Park & Rec Board Packet - 4/14/2014
CITY OF MUSKEGO
PARKS AND RECREATION BOARD
AGENDA
April 14, 2014
5:30 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF MINUTES from March 10, 2014
COMMUNICATIONS
1. Bluhm Park rental approval
UNFINISHED BUSINESS
1. Discuss options/recommendations for recreation facilities
NEW BUSINESS
1. Horn Brothers parking agreement
2. Approve electric improvements work at Idle Isle Park pavilion by Water Bugs
ALDERMAN’S REPORT
STATUS OF PROJECTS
1. Park Arthur—project update
DIRECTOR’S REPORT
OTHER BUSINESS
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
Announcements only. No discussion or action will be taken.
1. Next Meeting Date— May 12
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, MUSKEGO CITY HALL, (262) 679-4100.
City of Muskego
PARKS & RECREATION BOARD
Monday, March 10, 2014
Subject to Approval
Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order
at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
The meeting notice was posted in accordance with the Open Meeting Law on March 6, 2014.
Present: Mr. Jerald Hulbert, Mr. Brett Hyde (excused at 6:55 p.m.), Mrs. Kelly Koble, Mr. “Butch LeDoux, Mr. Paul Peardon,
Ald. Soltysiak, Mr. Toby Whipple, Director Anderson and Program Manager Dunn.
GUESTS: Ald. Kubacki, Ald. Borgman, Mayor Chiaverotti, Rick Nelson, Jim Prusinski, Larry Lefebvre,
APPROVAL OF MINUTES:
February 10 Minutes
Mr. Hulbert moved to approve the minutes of the February 10 meeting, seconded by Mrs. Koble. Upon a voice
vote, the motion to approve carried with Mr. Hyde abstaining.
COMMUNICATIONS:
Water Bugs (Water Bugs) Ski Team Inc. 2014 Contracts
Mr. Rick Nelson, President of Water Bugs Ski Team, Inc. was present to answer any questions from the Board members
relative to their contracts and use of Idle Isle Park. Director Anderson advised that except for updating, there was no
change in the contracts. Mr. Paul Peardon moved to approve the contracts between the Water Bugs and the Parks
and Recreation Board. Mr. Hyde seconded. Upon a voice vote, the motion carried. Director Anderson reviewed the
practice and show dates for 2014. He noted that the Water Bugs were requesting on e additional show date. Also, there was
only one complaint during 2013 regarding the public address system which was resolved. Mr. Hyde moved to approve
the practice and show dates for 2014. Mrs. Koble seconded. Upon a voice vote, the motion carried. Mr. Hulbert
inquired how many students enrolled in the ski lessons and Director Anderson stated 14 -15 students. Mr. Nelson shared
that the adaptive ski people were in touch with them and were requesting three boats for their program. Director Anderson
advised the Board that he has not heard from them since the last meeting.
Warriors Youth Baseball Sponsorship of Baseball Camp
Mr. Jim Prusinski was present relative to their group sponsoring a baseball camp for ages 10 -14. They had been
approached by Ace of Diamonds to hold a camp. Board members were in receipt of the information packet on the proposed
camp. They proposed to have the camp at Park Arthur from 9:00 a.m.-1:00 p.m. for the two age groups. The groups would
be split from 9:00 a.m.-11:00 a.m. and 10:00 a.m.-1:00 p.m. There would be 25 participants per age group for a total of 50
at a cost of $125/$185 per player. Mr. Prusinski will advise Ace of Diamonds not to put the event on their web site until
sufficient time was set aside for Muskego players to enroll. Twenty-five percent of the enrollment proceeds would go to the
Warriors. The Warriors would turn the dollars over to the city for improvements at Park Arthur. Director Anderson stated
that the dollars would go into the sponsorship fund. Mr. Hulbert voiced his concern about parking issues due to the one
hour overlap but Mr. Prusinski did not see a problem because different parking lots would be used by the groups. He also
noted that the fields would be assessed if they are playable due to the imp act of the winter weather season. If they are not
Minutes, Parks & Recreation Board, March 10, 2014, page 2
in shape for play June 23-26, then Ace will be notified that the camp cannot be held. Mr. Peardon did mention that the
Board specified the Park Arthur fields were for game play only, but he felt this was a worthwhile event. Mr. Peardon moved
to approve the baseball camp. Mr. Hyde seconded. Upon a voice vote, the motion carried.
Little Muskego Lake District Agreement
Mr. Lefebvre of the Little Muskego Lakes District presented his proposal relative to the agreement to use Park Arthur for
weed tipping. Director Anderson advised that nothing had changed since last year and reviewed again the area of Park
Arthur that is used for the weed tipping. He had not received any complaints in the area. Mr. Lefebvre informed the Board
members that Trees on the Move will be accepting the weeds to mix in with their fertilizer so the impact on using Park Arthur
would be minimal. Mr. Hulbert moved to approve the lease for another year. Mr. Peardon seconded. Upon a voice
vote, the motion carried.
