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COMMON COUNCIL Packet - 8/27/2013 *AMENDED CITY OF MUSKEGO COMMON COUNCIL AGENDA August 27, 2013 7:30 PM(or upon completion of the Finance Committee Meeting) Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE COMMUNICATIONS FROM THE MAYOR'S OFFICE Reso. #073-2013 Honoring City of Muskego Eagle Scout Ryan Kopp PUBLIC COMMENT City Residents and Taxpayers Only – Speakers will be limited to making comments related to all agenda items excluding closed session items relating to employment and labor issues. Comments will be limited to two minutes per speaker per agenda item. There will be no discussion by/with the Common Council during Public Comment. CONSENT AGENDA Items listed under consent agenda will be approved in one motion without discussion unless any Council member requests that an item be removed for individual discussion. That item then can be acted on separately at the same meeting under the part of the meeting it would normally appear. Approval of Operators’ Licenses Common Council Minutes – August 13, 2013 Reso. #064-2013 Award of Bid – Racine Avenue Recreation Trail Reso. #068-2013 Resolution of Eligibility for Exemption from the County Library Tax Levy for 2014 Reso. #069-2013 City of Muskego Purchasing Policy Reso. #070-2013 Approval of Development Agreement for Belle Chasse Phase #2 (North) Reso. #071-2013 Establishing Traffic Regulations (Only Farm Equipment - Laura Lane) Reso. #072-2013 Approval of Willow Glen Developer’s Agreement *Reso. #075-2013 Approval to Repair or Reconstruct Berms at the Muskego Firing Range UNFINISHED BUSINESS Ord. #1375 An Ordinance to Amend Chapter 13, Section 13.01 (3) 3., of the Municipal Code City of Muskego (Dog Fancier). Second Reading. Ord. #1376 An Ordinance to Amend Chapter 1, Section 1.09 (1), of the Municipal Code of the City of Muskego (Polling Places). Second Reading. NEW BUSINESS Reso. #074-2013 Resolution to Adopt an Employee Handbook for the City of Muskego POSSIBLE RECONSIDERATION Reso. #066-2013 Approval of Police Department Security for Special Events at Muskego High School REVIEW OF COMMITTEE REPORTS Parks and Recreation Board – July 8, 2013 Public Works Committee – July 15, 2013 Finance Committee – July 23, 2013 Community Development Authority – May 21, 2013 VOUCHER APPROVAL Approval of General Vouchers Approval of Tax Checks Approval of Utility Vouchers Approval of Wire Transfers CITY OFFICIALS' REPORTS September Calendar: http://www.cityofmuskego.org/Calendar.aspx COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW FUTURE AGENDA ITEMS ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #073-2013 HONORING CITY OF MUSKEGO EAGLE SCOUT RYAN KOPP WHEREAS, RYAN KOPP is a member of Boy Scout Troop 18 and a recent Muskego High School honor roll graduate; and WHEREAS, RYAN achieved the rank of Eagle Scout after years of service and dedication to the Code of the Boy Scouts of America; and WHEREAS, RYAN earned various merit badges and served in several leadership positions throughout his scouting career; and WHEREAS, For his Eagle Scout service proje ct, RYAN improved and repaired a brick pathway at Muskego’s Old Settlement Centre; and WHEREAS, While a high school student, RYAN was a member of the Muskego Warriors JV Boys’ Swim Team and founded the Muskego Warriors Trapshooting Club; and WHEREAS, RYAN is currently a probationary member of the Tess Corners Volunteer Fire Department. He is attending Waukesha County Technical College to obtain firefighting and EMT skills, and is studying business management at UW–Waukesha. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego does hereby commend RYAN KOPP for achieving the rank of Eagle Scout and acknowledges and applauds the efforts required to attain scouting’s highest honor. DATED THIS 27TH DAY OF AUGUST 2013 _________________________ ________________________ Mayor Kathy Chiaverotti Ald. Rob Glazier _________________________ ________________________ Ald. Rob Wolfe Ald. Dan Soltysiak _________________________ ________________________ Ald. Bob Hammel Ald. Kevin Kubacki _________________________ ________________________ Ald. Neil Borgman Ald. Eileen Madden OPERATOR LICENSE APPROVALS COMMON COUNCIL – 08/27/2013 Thomas Bilitz (temporary license) Matthew Boyd Elizabeth Chaulklin Lori Decker Rachel Lang Marina Mielke Jessica Palubicki Erin Udell Kim Weigold Barbara Wittenberg S/CityHall/Licenses/Oper Lic Approval Lists/2013.doc COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #064-2013 AWARD OF BID Racine Avenue Recreation Trail WHEREAS, The City advertised for bids for the Racine Avenue Recreation Trail and the following bids were received: Base Bid Musson Brothers . $526,874.40 Western Contractors $583,243.20 WHEREAS, The Finance Committee and City Engineer have reviewed the bids and recommend that the base bid in the total amount of $526,874.40 submitted by Musson Brothers be accepted for the Racine Avenue Recreation Trail Project. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Finance Committee, does hereby accept the low bid of Musson Brothers in the total amount of $526,874.40 for the Racine Avenue Recreation Trail Project. BE IT FURTHER RESOLVED That the Mayor and Clerk-Treasurer are hereby authorized to sign the necessary documents in the name of the City. BE IT FURTHER RESOLVED That the Mayor or her designee are authorized to sign any changes at her discretion upon recommendation of the City Engineer. DATED THIS DAY OF , 2013. SPONSORED BY: FINANCE COMMITTEE This is to certify that this is a true and accurate copy of Resolution #064-2013 which was adopted by the Common Council of the City of Muskego. Clerk-Treasurer 8/13jmb COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #068-2013 RESOLUTION OF ELIGIBILITY FOR EXEMPTION FROM THE COUNTY LIBRARY TAX LEVY FOR 2014 WHEREAS, The City of Muskego seeks an exemption from the county library tax and must submit a Notice of Exemption to the Waukesha County Federated Library System no later than September 30, 2013; and WHEREAS, Pursuant to §43.64 Wisconsin Statutes, in order to obtain an exemption from the 2013 County library levy for 2014 purposes, the City of Muskego must certify that during budget year 2014, its library will be provided and be allowed to expend no less than the County rate in the prior year; and WHEREAS, Said Notice of Exemption must be supported by a duly enacted ordinance or resolution of the governing body of the City of Muskego; and WHEREAS, The Finance Committee has recommended approval. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Finance Committee, does hereby pledge that it will appropriate and allow the library to expend no less than a rate of $0.269036 per $1,000 of the actual state Equalized Value amount for the community that is published by the State of Wisconsin in August. BE IT FURTHER RESOLVED That the Mayor is authorized to sign and subm it the Notice of Exemption in the name of the City to the Waukesha County Federated Library System by September 30, 2013. DATED THIS DAY OF AUGUST , 2013. SPONSORED BY: FINANCE COMMITTEE This is to certify that this is a true and accurate copy of Resolution #068-2013 which was adopted by the Common Council of the City of Muskego. Clerk-Treasurer 8/13jmb COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION NO. 069-2013 PURCHASING POLICY CITY OF MUSKEGO WHEREAS, the Common Council has the authority for the management and control of the City’s finances and thus all expenditures of City funds in accordance with Wisconsin State Statute 62.11(5), and WHEREAS, the Common Council desires to expend City resources as efficiently and responsibly as possible with a purchasing policy that works toward obtaining goods and services that are of high quality at the lowest cost, and WHEREAS, the Common Council desires to establish guidelines and procedures for City Departments for purchasing items and services, NOW, THEREFORE, BE IT RESOLVED, the Common Council hereby establishes the following purchasing policy. 1. This purchasing policy applies to all City expenditures and includes contracts for service, labor, materials, supplies and equipment when said policy does not conflict with another applicable law, rule, ordinance, contract, policy or similar requirement. Items within an approved budget are not considered exempt from this policy. 2. Each Department Head shall be responsible for authorizing day-to-day purchases for their respective departments. This authority may be delegated to other employees within the department however ultimate responsibility for purchasing rests with the Department Head. 3. It is the responsibility of the Department Heads to monitor compliance with the City’s purchasing policies and procedures. Department Heads verify that the documentation is complete, applicable bidding requirements have been met (if applicable), budget authority exists, account number to be charged is appropriate, and there is a need for the purchase. Review of this is evidenced by name and date on the voucher approval form to the City Council and/or Committee. 4. Purchases shall be requested only when adequate funds remain in the approved budgeted expenditure category or fund to cover the cost of such purchases except in unusual or unforeseen circumstances. 5. Whenever practicable, three (3) informal bids shall be obtained for non-customary and non- routine purchases at the discretion of the Department Head. The Department Head requesting the expenditure shall state his/her recommendation for which quote to accept, why and identify the line item of their department budget from which the funds will be drawn when the City is invoiced for the purchase. 6. Purchasing shall be done when possible with written orders. Written orders shall be signed or initialed by the Department Head prior to the order being placed/expenditure being made. Resolution #069-2013 Page 2 7. In cases where it is not practical to use a written (purchase) order (i.e. small materials or supplies needs on a day to day basis), items may be charged by authorized personnel within the Department. Use of City issued business credit cards shall be in accordance with the City’s policy on the use of City issued business credit cards. 8. Bills/invoices/statements shall be initialed by the Department Head of the department responsible for the purchase prior to the bill/invoice being processed for payment by the Finance & Administration Department to ensure satisfaction and that items were received as ordered and invoiced. 9. All contracts for professional services and public works contracts as defined by Wisconsin State Statute 62.15 (12) shall be specifically reviewed by the City Attorney as a condition of approval and prior to execution. Maintenance agreements shall be reviewed by staff prior to renewal and in consultation with the Mayor to ensure costs are being reviewed and controlled in the best interests of the City. a. Selection of vendors for professional services and construction contracts should take into consideration the overall value of such contracts including: 1. Continuity of the various phases of a project. 2. Operational efficiencies 3. Level of expertise in related services. 4. Scope of services. b. Individual change orders on construction or similar contracts will be subject to the following thresholds for approval of contracts for services: 1. Under $10,000 – Department Head 2. $10,000 - $25,000 – Department Head and Finance & Admin. Director 3. $25,000 - $50,000– Department Head, Finance & Admin. Director and Mayor 4. $50,000 or up to 10% of budgeted construction projects only (whichever is greater) Department Head, Finance & Admin. Director and Mayor 5. Over $50,000 – Common Council (with exception to #4) c. Due to the cost-benefit to the City, it is understood the use of the same vendors for professional services and contracts including those for attorney, engineering, financial advisors, information technology, assessment maintenance and insurance carriers may carry over from year to year without seeking competitive bids when it is deemed to be in the public interest. 10. It is hereby noted, in regard to public construction projects, public bidding law shall be followed as required in Wisconsin State Statute 62.15. 11. It is hereby noted, certain Public Service Commission rules and Administrative Codes shall be followed that require Public Utility Committee approval of expenditures from segregated utility accounts. Resolution #069-2013 Page 3 12. Approval authority for purchasing shall be as follows: a. For items/services (purchases) that were included in the Common Council approved budget, excludes purchases within approved contractual agreements, for the fiscal year - 1. Purchases up to the public bidding requirements (currently $25,000) shall be approved by the Department Head. 2. Purchases between $25,000 and $50,000 shall be approved by the Mayor prior to the order being placed or expenditure being made. The Department Head desiring to make the purchase shall make a recommendation concerning such purchase to the Mayor. 3. Purchases exceeding $50,000 shall be approved by the Common Council prior to the order being placed or expenditure being made. The Department Head/Mayor desiring to make the purchase shall make a recommendation concerning such purchase to the Common Council. 4. Should the purchase amount exceed the original budgeted amount, the change will be subject to the thresholds listed in 9 (b) above. 5. Purchases included in the approved budget may carry over into future years due to timing issues or unforeseen events. b. For items/services (purchases) that exceed the authorized departmental expenditure budget or budget category, the following thresholds for approval are to be used: 1. Purchases up to $1,000 shall be approved by the Department Head. 2. Proposed purchases exceeding $1,000 and up to $2,500 shall be approved by the Mayor based on a recommendation from the Department desiring to make the purchase prior to the order being placed or expenditure being made. 3. Proposed purchases exceeding $2,500 and up to $5,000 shall be approved by the Finance Committee based on a recommendation from the Department Head and the Mayor prior to the order being placed or expenditure being made. 4. Proposed purchases exceeding $5,000 shall be approved by the Finance Committee and the Common Council prior to the order being placed or expenditure being made. Such proposed purchase must be based on a recommendation by the Department Head desiring to make the purchase and the Mayor. Ordinary budget amendment procedures must be followed for non-budgeted purchases which exceed the General Operating expenditure category in its entirety. 13. In the case of an emergency or where a mechanical failure or vehicle repair occurs, Department Heads may proceed with the expenditure or change order without prior approval of the Finance Committee but with the approval of the Mayor unless this policy is in conflict with another applicable law, rule, ordinance, contract, policy or similar requirement. Should the Mayor be unavailable, notification shall be made to the Council President as soon as is practical. Resolution #069-2013 Page 4 This purchasing policy shall take effect upon adoption of this resolution by the Common Council, and replace Resolution No. 026-2013. DATED THIS DAY OF , 2013. SPONSORED BY: COMMITTEE OF THE WHOLE This is to certify that this is a true and accurate copy of Resolution #069-2013 which was adopted by the Common Council of the City of Muskego. _________________________ Clerk Treasurer Adopted by the Common Council August xx, 2013 COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #070-2013 APPROVAL OF SUBDIVIDER’S AGREEMENT Belle Chasse Subdivision Phase #2 (North) WHEREAS, The Subdivider’s Agreement has been received for the Belle Chasse Subdivision Phase #2 (North) and the Finance Committee has recommended approval. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego does hereby approve the Subdivider’s Agreement the Belle Chasse Phase II (North) Subdivision, subject to approval of the City Attorney and all objecting and approving agencies, receipt of all fees as provided in Section 18.14 of the Land Division Ordinance, any special assessments which may be due, and the conditions outlined in Resolution #P.C. 003-2008 as amended and adopted. BE IT FURTHER RESOLVED That all of said approvals for the Subdivider’s Agreement be obtained within thirty (30) days of the date of approval of this Resolution or the same will be null and void. BE IT FURTHER RESOLVED Subdivider and City agree that this agreement is f or the installation of public and private improvements for Phase 2 of the Belle Chasse development and a new Developer’s Agreement must be approved by the City before Phase 3 is constructed. BE IT FURTHER RESOLVED The City will re-review the improvements required for subsequent phases and future upgrades to improvements may be required for future phases depending on the impacts and the timing of the phases. BE IT FURTHER RESOLVED That the Mayor and Clerk -Treasurer are hereby authorized to sign the necessary documents in the name of the City, and that the Mayor, in consultation with the City Attorney, may make any necessary technical corrections. DATED THIS ___ DAY OF _____ , 2013. SPONSORED BY: FINANCE COMMITTEE This is to certify that this is a true and accurate copy of Resolution #070-2013 which was adopted by the Common Council of the City of Muskego. Clerk-Treasurer BELLE CHASSE LLC - CITY OF MUSKEGO BELLE CHASSE PHASE #2 North SUBDIVIDER'S AGREEMENT This Agreement, made this _____ day of ______, 2013 by and between Belle Chasse Partners, LLC, (the "Subdivider") and the City of Muskego, a municipal corporation of t he State of Wisconsin, located in Waukesha County, (the "City"). W I T N E S S E T H WHEREAS, the Subdivider has submitted for approval by the City the Preliminary Plat for the Belle Chasse Subdivision (the “Subdivision”), a part of the lands described as: LEGAL DESCRIPTION FOR LANDS LYING TO THE WEST OF DURHAM DRIVE: All of Parcel 1 and Parcel 2 of Certified Survey Map No. 1524 together with unplatted lands, all of which are located in part of the Southeast Quarter (SE 1/4) of the Southwest Quarter (SW 1/4) and the Southwest Quarter (SW 1/4) of the Southeast Quarter (SE 1/4) of Section 11, Township 5 North, Range 20 East, in the City of Muskego, Waukesha County Wisconsin; being more particularly described as follows: Commencing at the Southwest corner o f the Southeast Quarter (SE 1/4); thence North 01°06'07" West along the West line of the Southeast Quarter (SE 1/4) 25.00 feet to the point of beginning of the lands hereinafter to be described; thence North 87°50'16" East along a line parallel to and 25.0 0 feet North of the South line of the Southeast Quarter (SE 1/4) 1138.82 feet; thence North 47°24'44" West 200.06 feet to the beginning of a curve of radius 333.00 feet, the center of which lies to the East; thence Northerly along the arc of said curve 147 .64 feet, the chord of which bears North 34°42'40" West 146.43 feet; thence South 87°50'16" West 197.38 feet; thence North 02°09'44" West 106.07 feet; thence North 87°50'16" East 175.83 feet; thence North 09°21'41" West 941.34 feet to the South line of Cer tified Survey Map No. 9347; thence South 87°48'47" West along the said South line 467.90 feet to the West line of said Certified Survey Map 9347; thence North 07°00'43" West along the said West line 1.55 feet to the South one sixteenth (S 1/16) line of the Southeast Quarter (SE 1/4); thence South 87°49'02" West along the said (S 1/16) line 286.25 feet to the South one quarter (S 1/4) line; thence Sout h 87°58'00" West along the South one sixteenth (S 1/16) line of the Southwest Quarter (SW 1/4) 1313.27 feet to the East right-of- way line of Mystic Drive; thence South 01°07'40" East along the said right -of-way line 1301.95 feet; thence North 88°07'53" East along a line parallel to and 25.00 feet North of the South line of the Southwest Quarter (SW 1/4) 1312.62 feet to the point of beginning, containing 64.7969 Acres, LEGAL DESCRIPTION FOR THE LANDS LYING TO THE EAST OF DURHAM DRIVE: All that part of the Southeast Quarter (SE 1/4) and the Southwest Quarter (SW 1/4) of the Southeast Quarter (SE 1/4) of Section 11, Township 5 North, Range 20 East, in the City of Muskego, Waukesha County Wisconsin; being more particularly described as follows: Commencing at the Southeast corner of the Southeast Quarter (SE 1/4); thence North 01°19'37" West along the East line of the Southeast Quarter (SE 1/4) 25.00 feet to the point of beginning of the lands hereinafter to be described; thence South 87°50'16" West along a line parallel to and 25.00 feet North of the South line of the Southeast Quart er (SE 1/4) 768.68 feet to the East line of Certified Survey Map No. 1550; thence North 01°18'22" West along the said East line 281.36 feet to the North line of said Certified Survey Map; thence South 87°50'16" West along the said North line 934.49 feet to the beginning of a curve of radius 267.00 feet, the center of which lies to the East; thence Northerly along the arc of said curve 64.66 feet, the chord of which bears North 16°17'56" West 64.50 feet; thence North 09°21'41" West 934.70 feet to the South right-of-way line of McShane Drive; thence North 87°46'18" East along said right-of-way line 726.15 feet to the West line of Certified Survey Map No. 5998; thence South 02°13'42" East along said West line 182.00 feet to the South line of said Certifi ed Survey Map 5998; thence North 87°46'18" East along the said South line 450.00 feet to the East line of Said Certified Survey Map 5998; thence North 02°13'42" West along the said East line 182.00 feet to the said South right -of-way line of McShane Drive; thence North 87°46'18" East along the sai d right-of-way line 674.28 feet to the East line of the Southeast Quarter (SE 1/4); thence South 01°19'37" East along the said East line 1273.47 feet to the point of beginning, containing 43.5895 Acres, and WHEREAS, Section 236.13 of the Wisconsin Statutes provides that as a condition of plat approval, the governing body of the City may require that the Subdivider make and install certain public improvements reasonably necessary for the Subdivision and further, may require dedication of public streets, alleys or other ways within the Subdivision, to be conditioned upon the construction of said improvements according to municipal specifications without cost to said municipality; and WHEREAS, The City's Engineers, the City's Public Works Committee, Public Utility Committee and Finance Committee have duly approved, contingent on certain other approvals, Subdivider's plans and specifications for subdivision improvements, and Page 2 Belle Chasse #2 Subdivider’s Agreement WHEREAS, The City's Plan Commission and Common Council have duly approved the prelim inary plat of the Belle Chasse Subdivision and as per Section 18.31(2)e of the Muskego Chapter 18 Land Division ordinance, the developer wishes to start improvements for the subdivision before the approval of the final plat. WHEREAS, Starting improvements before Final Plat approvals from the Council is permitted as long as: Approval is found of the construction plans by the Public Works Director, the Public Works Committee and the Public Utilities Committee; A Developer’s Agreement agreeing to install the required improvements is approved and recorded between the Subdivider and City; and, a letter of credit, cash or certified check meeting the approval of the City Attorney in an amount equal to the estimated cost of the improvements is given. NOW, THEREFORE, In consideration of the covenants herein contained, the parties hereto agree as follows: SECTION I : PHASING 1. Subdivider and City agree that this agreement is for the installation of public and private improvements described in Section III for Phase 2 (North) of the Belle Chasse development, which consists of Lots 47-60, and 67-69 on the approved Construction Plans. A new Developer’s Agreement must be approved by the City before Phase 3 is constructed. The City will re-review the improvements required for subsequent phases. Future upgrades to improvements may be required for future phases depending on the impacts and the timing of the phase. SECTION II : PLATTING 1. This Subdivider’s Agreement addresses the development of Lots 47-60, and 67-69 on the approved Construction Plans that are platted for single family residential use, all being under the Provisions of Chapters 17 and 18 of the Municipal Code, and under the auspices of RS-2 Suburban Residence District as modified by the PD Planned Development zoning. a) Single-family parcels shall conform to the zoning requirements of an RS-2 Suburban Residence District as modified by the PD Planned Development zoning. The PD zoning is allowed per Common Council approval and the PD can permit flexibility in the underlying zoning requirements. The Belle Chasse PD allowed increased densities resulting in parcels generally being a minimum of 18,000 square feet in area, 100 feet in average lot width, having street yard setbacks of 40 feet, side yard offsets of 15 feet on one side and 20 feet on all other sides. b) Outlots shall be reserved for open space management and stormwater purposes consistent with PD Planned Development overlay zoning requirements, and shall be owned and maintained by Owners Associations established by Subdivider. Outlots 2, 3, 6, and 8 will be required to have a Conservation Easement governing them at Final Plat time. The Conservation Easement will allow the City the ability and right to manage the lands subject to preservation restrictions. 