COMMITTEE OF THE WHOLE Packet - 2/11/2014
CITY OF MUSKEGO
COMMITTEE OF THE WHOLE AGENDA
February 11, 2014
6:35 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLICE NOTICE
APPROVAL OF AGENDA
APPROVAL OF MINUTES - January 28, 2014
NEW BUSINESS
1. Long Term Capital Improvement Plan
2. Discuss Policy Regarding Attendance by Aldermen at Meetings - Ald. Soltysiak
3. District 4 Aldermanic Vacancy
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Possible reconvening of the Committee of the Whole immediately following Common Council
Meeting of the same date to continue work on agenda items
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF
THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION
WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL
BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, MUSKEGO CITY HALL, (262) 679-4100.
Unapproved
CITY OF MUSKEGO
COMMITTEE OF THE WHOLE MINUTES
January 28, 2014
5:45 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER - Mayor Chiaverotti called the meeting to order at 5:45 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL - Present - Mayor Chiaverotti, Aldermen Wolfe, Hammel, Borgman, Glazier,
Soltysiak, Kubacki and Finance & Administration Director Mueller. Alderman Madden
was absent.
STATEMENT OF PUBLICE NOTICE - Director Mueller stated that the meeting was posted
in Accordance of the Open Meeting Law.
APPROVAL OF AGENDA
APPROVAL OF MINUTES - December 10, 2013
Alderman Kubacki made a motion to approve minutes of December 10, 2013,
Alderman Soltysiak seconded.
Motion Passed 6 in favor.
NEW BUSINESS
Continued Discussion of Fireworks Ordinance
Mayor Chiaverotti stated that this was deferred from the December 10th meeting. Ald. Glazier
recapped the Public Safety Committee opinions regarding safety concerns and insurance
liability. The recommendation is to modify the current policy by compromising - possibly
narrowing the hours and days. Ald. Soltysiak feels there are two parts; first being what the
ordinance allows and the second being enforcement of those who are violating the policy.
Cutting down the number of days will not solve all the problems - debris, safety and noise will
always be an issue. Ald. Kubacki read responses he had received from citizens - most were in
favor of keeping the policy as is. Ald. Hammel agreed with Ald. Soltysiak with the need to focus
on enforcement. Ald. Borgman expressed concerns about the impact on animals and supports
limiting the hours/days with a later start time - possibly 8:30 PM. Ald. Wolfe has issues with
individuals who have and feels we need to review whether the weekend prior or after the 4th of
July work best. Ald. Glazier stated that with all the issues regarding safety, fire debris and the
impact on pets maybe the time has come to ban fireworks all together. Discussion followed on
concerns with the debris (flaming particles) and whether establishing guidelines would help.
The majority agreed to have the clerk's office work on a calendar spanning the next ten years
showing the days/hours around July 4th for COW's consideration with the hours being from 4 -
11 PM. The floor was opened up to allow for public input.
• Thomas Nowicki - Kathryn Dr expressed concerns about debris polluting the lakes, cruelty to
animals and liability to the city and suggest limiting the fireworks to tow day from 6 - 10 PM.
• Frank Korosec - River Oaks Ct submitted a firework safety handout from the National Fire
Protection Agency. He is concerned about fire safety, insurance liability and suggested that the
locations of the permits be reviewed and also that neighbors be contacted when a permit is
issued. He questions why permits are allowed.
• Russell Szymek - Ancient Oaks Dr suggested addressing the distance from lot lines to keep
debris from falling on neighboring properties.
• Dave Taube - Kingston Dr feels that there have been no major problems the last half century
and to continue with current controls.
Long Term Capital Improvement Plan
a) Funding Source (Landfill)
Deferred to February 11, 2014
Distinction of Appropriate Operation versus Capital Expenditures
Deferred to February 11, 2014
Discuss Policy Regarding Attendance by Aldermen at Meetings
Deferred till February 11, 2014
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Possible reconvening of the Committee of the Whole immediately following Common Council
Meeting of the same date to continue work on agenda items
Alderman Glazier made a motion to adjourn , Alderman Kubacki seconded.
Motion Passed 6 in favor.
CITY OF MUSKEGO
CAPITAL IMPROVEMENT PLAN
FOR YEARS FOLLOWING 2014 BUDGET
Points for Discussion:
1 Long-Term Capital Improvement Plan
a. 5-Year Proposed Capital Improvement Plan reviewed by COW in August
- Does not include expenditures in General Fund Capital Outlay or
Special Revenue Funds not requiring additional funding
b. Adopt Annual Capital Improvement Plan (due to moving targets within 5-Year Plans)
c. Distinction of Appropriate Operating vs. Capital Expenditures
- Current Financial Statements define Capital Expenditures as:
'assets with an initial cost of more than $5,000 for general capital assets and
$10,000 for infrastructure assets, and an estimated useful life in excess of one year.'
- General Government - annual replacement items (servers, equip . . .)
d. Designated Funding Sources (Landfill Host Fees)
- Prioritize government services (example below):
i Public Safety
ii Public Works/Health & Sanitation
iii Conservation & Development
iv Education & Recreation
z
e.Available 2015 Projected Funding/Capital Project Plan Requests (page 2)
L‐T Cap Imp Plan
- Available Funding
Projected 2014 Landfill Fund End Balance $2,060,337
Estimated 2015 Host Fees (Net of Required Distribution) $967,000
Projected 2015 Landfill Fund Balance $3,027,337
Required Minimum Unemcumbered Balance ($1,000,000)
Available Balance for Capital Acquisition &
Improvement Projects $2,027,337
Note: Stormwater projects below take distribution precedence
2015 Requested Capital Project Plan:
Recodification (2nd year) $10,000
Voting Machine $7,000
Assessment Interior Inspection (phase I) $50,000
Server Replacements $6,000
Microsoft Exchange Upgrade $5,000
Police HVAC $100,000
Police PSAP Upgrade (911) $140,000
TCVFD Various Equipment $65,000
Woods Road Bridge Reconstruction $300,000
Moorland & Woods Intersection Improvement $100,000
Hillendale Drive Phase I $150,000
DPW Pickup Truck Replacement $40,000
Motor Grader $100,000
Skid Loader $50,000
Replace Roof (DPW Portion) $100,000
Light Duty Boom Truck $80,000
Library Meeting Room Improv. (2014 Request) $15,500
Self-Check Unit $20,000
Shop Improvements (2014 Request + 2015) $35,533
Parks S-10 Pick-up Truck $22,500
Parks Kubota M4500 Tractor Cab $8,700
City Hall Site Improvements $100,000
Total 2015 Capital Project Requests $1,505,233
Special Revenue Capital requiring additional funding:
Park Arthur $1,310,000
Hwy OO Trail (2014 Request) $700,000
Boxhorn Warehouse Improvements (2014 Request) $14,000
Woods Road Trail (2014 Request) $250,000
Lannon Road Trail (Janesville to Martin) - Amount? -$
Richdorf Culvert Replacement (2014 Req-$662k Bal)-$
- Alternate Solution Study underway
Total 2015 Capital Project Requests $2,274,000
Net Total 2015 Capital Project Requests $3,779,233
Deficit Landfill Fund Balance ($1,751,896)
L‐T Cap Imp Plan