Horn and Jensen Buildings
Recreation Program Manager Dunn brought before the Board the results of her research on the Horn and Jensen buildings.
Last week, upon the recommendation of the structural engineer, the preschool program for safety reasons was moved from
Horn to the Old Town Hall. Board members reviewed the pictures that the engineer had taken of Horn building. Mrs. Dunn
provided information on the programs that have taken place in both buildings, including the number of participants that were
involved with these programs. She stressed that the success of the pre-school programs carries over into the children
being enrolled in the older programs as they age. She shared the evaluations from the parents; they had negative
comments on the buildings, but praise for the programs being held. In regard to the expenses and revenue report, she
noted that the qualified staffing was the bulk of the expense to offer the programs at Horn and Jensen. Sh e expressed her
feelings on the need to have a multi-use facility. With such a facility, she felt programs could be offered to the other age
groups. (Mrs. Dunn was excused after her presentation.)
Board members continued the discussion on addressing the Horn and Jensen buildings. Director Anderson noted that these
two buildings were in a park setting and the green space was used by participants. Board members mentioned the following
in their discussion:
The square footage of the current buildings are Horn at 1,630 and Jensen at 1,170. In the Board’s consideration of
replacing the facilities, Director Anderson would like to have more space so other programs could be offered.
The possibility of leasing space for the programs; passing the cost on to the participants.
The demolition of the older part of the Horn building and would like costs presented for demolition.
The idea of privatizing versus public programming. It was acknowledged that the public enrolls in the programs
because they are good programs and affordable.
The buildings were not built for the city’s type of use.
Board members declined to have the April meeting at Horn and Jensen. Most of the Board members were well aware of the
condition of the buildings. Those who were not, were welcomed to co ntact staff to look at the buildings. More discussion on
alternatives/resolution/recommendation will be on the April agenda.
Fee Waiver Request— American Legion Post 356
Board members reviewed the Post’s request for a waiver of the usage fees for Veterans Memorial Park. Ald. Soltysiak
moved, Mr. Hulbert seconded, to waive the fees. Upon a voice vote, the motion carried.
UNFINISHED BUSINESS: None
NEW BUSINESS:
Park Dedication/Separate Parks Maintenance Fund
Director Anderson refreshed the Board members on the discussion that had taken place relative to landfill funds and the
park dedication fund. In his memo to the Board members, he wrote if setting aside money for eventual park amenity
Minutes, Parks & Recreation Board, March 10, 2014, page 3
replacement/maintenance is desired, he would recommend to use the current 10% of tipping fees that is deposited annually
in the already created park dedication account and leave that money alone to grow to meet the future needs. In that way,
no one could raid the park dedication account (unless the landfill contract is changed) to pay for non -parks projects because
the landfill contract requires a minimum of 10% of tipping fees per year be deposited into the account for parks purposes. If
future councils want to spend that money, it can only be spent on parks. This he believed gave the best of both worlds; an
account that can grow to meet future needs if the council is disciplined enough and if not, limits any spending from that
account to parks. No additional landfill monies need to be deposited for future spending. If it were to be set up in a different
account, the monies at any time can be used for any purpose/project the council wishes. Board members reflected on how
landfill funds had been used in the past for tax relief and to offset other departments’ big ticket items. They recognized th at
eventually the landfill funds may not exist due to closure, to sale, etc. Ald. Soltysiak conversed with Director Anderson on
what it would take to make this funding happen; resolution or ordinance. Consensus of the Board members was to have the
funds set aside in the park dedication account.
ALDERMAN’S REPORT: Nothing to report except it was Ald. Soltysiak’s last meeting.
STATUS OF PROJECTS:
Park Arthur—Some punch items for the pavilion need to be addressed. Will start paving and the trail will go in as weather
allows. Sledding hill is very successful. Lighting is very nice. Not any other issues. Director Anderson will be working with
John on other issues such as possibly establishing wi-fi in the park and installing low temp sensors in bathrooms.
DIRECTOR’S REPORT:
Department Secretary on FMLA Leave
Director Anderson announced that the department secretary will be on leave. The department will have somebody to help
out during the registration period.
Concessions Meeting Update
Director Anderson met with league representatives relative to having concessions at Park Arthur. Under discussion was the
need to share a refrigerator and how to handle their individual inventories. This initial discussion was positive. They expec t
to have concessions three nights a week.
Park Arthur West Update
At the February meeting, Board members had suggested to pause the start of the development of Park Arthur West on hold
should the funds be needed to address the Horn/Jensen building problem. The Board needed to rethink their priorities.