2. Subdivider shall entirely at its expense: a) As per Section 18.31(2)d of the Muskego Chapter 18 Land Division ordinance, have the Belle Chasse Phase 2 Final Plat submitted and approved. The Subdivider shall cause the Final Plat of Belle Chasse to be executed and recorded, and shall provide City with evidence of recording. Note: The Final Plat cannot be approved until after the acceptance of improvements found in Section VI of this agreement to ensure that no lots are sold until said acceptance is complete. b) Concurrent with the execution of this Agreement tender an Irrevocable Standby Letter of Credit in Page 3 Belle Chasse #2 Subdivider’s Agreement the amount required herein for the construction of improvements required by this Agreement. No construction activity may commence until this Agreement has been executed and recorded, and the Letter of Credit has been tendered. c) Provide the City with title evidence showing that upon recording the Final Plat, the City will have good, indefeasible title to all interests in land dedicated or conveyed to the City by the Plat. d) Before any improvements found in Section III of this agreement begin, the Subdivider shall execute this Agreement, shall cause this Agreement to be recorded at the Waukesha County Register of Deeds, and shall provide City with evidence of recording. e) Place and install monuments required by State Statute or City Ordinance. SECTION III : IMPROVEMENTS Subdivider shall entirely at its expense: A. ROADS AND STREETS: 1. Grade and improve all roads and streets in accordance with the plans and specifications approved by the Public Works Committee on February 18, 2013, including off site improvements necessary to provide such roads and streets, including grading and gravel, curb and gutter, and asphalt street improvements, as approved by the Public Works Director or his designee and Public Works Committee as indicated in the plans and specifications on file with the Engineering and Building Department. 2. Restore any damage to existing pavement, curb, gutter, and landscaping which may result from construction of subdivision improvements. 3. Reimburse the City for the cost of all street signs, street lights, traffic signs and posts, including the cost of their installation. 4. Add traffic calming improvements if required by the Public Works Committee at the time the final lift of asphalt is installed. B. STORM AND SURFACE WATER DRAINAGE AND MASTER GRADING PLAN: 1. Construct, install, furnish and provide facilities as approved by the Public Works Director or his designee and Public Works Committee on February 18, 2013 for storm and surface water drainage throughout the entire Subdivision and off site improvements as necessary, and a Master Grading Plan providing for sump pump discharge to a tile or storm sewer system, all in accordance with the plans and specifications on file in the Building and Engineering Department. The City retains the right to require the Subdivider to install at Subdivider’s cost additional storm drainage and erosion control measures prior to acceptance of improvements by the City of Muskego. 2. Grade and improve all lots, on and off site, in conformance with the Master Grading Plan as approved by the Public Works Director or his designee and Public Works Committee on February 18, 2013 all in accordance with the plans and specifications on file in the City Building and Engineering Department. Restore with topsoil and seed. Establish dense vegetation. 3. Clean all Storm Sewers prior to acceptance of improvements and the issuance of building permits by the City. Page 4 Belle Chasse #2 Subdivider’s Agreement C. SANITARY SEWER: 1. Construct, install, furnish, and provide without cost to City, a complete sanitary sewage collection system throughout the entire Subdivision, and including off site improvements necessary to provide such system, as approved by the Public Works Director or his designee and the Public Utilities Committee on February 18, 2013 all in accordance with the plans, specifications and drawings on file in the City Building and Engineering Department. 2. Complete, to the satisfaction of the Public Works Director or his designee, any remaining punch list items concerning the Sanitary Sewer System prior to the connection of any structure to the sanitary sewer systems. 3. Televise the sanitary sewer system, repair any defects as determined by the Public Works Director or his designee, and supply video tape to the City of Muskego, and clean all sewer lines prior to the issuance of building permits, and acceptance of improvements by the City. D. WATER MAIN: 1. Construct, install, furnish, and provide without cost to City, a complete system of water supply and distribution, throughout the entire Subdivision, and including off site improvements necessary to provide such system, as approved by the Public Works Director or his designee and Public Utilities Committee on February 18, 2013 and in accordance with the plans and specifications on file in the City Building and Engineering Department. 2. Apply for all necessary permits to use water from hydrants for construction permits, as may be required by the City. 3. Complete to the satisfaction of the City any punch list items concerning the water system prior to connection of any building to the water system. E. LANDSCAPING: 1. Preserve existing trees outside of the public right-of-way to the maximum extent possible, when installing the Subdivision improvements. Replace trees in accordance with plans to be approved by the Plan Commission. 2. Remove and lawfully dispose of destroyed trees, brush, tree trunks, shrubs and other natural growth, and all rubbish. 3. Plant street trees without cost to City in accordance with Section 18.60 of the Muskego Land Division Ordinance and the adopted Urban Forestry Management Plan and Urban Forestry Strategic Plan dated March 28, 2000 and adopted by the Common Council on July 11, 2000 and in accordance with street tree and landscape plans that were approved by the Community Development Director and City Forester at the time of recording the Final Plat.. Planting may be deferred until the time that ninety percent (90%) of the homes have been completed or twenty-four (24) months after the date of acceptance of improvements, whichever comes first. F. EROSION CONTROL MEASURES: Page 5 Belle Chasse #2 Subdivider’s Agreement 1. Submit to the City, an application for a Land Disturbing Permit in accordance with the Erosion Control Plan as approved in accordance with the requirements of Section 29.06 of the City's Erosion Control Ordinance by the Public Works Director or his designee and Public Works Committee on June 18, 2007 and in accordance with the plans and specifications on file in the Building and Engineering Department. 2. Construct, install, furnish and provide without cost to City, a complete system of Erosion Control Devices or measures in specified areas of the Subdivision, on and off -site, in accordance with the Erosion Control Plan as approved by the Public Works Director or his designee and Public Works Committee on June 18, 2007 and in accordance with the plans and specifications on file in the City Building and Engineering Department. No construction or grading can begin until the City issues said permit, and no grading shall occur without a two (2) day notice to the City. 3. Install silt fencing in conformance with the approved Erosion Control Plan prior to the grading and construction work. Such fences shall be maintained by the Subdivider until such time as vegetative cover is established in the Subdivision. Install mulching and seeding of all disturbed areas to comply with Municipal Code Chapter 29. SECTION IV : TIME OF COMPLETION OF IMPROVEMENTS The improvements set forth in Section III, except for final surface course of pavement as described herein, shall be completed by the Subdivider within one (1) year from the signing of this Agreement except if an earlier date is provided for in the Agreement. The final surface course of pavement may be deferred until ninety percent (90%) of the homes have been substantially completed, or twenty-four (24) months after the date of acceptance of improvements, whichever comes first. If the final surface course of pavement, is not completed within twelve (12) months of the date of this Agreement, the Subdivider shall extend the Letter of Credit in a form acceptable to the City until such time as the final surface course of pavement is completed. If the City receives notice of the intention to terminate the Letter of Credit prior to completion of the final surface course pavement, such notice shall be considered a failure to complete improvements in accordance with this agreement and shall entitle the City to immediately draw against the Letter of Credit. SECTION V : AS-BUILT CONSTRUCTION PLANS Subdivider authorizes the City to prepare all necessary as-built construction plans for improvements to be dedicated to the City. Subdivider agrees to reimburse City for all costs incurred in the preparation and distribution of as-built data, including collection of data, revisions to construction documents and upload of data to City’s Geographic Information System, and City may utilize Subdivider’s Developers Deposit account for all charges related hereto. Subdivider authorizes the City to convert digital files submitted by Subdivider pursuant to Section 18.32(3)(i) of the Municipal Code of the City of Muskego and Common Council Resolution No. 196-2002 to any format deemed necessary by City. Subdivider agrees to reimburse City for all costs incurred in said conversions and City may utilize Subdivider’s Developers Deposit account for all charges related hereto. SECTION VI : DEDICATION AND ACCEPTANCE OF IMPROVEMENTS Page 6 Belle Chasse #2 Subdivider’s Agreement Subject to all of the other provisions of this agreement, Subdivider shall, without charge to the City, upon completion of the above described improvements, unconditionally give, grant, convey and fully dedicate the streets, sanitary sewers, water mains, storm water drainage facilities (excluding those facilities which are to be owned and maintained by the Belle Chasse Homeowners Association, Inc.) to the City, its successors and assigns, forever, free and clear of all encumbrances (except those encumbrances that may be acceptable to the City) whatever, together with and including, without limitation because of enumeration, any and all land, buildings, structures, mains, conduits, pipes lines, plant, machinery, equipment, appurtenances and hereditaments which may in any way be a part of or pertain to such improvements and together with any and all necessary easements for access thereto. The City will be receptive to the dedications of improvements, except private storm water drainage facilities, after the first lift of bituminous concrete pavement has been installed, when all said utilities have been completed and approved by the Public Works Directors and other agencies as applicable. Dedication shall not constitute acceptance of any improvement by the City. The City shall not accept the dedication of any improvements which do not fully comply with City standards and specifications. Claims of financial hardship by the Subdivider shall not be considered a reason for the City to accept substandard materials or work. The City shall have the right to connect to or integrate other utility facilities with the improvements provided herein without payment, award, or consent required of the Subdivider. At such time as all improvements are completed and acceptable as called for under this Agreement, and all approvals have been received from regulatory agencies, such improvements shall be accepted by the City by separate Resolution. Acceptance shall not occur until after the items listed below have taken place OR if the Public Works Director deems other items relating to the construction of the subdivision necessary: 1. The sanitary sewer, water, and surface water drainage facilities required to serve such homes are connected with an operational system as required herein, and the installation of the bituminous concrete base course pavement has been properly installed, and 2. Deed Restrictions and the Stormwater Management Maintenance Agreement have been recorded and a copy of the recorded documents are delivered to the Community Development Department, and 3. Video tape of sanitary sewer system has been completed by the Utilities Department, and the results found acceptable by the Utility Superintendent, and 4. Certification is provided to the Public Works Director or his designee by a Registered Land Surveyor that all lot grades conform to the Master Grading Plan or the Interim Master Grading Plan SECTION VII: INSPECTION AND ADMINISTRATION FEES Subdivider shall pay and reimburse the City in advance of the signing of the Agreement, in accordance with Section 18.14 of the Land Division Ordinance and Ordinance No. 909, and at times specified herein, but in any event, no later than thirty (30) days after billing, all fees, expenses and disbursements which shall be incurred by the City prior to and following the date hereof in connection with or relative to the construction, installation, dedication and acceptance of the improvements covered by Section III, including without limitation by reason of enumeration, design, engineering, preparing, checking and review of designs, plans and specifications, supervision, inspection to insure that construction is in compliance with the applicable plans, specifications, regulations and ordinances; and legal, administrative and fiscal work undertaken to assure and implement such compliance. Failure to pay or Page 7 Belle Chasse #2 Subdivider’s Agreement reimburse the City in a timely manner may cause the City to cease all construction inspections until such time as all anticipated or outstanding inspection and administration fees have been satisfied. SECTION VIII: MISCELLANEOUS REQUIREMENTS The Subdivider shall: 1. Easements: Provide any easements on Subdivider's land deemed necessary by the Public Works Director or his designee prior to the Final Plat being signed, provided such easements are along lot lines or to the rear of the lots and are not any more restrictive to the building of homes beyond the applicable side yard and offset distances required by the zoning for such lots. 2. Manner of Performance: Cause all construction called for by this Agreement to be carried out and performed in a good and workmanlike manner. SECTION IX: GENERAL CONDITIONS AND REGULATIONS Municipal Codes and Ordinances: All the provisions of the City's ordinances are incorporated herein by reference, and all such provisions shall bind the parties hereto and be a part of this Agreement as fully as if set forth at length herein. This Agreement and all work and improvements required hereunder shall be performed and carried out in strict accordance with and subject to the provisions of said ordinances. SECTION X: GUARANTEES The Subdivider shall guarantee the public roads and streets, sanitary sewers, water mains, surface water drainage improvements and all other improvements described in Section III, against defects due to faulty materials or workmanship provided that such defects appear within a period of one (1) year from the date of acceptance. The Subdivider shall pay for any damages to City property resulting from such faulty materials or workmanship. This guarantee shall not be a bar to any acti on the City might have for negligent workmanship or materials. Wisconsin law on negligence shall govern such situation. SECTION XI : GENERAL INDEMNITY In addition to, and not to the exclusion or prejudice of, any provisions of this Agreement or document s incorporated herein by reference, Subdivider shall indemnify and save harmless, and agrees to accept tender of defense and to defend and pay any and all reasonable legal, accounting, consulting, engineering and other expenses relating to the defense of any claim asserted or imposed upon the City its officers, agents, and employees, and independent contractors growing out of this Agreement as stated above by any party or parties except those claims asserted by Subdivider against City, its officers, agents and employees in an effort to enforce this Agreement. The Subdivider shall also name as additional insured on its general liability insurance the City, its officers, agents, and employees, and any independent contractors hired by the City to perform service as to this Subdivision and give the City evidence of the same upon request by the City. a) Hold Harmless. The Subdivider shall indemnify and hold harmless the City, its officers, agents, independent contractors, and employees from and against all claims, damages, losses, and expenses, including attorney’s fees, arising out of or resulting from the performance of the Work, provided that any such claim, damage, loss, or expense (i) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself) including the loss of use resulting therefrom, and (ii) is caused in whole or in part by any negligent act or omission of the Subdivider, its officers, agents, independent contractors, and employees or anyone for whose acts any of them may be made liable, regardless of whether or Page 8 Belle Chasse #2 Subdivider’s Agreement not it is caused in part by a party indemnified herein. In any and all claims against the City, its officers, agents, independent contractors, and employees by the Subdivider, its officers, agents, independent contractors, employees, and anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be held liable, the indemnification obligation under this section shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Subdivider, its officers, agents, independent contractors, employees under Workers’ Compensation Acts, disability benefit acts, or other employee benefit acts. b) Personal Liability of Public Officials. In carrying out any of the provisions of this Agreement or in exercising any power or authority granted to them thereby, there shall be no personal liability of the City officers, agents, independent contractors, or employees, it being expressly understood and agreed that in such matters they act as agents and representatives of the City. c) Indemnification for Environmental Contamination. The Subdivider shall indemnify, defend, and hold City and its officers, agents, independent contractors, and employees harmless from any claims, judgments, damages, penalties, fines, costs, or loss (including reasonable fees for attorneys, consultants, and experts) that arise as a result of the presence or suspected presence in or on the real property dedicated or conveyed to the City by, under, pursuant to, or in connection with the Plat and this Agreement (including but not limited to street right -of-way) of any toxic or hazardous substances arising from any activity occurring prior to the acceptance of all improvements. Without limiting the generality of the foregoing, the indemnification by the Subdivider shall include costs incurred in connection with any site investigation or any remedial, removal, or restoration work required by any local, State, or Federal agencies because of the presence or suspected presence of toxic or hazardous substances on or under the real property, whether in or on the soil, groundwater, air, or any other receptor. The City agrees that it will immediately notify Subdivider of the discovery of any contamination or of any facts or circumstances that reasonably indicate that such contamination may exist in or on the real property. Upon receipt of notice from the City or other entities, Subdivider shall investigate and rectify conditions which indicate the presence of or suspected presence of contamination on the subject property as identified by local, state, or federal agencies in order to comply with applicable laws. d) Subdivider shall, at its expense, obtain and carry comprehensive general liability insurance with combined single limits of at least One Million Dollars ($1,000,000.00) for one person and at least Five Million Dollars ($5,000,000.00) per occurrence, and at least One Million Dollars ($1,000,000.00) property damage (or such higher amounts as the City shall from time to time deem reasonable). Such policy shall cover both Subdivider and the City and its agents, employees, and officials, and all insurers shall agree not to cancel or change the same without at least thirty (30) days written notice to the City. A certificate of Subdivider’s insurance shall be furnished to the City upon execution of this Agreement. Each such policy shall provide that no act or default of any person other than the City or its agents shall render the policy void as to the City or effect the City’s right to recover thereon. SECTION XII: AGREEMENT FOR BENEFIT OF PURCHASERS: The Subdivider shall agree that in addition to the City's rights herein, the provisions of this Agreement shall be for the benefit of the purchaser of any lot or any interest in any lot or parcel of land in the Subdivision. Further, that the sale of any lot or parcel shall not release the Subdivider from completing the work provided for under this Agreement, by applicable Ordinances and as set forth in the plans and specifications on file in the City Building and Engineering Department. Page 9 Belle Chasse #2 Subdivider’s Agreement SECTION XIII : CONSTRUCTION PERMITS, ETC... The City shall, within its authority: 1. Issue such permits, adopt such resolutions, and execute such documents as may be necessary to permit the Subdivider to construct the improvements in accordance with the plans and specifications called for by this Agreement, upon Subdivider's compliance with any deposit provisions or other requirements of the applicable ordinances or regulations. 2. Furnish the Subdivider such permits or easements as may be required to enter upon and install the previous described improvements in any public street or public property. 3. Cooperate with the Subdivider in obtaining similar permits, resolutions and documents as may be necessary from other authorities having jurisdiction in the premises. 4. Make available to the Subdivider or their nominee, successors or assigns, permits for the construction of single-family residences subject to the provision of Section XIII. SECTION XIV : BUILDING AND OCCUPANCY PERMITS: It is expressly understood and agreed that no building permits shall be issued for any homes until the Public Works Director or his designee has determined that: 1. A letter of credit remains on file or the remaining improvements. 2. The Final Plat is recorded and the appropriate copies and mylar of the recorded plat are delivered to the Community Development Department. 3. The Resolution of the acceptance of improvements is approved by the City. 4. Any negative balance in Developer's Deposit is satisfied unless otherwise authorized by the Community Development Director. It is expressly understood and agreed that no occupancy permits shall be issued for any homes until the Community Development Director has determined that: 1. Street Tree Plans as required by Section III E (3) of this Agreement have been approved for this phase of development SECTION XV : FINANCIAL GUARANTEES: 1. LETTER OF CREDIT: Concurrent with the execution of this Agreement by the City, the Subdivider shall file with the City a Letter of Credit, in the City Attorney approved form, setting forth terms and conditions in the amount of $1,918,906.87 as a guarantee that the required plans and improvements will be completed by the Subdivider and its subcontractors no later than one (1) year from signing of the Agreement, except if another date is provided within this Agreement and as a further guarantee that all obligations to the subcontractors for work on the Subdivision are satisfied. a) Invoices: Invoices documenting public improvements addressed and not addressed in the Letter of Credit, but attributable to the subject development shall be provided to the City. Page 10 Belle Chasse #2 Subdivider’s Agreement b) Reduction Of Letter Of Credit Balance: The Subdivider shall provide Public Works Director or his designee with a written request accompanied by: invoices for work completed for which a release is being requested, breakdown of invoices in the format of t he Public Improvement Cost Breakdown form, and signed original lien waivers for all work which is subject of the release request. The Public Works Director or his designee will process all requests in accordance with policies adopted by the Finance Committee, as may be amended from time to time. 2. DEVELOPER'S DEPOSIT: The Subdivider shall maintain a $10,000.00 balance in the Developer's Deposit. No reduction of the Letter of Credit balance shall be entertained until the Developer's Deposit is satisfied unless otherwise authorized by the Common Council following a recommendation of the Finance Committee. 