE: APRIL 9, 2014
CC:
I would like to request authorization to spend $3,200 from the WCFLS fund to purchase
bulletin boards and display holders for use in the Library. The Library currently has
community information displayed in three different areas inside the Library. Our plan is
to have one designated area for community organizations, events and resources in the
lobby. This area would consist of five bulletin boards and five pamphlet display holders.
In addition, two bulletin board and two pamphlet displays would be used in the Library
for the display and distribution of Library programs, services and resources.
Having a single area for all community organizations, events and resources in the lobby
would allow the public more easily locate items of interest, and the displays would allow
for better storage of items for distribution. Designating the lobby as the distribution and
informational area for community organizations also allows for better use of Library
space. One informational area will reorganized as a job information and business center,
with career information along with business and consumer resources. Removing a three-
sided display from the entrance to the children’s area will allow for a better opening to a
vital part of the Library.
7 bulletin boards total
5 for hall, 2 for Library 7 @ $117.25 $ 820.75
5 pamphlet holders for hall 5 @ $329.99 $1649.95
2 pamphlet holders for Library 2 @ $289.99 $ 579.98
TOTAL $3050.68