Director Anderson had met with the stockholders and they understood the need to put the project on hold. Mr. Hulbert
voiced his opinion that the Board should move forward with Park Arthur West and the agreement with GRAEF should be
signed. Director Anderson advised that he would have to find out the cost and this may determine if it has to go before
Finance and the Common Council for approval; otherwise, Director Anderson will sign it. Ald. Soltysiak moved to take the
start of the Park Arthur West development off of hold and move forward with the agreement. Mr. Hyde seconded.
Upon a voice vote, the motion carried. (Mr. Hyde was excused.)
Historic Muskego Centre Park Creek Weed Growth
Now, that the growth in the park is more visible, Director Anderson asked the Board if they wan ted more cut back done in
the park. If so, the Parks Supervisor would like to cut it back before growth starts. There was some concern about cutting
back too much as the park is along a stream. Mrs. Koble moved to approve curtailing weed growth by clearing out all
the way to the bridge. Mr. Hulbert seconded. Upon a voice vote, the motion carried.
Minutes, Parks & Recreation Board, March 10, 2014, page 4
Boxhorn Warehouse Meeting
Director Anderson met with the current owners. They want an extension of the lease. He would like them to provide a wall to
divide their area from the department’s and have their own entry door. They will be coming before the Board in May. Mrs.
Koble supported the division of the areas. Director Anderson mentioned they have been very good neighbors.
OTHER BUSINESS
Subdivision Plans from Plan Commission
None
For the April meeting, Director Anderson would like Board members to contact him in advance of items they would like
addressed relative to the Horn and Jensen buildings. Mrs. Koble mentioned the cost of demolition. Others would l ike to
know if there is space available in the industrial park to lease.
ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:25 p.m. Mr. Peardon
seconded. Motion carried.
Stella Dunahee, CPS
Recording Secretary
pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org
RECREATION FACILITY SPACE DISCUSSION
1. Demolition cost categories of Horn (bathrooms/garage/concessions areas to stay):
A. Plumbing work to be able to move interior equipment (possible well work also) and
be able to winterize building
B. Electric work to cut electricity to that portion of the building removed
C. Roofer
D. Mason to install concrete block exterior wall
E. We Energies work to remove gas line
F. DPW to remove building portion and take to dump
Cost quotes for these categories to be received for the May 12 PRB meeting.
2. Facility sizes of Horn/Jensen recreation buildings:
A. Horn: 986 sf. (740 sf classroom/814 sf cable studio). At current time, no use is
recommended without investing $70,000-$100,000. (338 sq. ft. of Horn building to
remain: restrooms (120 sf)/concessions (40 sf)/cold storage (178 sf).
1. Current programming: preschool educational programs (ages 2-4), one-time arts
& crafts programs, Little Learners & Jump Start to Kindergarten (9-month
program), & summer camp. Serves 1.5 – 7 year olds. Programs have moved to
OTH thru May. It is hoped that summer and future programs will move to City
Hall, for the short term until a more permanent facility is planned and becomes
reality.
B. Jensen: 2,350 sf (2 identical sized floors @ 1,170 sf floors). Lower level is only used
for bathrooms and parent waiting area/building is not ADA compliant.
1. Current programming: Dance classes, drama classes, & gymnastics. Serves 2 – 12
year olds.
C. Possible Future Programs (with new facility space): expanded art classes, kid’s
cooking, birthday party rentals, expanded adult dance/fitness, seniors programming,
daytime gymnastics, drama classes, expanded gymnastics/dance offerings to
accommodate wait-lists, ability to make class sizes bigger for all classes, and being
able to move some existing programs out of smaller sized areas.
Options/Questions to Discuss:
1. Should we continue offering pre-school level programming and dance programs?
2. What do other area cities do for offering programs/facility spaces to their residents (see
attached)?
3. There are facility options to consider:
Short-term:
Identify short-term facility space in existing buildings to continue offering existing
programming (done). A combination of Town Hall and City Hall could be used (not ideal
and would be short-term).
Long term:
A. Identify long-term city owned facility space that can be remodeled to i nclude
recreation program areas (make this a part of the city facility needs stu dy
implementation plan).
B. Build a new recreation center building (for existing/expanded programming) on
existing land or newly purchased land.
C. Lease existing facility space that meets programming/facility criteria and make
interior improvements to meet program needs.
D. Shared facility space with public or private entity.
E. Or, any combination of options.
F. Do nothing (continue taking on sub-par facilities to program from or eliminate all
programming for specific age groups and/or certain categories of programs).
Recreation facility criteria:
1. Must include parking area, enough green space for playground area/open space, and
appropriate bathroom facility space.