3. PRESERVATION OF ASSESSMENT RIGHTS: a) Waiver of Notice. In addition to other remedies provided to the City by this Agreement, the City shall have the right, without notice or hearing, to impose special assessments for any amount to which the City is entitled by virtue of this Agreement upon the Subdivision. This provision constitutes the Subdivider’s consent to the installation by the City of all improvements required by this Agreement and constitutes the Subdivider’s waiver of notice and consent to all special assessment proceedings as described in Section 66.0703(7)(b), Wis. Statutes. b) Remedies not exclusive. The City may use any other remedies available to it under the Agreement or in law or equity in addition to, or in lieu of, the remedies provided herein. SECTION XVI : PARTIES BOUND: Subdivider or its assignees shall be bound by the terms of this Agreement or any part herein as it applies to any phase of the development. Approval by the City shall not be deemed a waiver as the ultimate responsibility for the proper design and installation of streets improvements, drive and parking areas, drainage facilities, ditches, landscaping and all other improvements shall be the Subdividers. The fact that the City or it's engineers, or it's attorney, or it's staff may approve a specific project shall not constitute a waiver, or relieve the Subdivider from ultimate responsibility for the design, performance, and function of the Development and related infrastructure. SECTION XVII : AMENDMENTS AND ASSIGNMENT: Subdivider shall not assign this Agreement without the written consent of the City. The City and the Subdivider, by mutual consent, may amend this Agreement, by written agreement between the City and the Subdivider. SECTION XVIII : NOTICES AND CORRESPONDENCE Unless otherwise stated in this Agreement, the delivery of all notices and correspondence shall only be effective upon being delivered personally, sent by prepaid United States Postal Service certified mail with return receipt requested, sent by facsimile with transmission confirmation, or sent by electronic mail with return receipt requested, to all parties as follows: To City: Community Development Department City of Muskego POB 749 W182 S8200 Racine Avenue Muskego, WI 53150-0749 Page 11 Belle Chasse #2 Subdivider’s Agreement (262) 679-4136 (262) 679-5614 facsimile To Subdivider: Belle Chasse Partners, LLC N27 W24075 Paul Court, Suite 200 Pewaukee, WI 53072 Attn: Matt Neumann and/or Mike Kaerek (262) 542-9200 (262) 349-9324 All notices shall be considered to have been delivered at the time such notices are personally delivered to each party, facsimile transmission, or electronic mail, or three (3) days after the date of postmark on any prepaid certified letter. Parties to this Agreement shall give fifteen (15) days notice of any change of mailing address, telephone or facsimile number, or electronic mail address. Failure to provide said notice may constitute a default by the party. Page 12 Belle Chasse #2 Subdivider’s Agreement SECTION XIX : PARTIES TO THE AGREEMENT IN WITNESS HEREOF, Subdivider has caused this Agreement to be signed by its appropriate officers and their seals to be hereunto affixed in duplicate original counterparts on the date and year first written above. A. Belle Chasse Partners, LLC By: _______________________________ Matt Neumann, Member STATE OF WISCONSIN ) SS WAUKESHA COUNTY ) PERSONALLY came before me this _____ day of ______, 20__, ___________, Manager, to me known to be the person who executed the foregoing instrument and acknowledged the same. Notary Public-State of Wisconsin My Commission Expires Page 13 Belle Chasse #2 Subdivider’s Agreement IN WITNESS HEREOF, City has caused this Agreement to be signed by its appropriate officers and their seals to be hereunto affixed in duplicate original counterparts on the date and year first written above. B. CITY OF MUSKEGO: BY: Kathy Chiaverotti, Mayor BY: Sharon Mueller, City Clerk-Treasurer STATE OF WISCONSIN ) SS WAUKESHA COUNTY ) PERSONALLY came before me this _____ day of ______, 20__, the above named Kathy Chiaverotti, Mayor, and Sharon Mueller, City Clerk-Treasurer of the City of Muskego, to me known to be the persons executed the foregoing instrument, and to me known to be such Mayor and City Clerk-Treasurer of said municipal corporation, and acknowledged that they executed the foregoing instrument as such officers as the deed of said municipal corporation by its authority and pursuant to the authorization by the Common Council from their meeting on the _____ day of ______, 20__. Notary Public-State of Wisconsin My Commission Expires CERTIFICATION This is to certify that the foregoing is a true and correct copy of th e Subdivider's Agreement for Belle Chasse Phase #2 Subdivision, Muskego, Wisconsin, as entered into on the _____ day of ______, 20__, by and between _____________ and the City Of Muskego, pursuant to the authorization by the Common Council from their meeting on the _____ day of ______, 20__. BY THE COMMON COUNCIL ________________________ Sharon Mueller, City Clerk-Treasurer City Clerk/Treasurer SUBSCRIBED AND SWORN TO BEFORE ME This _____ day of ______, 20__. My commission expires This instrument drafted by Jeff Muenkel, AICP City of Muskego PO Box 0749 Muskego, WI 53150-0749 COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #071-2013 ESTABLISHING TRAFFIC REGULATIONS (Only Farm Equipment – Laura Lane) BE IT RESOLVED by the Common Council of the City of Muskego that the following traffic regulations as indicated by the official signs and signals designated are hereby adopted. The Highway Superintendent, in conformity with Chapter 349 State Statutes, shall place the following official traffic signs and signals at the intersections and upon the highways indicated; that said signs and signals shall be so located as to give adequate warning to users of the highway and no provision of the Traffic Ordinance (Chapter 7) of the Municipal Code for Muskego with respect thereto, shall be enforceable unless and until such signs are erected and in place and sufficiently legible to be seen by an ordinarily observant person. All resolutions or parts of the resolutions inconsistent with or contravening this Resolution are hereby repealed. No Vehicular Traffic Beyond This Point Other Than Farm Equipment. To be installed on Laura Lane at the end of the gravel surface. BE IT FURTHER RESOLVED that the Clerk-Treasurer shall file this Resolution in her office as part of the original City records. DATED THIS ____ DAY OF ____ , 2013. SPONSORED BY: PUBLIC WORKS COMMITTEE This is to certify that this is a true and accurate copy of Resolution #071-2013 which was adopted by the Common Council of the City of Muskego. ________________________________ Clerk-Treasurer 8/13jmb COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #072-2013 APPROVAL OF DEVELOPER’S AGREEMENT Willow Glen Development WHEREAS, A multi-family development was submitted by David Hoffmann for the development known as Willow Glen located in the SW & SE 1/4 of Section 16; and WHEREAS, The Willow Glen Development is to consist of rehabbing 32 units in four structures and constructing 44 new units in 11 structures along with various public infrastructure improvements and road vacations; and WHEREAS, The Plan Commission has recommended approval of the Planned Development zoning and the Building, Site, and Operation Plan for the Willow Glen development through Resolution #P.C. 071-2010; and WHEREAS, A Developer’s Agreement has been received for the Willow Glen development to outline the required phases of development and the infrastructure requirements, and the Finance Committee has recommended approval. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Plan Commission, does hereby approve the Willow Glen Developer's Agreement subject to the following: BE IT FURTHER RESOLVED That the Developer’s Agreement, and future Letter of Credit, for the Willow Glen development is hereby approved subject to approval of the City Attorney and Community Development Director, all of said approvals to be obtained within six (6) months of the date of approval of this Resolution or the same will be null and void. BE IT FURTHER RESOLVED That the Letter of Credit amount is to be determined by the City Engineer before the recording of this Developer's Agreement and the Letter of Credit amount shall be based upon the cost of the improvements required for the Willow Glen development plus 20%. BE IT FURTHER RESOLVED That the Mayor and Clerk-Treasurer are hereby authorized to sign the necessary documents in the name of the City, and that the Mayor, in consultation with the City Attorney, may make any necessary technical corrections. DATED THIS DAY OF , 2013. SPONSORED BY: FINANCE COMMITTEE This is to certify that this is a true and accurate copy of Resolution #072-2013 which was adopted by the Common Council of the City of Muskego. Clerk-Treasurer Legal Description: Legal here This information must be completed by the submitter: document title, name & return address, and PIN (if required). Other information such as the granting clauses, legal description, etc. may be placed on this first page of the document or may be placed on additional pages of the document. Note: Use of this cover page adds one page to your document and $2.00 to the recording fee.. Wisconsin Statutes, 59.517. WRDA 2/96 Tax Key No. Willow Glen Developer’s Agreement Document Number Document Title Recording Area Name and Return Address City of Muskego Com. Dev. Dept. P.O. Box 749 Muskego, WI 53150 WILLOW GLEN - CITY OF MUSKEGO WILLOW GLEN DEVELOPER’S AGREEMENT This Agreement, made this ___th day of _____, 2013 by and between David Hoffmann (the "Owner") and the City of Muskego, a municipal corporation of the State of Wisconsin, located in Waukesha County, (the "City"). W I T N E S S E T H WHEREAS, the Owner has submitted for approval by the City a new multi-family development known as Willow Glen (the “Subdivision”), a part of the lands described as: Legal here WHEREAS, The Wisconsin Statutes and Muskego Ordinances provide that as a condition of approval, the governing body of the City may require that the Owner phase the development appropriately and make and install certain public improvements reasonably necessary for the Subdivision and further, may require dedication of public streets, alleys or other ways within the Subdivision, to be conditioned upon the construction of said improvements according to municipal specifications without cost to said municipality; and WHEREAS, The City's Engineer, the City's Public Works Committee and Finance Committee have duly approved, contingent of certain other approvals, Owner's plans and specifications for subdivision improvements, and the City's Plan Commission and Common Council have duly approved the zoning amendments and Building, Site, and Operation Plans of the Willow Glen development contingent in part upon the execution and performance of this Agreement by the Owner. NOW, THEREFORE, In consideration of the covenants herein contained, the parties hereto agree as follows: SECTION I : DEVELOPMENT 1. This Owner’s Agreement addresses the development of 44 new multi-family residential units within a total 11 new structures along with the other pertinent development requirements as outlined in Section II: Phasing below (Depicted in site plan in Appendix A herein). All being under the Provisions of Chapters 17 and 18 of the Municipal Code as modified by the PD Planned Development zoning, under the approvals given by the Planning Commission under Resolution #071-2010, and under the approvals given by the Common Council under Ordinance #1332. 2. Owner shall entirely at its expense: a) Within six (6) months after approval of this Agreement by the Common Council, the Owner shall execute this Agreement shall cause this Agreement to be recorded at the Waukesha County Register of Deeds and shall provide City with evidence of recording. b) Owner shall cause any necessary Condo Plat or CSM to be executed and recorded, and shall provide City with evidence of recording when appropriate for owner. c) Upon execution of this Agreement tender cash or letter of credit in the amount required herein for the construction of the improvements herein. No construction activity may commence until this Agreement has been executed and recorded, and the cash or letter of credit has been tendered. d) Place and install monuments required by State Statute or City Ordinance. SECTION II : PHASING 1. Owner and the City agree that the phasing of this development shall occur in the following order below. Some items on the phasing plan may occur simultaneously as approved by the Public Works Director and certain items listed below will note if they cannot occur until prior phases are complete: I. Submit document to vacate entryway road off Racine Avenue and road stub to east of development from the Country Brook Estates. II. Remodel existing four (4) multi-family structures per Plan Commission approvals. III. Complete improvements per Section III of this agreement including all grading, roads, sewer, storm, water, and landscaping improvements, with exception of perimeter plantings on new buildings. IV. Begin building new multi-family units consisting of forty-four (44) units in eleven (11) structures. Construction of any one of these new structures may not take place until Phases I is complete. Occupancy of any one of these new structures is not allowed until Phase III is complete. SECTION III : IMPROVEMENTS Owner shall entirely at its expense: A. ROADS AND STREETS: 1. Grade and improve all private roads and streets in accordance with the plans and specifications approved by the Public Works Committee and City Engineer, including offsite improvements necessary to provide such roads and streets, including grading and gravel, curb and gutter, and asphalt street improvements, as approved by the City Engineer or his designee and Public Works Committee as indicated in the plans and specifications on file with the Community Development Department. 2. Restore any damage to existing pavement, curb, gutter, and landscaping which may result from construction of subdivision improvements. 3. Reimburse the City for the cost of all street signs, street lights, traffic signs and posts, including the cost of their installation. B. STORM AND SURFACE WATER DRAINAGE AND MASTER GRADING PLAN: 1. Construct, install, furnish and provide facilities as approved by the City Engineer or his designee and Public Works Committee for storm and surface water drainage throughout the entire Subdivision and off-site improvements as necessary, and a Master Grading Plan providing for sump pump discharge to a tile or storm sewer system (if basements are to be constructed), all in accordance with the plans and specifications on file in the Community Development Department. The City retains the right to require the Owner to install at Owner’s cost additional storm drainage and erosion control measures prior to acceptance of improvements by the City of Muskego. Any easements deemed necessary, by the City, for perpetual maintenance of said improvements shall be dedicated to the City without expense to the City. 2. Grade and improve all lands, on and off site, in conformance with the Master Grading Plan as approved by the City Engineer or his designee and Public Works Committee all in accordance with the plans and specifications on file in the City Community Development Department. Restore with topsoil and seed. Establish dense vegetation. 3. Clean all Storm Sewers prior to occupancy permits being issued by the City. 4. Execute and record a Maintenance Agreement, as approved by the City Engineer or his designee and Public Works Committee relating to privately owned storm water appurtenances, and provide proof of recording prior to Building Permit Issuance.. Keep and maintain all storm sewers, retention or detention ponds, and surface water drainage features which are outside of the rights-of-way in perpetuity, as provided for in the Maintenance Agreement. 5. Upon completion of all grading, submit an as-built grading plan to the City Engineer for review and potential approval. This as-built grading plan shall meet all requirements outlined by Public Works Committee policy and shall have a level of detail in which an accurate determination can be made as to the completeness of the grading including all ponds. C. PRIVATE SANITARY SEWER: 1. Construct, install, and furnish, a complete privately owned and maintained sanitary sewage collection system throughout the entire Subdivision including off-site improvements necessary to provide such system, as approved by the City Engineer and the Public Works Committee, all in accordance with the plans, specifications and drawings on file in the Community Development Department. 2. Repair the existing private sanitary main and manholes from the Racine Avenue Right-of-way to the connection point of the new system. All repairs to the main and manholes will be to the standards set forth by the City Engineer and the Utilities Department. These standards will be no more or less stringent than the standards the City uses to maintain the publicly owned sanitary system. 3. Complete, to the satisfaction of the City Engineer, any remaining punch list items concerning the Sanitary Sewer System prior to the connection of any structure to the sanitary sewer systems. 4. Clean all sanitary lines so that the City can televise the sanitary sewer system, and reimburse the City for said expenses. Repair any defects as determined by the City Engineer, or his designee prior to and acceptance of improvements by the City. D. WATER MAIN: 1. Construct, install, furnish, and provide without cost to City, a complete system of water supply and distribution, throughout the entire Development, including off site improvements necessary to provide such system, as approved by the City Engineer or his designee and the Public Works Committee and in accordance with the plans and specifications on file in the City Community Development Department. Any easements deemed necessary, by the City, for perpetual maintenance of said improvements shall be dedicated to the City without expense to the City. 2. Apply for all necessary permits to use water from hydrants for construction permits, as may be required by the City. 3. Complete to the satisfaction of the City any punch list items concerning the water system prior to connection of any building to the water system. E. LANDSCAPING: 1. Preserve existing trees outside of the public right-of-way to the maximum extent possible, when installing the Subdivision improvements. Replace trees in accordance with plans to be approved by the Plan Commission. 2. Remove and lawfully dispose of destroyed trees, brush, tree trunks, shrubs and other natural growth, and all rubbish. 3. Plant street trees without cost to City in accordance with Section 18.60 of the Muskego Land Division Ordinance and the adopted Urban Forestry Management Plan and Urban Forestry Strategic Plan dated March 28, 2000 and adopted by the Common Council on July 11, 2000 and in accordance with street tree and landscape plans that were approved by the City Forester prior to the signing of this agreement. F. EROSION CONTROL MEASURES: 1. Submit to the City, an application for a Land Disturbing Permit in accordance with the Erosion Control Plan as approved in accordance with the requirements of Section 29.06 of the City's Erosion Control Ordinance by the City Engineer or his designee and Public Works Committee and in accordance with the plans and specifications on file in the Community Development Department. 2. Construct, install, furnish and provide without cost to City, a complete system of Erosion Control Devices or measures in specified areas of the Subdivision, on and off-site, in accordance with the Erosion Control Plan as approved by the City Engineer or his designee and Public Works Committee and in accordance with the plans and specifications on file in the Community Development Department. No construction or grading can begin until the City issues said permit, and no grading shall occur without a two (2) day notice to the City. 3. Install silt fencing in conformance with the approved Erosion Control Plan prior to the grading and construction work. Such fences shall be maintained by the Owner until such time as vegetative cover is established in the Subdivision. Install mulching and seeding of all disturbed areas to comply with Municipal Code Chapter 29. SECTION IV : TIME OF COMPLETION OF IMPROVEMENTS The improvements set forth in Section III above shall be completed by the Owner within one (1) year from signing of this Agreement or except if an earlier date is provided for in the Agreement. SECTION V : AS-BUILT CONSTRUCTION PLANS Owner authorizes the City to prepare all necessary as-built construction plans for improvements to be dedicated to the City (water main system). Owner agrees to reimburse the City for all costs incurred in the preparation and distribution of as-built data, including collection of data, revisions to construction documents and upload of data to City’s Geographic Information System, and the City may utilize Owner’s Developers Deposit account for all charges related hereto. Owner authorizes the City to convert digital files submitted by Owner pursuant to Section 18.32(3)(i) of the Municipal Code of the City of Muskego and Common Council Resolution No. 196-2002 to any format deemed necessary by the City. Owner agrees to reimburse the City for all costs incurred in said conversions and the City may utilize Owner’s Developers Deposit account for all charges related hereto. SECTION VI : DEDICATION AND ACCEPTANCE OF IMPROVEMENTS Subject to all of the other provisions of this Agreement, Owner shall, without charge to the City, upon completion of the improvements described above in Section III, other than landscaping, unconditionally give, grant, convey and fully dedicate the water main improvements to the City, its successors and assigns, forever, free and clear of all encumbrances (except those encumbrances that may be acceptable to the City) whatever, together with and including, without limitation because of enumeration, any and all land, buildings, structures, mains, conduits, pipe lines, plant, machinery, equipment, appurtenances and hereditaments which may in any way be a part of or pertain to such improvements and together with any and all necessary easements for access thereto. Dedication shall not constitute acceptance of any improvement by the City. The City shall not accept the dedication of any improvements which do not fully comply with City standards and specifications. Claims of financial hardship by the Owner shall not be considered a reason for the City to accept substandard materials or work. At such time as all improvements are completed and acceptable as called for under this Agreement, and all approvals have been received from regulatory agencies, such improvements shall be accepted by the City by separate Resolution. The City shall have the right to connect to or integrate other utility facilities with the improvements provided herein without payment, award, or consent required of the Owner. SECTION VII: INSPECTION AND ADMINISTRATIONS FEES Owner shall pay and reimburse the City in advance of the signing of the Agreement, in accordance with Section 18.14 of the Land Division Ordinance and Ordinance No. 909, and at times specified herein, but in any event, no later than thirty (30) days after billing, all fees, expenses and disbursements which shall be incurred by the City prior to and following the date hereof in connection with or relative to the construction, installation, dedication and acceptance of the improvements covered by Section III, including without limitation by reason of enumeration, design, engineering, preparing, checking and review of designs, plans and specifications, supervision, inspection to insure that construction is in compliance with the applicable plans, specifications, regulations and ordinances; and legal, administrative and fiscal work undertaken to assure and implement such compliance. Failure to pay or reimburse the City in a timely manner may cause the City to cease all construction inspections until such time as all anticipated or outstanding inspection and administration fees have been satisfied. SECTION VIII: GENERAL CONDITIONS AND REGULATIONS Municipal Codes and Ordinances: All the provisions of the City's ordinances are incorporated herein by reference, and all such provisions shall bind the parties hereto and be a part of this Agreement as fully as if set forth at length herein. This Agreement and all work and improvements required hereunder shall be performed and carried out in strict accordance with and subject to the provisions of said ordinances. SECTION IX: GUARANTEES The Owner shall guarantee all improvements described in Section III, other than the landscaping, against defects due to faulty materials or workmanship provided that such defects appear within a period of one (1) year from the date of acceptance. The Owner shall pay for any damages to City property resulting from such faulty materials or workmanship. This guarantee shall not be a bar to any action the City might have for negligent workmanship or materials. Wisconsin law on negligence shall govern any such action. SECTION X : GENERAL INDEMNITY In addition to, and not to the exclusion or prejudice of, any provisions of this Agreement or documents incorporated herein by reference, Owner shall indemnify and save harmless, and agrees to accept tender of defense and to defend and pay any and all reasonable legal, accounting, consulting, engineering and other expenses relating to the defense of any claim asserted or imposed upon the City, its officers, agents, and employees, and independent contractors growing out of this Agreement as stated above by any party or parties except those claims asserted by Owner against the City, its officers, agents and employees in an effort to enforce this Agreement. The Owner shall also name as additional insured on its general liability insurance the City, its officers, agents, and employees, and any independent contractors hired by the City to perform service as to this Subdivision and give the City evidence of the same upon request by the City. a) Hold Harmless. The Owner shall