2. Ideal would be a 1-story building or existing building (no elevator expense, ability to
safely move program equipment around, etc.).
3. Minimum square footage would be:
A. Estimated 3,000 sf (plus sf for bathrooms/mechanical area/storage) for dance and
pre-school areas.
Recommendation:
HORN:
Horn building portion is removed and end wall is wrapped. In the future , a small open air
shelter is added to the building and the small playground is kept.
Current programming was moved to Old Town Hall (OTH) from Horn, due to Horn’s closure.
Future fall programming will move to City Hall and be housed in the current cable studio area.
The cable studio area is about 814 sf. Since channel 14 programming has been eliminated by
Common Council, discussions with the MNSD are happening where cable equipment could be
housed at the MNSD for their use and improvements could be made to this studio room for this
summer’s use by the summer camp program. We will limit the summer camp ages to 4 and 5
year olds. In the fall, our Little Learners and Jump Start to Kindergarten would be moved to the
old cable studio.
A recreation facility/designated space become part of a larger discussion of city facilities and
are planned for in the near future.
JENSEN:
Long term, Jensen building would eventually be removed also. In the future, a small open air
shelter could be added. The playground would be kept. Programming area would need to be
planned.
City Population Type of
Program
Rec.
Program
Staff
Owned - Facilities in
which to program School District Facility Use Other Facilities to program in Program Guide
West Allis &
West Milwaukee 64,952 School
District 5
5 (Administration Ctr., Lane,
Learning Center, Recreation Ctr.,
Franklin Fieldhouse)
Access to all schools in the district 5 Parks, 2 Athletic Fields, West Allis
Athletic Complex, Private Businesses
3/year (Winter/Spring,
Summer, Fall)
New Berlin 39,703 City 3 2 (Hickory Grove, New Berlin
Community Center)
Eisenhower HS-Pool, NB West - Balcony,
Glen Park School Gym but they have to
pay for any school use per day.
Private Business and City Parks 3/year (Winter/Spring,
Summer, Fall)
Greenfield 37,072 City 4 Konkel Park, Oakley Fischer Ctr.,
Greenfield Comm. Ctr.,
Whitnall HS & MS, Greenfield HS & MS,
Maple Grove Elem, Elm Dale Elem.,
Glenwood Elem., Edgewood Elem.
Private Business (Clement Manor, Golden
Living, Crestview Senior, Layton Terrace
for seniors) Black Belt Academy, Board
Game Barrister, Greenfield City Hall, &
City Parks
3/year (Winter/Spring,
Summer, Fall)
Franklin 36,083 School
District 4.5 None Uses the district schools AM/PM for
most programs Private Business for Karate & some dance 3/year (Winter/Spring,
Summer, Fall)
Oak Creek 34,908 City 1 None East Middle School and St. John's School
(a private school)
Private Business, Oak Creek Community
Center & City Parks
3/year (Winter/Spring,
Summer, Fall)
Muskego 24,407 City 1.5 2 (Old Town, Jensen) & our parks
Access to schools after school activities
(6:30 ELEM/BLMS, 6 LDMS, 7:30 MHS)
but no classroom access or pool access
Muskego City Hall, Muskego Public
Library and private businesses of
instructors
3/year (Winter/Spring,
Summer, Fall)
South Milwaukee 21,238 School
District 1
1 Community Recreation & Fitness
Center built into the new HS, with
own entrance and parking.
Access to all schools in the district None 2/year (School year &
Summer)
Greendale 14,325 School
District 1.5 1 (Community Learning Center)Greendale HS, MS and all Elem. Schools
and St. Luke's Lutheran School
Greendale Public Library, Village Education
Center, Greendale Safety Center, Private
Businesses
3/year (Winter/Spring,
Summer, Fall)
Mukwonago 7,430 City 1.5
2 (Mukwonago Village Hall,
Mukwonago Town Hall & City
Parks
None None 3/year (Winter/Spring,
Summer, Fall)
East Troy 4,310 City 1 East Troy Village Hall & City Parks Outside courts East Troy Family Community Resource Ctr.3/year (Winter/Spring,
Summer, Fall)
# of Programs for Win/Spring
2014 Facility Rentals Comments # of co-ops not held in city
195 but does not include free events
(Freethrow, Hersey Track and School Care
program)
Yes - Administration
Center 2 rooms
includes a separate count for each
pom/dance grade they run
all of their programs are held within school district
facilities with no co-ops
140 but does not include free events like
Free Throw Contest
Yes - Community
Center with 4 rooms
rentable
Supervises the Senior Club for the
community
9 of their 140 programs were co-ops held outside of
New Berlin = 7% were co-ops
238 but does not include free events Yes- Community Center
with 3 rooms
Lots of co-ops with Greendale &
Franklin
39 of the programs are senior activities throught heir
senior center. 68 of the 238 programs were co-ops held
outside of Greenfield = 28% were co-ops
207 but does not include free events No
Supervises the Senior Club for the
community, lots of co-op with
Greendale, Oak Creek and Muskego
54 of their 207 programs were co-ops held outside of
Franklin = 26% were co-op
85 but does not include free events No
3 of their 85 programs were co-ops held outside of Oak
Creek = less than 1% were co-op
180 does not offer any free events Yes- Old Town Hall
co-op programs with New Berlin,
Franklin and East Troy with many
held in Muskego
52 of our 180 are co-ops held outside of Muskego. 7 of
them are swim lessons and 13 of them are computer
classes which are facilities we have no access to in
Muskego = 29% were co-ops
75 does not include free programs (Free
Throw and this is for full school year)No
no co-op classes. All held within
district
all of their programs are held within school district
facilities with no co-ops
267 does not include free programs or
school care program No
co-ops with Greenfield 81 of the 267 we co-ops with Greenfield and held
outside of Greendale = 30% were co-ops
53 but includes youth baseball and soccer
which are ran through city and not private
group
No
co-ops with East Troy 13 of their 53 programs we co-ops held outside of
Mukwonago = 24% were co-ops
71- no free programs offered No
co-ops with Mukwonago 25 of their 71 programs were co-ops held outside of East
Troy = 35% were co-ops
Facility Class title # enrolled min/max Session AM/PM Facility Class title # enrolled min/max Session AM/PM
2012 Horn 2012 School Year Jump Start to Kindergarten 50 6/10 F/W/Sp 9AM-3PM 2013 Horn 2013 School Year Little Learners 74 6/10 F/W/Sp 9AM-3PM
2012 Horn 2012 School Year Little Learners 74 6/10 F/W/Sp 9AM-3PM 2013 Horn 2013 School Year Jump Start 18 6/10 F/W/Sp 9AM-3PM
2012 Horn -Bippity, Boppity Books 5 5/10 Fall AM 2013 Horn 1,2,3's, Shapes and Color Creating 11 5/10 Fall AM
2012 Horn -Astronauts, Planets and Stars 5 5/10 Fall PM 2013 Horn -ABC, Look at Me 7 5/10 Fall AM
2012 Horn Bit of Boo!9 5/10 Fall PM 2013 Horn -Art Explosion 3 5/10 Fall AM
2012 Horn Crafty Christmas 6 5/10 Fall PM 2013 Horn -Family Fun 3 5/10 Fall AM
2012 Horn Deep Sea Explorers 2 5/10 Fall PM 2013 Horn -Princess Camp 4 5/10 Fall PM
2012 Horn Pirates Passage Camp 5 5/10 Fall PM 2013 Horn Pumpkin Time 4 5/10 Fall PM
2012 Horn -Princess Camp 3 5/10 Fall PM 2013 Horn Snowmen and Snowflakes- PM class 11 5/10 Fall PM