indemnify and hold harmless the City, its officers, agents, independent contractors, and employees from and against all claims, damages, losses, and expenses, including attorney’s fees arising out of or resulting from the performance of the Work, providing that any such claim, damage, loss, or expense (i) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself) including the loss of use resulting therefrom, and (ii) is caused in whole or in part by any negligent act or omission of the Owner, its officers, agents, independent contractors, and employees or anyone for whose acts any of them may be made liable, regardless of whether or not it is caused in part by a party indemnified herein. In any and all claims against the City, its officers, agents, independent contractors, and employees by the Owner, its officers, agents, independent contractors, employees, and anyone directly or indirectly employed by any of them or anyone for whose acts any of they may be held liable, the indemnification obligation under this section shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Owner, its officers, agents, independent contractors, employees under Workers’ Compensation Acts, disability benefit acts, or other employee benefit acts. b) Personal Liability of Public Officials. In carrying out any of the provisions of this Agreement or in exercising any power or authority granted to them thereby, there shall be no personal liability of the City officers, agents, independent contractors, or employees, it being expressly understood and agreed that in such matters they act as agents and representatives of the City. c) Indemnification for Environmental Contamination. The Owner shall indemnify, defend, and hold the City and its officers, agents, independent contractors, and employees harmless from any claims, judgments, damages, penalties, fines, costs, or loss (including reasonable fees for attorneys, consultants, and experts) that arise as a result of the presence or suspected presence in or on the real property dedicated or conveyed to the City by, under, pursuant to, or in connection with the Plat and this Agreement (including but not limited to street right-of-way) of any toxic or hazardous substances arising from any activity occurring prior to the acceptance of all improvements. Without limiting the generality of the foregoing, the indemnification by the Owner shall include costs incurred in connection with any site investigation or any remedial, removal, or restoration work required by any local, State, or Federal agencies because of the presence or suspected presence of toxic or hazardous substances on or under the real property, whether the soil, groundwater, air, or any other receptor. The City agrees that it will immediately notify Owner of the discovery of any contamination or of any facts or circumstances that reasonably indicate that such contamination may exist in or on the real property. Upon receipt of notice from the City or other entities, Owner shall investigate and rectify conditions which indicate the presence of or suspected presence of contamination on the subject property as identified by local, state, or federal agencies in order to comply with applicable laws. d) Owner or owner’s contractor, shall, at its expense, obtain and carry comprehensive general liability insurance with combined single limits of at least One Million Dollars ($1,000,000.00) for one person and at least Five Million Dollars ($5,000,000.00) per occurrence, and at least One Million Dollars ($1,000,000.00) property damage (or such higher amounts as the City shall from time to time deem reasonable). Such policy shall cover both Owner and the City and its agents, employees, and officials, and all insurers shall agree not to cancel or change the same without at least thirty (30) days written notice to the City. A certificate of Owner’s insurance shall be furnished to the City upon execution of this Agreement. Each such policy shall provide that no act or default of any person other than the City or its agents shall render the policy void as to the City or effect the City’s right to recover thereon. SECTION XI: AGREEMENT FOR BENEFIT OF PURCHASERS: The Owner shall agree that in addition to the City's rights herein, the provisions of this Agreement shall be for the benefit of the purchaser of any lot or any interest in any lot or parcel of land in the Subdivision. Further, that the sale of any unit, lot, or parcel shall not release the Owner from completing the work provided for under this Agreement, by applicable Ordinances and as set forth in the plans and specifications on file in the City Community Development Department. SECTION XII: CONSTRUCTION PERMITS, ETC. The City shall, within its authority: 1. Issue such permits, adopt such resolutions, and execute such documents as may be necessary to permit the Owner to construct the improvements in accordance with the plans and specifications called for by this Agreement, upon Owner's compliance with any deposit provisions or other requirements of the applicable ordinances or regulations. 2. Furnish the Owner such permits or easements as may be required to enter upon and install the previous described improvements in any public street or public property. 3. Cooperate with the Owner in obtaining similar permits, resolutions and documents as may be necessary from other authorities having jurisdiction in the premises. 4. Make available to the Owner or its nominee, successors or assigns, permits for the construction of new structures subject to the provisions of Section XIII and this Agreement. SECTION XIII: BUILDING AND OCCUPANCY PERMITS: It is expressly understood and agreed that no building permits or occupancy permits shall be issued for any multi-family structures until the Public Works Director and Community Development Director have determined that: 1. Negative balance in Developer's Deposit is satisfied unless otherwise authorized by the Community Development Director. 2. That all improvements in Section III per this agreement have been completed or started to a point that authorization is given from the Public Works Director. 3. No occupancy permits shall be given for any of the new multi-family structures until the updates to the exterior of the existing multi-family structures is complete per the Plan Commission approvals in Resolution #071-2010. SECTION XIV: FINANCIAL GUARANTEES: 1. LETTER OF CREDIT: Concurrent with the execution of the Agreement by the City, the Owner shall file with the City a Letter of Credit, in the City Attorney approved form, setting forth terms and conditions in the amount of $_______.00, which amount shall be approximately 120% of the estimated cost of improvements, as a guarantee that the required plans and improvements will be completed by the Owner and its subcontractors no later than one (1) year from signing of the Agreement, except if another date is provided within this Agreement, as a guarantee that all obligations to the subcontractors for work on the Subdivision are satisfied and as a guarantee that all obligations of the Agreement are satisfied specifically including, but not limited to, prevailing wage rates, hours of labor and public bidding. If the City receives notice of the intention to terminate the Letter of Credit prior to compliance with all obligations of this Agreement, such notice shall be considered a failure to comply with the obligations of the Agreement and shall entitle the City to immediately draw against the Letter of Credit. Instead of a Letter of Credit, Owner may deposit cash, a certified check or the equivalent in the same amount pursuant to the terms and conditions as set forth in the Agreement. a) Invoices: Invoices documenting public improvements addressed and not addressed in the Letter of Credit, but attributable to the subject development shall be provided to the City. b) Reduction Of Letter Of Credit Balance: The Owner shall provide Public Works Director with a written request accompanied by: invoices for work completed for which a release is being requested, breakdown of invoices in the format of the Public Improvement Cost Breakdown form, and signed original lien waivers for all work which is subject of the release request. The Director of Engineering and Building will process all requests in accordance with policies adopted by the Finance Committee, as may be amended from time to time. 2. DEVELOPER'S DEPOSIT: The Owner shall maintain a $5000.00 balance in the Developer's Deposit. No reduction of the Cash Deposit balance shall be entertained until the Developer's Deposit is satisfied unless otherwise authorized by the Common Council following a recommendation of the Finance Committee. 3. PRESERVATION OF ASSESSMENT RIGHTS: a) Waiver of Notice. In addition to other remedies provided to the City by this Agreement, the City shall have the right, without notice or hearing, to impose special assessments for any amount to which the City is entitles by virtue of this Agreement relating to the improvements and any other obligations under this Agreement including, but not limited to, prevailing wage rates, hours of labor and public bidding. This provision constitutes the Developer’s consent to the installation by the City of all improvements required by this Agreement and constitutes the Developer’s waiver of notice and consent to all special assessment proceedings as described in Section 66.0703(7)(b), Wis. Statutes. b) Remedies not exclusive. The City may use any other remedies available to it under the Agreement or in law or equity in addition to, or in lieu of, the remedies provided herein. SECTION XV: PREVAILING WAGE RATES AND HOURS OF LABOR If any aspect of the construction of the Improvements involves a project of public works that is regulated by Wisconsin Statutes Section 66.0903 or 66.0904, then (1) The Developer shall obtain any necessary prevailing wage rate determination for the project: and (2) The Developer shall pay wage rates not less than the prevailing hourly wage rate as described and regulated pursuant to such statutes and regulated laws; and (3) The Developer shall comply with the prevailing hours of labor as described and regulated pursuant to such statutes and related laws; and (4) The Developer shall fully comply with the reporting obligations, and all other requirements of such laws; and (5) The Developer shall ensure that the Developer’s subcontractors also fully comply with such laws and (6) The Developer shall file the documentation required by Wisconsin Statutes Section 66.0903(9)b and 66.0903(9)c and any other documentation the City deems reasonably necessary. The Developer’s General indemnity obligation of this Agreement shall apply to any claim that alleges that work contemplated by this Agreement is being done, or has been done, in violation of prevailing wage rates, prevailing hours of labor, or Wisconsin Statutes Section 66.0903 or 66.0904, for any work arising out of this Agreement. SECTION XVI : PARTIES BOUND: Owner or its assignees shall be bound by the terms of this Agreement or any part herein as it applies to any phase of the development. Approval by the City shall not be deemed a waiver as the ultimate responsibility for the proper design and installation of streets improvements, drive and parking areas, water facilities, drainage facilities, ditches, landscaping and all other improvements shall be the Owners. The fact that the City or its engineers, or its attorney, or its staff may approve a specific project shall not constitute a waiver, or relieve the Owner from ultimate responsibility for the design, performance, and function of the Development and related infrastructure. SECTION XVII : AMENDMENTS AND ASSIGNMENT: Owner shall not assign this Agreement without the written consent of the City. The City and the Owner, by mutual consent, may amend this Agreement, by written agreement between the City and the Owner. SECTION XVIII : NOTICES AND CORRESPONDENCE Unless otherwise stated in this Agreement, the delivery of all notices and correspondence shall only be effective upon being delivered personally, sent by prepaid United States Postal Service certified mail with return receipt requested, sent by facsimile with transmission confirmation, or sent by electronic mail with return receipt requested, to all parties as follows: To City: To Owner: Community Development Department David Hoffmann City of Muskego PO Box 180552 POB 749 Delafield, WI 53018 W182 S8200 Racine Avenue (414) 369-1985 Muskego, WI 53150-0749 (262) 679-4136 (262) 679-5614 facsimile All notices shall be considered to have been delivered at the time such notices are personally delivered to each party, or three (3) days after the date of postmark on any prepaid certified letter, facsimile transmission, or electronic mail. Parties to this Agreement shall give fifteen (15) days notice of any change of mailing address, telephone or facsimile number, or electronic mail address. Failure to provide said notice may constitute a default by the party. SECTION XIX : PARTIES TO THE AGREEMENT IN WITNESS HEREOF, Owner has caused this Agreement to be signed by its appropriate officers and their seals to be hereunto affixed in duplicate original counterparts on the date and year first written above. A. DEVELOPER By: David Hoffmann, Owner STATE OF WISCONSIN ) ) SS WAUKESHA COUNTY ) PERSONALLY came before me this _____th day of ____, 2013 David Hoffmann, Owner, to me known to be the persons who executed the foregoing instrument and acknowledged the same. Notary Public-State of Wisconsin My Commission Expires IN WITNESS HEREOF, the City has caused this Agreement to be signed by its appropriate officers and their seals to be hereunto affixed in duplicate original counterparts on the date and year first written above. B. CITY OF MUSKEGO: BY: Kathy Chiaverotti, Mayor BY: Sharon Mueller, City Clerk-Treasurer STATE OF WISCONSIN ) ) SS WAUKESHA COUNTY ) PERSONALLY came before me this ___th day of _____, 2013, the above named Kathy Chiaverotti, Mayor, and Sharon Mueller, City Clerk-Treasurer of the City of Muskego, to me known to be the persons executed the foregoing instrument, and to me known to be such Mayor and City Clerk-Treasurer of said municipal corporation, and acknowledged that they executed the foregoing instrument as such officers as the deed of said municipal corporation by its authority and pursuant to the authorization by the Common Council from their meeting on the _____nd day of _____, 2013. Notary Public-State of Wisconsin My Commission Expires CERTIFICATION This is to certify that the foregoing is a true and correct copy of the Developer's Agreement for the Willow Glen development, Muskego, Wisconsin, as entered into on the ___th day of _____, 2013, by and between David Hoffmann and the City Of Muskego, pursuant to the authorization by the Common Council from their meeting on the _____nd day of _____, 2013. BY THE COMMON COUNCIL ________________________ Sharon Mueller, City Clerk-Treasurer SUBSCRIBED AND SWORN TO BEFORE ME This _____th day of _____, 2013. My commission expires This instrument drafted by Jeff Muenkel, Community Development Director City of Muskego PO Box 749 Muskego, WI 53150 City of Muskego Police Shooting Range Berm Reconstruction Bid Cost Summary In the late 1990’s the City of Muskego Police Department initiated construction of a Pistol and Rifle Range on property leased from the Emerald Park Landfill. Construction of the perimeter soil berms consisted of the placement of excess clay from the liner excavation hauled by the City’s contractor from the landfill. Compaction was limited to vehicle traffic rather than a sheepsfoot type soil compactor and no ef fort was made to dry the soils to improve the effectiveness of the compactive effort. Insitu moisture contents in the clay soils from the liner excavation typically exceeds optimum moisture content by as much as 10%. Shortly upon completion of the construction of these soil berms localize veneer failures have been observed to have occurred throughout the southern portion of the western soil berm primarily due to the lack of compactive effort as well as the failure to remove excess moisture within the soils during placement. More significant failures have occurred within the northern portion of this western soil berm. Surface water runoff has exasperated the condition throughout the entire berm. The most severe condition, and of immediate concern, is the northern portion of this berm which is located at the back of the rifle range. It appears that this failure is more global than the veneer failures observed in the southern two sections of the berm. This western berm is essentially broken down into three sections, the pistol range, the middle range, and the rifle range. Please provide a cost estimates for the following 5 options to undertake the proposed reconstruction work. The Pistol Range Option 1 – Repair affected areas of berm  Remove perimeter fencing from atop the soil berm.  Strip off vegetation and topsoil from the affected areas of the berm  Haul in additional in clay soils from Emerald Park Landfill to re-shape inside of berm.  Utilize a soil compactor to compact the clay soils. We propose to use the lower moisture content clay soil (brown) to supplement the clay soils.  Cover repaired area with the stripped topsoil to a thickness of approximately 6 inches and re-seed  Replace fencing at the top of the berm Pistol Range Option 1: Original Estimated Cost: $8,000 Actual Bid Cost: $12,420.00 Option 2 – Reconstruct and compact entire berm  Remove Perimeter fencing  Strip off vegetation and topsoil  Remove and stockpile clay soils for re-use (about 8500 cubic yards)  Reconstruct complete berm with stockpiled soils. Supplement with clay soils from Emerald Park Landfill liner excavation as needed.  Properly compact new clay soils with an 815 compactor or equivalent  Place 6 inches of topsoil over berm and re-seed  Replace fencing at the top of the berm Pistol Range Option 2: Original Estimated Cost: $75,000.00 Actual Bid Cost: $46,000.00 The Middle Range Option 1 – Repair affected areas of berm (Recommended)  Remove perimeter fencing from atop the soil berm.  Strip off vegetation and topsoil from the affected areas of the berm  Haul in additional in clay soils from Emerald Park Landfill to re -shape inside of berm.  Utilize a soil compactor to the compact the clay soils. We propose to use the lower moisture content clay soil (brown) to supplement the clay soils.  Cover repaired area with the stripped topsoil to a thickness of approximately 6 inches and re-seed  Replace fencing at the top of the berm Middle Range Option 1: Original Estimated Cost: $12,000 Actual Bid Cost: $12,600 Option 2 – Reconstruct and compact entire berm  Remove Perimeter fencing  Strip off vegetation and topsoil  Remove and stockpile clay soils for re-use (about 8500 cubic yards)  Reconstruct complete berm with stockpiled soils. Supplement with clay soils from Emerald Park Landfill liner excavation as needed.  Properly compact new clay soils with an 815 compactor or equivalent  Place 6 inches of topsoil over berm and re-seed  Replace fencing at the top of the berm Middle Range Option 2: Original Estimated Cost: $75,000 Actual Bid Cost: $48,000 The Rifle Range Based on visual observations the soil berm at the back of the rifle range has experienced the most damage with regard to sloughing and erosion. Soil displacement is evident on both sides of the berm and appears to be of a more global nature. It is our opinion that this section of the berm requires major reconstruction. Option 1 - Reconstruct and compact entire berm  Remove perimeter fencing  Strip off vegetation and topsoil  Remove and stockpile clay soils for re-use (about 5000 cubic yards)  Reconstruct complete berm with stockpiled soils. Supplement with clay soils from Emerald Park Landfill liner excavation as needed.  Properly compact new clay soils with an 815 compactor or equivalent.  Place 6 inches of topsoil over berm and re-seed  Replace fencing at the top of the berm Rifle Range: Original Estimated Cost: $50,000 Actual Bid Cost: $30,000 COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #075-2013 APPROVAL TO REPAIR OR RECONSTRUCT BERMS AT THE MUSKEGO FIRING RANGE WHEREAS, The Muskego Police Department has a Pistol and Rifle Range located on property leased from Advanced Disposal (formerly Superior Emerald Park); and WHEREAS, The Police Department has noted that three berms at the range are at various stages of failure and require major repairs or reconstruction; and WHEREAS, While it was anticipated that the repairs would be budgeted for in 2014, it will be more cost effective to do the work simultaneously with a project that the landfill is doing now; and WHEREAS, The Finance Committee has reviewed the cost of the project, which is $55,020, and has recommended that the repair work be comple ted in 2013. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Finance Committee, does hereby approve the repair or reconstruction of the berms at the Muskego Firing Range. BE IT FURTHER RESOLVED That there is $9,100 in the Firing Range account that can be used for the project with the remainder of the money coming from the Landfill Account. DATED THIS DAY OF AUGUST , 2013. SPONSORED BY: FINANCE COMMITTEE This is to certify that this is a true and accurate copy of Resolution #0 75-2013 which was adopted by the Common Council of the City of Muskego. _________________________ Clerk-Treasurer 8/13jmb COMMON COUNCIL - CITY OF MUSKEGO ORDINANCE #1375 AN ORDINANCE TO AMEND CHAPTER 13, SECTION 13.01 (3) 3., OF THE MUNICIPAL CODE OF THE CITY OF MUSKEGO (Dog Fancier) THE COMMON COUNCIL OF THE CITY OF MUSKEGO, WISCONSIN DO ORDAIN AS FOLLOWS: SECTION 1: Chapter 13, Section 13.01 (3) 3., of the Municipal Code of the City of Muskego is hereby amended to read as follows: (3) Licenses Required 3. Dog Fancier Permit Any person in a single-family residential dwelling unit who keeps, harbors, raises or possesses three or four dogs over the age of five months shall apply for a Dog Fancier Permit with the Clerk-Treasurer’s office. Dogs, as defined by the American with Disabilities Act, that are individually trained to perform tasks for people with disabilities are not counted when determining the total number of dogs in this section. The Dog Fancier Permit shall expire on December 31 of the year issued, and must be renewed annually. The application shall include the applicant’s name, address, phone numbers, fax numbers, and e-mail address, signature of the applicant, number and breed of dogs, and shall be accompanied by a plat of survey or other official documentation identifying the square footage of the residential property and a fee as established from time to time by resolution of the Common Council. The Clerk-Treasurer shall notify all residents of adjacent properties of the property identified on the application and place the application for the Dog Fancier Permit on a Finance Committee agenda for review and determination of any conditions, such as requiring a fenced yard, and authorization for the Clerk-Treasurer to issue said permit following compliance to any conditions as imposed by the Finance Committee. In addition to holding a Dog Fancier Permit, the owner must keep a current license tag for each dog. An annual inspection of the dwelling unit is required to renew the permit. The inspection will be done by Humane Animal Welfare Society (HAWS). More frequent inspections may be allowed on a complaint basis. Anyone violating this will be subject to prosecution. Notification to adjacent property owners shall be given at least two weeks prior to the Finance Committee meeting. A Dog Fancier Permit shall not be issued or maintained and may be revoked if the dog fancier fails to comply with the following conditions: a. All dogs shall be maintained in a healthy condition or, if ill, shall be given appropriate treatment on a timely basis. b. The quarters in which the dogs are kept shall be maintained in a clean condition and good state of repair. c. Enclosures shall be large enough to provide sufficient freedom of movement for the dogs contained therein. Ord. #1375 Page 2 d. All yards, pens, premises, enclosures and animals shall be kept free of pest infestations. e. There shall be no odor, noise, nuisance or dog control issues. f. All premises, quarters, yards, pens or other places where dogs are kept shall be subject to inspection by city officials at reasonable hours. g. No dog for which a fancier’s permit has been issued may be found in violation of 13.01(16). SECTION 2: The several sections of this Ordinance are declared to be severable. If any section or portion thereof shall be declared by a decision of a court of competent jurisdiction to be invalid, unlawful, or unenforceable, such decision shall apply only to the specific section or portion thereof directly specified in the decision, and not affect the validity of all other provisions, sections, or portion thereof of the Ordinance which shall remain in full force and effect. Any other Ordinance whose terms are in conflict with the provisions of this Ordinance is hereby repealed as to those terms that conflict. SECTION 3: This Ordinance shall be in full force and effect from and after its passage and publication. PASSED AND APPROVED THIS DAY OF , 2013. CITY OF MUSKEGO _______________________________ Kathy Chiaverotti, Mayor ATTEST: First reading: _________________________ Clerk-Treasurer 7/2013jmb Notice of Newly Enacted Ordinance Published: CITY OF MUSKEGO Staff Report to Common Council Standing Committee To: Finance Committee Presenter(s): Finance & Administration Director From: Finance & Administration Department Subject: Topic for Presentation/Report to Committee: Polling Place – District #1 Date: August 13th, 2013 Background Information: The current polling place for District Station #1 is located at the Tess Corners Volunteer Fire Dept. Station #1, W144 S6731 Tess Corners Drive. This building had been a suitable location for many years. However, following the mandated redistricting, registered voters in District #1 increased by approximately 25% or 500 voters. This number has grown to 2,710 registered voters in District 1. During the 2012 Recall and Presidential Elections, it became apparent this location was no longer appropriate due to the building’s capacity limit and lack of parking during certain periods of the day. Additionally, the polling place is subject to interruption should there be a fire emergency. Key Points and/or Information for Discussion: 1. In 2008, an ordinance was authorized to change the polling location of District #3 from Muskego Volunteer Fire Department Station # 1 to Atonement Lutheran Church. This has proved to be very successful. 2. St. Paul’s Lutheran Church, located at S66 W14325 Janesville Road, appeared to be an ideal location for the District #1 polling place due to parking availability with approximately 200 stalls, gymnasium size capacity of 300 and building being ADA compliant. 3. On June 13th, 2013, staff and I met with the Community Outreach Coordinator at St. Paul’s Lutheran Church to discuss the possibility of conducting future elections at their facility. Soon after, the Coordinator informed us that St. Paul’s would be extremely interested in this endeavor to work with the City and have already supplied us with a certificate of insurance. 4. It is required that polling place parking lots be clear of ice or snow on Election Day. If needed, the City may need to assist, which is the case for all other polling places and has not been an issue for past elections. 5. This proposal requires an Ordinance amendment (1st and 2nd readings) and notification to residents, if authorized. Recommendation for Action by Committee: I am requesting the Finance Committee recommend approval to the Common Council that the polling location of District #1 be changed from TC VDF Station #1 to St. Paul’s Lutheran Church, effective with the 2014 elections. Is Common Council action required? Yes Fiscal Note(s): Total Approximate $ Requested: $600.00 Amount of Total Requested Budgeted: $600.00 Amount of Total Requested Unbudgeted: $0 Expenditure Account(s) number recommended to be used: 100.01.06.00.6001. (08/09/13) CITY OF MUSKEGO Staff Report to Common Council Standing Committee To: Finance Committee Presenter(s): Finance & Administration Director From: Finance & Administration Department Subject: Topic for Presentation/Report to Committee: Polling Place – District #5 Date: August 13th, 2013 Background Information: The current polling place for District #5 is located at the Mill Valley Elementary School, W191 S6445 Hillendale Drive, and has approximately 2,420 registered voters. Following the 2012 elections, School Superintendent Thompson contacted me about safety concerns regarding use of School as a polling place as well as parking issues. Research followed to seek out alternative facilities to conduct the 2014 elections. Key Points and/or Information for Discussion: 1. As noted in the previous memo (Polling Place #1), Atonement Lutheran Church has proved to be an ideal location for over five years due to parking and facility capacity. 2. With Fox River Christian Church construction underway, the facility looked as if it could be a potential location for the District #5 polling place. Building construction is anticipated to be complete by October, 2013, and will have 150 parking stalls, auditorium capacity of 300 and will be ADA compliant. 3. On June 20th, 2013, staff and I met with the Representative from Fox River church, which is located at S67 W19491 Tans Drive, to discuss the possibility of conducting future elections at their facility. The Representative was very pleased the City reached out to them as a future polling place location and also having an opportunity to be more involved in the community. We received official notice of agreement on July 12th, 2013. 4. It is required that polling place parking lots be clear of ice or snow on Election Day. If needed, the City may need to assist, which is the case for all other polling places and has not been an issue for past elections. 5. This proposal requires an Ordinance amendment (1st and 2nd readings) and notification to residents, if authorized. Recommendation for Action by Committee: I am requesting the Finance Committee recommend approval to the Common Council that the polling location of District #5 be changed from Mill Valley Elementary School to Fox River Christian Church, effective with the 2014 elections. Is Common Council action required? Yes Fiscal Note(s): Total Approximate $ Requested: $510.00 Amount of Total Requested Budgeted: $510.00 Amount of Total Requested Unbudgeted: $0 Expenditure Account(s) number recommended to be used: 100.01.06.00.6001. (08/09/13) COMMON COUNCIL - CITY OF MUSKEGO ORDINANCE #1376 AN ORDINANCE TO AMEND CHAPTER 1, SECTION 1.09 (1), OF THE MUNICIPAL CODE OF THE CITY OF MUSKEGO (Polling Places) THE COMMON COUNCIL OF THE CITY OF MUSKEGO, WISCONSIN DO ORDAIN AS FOLLOWS: SECTION 1: - Chapter 1, Section 1.09 (1), of the Municipal Code of the City of Muskego is hereby amended to read as follows: 1.09 ELECTIONS (1) POLLING PLACES Wards 1, 2 and 3 St. Paul’s Lutheran Church & School District 1 S66 W14325 Janesville Road Wards 11 and 12 Fox River Christian Church District 5 S67 W19491 Tans Drive SECTION 2: The several sections of this Ordinance are declared to be severable. If any section or portion thereof shall be declared by a decision of a court of competent jurisdiction to be invalid, unlawful, or unenforceable, such decision shall apply only to the specific section or portion thereof directly specified in the decision, and not affect the validity of all other provisions, sections, or portion thereof of the Ordinance which shall remain in full force and effect. Any other Ordinance whose terms are in conflict with the provisions of this Ordinance is hereby repealed as to those terms that conflict. SECTION 3: This Ordinance shall be in full force and effect from and after its passage and publication. PASSED AND APPROVED THIS DAY OF , 2013. CITY OF MUSKEGO _______________________________ Kathy Chiaverotti, Mayor ATTEST: First reading: _________________________ Clerk-Treasurer Notice of Newly Published Ordinance: 8/13jmb COMMON COUNCIL – CITY OF MUSKEGO RESOLUTION #074-2013 RESOLUTION TO ADOPT AN EMPLOYEE HANDBOOK FOR THE CITY OF MUSKEGO WHEREAS, The Mayor and Director of Finance and Administration , with staff input and labor attorney review, have developed an Employee Handbook, which is designe d to be a working guide in the day-to-day administration of the City’s human resource programs in a way that supports a positive work environment; and WHEREAS, The various sections of the handbook have been reviewed by the Finance Committee with a recommendation to the Common Council that it be adopted. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Finance Committee, does hereby adopt the attached City of Muskego Employee Handbook. BE IT FURTHER RESOLVED That the provisions of the handbook will become effective as of January 1, 2014, and shall apply to all employees to the extent they do not conflict with a collective bargaining agreement, an employment agreement, or an employment resolution. DATED THIS DAY OF AUGUST , 2013. SPONSORED BY: FINANCE COMMITTEE This is to certify that this is a true and accurate copy of Resolution #074-2013 which was adopted by the Common Council of the City of Muskego. ___________________________ Clerk-Treasurer Adopted Tuesday, August 27th, 2013 W182 S8200 Racine Avenue, Muskego, WI 53150-0749 Waukesha County, Wisconsin (262) 679-4100 [I] PROPOSED EMPLOYEE HANDBOOK TABLE OF CONTENTS ARTICLE 1 – INTRODUCTORY MATTERS Page 1.1 Mission Statement .......................................................................................................... 1 1.2 General Policy Statements .............................................................................................. 2 1.3 Role of Management ...................................................................................................... 3 1.4 Organization Chart ......................................................................................................... 5 ARTICLE 2 – EMPLOYMENT POLICIES 2.1 Equal Employment Opportunity .................................................................................... 6 2.2 At-Will Employment ..................................................................................................... 7 2.3 Recruitment and Selection/Hiring/Nepotism ................................................................. 8 2.4 Orientation Period ..........................................................................................................13 2.5 Reference and Background Checks ................................................................................14 2.6 Employment Classifications of Positions .......................................................................16 2.7 Employee Merit Pay/Incentive Program ........................................................................17 2.8 Temporary Promotions ...................................................................................................19 2.9 Permanent Promotions ...................................................................................................20 2.10 Elimination, Change & Creation of Positions ................................................................21 ARTICLE 3 - WORK SCHEDULES AND ATTENDANCE 3.1 Hours of Work/Work Schedules ....................................................................................22 3.2 Attendance/Tardiness .....................................................................................................23 3.3 Timekeeping/Time Card Regulations ............................................................................23 3.4 On Call ...........................................................................................................................24 3.5 Rest Breaks .....................................................................................................................24 3.6 Modifications to Work Schedule ....................................................................................24 3.7 Inclement Weather/Closing of City Facilities ................................................................25 ARTICLE 4 – COMPENSATION AND OVERTIME 4.1 Salary Administration ....................................................................................................27 4.2 Payroll Periods ...............................................................................................................33 4.3 Longevity ........................................................................................................................33 4.4 Allowances .....................................................................................................................34 4.5 Overtime/Compensatory Time.......................................................................................35 4.6 Payment in Cash upon Termination ...............................................................................37 ARTICLE 5 – PAID TIME OFF 5.1 Holidays/Personal Days .................................................................................................38 5.2 Vacation ..........................................................................................................................39 5.3 Sick Leave ......................................................................................................................40 [II] ARTICLE 6 – INSURANCE, WELLNESS AND RETIREMENT BENEFITS Page 6.1 Health Insurance .............................................................................................................42 6.2 Wellness Program ...........................................................................................................43 6.3 Dental Insurance .............................................................................................................43 6.4 Life Insurance .................................................................................................................43 6.5 AFLAC…………… .......................................................................................................44 6.6 Cafeteria Plan – Section 125 ..........................................................................................45 6.7 Deferred Compensation ..................................................................................................45 6.8 Worker’s Compensation Insurance ................................................................................46 6.9 Social Security & Medicare Benefits .............................................................................46 6.10 Unemployment Insurance ...............................................................................................46 6.11 Wisconsin Retirement ....................................................................................................46 6.12 Post Employment Health Plan (COBRA) ......................................................................47 ARTICLE 7 – LEAVES OF ABSENCES 7.1 General Administrative ..................................................................................................48 7.2 Family and Medical ........................................................................................................49 7.3 Bereavement ...................................................................................................................54 7.4 Jury and Witness Duty ...................................................................................................54 7.5 Military ...........................................................................................................................55 7.6 Unpaid ............................................................................................................................56 7.7 Leave Donation ..............................................................................................................57 ARTICLE 8 – WORKPLACE POLICIES 8.1 Drug Free Workplace .....................................................................................................59 8.2 Drug and Alcohol Testing ..............................................................................................61 8.3 Personal Appearance/Dress Code ..................................................................................65 8.4 Telephone Usage/Cell Phone Policy ..............................................................................66 8.5 Internet and Electronic Communications .......................................................................69 8.6 Computer Systems Usage ...............................................................................................76 8.7 Safety and Reporting Injuries or Illness .........................................................................81 8.8 Worker’s Compensation/Light Duty/Return to Work ...................................................82 8.9 Emergency Conditions/Fire Evacuations/Tornado Procedures ......................................84 8.10 Business Credit Card ......................................................................................................86 8.11 Travel ..............................................................................................................................88 8.12 Tuition Reimbursement ..................................................................................................90 8.13 Training, Conferences and Seminars ..............................................................................91 8.14 Outside Employment ......................................................................................................92 8.15 Conflicts of Interest/Non-Work Related Activities ........................................................93 8.16 Solicitation & Distribution/Political Activities ..............................................................94 8.17 Confidentiality ................................................................................................................96 8.18 Personnel Records ..........................................................................................................97 8.19 Employer Property .........................................................................................................98 8.20 Smoking Areas ...............................................................................................................99 8.21 Bulletin Boards ...............................................................................................................100 8.22 Record Retention ............................................................................................................101 8.23 Parking ...........................................................................................................................120 8.24 Purchasing Policy ...........................................................................................................121 [III] ARTICLE 9 – CONDUCT, DISCIPLINE AND EMPLOYMENT SEPARATION Page 9.1 Code of Conduct & Discipline .......................................................................................125 9.2 Harassment and Discrimination in the Workplace .........................................................129 9.3 Grievance ........................................................................................................................134 9.4 Separation from Employment (Resignations/Terminations) ..........................................137 ARTICLE 10 – OTHER CONSIDERATIONS 10.1 Elected Officials .............................................................................................................138 10.2 Employee Recommendations .........................................................................................141 10.3 Employee Acknowledgment of Handbook ....................................................................142 10.4 Sample Forms a. Interviewing – ‘Questions Not to Ask’ b. Reference Check Form c. Non-Represented Evaluation Form d. Employers First Report of Injury Form e. Employee Acknowledgement Form 1 Section 1.1 - Mission Statement The City of Muskego Common Council will provide service in support of promoting the concept that our employees are our most valuable resource and will be treated as such. The Common Council and administration will act as a catalyst to enable all City of Muskego employees to contribute at optimum levels toward the success of the City and will be accomplished as follows:  Ensuring the human resources department staff are given the tools, training and motivation to operate in the most efficient and effective manner.  Promoting, recruiting and retaining the best qualified people.  Providing a competitive salary, benefits package and employee evaluation merit pay system developing the full potential of our workforce by providing training and development to promote individual success and increase overall value to the organization.  Providing a work atmosphere that is safe, healthy, and secure and conscious of long-term family and community goals.  Establishing, administering and effectively communicating sound policies, rules and practices that treat employees with dignity and equality while maintaining organizational compliance with employment and labor laws, policy directives and labor agreements. 2 Section 1.2 - General Policy The City of Muskego is a municipality with a population in excess of 24,000 people and is comprised of over 100 employees, a volunteer fire department, 3 lakes, miles of rolling countryside and a growing business community. This Employee Handbook collects in one place the human resources philosophies, policies and procedures; it is designed to be a working guide in the day-to-day administration of our human resource programs in a way that supports a positive work environment. All employees are expected to become familiar with these philosophies, policies and procedures and to apply them consistently so that all employees, regardless of work area, location or shift assignment, are treated fairly. If not specifically enumerated herein, the City will adhere to all Federal & State regulations and as amended from time to time. The policies within this Handbook have been approved by the Muskego Common Council and serve as rules and guidelines for all City employees. However, it should be noted that the City Police and Library Departments may have additional Rules and Regulations for their employees. The City recognizes the Library Board is a separate entity and may choose to modify any provisions within this Handbook. None of the statements, policies, procedures, benefits, rules, and regulations contained in this Handbook constitutes a guarantee of employment, a guarantee of any other rights or benefits, or a contract of employment, expressed or implied. The City reserves the right to revise, supplement, or rescind any policies or portion of the Handbook from time to time as it deems appropriate, in its sole and absolute discretion at any time, with or without notice. When possible, employees will be notified in advance of any changes. Any insignificant updates or those required by law will be implemented administratively. The provisions of this Handbook shall apply to all employees, to the extent they do not conflict with a collective bargaining agreement, an employment agreement, or an employment resolution. In the event of a conflict, the collective bargaining agreement, employment agreement, or employment resolution shall prevail. 3 Section 1.3 - Role of Management All Wisconsin employers, including municipalities, are given broad authority to manage their operations and functions. These rights include, but are not necessarily limited to the following: 1. Prescribing and administering rules and regulations essential to accomplishing the services desired by the City Mayor, City Management Team, and the City Council; 2. Managing and otherwise supervising all employees; 3. Hiring, promoting, transferring, assigning and retaining employees; 4. Taking disciplinary action such as suspension, demotion, termination or any other disciplinary action deemed appropriate by the City; 5. Relieving employees of duties because of lack of work or for other legitimate reasons; 6. Maintaining the efficiency and economy of operations entrusted to the City administration; 7. Determining the methods, means and personnel by which such operations are to be conducted; and 8. Establishing the kinds and amounts of services to be performed and the employees to perform those services. The above rights may be limited by the laws of the State of Wisconsin and the United States of America. Many of these laws are referenced in other portions of this Handbook. CHAIN OF COMMAND: Operation of any government agency depends on an effective chain of command and the City of Muskego is no exception. City Council: The ultimate decision concerning policy in the City of Muskego resides by law with the City Council (elected officials-two year term). 