2012 Horn -Superhero Camp 5 5/10 Fall PM 2013 Horn Totally Turkeys 8 5/10 Fall PM
2012 Horn Totally Turkey 7 5/10 Fall PM 2013 Horn Winter Wonderland- PM class 6 5/10 Fall PM
2012 Horn G.A.P. ages 4-6 Post Care 5-5:30 p.m.5 5/10 Sum All-Day 2013 Horn G.A.P. ages 4-6 Pre Care 7:30-8AM 9 5/10 Sum All-day
2012 Horn G.A.P. ages 4-6 Pre Care 7:30-8AM 7 5/10 Sum All-Day 2013 Horn G.A.P. ages 4-6 Post Care 5-5:30 p.m.3 5/10 Sum All-day
2012 Horn Horn GAP ages 4-6 28 10/25 Sum All-Day 2013 Horn Horn GAP ages 4-6 30 10/25 Sum All-day
2012 Horn Crafty Cottontails-6 5/10 Win/Spr AM 2013 Horn Digging Up Dinosaurs 3 5/10 Win/Spr PM
2012 Horn Spring Has Sprung-5 5/10 Win/Spr AM 2013 Horn Down on the Farm-5 5/10 Win/Spr PM
2012 Horn Deep Sea Explorers-3 5/10 Win/Spr PM 2013 Horn Hippity, Hoppity Fun 9 5/10 Win/Spr PM
2012 Horn -Diggin Up Dinosaurs 4 5/10 Win/Spr PM 2013 Horn Lovebugs 5 5/10 Win/Spr PM
2012 Horn Down on the Farm-4 5/10 Win/Spr PM 2013 Horn Mother's Day Celebration 7 5/10 Win/Spr PM
2012 Horn Princess Camp-13 5/10 Win/Spr PM 2013 Horn Pirates Passage Camp-5 5/10 Win/Spr PM
2012 Horn Superhero Camp-7 5/10 Win/Spr PM 2013 Horn Princess Camp-6 5/10 Win/Spr PM
TOTAL 2012 253 2013 Horn Princess Camp-6 5/10 Win/Spr PM
2013 Horn Superhero Camp-12 5/10 Win/Spr PM
TOTAL 2013 249
Facility Class title # enrolled min/max Session AM/PM
2012 Jensen Smart Moves - Friday AM Fall Session 7 4/8 Fall AM
2012 Jensen Shake it Up Fall Session 9 4/8 Fall AM
2012 Jensen Tumble Bees Fall AM Session 3 4/8 Fall AM Facility Class title # enrolled min/max Session AM/PM
2012 Jensen Wiggle Worms Friday AM Fall Session 2 4/8 Fall AM 2013 Jensen Ballet for ages 6 to 8 Tuesday Fall 3 4/8 Fall PM
2012 Jensen Ballet for ages 6 to 8 Tuesday Fall 3 4/8 Fall PM 2013 Jensen Hip Hop Dance - Advanced ages 8-12 Fall 2 4/8 Fall PM
2012 Jensen Hip Hop Dance - Ages 5-7 Fall 8 4/8 Fall PM 2013 Jensen Hip Hop Dance - Ages 5-7 Fall 7 4/8 Fall PM
2012 Jensen Hip Hop Dance - Ages 8-12 Thursdays Fall 6 4/8 Fall PM 2013 Jensen Hip Hop Dance - Ages 8-10 Fall 5 4/8 Fall PM
2012 Jensen Pre-Ballet for ages 4 & 5 Thursday Fall 8 4/8 Fall PM 2013 Jensen Pre-Ballet for ages 4 & 5 Thursday Fall 4 4/8 Fall PM
2012 Jensen Smart Moves - Thursdays Fall Session 6 4/8 Fall PM 2013 Jensen Smart Moves - Thursdays Fall Session 7 4/8 Fall PM
2012 Jensen Tap Dance Thursdays Fall Session 3 4/8 Fall PM 2013 Jensen Smart Moves - Tuesday Fall Session 7 4/8 Fall PM
2012 Jensen Beginners Gymnastics - Tuesdays 7 6/12 Sum AM 2013 Jensen Tumble Bees Tuesday 4 4/12 Sum AM
2012 Jensen Tumble Bees Tuesday 6 6/12 Sum AM 2013 Jensen Wiggle Worms Tuesday 4 4/12 Sum AM
2012 Jensen Wiggle Worms Tuesday 4 6/12 Sum AM 2013 Jensen ADDED Hip Hop 8 4/8 Sum PM
2012 Jensen Beginner Drama Acting & Performance Class 22 6/20 Sum AM 2013 Jensen Ballet for 6 to 8 year olds 4 4/8 Sum PM
2012 Jensen Performance Drama Class 2 6/20 Sum AM 2013 Jensen Hip Hop Dance for ages 5 to 8 8 4/8 Sum PM
2012 Jensen Advanced Acting Class (w/Kids on Stage experience)11 6/20 Sum AM 2013 Jensen Pre-Ballet for 4 & 5 year olds 5 4/8 Sum PM
2012 Jensen Advanced Drama Acting & Performance Class 6 6/20 Sum AM 2013 Jensen Tuesday - Smart Moves 9 4/8 Sum PM
2012 Jensen Ballet 6 to 8 year olds Tuesdays 7 4/8 Sum PM 2013 Jensen Beginners Gymnastics - Tuesdays 10 6/12 Sum PM
2012 Jensen Hip Hop Dance for ages 5 to 7 8 4/8 Sum PM 2013 Jensen Shake it Up-4 4/12 Win/Spr AM
2012 Jensen Hip Hop Dance for ages 5 to 7 ADDED 4 4/8 Sum PM 2013 Jensen Tumble Bees - Friday AM 3 4/12 Win/Spr AM
2012 Jensen Hip Hop Dance for ages 5 to 7 AM class 9 4/8 Sum PM 2013 Jensen Wiggle Worms - Friday AM 2 4/12 Win/Spr AM
2012 Jensen Hip Hop Dance for ages 8 to 12 7 4/8 Sum PM 2013 Jensen Ballet for ages 6 to 8 Tuesday Winter 5 4/8 Win/Spr PM
2012 Jensen Pre-Ballet for 4 & 5 year olds 9 4/8 Sum PM 2013 Jensen Hip Hop Dance - Advanced ages 8-12 Winter 3 4/8 Win/Spr PM
2012 Jensen Thursday - Smart Moves 8 4/8 Sum PM 2013 Jensen Hip Hop Dance - Ages 5-7 Winter 5 4/8 Win/Spr PM
2012 Jensen Tuesday - Smart Moves 5 4/8 Sum PM 2013 Jensen Hip Hop Dance Ages 8-10 Winter 3 4/8 Win/Spr PM
2012 Jensen Wednesday - Smart Moves 4 4/8 Sum PM 2013 Jensen Pre-Ballet for ages 4 & 5 Thursday Winter 7 4/8 Win/Spr PM
2012 Jensen Dance Smart Moves Fridays 7 4/8 Win/Spr AM 2013 Jensen Smart Moves - Thursdays Winter Session 8 4/8 Win/Spr PM
2012 Jensen Smart Moves - Friday AM Winter Session 9 4/8 Win/Spr AM 2013 Jensen Smart Moves - Tuesday Winter Session 8 4/8 Win/Spr PM
2012 Jensen Shake it Up Winter Session 3 4/8 Win/Spr AM 2013 Jensen All-Dance starting Dec 2013-May 2014 39 4/8 Win/Spr PM
2012 Jensen Tumble Bees Winter AM Session 4 4/8 Win/Spr AM TOTAL 2013 174
2012 Jensen Wiggle Worms - Friday AM 5 4/8 Win/Spr AM
2012 Jensen Kids on Stage Drama Classes 7 6/20 Win/Spr AM
2012 Jensen Sign Language for Children-6 4/15 Win/Spr AM
2012 Jensen Ballet for ages 6 to 8 Tuesday Winter 6 4/8 Win/Spr PM The numbers for 2013 are lower because we swithced how we were
2012 Jensen Dance Smart Moves Thursdays 8 4/8 Win/Spr PM doing sessions for dance. In 2012 we did 2 almost equal sessions
2012 Jensen Dance Smart Moves Tuesdays 8 4/8 Win/Spr PM but in 2013 we went to a shorter fall session and a longer winter/spring session.
2012 Jensen Hip Hop Advanced Ages 7-12 Winter 3 4/8 Win/Spr PM We saw a decrease in those taking the shorter session.
2012 Jensen Hip Hop Dance - Ages 5-7 Winter 10 4/8 Win/Spr PM
2012 Jensen Hip Hop Dance - Ages 8-12 Thursdays Winter 4 4/8 Win/Spr PM Also, in 2012 we housed our drama program at Jensen due to lack of other
2012 Jensen Hip Hop Dance for ages 5-7 12 4/8 Win/Spr PM facility space. In 2013, we were able to secure space at the library and have held
2012 Jensen Hip Hop Dance for ages 5-7 8 4/8 Win/Spr PM drama classes there since then.
2012 Jensen Pre-Ballet for 4 & 5 year olds- Thursdays 9 4/8 Win/Spr PM
2012 Jensen Pre-Ballet for ages 4 & 5 Thursday Winter 8 4/8 Win/Spr PM
2012 Jensen Smart Moves - Thursdays Winter Session 8 4/8 Win/Spr PM Average minimum/maximum for Jensen classes to run is 4/8
2012 Jensen Tap for 5-8 year olds 4 4/8 Win/Spr PM Average minimum/maximum for Horn classes is 4/8. However, we will run with
TOTAL 2012 303 lower numbers if there is no expense for supplies and we can combine classes
2012 2013
Programs GRAND TOTAL-participants served 556 Programs
GRAND TOTAL Participants served 423
Program Revenue - Horn $29,902.02
Program Revenue-Jensen $17,275.00 Program Revenue - Horn $27,703.23
$47,177.02 Program Revenue-Jensen $7,185.30
$34,888.53
EXPENSES at JENSEN $6,473.85
Summer Gymnastics Staffing at Jensen $324.75 EXPENSES at JENSEN $4,112.42
Dance Staffing at Jensen $2,870.25 Summer Gymnastics Staffing at Jensen $665.25
Kids Drama at Jensen $2,802.00 Dance Staffing at Jensen $2,744.00
FICA $244.42 FICA $260.81
Supplies at Jensen $232.43 Supplies at Jensen $442.36
REVENUE-EXPENSES= NET at Jensen $10,801.15 REVENUE-EXPENSES= NET at Jensen $3,072.88
EXPENSES at HORN $24,166.49 EXPENSES at HORN $22,931.99
GAP Staffing $10,503.13 GAP Staffing $10,372.75
Little Learners & Jump Start $9,615.19 Little Learners & Jump Start $8,903.00
Preschool Classes and Sub staff $698.25 Preschool Classes and Sub staff $753.94
FICA $1,592.47 FICA $1,532.27
Supplies at Horn $1,757.46 Supplies at Horn $1,370.03
Revenue-Expenses = Net at Horn $5,735.53 Revenue-Expenses = Net at Horn $4,771.24
TOTAL NET for both facilities combined $16,536.68
TOTAL NET for both facilities combined $7,844.12
Programs Offered:
Preschool Educational Programs for ages 2-4 Programs Offered:
One-time Arts and Crafts Programs Preschool Educational Programs for ages 2-4
Little Learners & Jump Start to Kindergarten - 9 mnth program One-time Arts and Crafts Programs