4 Mayor: The Mayor is an elected official who serves as the chief executive officer of the City. As head of the City Administration, the Mayor is authorized to exercise all of the executive and general administrative powers. Department Directors: The Directors of the designated Departments of the City are part of the senior management team of the City and report to the Mayor and/or appropriate Board. Supervisors: Supervisors subordinate to the Department Directors are also members of the management team. The Management Team concept is the process by which a recommendation for any action, program, service, etc. is developed and the decision implemented. This system represents a means of establishing orderly lines of organization and communication as management personnel unite with the employees of the City to promote and deliver effective services to the community. The City Mayor is responsible for the development, supervision, and the operation of the City and its personnel and facilities. Employees have an obligation to assist the City Mayor in providing professional advice to the City Council through the chain of command. The City Mayor is given the latitude to determine the best method of implementing the policy decisions of City Council. All employees and supervisors shall be responsible to the City Council through the City Mayor or appropriate Board. Each shall refer matters requiring administrative attention to his/her supervisor, who shall refer such matters to the next higher authority, when necessary, and through the City Mayor to the City Council. Each employee is to keep the person he/she reports to informed of his/her activities by whatever means the supervisor deems appropriate. If an employee has any questions, opinions or suggestions about the information contained in this Handbook or about any other aspect of his/her job, then those questions, opinions or suggestions should be directed through the chain of command. The City recognizes that many employees handle directives or requests from the Public on a daily basis as part of their positions. The City expects that employees will use sound judgment and common sense to determine which directives or requests are inappropriate and should be reported to a supervisor. If an employee is unsure of whether a directive or request should be reported, the employee should discuss it with his/her supervisor. Any employee who receives inappropriate directives or requests for special treatment from an individual citizen, business representative or elected or appointed official must immediately report such directive or request to his/her supervisor. No specific directives or requests covered by this policy should be fulfilled unless permission to do so is given by the employee’s supervisor. Section 1.4 - Organizational Chart _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___ Public Works Superint. Asst Superintendent (1 fte) Shop Mechanic (1fte)Asst. Superintendent (1 fte) Civil Tech. II (1 fte) (9 fte) Highway Patrolman Building Secretary (.50 fte) Parks & Rec. Secretary (1fte) Parks & Rec. Director Parks Maint. II (1fte) Seasonal Parks Staff Seasonal Program Staff Assessment Tech. (.50 fte)Assessor Maintenance Worker (1 fte) Director of Public Works/City Engineer (1 fte) (1 fte) Crew Supervisor (2 fte) Utility Maint. (8 fte) PU/PW Secretary (.30 fte) PU/PW Secretary (.70 fte) Public Utility Superint. Childrens Assisstant (1 fte) Library Clerk (2 fte)Contracted Bldg Inspections Building Secretary (.50 fte) GIS Coord./Planner (.50 fte) Conser. Tech (.475 fte) Parks Supervisor Library Aide (1.90 fte) Consrv Coord/Forester (1fte) Library Page (.80 fte) Planning Secretary (1 fte) (1fte) Planner (1fte) PC Intern (.50 fte) Program Manager (1fte) Director of Information Tech. Systems Administrator (1 fte)GIS Intern (.50 fte) GIS Coord./Planner (.50 fte) Court Clerk (1fte) Executive Assistant Deputy Court Clerk (1 fte) (.50 fte) Captain (Operations) Captain (Services) Voters of Muskego Police & Fire Commission Municipal Judge Common Council Mayor Chief of Police(7 Aldermen) Administrative Asst. (1 fte) (1 fte) (1 fte) Director of Finance & Administration Library Board Lieutenant Detective Lieutenant (9 Members) (4 fte) (1 fte) Deputy Clerk (1 fte) Accountant (1 fte)Library Director Sergeant Senior Fiscal Asst. (1 fte) Senior Fin. Assistant (1 fte) (5 fte) Detective (2 fte) Customer Service (.50 fte) Circulation Super. (1 fte) (18 fte) Librarian/Admin Asst. (1 fte) Community Dev. Director Librarian (2 fte) Reference Assist. (1.95 fte) Telecommunicator (4 fte) Asst. Deputy Clerk (1 fte) Account Clerk (.75 fte)School Liaison (3 fte) Police Clerk (4 fte) Clerk Secretary (.50 fte) Adult/Youth Serv Lib.(2 fte) Patrol Officer C.R. Officer (1 fte) _______________________ 5 6 Section 2.1 - Equal Employment Opportunity The City of Muskego is committed to a policy of equal opportunity for all employees. It is the City’s policy to seek and employ the best qualified personnel in all positions, to provide equal opportunity for advancement to all employees, including upgrading, promotion and training, and to administer these activities in a manner which will not discriminate against or give preference to any person because of race, color, religion, age, sex, national origin, disability, ancestry, sexual orientation, military service, marital status, arrest or conviction record, or any other discriminatory basis prohibited by state or federal law. All employees are required to have a proof of identity and authorization to work. The City is further committed to providing a work environment in which employees are treated with courtesy, respect and dignity. The City will not tolerate any form of harassment, verbal or physical, with regard to an individual’s race, sex, national origin or any other protected characteristics. All employees must bring any concerns to the attention of the City as set forth in the City’s anti-harassment and grievance policies. All complaints of harassment will be investigated promptly and, where necessary, immediate and appropriate action will be taken to stop and remedy any such conduct. Any employee found in violation of this policy will be subject to disciplinary action, including discharge. The City provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and the WFEA. Employees requiring reasonable accommodations should discuss potential accommodations with the Finance & Administration Department. It is the employee’s responsibility to notify the City of the need for a reasonable accommodation and to provide medical documentation upon request. 7 Section 2.2 - At-Will Employment City employees are at-will and, accordingly, are free to resign at any time without reason. The City also retains the right to terminate an employee’s employment at any time with or without reason or notice, as long as it is not an illegal reason. Nothing contained in any City policy, handbook, rule, document, communication or practice is intended to be, create, imply or guarantee that employment or any City benefit will be provided for any period of time. The expectation of certain benefits now and in the future does not change the fundamental employment-at-will relationship. Compensation figures provided in annual or monthly terms to employees are stated as such for convenience or to aid in salary comparison, and are not intended to create an employment contract for a specific period of time. 8 Section 2.3 – Recruitment and Selection/Hiring/Nepotism Purpose The City of Muskego recognizes that hiring the best, most qualified person for a city position is a very important task and that city employees are its most valuable resource. This policy sets forth the guidelines to be utilized by department heads throughout the hiring or “selection” process of full-time and part-time personnel. All applicants must be given an equal opportunity for employment. All qualified candidates for City positions must be treated in the same manner and given the same consideration without regard to their traits that are protected by law. Policy It is the City‟s policy that department heads hire departmental staff, from the beginning of the process thru offer of employment. Once the offer of employment has been accepted, the Finance & Administration staff will assist the hired employee in completing the necessary hiring documents. The hiring of Department Heads is governed by the Muskego Municipal Code except for the Police Chief and Library Director, whose appointments are made by their respective Board or Commission pursuant to State Law. Where applicable, this policy should be followed in the Department Head hiring process. The following components form the essential foundation of the City‟s hiring practices. The entire process should be well documented. The Finance & Administration Department will create an organized file of the hiring process documents for full-time and part-time employees. The Finance & Administration staff, along with newly hired employees, will complete the necessary hiring documents, which will be processed and filed in the employee‟s personnel folder. Seasonal and Temporary employee files will be kept within each department, with copies of necessary payroll files being forwarded to the Finance & Administration Department. Every hiring folder shall contain the following: job description, recruitment ads or notices, applications, applicable tests, all staff names involved in the hiring process, the criteria used for screening applications (if other than job description), interview questions, interview rating sheets, responses to reference questions, and an outline/timeline of the process. Employment applications will only be accepted for current position openings. 9 Selection Process 1. Job Description The job description is the foundation for each hiring process and accurately details the essential duties, behavioral competencies, training, and education necessary to perform the job. The Americans with Disabilities Act (ADA) recognizes that a written job description is considered evidence of the essential functions of the job in ADA cases. Job descriptions should be reviewed on an ongoing basis. The Mayor and Department Head, and/or appropriate Board may approve any non-substantial changes and the Finance Committee will approve any substantial changes made to the job description. Substantial changes to a job description are items that would result in additional compensation for the position or change the essential duties and responsibilities. Changed job descriptions should be forwarded to the Finance & Administration staff for proper filing. Before posting or recruiting for hire, job descriptions should be updated for current positions or created for new positions. 2. Licensing/Certification Requirements Any licensing and/or certification requirements for the position should be included in the job description and position posting. Licenses, degrees, and/or certifications of newly hired employees should be copied and kept in employee‟s personnel file. Proof of continued compliance should also be documented. 3. Refilling of Vacant Position It is the policy of the City of Muskego that the Common Council review and approve the filling of any full-time and permanent part-time positions. The steps to follow are outlined below: a. Department Heads shall notify the Mayor and Finance & Administration Director in writing of any open position. b. The Mayor shall advise the Aldermen of the open position and the reason for the vacancy in writing. c. The Aldermen shall advise the Mayor immediately if they wish to review the refilling of the position. d. If the Mayor or Aldermen request review, the matter shall be referred to the Finance Committee for review and recommendation to the Common Council. e. If the Department Head has received no notification of request for review of the position within five (5) working days of submittal of the resignation notice to the Mayor, the Department Head may proceed with the posting for the vacant position. 10 Selection Process (Continued) 4. Posting/Recruitment Recruitment should be as broad as possible for a position in order to o btain the most qualified applicants. Possible recruitment sources include: (1) past applications/resumes on file, (2) posting on website, (3) existing employees, (4) newspapers (i.e., Milwaukee Journal/Sentinel, the Spanish Journal, etc.), (5) journals or professional publications, (6) internet job postings, (7) employment agencies, etc. Language in advertisements should mirror language from the job description. All advertisements should include a non-discrimination notice (Equal Opportunity Employer). 5. Nepotism (Hiring of Relatives) It is the policy of the City of Muskego that the employment of family relatives within the City are allowed as long as they are not employed within the same department or do not serve in a direct supervisory position over the other. Definitions: “Employee” shall be construed as any appointed or elected person filling a City position, whether paid or unpaid, other than elected officials, poll workers and seasonal/temporary employees. “Employment” shall mean any position, which is full-time or part-time, excluding elected officials, poll workers and seasonal/temporary employees. “Family Relative” shall include spouse, parent, grandparent, stepparent, brother, sister, first cousin, nephew, niece, uncle or aunt, and child. Said relationships may be by consanguinity or direct affinity. However, first cousins by direct affinity are exempt. “Direct Supervisory Position” means one family relative exercising control over the day-to-day work activities of another family relative, including but not limited to work assignments, personnel evaluations, and disciplinary action. Penalty for Violation: Any City department employee who attempts to conceal from a Department Head their status as a family relative to another department employee shall be subject to disciplinary action, up to and including dismissal from city employment. Any Department Head that places a family relative in a position of direct supervision over another family member shall be subject to disciplinary action, up to and including dismissal from City employment. 11 Selection Process (Continued) 6. Interviewing Job-related interview questions should be developed based on specific criteria that relates to the job description and reviewed by the Mayor or Finance & Administration staff. Inquiries may be made during the interview about an applicant‟s ability to perform marginal and essential duties and job related functions. If information is volunteered from the applicant that is not job-related, interviewers should not ask follow-up questions. Direct inquiries regarding an applicant‟s disabilities are prohibited until a conditional job offer is made. It is recommended that a rating grid or scoring system of the candidates interviewed be used to assist in the decision making process. The Department Head should retain notes and scoring system forms of the process. An interview document listing „Questions Not to Ask‟ is placed as an addendum to this policy for assistance (see Article 10, Section 4). 7. Reference & Background Checks (see Section 2.5) 8. Offer of Employment Following applicable background checks and drug screens, a conditional offer of work may be given verbally or in writing by the Department Head, conditionally solely upon successful completion of a medical/psychological evaluation. If given verbally, a formal job offer in writing should follow, confirming an applicant‟s title, pay rate, terms of the orientation period, employee‟s supervisor‟s name and phone number. After successful completion of any applicable medical/psychological evaluations, a start date for employment shall be provided. Wisconsin law (statute 103.14) requires new employees to be notified at the time of hire of any grooming or dress requirements involving hairstyle, facial hair, clothing, etc. 9. Orientation Period The orientation period for newly hired employees is one (1) year (see Section 2.4). 12 Selection Process (Continued) 10. Necessary Hiring Documents and New Hire Orientation Human Resources staff will ensure all required hiring documents for all employees are completed. All new hires are to report to the Human Resource office on the first day, along with required documents to complete all necessary employment paperwork. a. Application form b. I-9 c. W-4 d. WT-4 (HR reports data to Department of Workforce Development) e. Direct Deposit Form f. Emergency Contact g. Salary Conversion Election h. Health Allowance/Dependent Eligibility Documentation Form i. Health and Dental Applications j. Wisconsin Retirement System Enrollment k. Wisconsin Public Employer‟s Group Life Insurance Program l. Wisconsin, Equitable or Security Benefits Deferred Compensation Plan m. AFLAC (American Family Life Assurance Company) n. Employee Handbook – Acknowledgment Form & Receipt o. Background and Reference Check Form p. Work Permit (under 18) q. Drug Screen (when applicable) r. State Required Police Forms/Tests LEGAL RESTRICTIONS It is imperative that each step of the hiring process is valid and non-discriminatory. Therefore, the following protections afforded under both federal and state law must be kept in mind at all times: (1) Title VII of the Civil Rights Act of 1964, (2) Age Discrimination in Employment Act (ADEA), (3) Americans with Disabilities Act of 1990 (ADA), and (4) Wisconsin Fair Employment Act (WFEA). 13 Section 2.4 – Orientation Period The first year of employment is considered to be a trial period for new employees. During this time the employee’s supervisor will be responsible for on-the-job training, orientation and employee performance. The employee is encouraged and expected to ask any questions concerning the job and its responsibilities. This is a time for the employee to determine if he/she is satisfied with the position. If the employee’s job performance is found to be unsatisfactory at any time during the trial period, employment may be terminated. New employees will receive a confidential performance evaluation from their supervisor at the end of the trial period. Satisfactory completion of the trial period shall result in eligibility for all accrued benefits, retroactive to the date of employment with exception to the following: Benefit Effective Date  Paid Holidays Following one month of employment  Wisconsin Retirement Start of employment if hired after July 1, 2011, and expected to work a minimum of 1,200 hours per year; 600 hours if previously employed by a WRS employer  Health & Dental Insurance First day of the month following the hire date  Health Allowance First day of the month following the hire date  Life Insurance First day of the month following six months after the date of hire, unless the employee had prior participation in the Wisconsin Retirement System, where eligibility shall begin the first day of the month following the start of employment. 14 Section 2.5 - Reference and Background Checks The position an individual applies for and the information he/she gives during the interview process will determine what contingencies may apply to an offer of employment. Reference Checks All employees applying for any position with the City will be subject to reference checks with former employers and/or managers. Unless required by law, reference checks will not be shared with the potential employee. A sample Reference Check Form, which includes a list of standard ‘neutral’ questions is an addendum to this policy (see Article 10, Section 4). Driving Records A review of driving records is required for all positions that involve operation of a motor vehicle. Prior to an offer of employment or promotion to a position that requires driving, the City may review the records against a specific set of screening criteria to evaluate whether the record is acceptable, questionable or unacceptable. In addition, the screening may also take into account how much experience is needed, and what types of vehicles and/or equipment the candidate used in the past. Condition of Employment It is a condition of employment for City employees who operate motor vehicles or equipment to have an acceptable driving record. Based on the City Motor Vehicle Record (MVR) review, a candidate will not be considered for employment if any of the following have occurred during the last three year period: a. Conviction of a felony which has nexus to the job position. b. Cancellation, declination or non-renewal of vehicle insurance. c. Suspension or revocation of driver’s license. Criminal Background Checks A criminal background check may be conducted for select positions, due to the sensitive nature or type of work performed. Applicants are required to respond to questions regarding convictions and pending criminal charges, if applicable, on the City’s application form. Credit Checks City positions that have responsibility for initiating or affecting financial transactions may be required to submit to a credit check. The candidate will be required to consent to a credit report under the terms of the Fair Credit Reporting Act. A candidate’s refusal to consent to this credit check will be deemed a rejection of the offer of employment. 15 Record Keeping Information attained as part of the reference and background checks process will be used as part of the employment process and will be confidential to the extent permitted by the law and will be shared with management individuals on a need-to-know basis. The Finance & Administration Department will store and maintain the information obtained as part of the reference and background check process. Any employee who has authority to conduct a reference or background check under this policy should forward all pertinent documentation to the Finance & Administration Department personnel. All inquiries regarding a current or former City employee must be referred to the Finance & Administrative Director, including telephone and written requests. Information provided over the telephone will be limited to verification of employment dates, position title and salary. Reference letters are prohibited from being issued on any current or former City employee, without prior permission from the Finance & Administration Director. With exception to students, seasonal and temporary employees, no other data or information regarding any current or former City employee, or their employment with the City, will be furnished unless the employee authorizes the City to furnish this information in writing that also releases the City from liability in connection with the furnishing of this information or the City is required by law to furnish information. 16 Section 2.6 - Classification of Positions The City classifies all positions based on a number of factors, including but not limited to, the degree of responsibility, level or training required, complexity of relationship, supervisory responsibility and necessity for exercising independent judgment. A job description exists for each position and sets forth duties, responsibilities and authority of that position and will be classed as follows: Regular Full-Time: An employee who is regularly scheduled to work 40 or more hours per week is considered full-time and is eligible for those benefits described in this handbook. Regular Part-Time: An employee who is regularly scheduled to work 19 to 39 hours per week is considered regular part-time. Limited Part-Time: An employee who is regularly scheduled to work 18 hours or less per week is considered limited part-time and is not eligible for City leave time or insurance benefits. Temporary or Seasonal: An employee who is hired on a temporary basis to perform a specific job and is not eligible for City benefits. Students/Interns: All students are considered part-time employees regardless of the number of hours worked and are ineligible for City benefits. 17 Section 2.7 – Employee Merit Pay/Incentive Program Introduction Recognizing that employee development and performance is integral to the effective management of any organization, the City of Muskego adopted a Pay for Performance Program for all Non-Represented Employees in December of 1999, with the most recent amendment adopted in January of 2011. Employees such as, but not limited to, clerical, secretarial, highway patrolman and utility maintenance will be compensated under a separate program which will be determined by the Mayor and appropriate Department Head. The program provides the City of Muskego with information for its personnel administration functions such as salary increases, promotions, individual training development and motivation, employee selection and placement, and manpower and organization planning. The Employee Merit Pay/Incentive Program is a key management tool. It is impossible to make any decisions about your employees without measuring their performance in some manner. A systematic evaluation program should improve communications between the manager and the employees, maintain and improve a specified level of productivity, and identify training needs and potential talent within the organization. Other important reasons include: (1) To know how well the organization is managed; and (2) To know how well its employees are performing their jobs. Finitely establishing this information helps insure fair and equitable compensation rewards are linked to individual and personal accomplishment. The Employee Merit Pay/Incentive Program is a results oriented process that is wholly based on each position's unique job content. Performance is measured by criteria that help identify desired outcomes for each position that help the manager or supervisor put the person in the job that's right for them. 18 Objectives The Employee Merit Pay/Incentive Program is designed to achieve the following broad objectives for the City: - Provide an objective, fair and equitable performance evaluation for all eligible employees. - Establish a clear understanding of results expected, measurement criteria, measurement standards, goals and performance level expected for each position as defined by the organization. - Provide accurate, objective and timely feedback to employees about performance on the job. - Permit employee participation in setting goals and in the review of their performance. - Create individual development plans to promote performance improvement. - Provide information to the organization to meet its present and future staffing, promotional and training needs. - Provide objective data as a basis for fair and equitable determination of financial recognition for employees. All non-represented full-time and part-time employees are evaluated at least once during each calendar year by their Department Head based on the Annual Employee Performance Evaluation tool (See Article 10, Section 4). An employee is evaluated according to how they perform activities in his or her job description. Employee evaluations provide an opportunity for both employees and the Department Head to provide each other feedback regarding work issues, with the exception of issues subject to the Grievance Procedure. All evaluation forms must be signed by both the employee and the supervisor and forwarded to the Mayor for final review. The sealed forms are forwarded to the Finance & Administration Director for filing in the employee's permanent record. The position pay scales within this program will be reviewed periodically by the Mayor and Common Council to ensure consistency within the labor market and will authorize adjustments accordingly. 