Dance Classes (Smart Moves, Ballet, Tap, Hip Hop)Little Learners & Jump Start to Kindergarten - 9 mnth program
Kids on Stage Drama Classes Dance Classes (Smart Moves, Ballet, Tap, Hip Hop)
Gymnastics (Wiggle Worms, Tumble Bees, Beginners & Skills Clinics)Kids on Stage Drama Classes
Gymnastics (Wiggle Worms, Tumble Bees, Beginners-only summer session)
Ages Groups Served:
Horn - Ages 1 1/2 to 7 Ages Groups Served:
Jensen - Ages 2 to 14**Horn - Ages 1 1/2 to 7
Jensen - Ages 2 to 12**
13.93325243 $18.67
$13.93/student dance cost at Jensen $18.67/student dance cost at Jensen
Class fees for students were:Class fees for students were:
$65-$70winter-spring $87-90 winter-spring
$30-39 summer $30-35 summer
$43-45 fall $43-45 fall
class lengths were changed to shorter sessions in fall
**Jensen had older users because of older hip hop dance classes
**Jensen had older users because of the drama classes and the fact we had to move gymnastics from Bay Lane
Middle School due to school repairs there during the summer months
Horn Park Building Jensen Park Building
History
Participation
Evaluations
Programming Hours
Budget
Questions
0
50
100
150
200
250
300
350
2011 2012 2013
325
253 246
287
303
152
Total Participants
Horn
Jensen
Results from evaluations for programs taking place at Horn or Jensen in the past 2 years, the following results were found
Equipment/Facility portion of the evaluation form
Room (size, temperature, ability to see instructor)260 total responses with 82 (or 32%) rating of Good/Fair/Poor
Safety 258 total responses with 63 (or 24%) rating of Good/Fair/Poor
Program Equipment & Supplies 251 total responses with 67 (or 27%) rating of Good/Fair/Poor
Overall Rating of Service Provided Jensen Upper Level Drama
(This includes program, instructor & facility)
Portion of evaluation form
116 Excellent
97 Very Good
33 Good
2 Fair
1 Poor
249 total evaluations
98% of overall program evaluations rate
our programs as Excellent/Very Good/Good
Studio seems old, downstairs for parents cold
Run down building, not w/c friendly
The waiting area is filthy - lllll (5 responses)
Building is dumpy and smelly
Dance Studio - ll (2 responses)
Bathroom facilities-extremely dirty
Facility needs work. It is dirty and rundown
Facility is run down
Old building
Facility was cold and smelly, men's bathroom was scary to my son
Parking is limited - lll (3 responses)
Steps/Stairs to steep or bad- lllllll (7 responses)
Cold downstairs-llllll (6 responses)
Location of the building- lll (3 responses)
Facility- llll (4 responses)
Lower waiting room
Jensen Upper Level Dance
Facilities
Jensen Park is too small for gymnastics
Equipment Used, smaller facility, less equipment
Environment
Jensen Upper Level Summer Gymnastics
Musty smell, bad for my child's allergies
Just don't like where the building is located
Room cold- lll (3 responses)
Horn Classroom - Preschool Programs
Equipment & Supplies- Equipment needs to be updated
Comments (almost all under what did you like least)
Horn Park
1,097 hours
50%
Jensen Park
275 hours
13%
Old Town
Hall
798 hours
37%
2011 Programming Hours
Horn Park
966 hours
49%
Jensen Park
253 hours
13%
Old Town
Hall 748
hours
38%
2012 Programming Hours
Horn Park
887 hours
48%
Jensen Park
173 hours
10%
Old Town
Hall
773 hours
42%
2013 Programming Hours
2,949 hours
49%
701 hours
12%
2,319 hours
39%
TOTAL Number of Programming Hours
Horn Park Bldg.Jensen Park Bldg.Old Town Hall Bldg.
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
2011 2012 2013
$8,712 $5,736 $4,771
Horn Park Building
Revenue
Expenses
Net
$0
$5,000
$10,000
$15,000
$20,000
2011 2012 2013
$7,096 $10,801 $3,073
Jensen Park Building
Revenue
Expenses
Net
$48,276 $47,177
$34,889 $32,468 $30,640 $27,044
$15,808 $16,537
$7,844
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2011 2012 2013
Combined Revenue vs. Expenses
Total Revenue
Total Expenses
Total Net