19 Section 2.8 – Temporary Promotions Purpose The City of Muskego recognizes that hiring the best, most qualified person for a city position is a very important task and that city employees are its most valuable resource. This policy sets forth the guidelines to be utilized by Mayor and department heads when it becomes necessary to temporarily promote existing staff whereby increasing work responsibilities to an existing employee because of an incumbent’s absence or resignation. Policy Occasionally it may be necessary to temporarily assign an employee to a job other than his/her regular job. When significant changes in duties and responsibilities of a position occur on a temporary basis, an interim promotion or temporary upgrade may be requested by submitting an updated position description (if needed). Such a temporary reassignment shall normally be for no less than four (4) consecutive weeks and no more than twelve (12) consecutive months without approval of Mayor. Interim promotion occurs when the responsibilities being undertaken by the employee are those of another position that is vacant because of the incumbent's absence or resignation. Temporary upgrades occur when there is significant change in the duties and responsibilities of the incumbent’s position. The assignment to the interim position does not guarantee an eventual permanent assignment to the position or of the additional duties and responsibilities. If an interim promotion or temporary upgrade is approved by the Mayor and Department Head involved, the employee shall receive the entry rate of the new classification or an increase of 6% of his/her current pay for each pay grade, whichever is greater. The change in wages will be effective upon notification to and processing by the Finance & Administration Department personnel, and is not applied retroactively. At the end of the temporary reassignment, the employee shall have his/her salary reduced to its original level including any salary increase that the employee would have received in his/her regular position. If the temporary assignment is to a lower-paid job, the employee's base salary will not be adjusted. Notification to the Employee When an employee is assigned to the interim position he/she will receive a memorandum reflecting the terms of the appointment from the appropriate Department Head or Mayor. This memorandum must include the following: the new salary and its effective date, approximate duration of the appointment, confirmation of responsibilities during this period, salary revision, and other relevant factors. A copy of the letter notifying the employee of the interim promotion/temporary upgrade must be sent to the Finance & Administration Director for placement in the employee's personnel file. 20 Section 2.9 – Permanent Promotions Purpose The City of Muskego recognizes that hiring the best, most qualified person for a city position is a very important task and that city employees are its most valuable resource. This policy sets forth the guidelines to be utilized by the Mayor and Department Heads when an internal staff person is promoted to a new position and increased salary range. Policy An employee promoted to a new position will be placed at 85% of the non-represented salary range midpoint for the new position or receive a 6% increase whichever is greater. For those placed at 85% of midpoint, the employee will move to 92.5% of midpoint upon the first anniversary date of the promotion. Upon the second anniversary date of the promotion, the employee will then move to 100% of midpoint. If the promoted employee initially receives a 6% increase, the employee will move to the next step increase, receive a 7% increase or will follow the City’s salary plan upon the first anniversary date of the promotion, whichever is greater. In no case will the step increases exceed 100% of midpoint. All step increases will be subject to a satisfactory evaluation (an Effective or higher rating must be received in Part V - Overall Performance on the City’s performance evaluation form). Following the first year of promotion, the employee will not receive Pay for Performance (PFP) adjustments during the period that he/she receives the step increases as a result of the promotion. Thereafter, the employee’s salary will be determined by the city’s salary plan, with the exception of those who were promoted on a date other than January 1. For those employees, the PFP adjustments will be pro-rated. Certain employees within the Police Department may need to be evaluated outside of this policy because of the narrow salary range between ranks. 21 Section 2.10 – Elimination, Change and Creation of Positions If a Department Head desires that the fundamental duties corresponding to a departmental position be eliminated, decreased, increased or otherwise changed, or if a Department Head desires the establishment of a new position, the Department Head should consult with the City Mayor and/or appropriate Board. After further review of the request, the City Mayor and Department Head may approve any non-substantial changes. For all other requests, the Mayor and appropriate Department Head will report their findings to the City Common Council for authorization or denial. 22 Section 3.1 – Hours of Work/Work Schedules Hours of Work, Work Day and Work Week City Hall is open from 8:00 a.m. until 4:30 p.m. except holidays and weekends. Other offices and departments may establish different hours to manage its respective operations. Unless otherwise restricted by collective bargaining agreement or applicable law, an employee’s workday and workweek may be adjusted from time-to-time. This adjustment may occur on a daily basis, provided such adjustments comply with Fair Labor Standards Act requirements. The City reserves its management rights to exclusively manage its operations in the best interest of the taxpayers of the City of Muskego. These provisions do not guarantee every employee a normal workday or work week. For general full-time municipal employees, the normal workday is generally eight hours and normal work week is generally five consecutive days, although this is subject to adjustment. Employees are compensated at straight time for all hours worked, unless overtime requirements dictate otherwise. Benefits are administered on an hour-for-hour basis. For all employees of the Police and Library Departments, the normal workday is generally established by department policy or practice, a collective bargaining agreement, or by applicable law or regulation. This provision does not guarantee every employee’s a normal workday or work week as may be defined and may be adjusted from time-to-time, even on a daily basis, unless such management rights have been restricted by express, specific provisions of a collective bargaining agreement, or by applicable federal or state law or regulation, or otherwise provided in department policy. Work Schedules The normal work schedule for all categories of employees will be determined by the department head or collective bargaining agreement. Supervisors will advise employees of their individual work schedules. Staffing needs and operational demands may necessitate variations in starting and ending times, days of the week worked, as well as variations in the total hours that may be scheduled each day and week. Employees must receive specific authorization from their respective department head prior to performing any work outside of their normal work schedule. 23 Section 3.2 – Attendance/Tardiness Absence, tardiness or leaving early places an extra burden on co-workers and undermines the efficient operation of the City. It is each employee’s responsibility to be on the job, on time as scheduled each day, and be fully able and ready to work. Employees are expected to arrive at work on time, return from scheduled rest breaks and lunch breaks on time and to work until the end of your scheduled work day or until relieved from duty. Employees who do not report to work at their scheduled shift starting time will be considered tardy. An employee who anticipates being absent or tardy must call in to report the absence or tardiness as soon as possible before their shift begins. The failure to comply with this attendance policy as well as excessive, habitual, or patterns of absences, tardiness or leaving early will result in disciplinary action up to and including discharge. Section 3.3 – Timekeeping/Time Card Regulations Each Employee is required to document working hours via the timekeeping system and will be held accountable for failing to accurately record work time. Employee should record his or her time only and are responsible for verifying the hours recorded are complete and accurate prior to submitting to the supervisor or designated employee at the end of each pay period. To accommodate direct deposit, it is necessary to have all time sheets to the Payroll Office as early as possible on Monday following the pay period end date. Any errors must be immediately reported by the employee. Employees should never assume a supervisor or the Payroll Office will notice or edit any time discrepancy, as this is the employee’s responsibility. Accurately recording time worked is the responsibility of every employee. Federal and State laws require the City to keep accurate records of time worked in order to calculate employee pay and benefits. Time worked is all the time actually spent on the job performing assigned duties. Altering, falsifying, tampering with time records, or recording time on another employee’s time record may result in disciplinary action, up to and including discharge. 24 Section 3.4 On-Call Non-exempt employees who are called to work at a time other than a regularly scheduled time, shall be entitled to at least two (2) hours work or pay at time and one-half (1-1/2), regardless of the length of time less than two (2) hours which they may have worked, provided, however, that such minimum shall not apply to hours worked consecutively prior to or subsequent to the employee’s scheduled workday. Any employee called in may be required to work the two (2) full hours. In regard to pager carrying, the Utility Superintendent or Utilities Foreman will assume the responsibility of having the pager carried, having first priority of the duty. The Utility Superintendent will designate a person to carry the pager in his absence. The compensation will be one-hour straight time per day. If a non-exempt Police Department sworn employee’s court appearance, not covered by a collective bargaining agreement, is canceled with less than 8 hours’ notice, the officer shall be paid two hours of straight time. Section 3.5 – Rest Breaks Employees, who are not exempt from Fair Labor Standards Act for overtime purposes, may take two 15-minute breaks, one before lunch and one after lunch. With approval of the Department Head, employees may merge their two fifteen minute breaks with their lunch break. Wherever possible, such breaks shall be taken at or near the work site and shall include any nominal travel time to and from the break area. Employees are not to exceed 15 minutes, nor are they allowed to combine breaks for purposes of leaving work early at the end of the work day, unless otherwise occasionally approved by the Department Head or designee. Section 3.6 Modifications to Work Schedules Changes in work schedules may be made by mutual agreement of the parties so long as hours are adjusted within the same workweek. Such change in schedule will not result in an employee earning overtime premium for hours in excess of eight (8) per day. 25 Section 3.7 Inclement Weather/Closing of City Facilities The Police Department or Department of Public Works will report severe weather forecasts and road conditions to the Mayor, who will determine if City offices will be closed for business. Should a closing occur, the Mayor or Common Council President will notify the Department Heads or designated staff member as follows: Mayor - #4188 / #5699 Common Council President (in Mayor’s absence) *Police Chief – #5661 or Captain - #5662 *Maintenance - #4036 or mobile (414) 587-7529 *Director of Public Works/Engineer - #5686 *Director of Information Technology - #4150 or mobile (414)315-2699 *Parks & Recreation Director - #5635 or Parks & Recreation Secretary - #4108 *Community Development - #5634 or Secretary - #4136 *Director of Finance & Administration - #5622 or Deputy Clerk - #5625 *Library Director – #2119 *Assessor - #5629 or Assessment Tech. - #4143 WISN Channel 12 Automated phone system: (414) 345-9476 or call (414) 937-3331. Online method: http://wisn.reportclosing.com; Prompts  User code  Pass code WTMJ Channel 4 (414) 967-5555 or online @ https://snow.todaystmj4.com; Prompts  Organization ID  Password To change the status to ‘closed’, respond by naming code 1000 or use any appropriate code from a status code sheet or use web for changes at https://snow.todaystmj4.com and enter the Log-In ID/Password. Select the appropriate change status. 26 Fox 6 News (414) 586-2799 or online @ www.fox6now.com/weather/close-a-school; Prompts  User Code  Password To change status, choose announcement from their message list. Additional help numbers - (414) 355-6214 or (414) 586-2307. Each Department Head or designated staff will be responsible for notifying their departmental staff as well as notifying the Press Group of their respective evening meeting cancellations. The Information Technology Department will be responsible for posting the City Web Alert. Employees scheduled to work or sent home after working a period of time due to closing shall be paid for their normal workday hours. This policy will apply to part-time employees on a prorated basis. Refer to the City’s Intranet for additional policy contact information, user codes and passwords. For emergency conditions, fire and tornado procedures, see article 8.9 in employee handbook. 27 Section 4.1 – Salary Administration Pay Classifications/Scales The purpose of the pay classification and pay scale plan is to provide a standard system for the effective administration of fair and equitable pay for the following employee groups: Classification Scale  Managerial and Specialists Merit Progression Based  General Employees Wage Progression Scale  Represented Police Step Based Pay Plan The pay plan utilized by the City of Muskego includes the schedule of pay ranges consisting of a minimum and maximum rate of pay for all classes of positions contained in each respective plan. The objective of each pay plan is to provide an appropriate salary structure to recruit and retain the required number of City employees. Administration The Human Resources Office shall be responsible for the overall administration of each pay plan and shall make additions, subtractions and modifications to classifications and the corresponding pay range assignments as needed between formal surveys with the approval of the City Mayor for reflection in future budget documents. Linkage Each pay plan shall be directly linked to a classification plan. Positions of similar responsibility shall be grouped together in grade levels to establish an appropriate rate for each grade, and to establish a range for that grade. The appropriate rate shall be based on internal rankings and external market conditions. Deductions Before any deduction from an employee’s wages is made, other than those allowed by law or court order, employees must authorize the deduction in writing. Forms for authorizing a deduction are available in the Human Resource Office. New Employees A new employee is classified and may be employed at a point within the salary range commensurate with his/her qualifications as determined by the Department Head. 28 Performance Evaluation(s) Performance will be conducted at least annually and shall be considered in personnel decisions affecting such things as compensation, promotion, demotion, removal, reduction in force, re- employment and training. Additional information is provided for in Section 2.7 of the Employee Handbook. Salary Adjustments General - The salary schedules shall be reviewed periodically, not to exceed five (5) years, to consider overall changes of salaries inside the organization, the labor market and economic conditions. If a general adjustment is given, it may be made either on a straight percentage basis, a flat dollar amount, or a combination of the two. Such adjustments shall normally be effective January 1. If the City utilizes a step based pay system, movement from one step to the next, or portion thereof, will typically occur on the employee’s anniversary date of hire into their current classification and only after receiving a satisfactory, good or excellent review of their performance from their supervisor as authorized through the budget process. Promotions – Temporary and Permanent Promotion policies found in Sections 2.8 and 2.9 of Employee Handbook, respectively. Demotion - Demotions may be made in lieu of layoff, as a disciplinary measure or can be voluntary. Demotions must be approved in advance by the Department Head and City Ma yor. When employees are demoted, the following provisions apply: 1. Involuntary - An employee who is demoted for non-voluntary reasons but unrelated to performance will retain his/her present salary if the salary exceeds the new range maximum. If the present salary falls within the new range, the employee will be placed in the new range at their current salary. As long as an employee’s salary exceeds the new range maximum, the employee will not be eligible for further base -accumulating pay increases until his/her salary is again within the salary range for the new position. 2. Voluntary - An employee who takes a voluntary demotion will retain his/her present salary unless that salary exceeds the maximum rate of pay for the new position in which case the employee’s salary will be adjusted to the new maximum. However, an employee may continue to receive a rate of pay in excess of that maximum upon the recommendation of the Department Head and approval of the Mayor. If the employee continues to receive a rate of pay in excess of the maximum salary range, the employee will not be eligible for further base-accumulating pay increases until his/her salary is again within the salary range for the new position. 3. Related to Performance - An employee who is demoted for performance reasons will retain his/her present salary unless that salary exceeds the maximum rate of pay for the new position in which case the employee’s salary will be adjusted to the new maximum. 29 Transfers - Employees in good standing may request to be considered for transfer to another position in the City which is vacant. Such requests shall be made to the Mayor. When employees transfer within the same classification or pay range, they will receive no sa lary adjustment. Special - Employees, whose salaries are substantially below the level called for by the labor market and the individual’s performance, may be given an increase in addition to that called for elsewhere in these guidelines, upon recommendation of the Department Head and Mayor provided sufficient funds have been made available through the budgeting process by the Common Council. Reallocation/Reclassification - When an allocation of a position has been changed as a result of changes in the duties assigned to the position, the organizational structure of a department or logical and gradual changes in the duties and responsibilities of the position, such change in grade will be considered to be a reallocation or reclassification. When employees are reallocated or reclassified the following provisions apply: 1. Employees who are reallocated or reclassified to a higher pay grade will be granted a salary increase as defined in Section 2.9 (Permanent Promotions) of the Employee Handbook. 2. If a position is reallocated or reclassified to a classification in a lower salary range and the salary of the employee exceeds the maximum of the new range, the employee will be placed in the new range, the employee will be placed in the new class and will retain his/her current salary. However, the employee will not be eligible for further base- accumulating pay increases until his/her salary is again within the salary range for the new position. Recall/Reinstatement - When employees are reinstated to their former position, they shall normally be paid at the rate of the position they are returning to, commensurate with the level at the time of separation unless significant experience was obtained since separation which enhances the value of the employee to the City. In such instances, a higher rate may be paid up to the maximum for that position. When the employees are reinstated to a position with a lower or higher pay grade, they shall be paid according to their experience and qualifications within the pay grade in which they will be employed. Replacement of Employee in Previous Classification within Orientation Period - An employee who does not successfully complete their orientation period and returns to his/her former class will have his/her salary restored to the same rate of pay the employee received in the former class. 30 Seasonal and Temporary Employment – Seasonal and temporary employees, including interns and students, shall be compensated at a rate established by the Department Head through the budget process. Temporary Assignment - Employees who are temporarily assigned to a position with a higher maximum pay rate than their current rate for a period of 30 days or more may receive an increase in pay retroactive to the starting date of their assignment upon approval of the Mayor, per recommendation of the Department Head. If the 30 day threshold is known to be satisfied at the time of appointment, the pay adjustment will become effective upon assignment. Employees who are temporarily assigned to a position with a lower pay rate for any period shall not receive a reduction in pay. Compression Adjustment - Wage compression exists when there is an unacceptable differential in wages or salary between a supervisor and direct subordinate. In rare circumstances, compression can also exist within grades when more experienced employees within the same or similar classifications are earning less than, or nearly the same as, less experienced employees. Compression can exist under a base pay comp arison, under a total gross earnings comparison, or both. In determining whether compression is an issue that must be resolved through a pay increase, the City will look at the differences in total compensation (i.e., direct pay and benefits) between the supervisor and subordinate positions. Unless the benefit package of the supervisor is determined to compensate for wage compression, the City will provide an acceptable base pay differential between an exempt supervisory position and the average gross earning of the top paid position directly supervised. Compression adjustment should not, in most cases require a pay grade change in order to use a rate within the assigned grade that provides the recommended differential. In situations where the compression analysis requires a higher base rate than would normally be utilized under the compensation plan, at the City’s discretion, one of two actions will be available: 1. Adjust the employee’s pay upward into the range, or 2. Move the position up one pay grade temporarily and only while compression conditions are still causing the problem. The City will utilize the first option whenever possible, as long as the current pay grade and range allows for sufficient earnings growth consistent with the intent and spirit of the compensation plan. However, when the City utilizes the second option and the position will be placed in a higher grade, all documents and communications are retained to reflect the temporary assignment of these positions. The earnings differential situation should be checked every year, and if conditions change such that the actual pay grade provides an adequate differential and opportunity for sufficient earnings growth, these positions will move back into their correct grade. 31 The City recognizes that the allowance of compression adjustments does disrupt some of the internal equity in its compensation plan, because there are jobs that are of higher internal value that may be paid less than a job of lower internal value. This is why the City intends to utilize compression adjustments sparingly. All compression adjustments must be recommended by the Department Head and receive approval by the City Mayor. In the event that a position under a compression adjustment is later reclassified downward to the correct internal pay grade, the policy for Salary upon Reclassification of Position will apply in regard to compensation for the affected employee. Market Adjustment - The City’s compensation program has provided a methodology for determining pay rates for employees that recognizes not only the value of the positions in the market but also the internal worth within the City. There may be situations where a position in the City’s compensation plan should be considered for placement at a higher range of pay than that which is established. These are positions that may command higher rates of pay due to market demands. As illustrated below, market adjustments should generally be considered only under situation one or two. In either case, situation three should also apply before a market adjustment is approved: 1. The City has documented problems recruiting and/or selecting employees within the assigned pay range (for example, a position is advertised two or more times resulting in few or no qualified individuals). 2. The City has an unacceptable rate of turnover in a position, and exit interview information indicates a pay issue is contributing to the high turnover rate. 3. Periodic Market surveys conducted by the City show that the mid-point of the City’s pay range is more than 15% less than the average rate of pay shown for a given position in the market analysis. In situations where market demands higher pay rates, at the City’s discretion, one of two actions will be available: 1. Adjust the employee’s pay upward into the range, or 2. Move the position into a higher pay grade temporarily and only while market conditions are still causing the problem. The City will utilize the first option whenever possible. However, when the City utilizes the second option, the appropriate pay grade will be determined by the City (with consultation from a compensation consultant, if desired) and the position will be placed in a higher grade. Furthermore, all documents and communications are retained to reflect the temporary assignment of these positions to a higher pay grade. The market conditions should be checked every year, and if conditions change, these positions will move back into their correct grade. 32 The City recognizes that allowance of market adjustments does disrupt some of the internal equity in its compensation plan, because there are jobs that are of higher internal value that may be paid less than a job of lower internal value. That is why the City intends to utilize market adjustments sparingl y. All market adjustments must be recommended by the Department Head and receive approval by the City Mayor. In the event that a position under a market adjustment is reclassified to the correct pay grade, the reclassification section would apply in regard to compensation for the affected employee. Exceptions to the Pay Plan - Exceptions to the pay plan will be made by the Common Council. 33 Section 4.2 – Payroll Periods Employees shall be paid on a bi-weekly basis. There are twenty-six (26) pay periods each year, which begins at 12:01 a.m. on alternate Sundays, and conclude at 12:00 midnight on alternate Saturdays. Payroll checks are distributed on the Thursday following the end of a payroll period. In the event a payroll falls during a holiday week disrupting the normal payroll process, the City reserves the right to designate an alternate pay date. Employees have the option for their pay checks to be directly deposited into individual bank accounts through direct deposit, and are encouraged to do so. Deposits may be made to both checking and savings accounts up to a maximum of seven (7) accounts. Direct deposits are generally made to the employee’s account the morning of the designated payday. It is the employee’s obligation to make sure all of their direct deposit information is current and to advise the Payroll Department whenever there has been a change in their bank or deposit information. Section 4.3 – Longevity In addition to base pay, the City agrees to provide monthly longevity payments to each authorized full and part-time employee based upon the following schedule (amounts are prorated for part-time employees):  After five (5) years of continuous service $10.00  After ten (10) years of continuous service $15.00  After fifteen (15) years of continuous service $20.00  After twenty (20) years of continuous service $25.00  After thirty (30) years of continuous service $30.00 Longevity amounts for non-represented Police personnel are deposited quarterly to the North Shore Health Reimbursement Account in accordance with the terms and conditions of the Plan’s Participation Agreement. For Represented Police personnel, see current Muskego Police Association agreement. 34 Section 4.4 – Allowances Clothing Allowance Public Works, Public Utilities, Park’s and Building Maintenance A maintenance allowance of two hundred fifty dollars ($250) for clothing worn at work and not otherwise provided by the City shall be paid to the Public Works, Public Utilities, Park’s and Building Maintenance personnel on the payday nearest December 1st of each year. In addition, clothing, shoe and boot reimbursement shall be paid up to three hundred dollars ($300) annually. Authorized invoices/receipts must be provided when submitting a claim to the Finance & Administration Department for payment processing. Civilian Personnel and Police Administrative Assistant A uniform allowance in the sum of two hundred dollars ($200) annually shall be paid to dispatchers and police clerks upon completion of probation. This benefit for the Police Administrative Assistant will remain in place until the person holding this position as of March 1, 2000, vacates the position. Non-Represented Police The Police Chief, Captains and the Lieutenants shall receive the same annual uniform maintenance benefit of five hundred seventy five dollars ($575) as provided to the Team 5 Police Officers. Any Lieutenant required to be in uniform, shall receive the standard uniform allowance for all duty officers of three hundred fifty dollars ($350). Represented Police See current Muskego Police Association agreement. Safety Glasses & Equipment Allowance Subject to Superintendent approval, all Public Works and Public Utilities Department employees shall be provided one pair of safety glasses each year by the City, if needed. Said glasses may be tinted, if required, and shall include a standard frame, single vision or bifocal glass lenses. In the event of loss or damage while on the job, safety glasses shall be replaced by the City. Other safety equipment provided includes three pair of reflector coveralls to be cleaned and rented at the City’s expense, work gloves as needed, and one pair of winter coveralls to any new employee, with replacement subject to approval by the Superintendent. 35 Confined Space Allowance Confined Space Entry Team members in Public Utilities will receive $360.00 annually and all other team members shall receive $180.00 to be dispersed with the last paycheck of the year. Weapon Allowance Non-represented Police personnel will be given a one-time only gun allowance of two hundred fifty dollars ($250) for new guns, with ownership to be retained by the employee. All those who have already purchased new guns will be grandfathered in. Any employee, who terminates employment within two years or is terminated while on probation, will reimburse the City for the gun allowance. Any employee who terminates employment or is terminated during two to five years of employment will reimburse the City for one half of the gun allowance or one hundred twenty five dollars ($125). For Represented Police personnel, see current Muskego Police Association agreement. Section 4.5 – Overtime/Compensatory Time Overtime It is the City’s policy to comply with all wage and hour laws, including the Fair Labor Standards Act (FLSA). Overtime is defined as time worked in excess of forty (40) hours per week in accordance with FLSA, unless an alternative work period is allowed. Eligible hourly and nonexempt salaried employees shall be paid overtime either in wages or compensatory time off at a rate of time and one half (1.5) for all hours worked in excess of forty (40) hours in a given workweek, except employees working on Sunday or a Holiday shall receive two (2) times their regular rate of pay. For purposes of computing overtime, vacation, sick, holiday, compensatory and time-off without pay shall be inclusive of hours worked. Payment or accrued compensation for such overtime shall be made on each pay period When reasonably possible, all overtime shall be approved in advance by the employee’s department head or designee. Unauthorized overtime will subject an employee to discipline. Employees shall be required to work overtime when directed by the department head or designee. It is the responsibility of each department head or designee to assign overtime work only when emergencies and/or compelling circumstances prevent the work being done through the reassignment of work priorities or rescheduling of work and/or employees. 36 Eligibility for overtime compensation shall be determined by individual department policy and in accordance with FLSA. As a general rule, department heads and salaried employees in executive, administrative or professional positions shall be ineligible for any form of additional compensation for extra hours worked but may be allowed to vary their work schedules in recognition of the additional hours occasionally required of their job. For Represented Police personnel, see current Muskego Police Association agreement. Compensatory Time Compensatory time may be earned with the Department Head approval by non-exempt employees to provide an alternate form of compensation for overtime hours worked. Such time shall be granted in the same manner as overtime pay. Compensatory time off shall be paid at a straight time, one for one rate and may be earned and used during the same pay period contingent upon the balance not exceeding sixty-four (64) hours at the end of each pay period. For Represented Police personnel, see current Muskego Police Association agreement. Call-In Time Non-Represented Police For 4-2 work schedule, there shall be a fifteen (15) minute call-in role call prior to the start of the shift. All employees who work in excess of their normal scheduled workday of eight and one- quarter (8 ¼) hours of regularly scheduled workweek shall receive time and one-half (1 ½) for all such hours worked. The employer shall have the right to schedule employees for the annual in-service training and specialized training by adjusting off-duty time to avoid having to pay time and one-half (1 ½) if a training session would otherwise fall on the employee’s regular time off, provided the training session is a minimum of eight hours in length. For cancelled court appearance notices received less than eight (8) hours in advance, the employee shall be paid two (2) hours straight time. 37 Public Works, Public Utilities, Park’s and Building Maintenance and Civilian Personnel Employees called in to work at a time other than a scheduled time, shall be granted a minimum of two (2) hours overtime pay. Such minimum shall not apply to hours worked consecutively prior to or subsequent to the employee’s regular work schedule. The Utilities Superintendent or Utilities Foreman has first priority of pager responsibility and will appoint the person on duty in their absence. The Utility Superintendent compensation will be one-hour (1) straight time per day at the maximum rate of pay for the Utility Maintenance position. Other than the Utilities Superintendent, the employee responsible for the pager will receive the overtime along with compensation for the carrying of the pager. For Represented Police personnel, see current Muskego Police Association agreement. Section 4.6 – Payment in Cash upon Termination Upon retirement, termination, resignation or death, the employee, spouse or employee’s estate shall be paid in cash, at the rate of pay in effect upon termination for his/her earned but unused or unpaid vacation and sick leave entitlement, holiday pay, compensatory time and salary. At the option of the employee all or a portion of this payment may be contributed to the deferred compensation plans offered by the City, within the IRS approved plan limits. 38 Section 5.1 – Holidays/Personal Days All regular full and part-time employees shall be granted eleven (11) paid holidays each year as follows: New Year’s Day Day after Thanksgiving Spring Holiday Christmas Eve Day Memorial Day Christmas Day Independence Day New Year’s Eve Day Labor Day Personal Holiday Thanksgiving An employee scheduled to work a holiday shall be paid at two (2) times his/her regular rate of pay for all hours worked on said holiday. If any of the above named holidays fall on a Saturday or Sunday, the previous or following regular scheduled work day will be observed as a holiday. The personal holiday shall be taken at a mutually agreed upon time between the Department Head and employee, provided, however, the employee may elect to take eight (8) hours of pay at regular straight time rate in lieu of such holiday, to be paid with the last paycheck of the year. All non-representative, non-exempt sworn police personnel scheduled to work a 4-2 work schedule shall be entitled to eight (8) hours pay at their regular straight time rate for eight (8) holidays. Such payment to be made in a lump sum, payable to each employee the payroll closest to the first pay period of December of each year. This payment shall be on a pro-rated basis for employees whose employment has terminated, or who are placed on an unpaid leave of absence prior to the end of the calendar year. Said pro-rated payout shall be on the basis of one-twelfth (1/12) of the payout to be paid for each month worked during the calendar year. A full month shall be considered provided the employee worked a minimum of 15 days within any said month. In addition to the eight (8) days of holiday pay, non-representative, non-exempt sworn police personnel shall be granted two (2) personal holidays at a time mutually agreed upon by the Chief and employee. The accrual of said personal holiday(s) hours shall be pro-rated in the same manner as holiday pay. The employee may elect to take any unused holiday time pay at the regular straight time rate in lieu of such holiday(s) to be paid with the last paycheck of the year. For Represented Police personnel, see current Muskego Police Association agreement. 39 Section 5.2 – Vacation Vacation for full-time employees will be accrued according to the following schedule: Years of Service Bi-weekly Accrual Max Allowed Hours / Days Following orientation period 3.08 80 / 10 Beginning with 5th year anniversary 4.62 120 / 15 Beginning with 6th year anniversary 4.92 128 / 16 Beginning with 7th year anniversary 5.23 136 / 17 Beginning with 8th year anniversary 5.54 144 / 18 Beginning with 9th year anniversary 5.85 152 / 19 Beginning with 10th year anniversary 6.15 160 / 20 Beginning with 16th year anniversary 6.46 168 / 21 Beginning with 17th year anniversary 6.77 176 / 22 Beginning with 18th year anniversary 7.08 184 / 23 Beginning with 19th year anniversary 7.38 192 / 24 Beginning with 20th year anniversary 7.69 200 / 25 Part-time employees working 19 to 39 hours per week will be eligible to accrue vacation time on a pro-rated basis. Limited term, seasonal and regular part-time employees who work 18 hours or less per weeks shall not be eligible for this benefit. Employees are encouraged to use their vacation time throughout the year. On employee’s anniversary date of each year, vacation banks may not exceed the maximum allowed, per the schedule above. If on the anniversary date of any given year an employee’s vacation bank exceeds the maximum allowed, the excess hours will expire and the bank balance will be set back to the maximum allowance the first payroll following the anniversary date unless the department head has approved an extension not to exceed three (3) months, per request of employee. An employee hired on or before the 16th of the month shall be eligible for vacation accrual the 1st day of the month hired. An employee hired on the 17th of the month or after shall be eligible for vacation accrual the 1st day of the following month. An employee who terminates or is discharged from the City prior to satisfactory completion of his/her orientation period is not eligible for payment of vacation time. 40 Section 5.3 – Sick Leave Regular full-time employees shall earn one (1) day of sick leave with pay for completion of each full month of employment or a total of twelve (12) days per year accumulative to a maximum of one hundred twenty (120) days. Regular part-time employees working 19 to 39 hours per week shall be eligible to accrue sick leave time on a pro-rated basis. Limited term, seasonal and part- time employees who work 18 hours or less per weeks are not eligible for this benefit. Sick leave may not be used until earned. An employee hired on or before the 16th of the month shall accrue sick leave the 1st day of the month hired. An employee hired on the 17th of the month or after shall be accrue the 1st day of the following month. New employees shall be ineligible for paid sick leave during the first three months of employment. Sick leave shall not be considered as an entitlement which an employee may use at his/her discretion. It shall be allowed only for actual sickness of the employee, to meet medical or dental appointments, or because of illness in the employee’s immediate family (as defined under FMLA) which necessitates his/her absence from employment. Department heads may authorize use of sick leave because of illness of other individuals or as special circumstances may warrant. The department head may investigate alleged willful misuse of sick leave. False or fraudulent use of sick leave shall be just cause for disciplinary action up to and including dismissal. Employees shall make every reasonable effort to schedule medical appointments at the least disruptive time in accordance with departmental needs, so as not to conflict with the work schedule of the day. In order to be granted sick leave with pay, the employee must adhere to the following:  Report the reason for absence from work to department head or designee before the start of the normal workday, unless the employee is unable to do so because of circumstances beyond the employee’s control.  Keep the department head or designee informed of one’s condition.  Submit a medical certificate to department head or designee for any absence of more than four (4) consecutive working days certifying as to inability to work, as well as permission to return to work along with any work restrictions imposed. When an insufficient sick leave balance remains to cover the absence of a regular full or part- time employee due to a serious illness or injury of the employee or immediate family member as defined under FMLA, the remainder shall be charged either to compensatory time, accumulated vacation or leave without pay, at the employee’s option. 41 In the event all leave time is exhausted for continued salary during an extended illness or other medical condition, an employee may request one (1) additional paid leave per separate major illness in accordance with the following schedule, which is based off an employee’s length of employment with the City: Years of Service Maximum Paid Leave Days One (1) 6 Two (2) 12 Three (3) 18 Four (4) 24 Five (5) 30 Six (6) 36 Seven (7) 42 Eight (8) 48 Nine (9) 54 Ten (10) or more 60 Additionally, employees who have exhausted all of their leave time due to illness or injury may request donated sick leave per Section 7.7 of Employee Handbook. Extended sick leave time shall not be subject to carryover or the payout provisions below. Should a paid holiday(s) fall within the week or weeks while an employee is on sick leave, such holiday will be charged as a paid holiday and not deducted from the employee’s accrued sick leave. While an employee is on paid sick leave, the accrual of sick leave benefits shall continue during the period of convalescence. Sick leave shall not be accrued for laid off employees or employees on leave of absences without pay that exceed twenty (20) working days. Upon termination from City employment, the employee shall be granted to pay at their last base rate for any accumulated unused sick leave pay up to one hundred twenty (120) days for those employees active on December 31st, 1987. Employees hired between January 1st, 1988 and December 31st, 2013 shall be granted a maximum of ninety (90) days. Employees hired on or after January 1st, 2014, shall be granted the following sick leave payout: Years of Service % of Accumulated Maximum Under three (3) 0% Three (3) – Nine (9) 25% Ten (10) or more 50% For Represented Police personnel sick leave policy see current Muskego Police Association agreement. 42 Section 6.1 - Health Insurance The City offers a group insurance plan that provides both health and prescription drug benefits, as provided in a master plan document that may be amended from time to time. Regular full time employees and employees who are scheduled to work 30 or more hours per week become eligible for enrolling in the plan on the first of the month following hire date. The employee shall pay a portion of the cost for such coverage as a deduction from the employee’s paycheck and the City will pay the balance of the premium cost for providing such coverage. Annual open enrollment for the health insurance occurs in June each year. The City has the sole discretion to determine what insurance benefits will be provided, the carrier to be selected, and the level of benefits to be offered. Employees who decline coverage and in the future lose their previous coverage may apply for health insurance coverage within 30 days of the loss. Proof of coverage loss will need to be submitted with enrollment application. Upon occurrence of a qualifying event (i.e.: birth, death, marriage, divorce), an employee may enroll in the health plan. Current employees may also enroll as a “late applicant” if proof of Credible Health Insurance Coverage is provided, with an effective date the first of the month following 90 days from the date of application. Heath Reimbursement Account (HRA) The City offers an HRA which allows eligible employees to receive partial or full reimbursement of health insurance deductibles up to $2,750 per member, not to exceed $5,500 per family. Health Allowance Eligible employees who choose to waive the health plan provided by the City may receive the following monthly health allowance: In lieu of Family coverage $400.00 per month In lieu of Limited Family coverage $305.00 per month In lieu of Family and has elected Single coverage $280.00 per month In lieu of Limited Family and has elected Single coverage $160.00 per month In lieu of Single coverage $150.00 per month In lieu of Family and has elected Limited Family coverage $ 95.00 per month Each year during the June open enrollment period employees receiving a health allowance will be required to complete a Health Allowance Request Form for the new plan year. 43 Section 6.2 – Wellness Program The City of Muskego offers an annual Health Risk Assessment to all employees, which typically takes place in May. The Assessment includes an online questionnaire and biometric screening that compiles your health information and risk factors so they can be addressed through wellness programs and education to help reduce health care costs as well as improve overall employee health. Employees who are enrolled in the health insurance plan are encouraged to participate in this assessment for a reduction in their health premiums. Those who do not take part in the Assessment will pay higher health insurance premiums. Section 6.3 - Dental Insurance The City offers dental insurance for regular full time employees and employees who are scheduled to work 30 or more hours per week and become eligible to participate in the plan on the first of the month following date of hire. Employees choosing to participate shall have the full premium deducted from their pay checks on a bi-monthly basis. If the employee has insufficient funds to pay such deductions, the employee, as a condition of continuing coverage, shall pay such deficit within five days of written notice or be discontinued from coverage. Annual open enrollment for the dental insurance occurs in December each year. The City has the sole discretion to determine what insurance benefits will be provided, the carrier to be selected, and the level of benefits to be offered. Section 6.4 - Life Insurance Wisconsin Retirement Life Insurance, administered by Minnesota Life, is effective for eligible employees the first of the month following a six month waiting period. For those who have previously served six months under a Wisconsin Retirement System covered employer, enrollment is effective on hire date. It is the responsibility of the employee to return the Life Insurance Application with 30 days of the date you complete six months under WRS. If the application is not turned in or is late, the employee is considered as waiving the life insurance. If you fail to apply during this time period you may apply by providing evidence of insurability and will then be notified in writing when coverage becomes effective or is denied. Basic coverage is paid 100% by the City. Premiums are based on age and salary. Basic coverage is equal to an employee’s prior year’s earnings, rounded to the next higher $1,000, payable to the 44 designated beneficiary. In addition to basic coverage employees may elect to carry supplemental, additional and/or dependent coverage. This extra coverage is completely voluntary and is paid 100% by the employee. The maximum supplemental and additional coverage allowed is 5 times an employee’s prior year’s earnings. Dependent coverage provides $10,000(Unit I) or $20,000 (Unit II) of coverage for a spouse and $5,000 (Unit I) or $10,000 (Unit II) for each dependent child, payable to the employee. Part-time employees receive the basic coverage benefit on a prorated basis if eligible under the Wisconsin Retirement System. Deductions for supplemental, additional and dependent coverage are taken the first two payrolls of each month. Imputed Income According to the IRS the value of your group life insurance coverage in excess of $50,000 is taxable income and must be reported to the IRS on your W-2 statement each year. This is referred to as “imputed income”. Tax will be calculated and deducted from your pay in December of each year. Section 6.5 – American Family Life Assurance Company (AFLAC) The City offers a Flexible Spending Account (FSA) plan which enables all employees to redirect a portion of their salary to provide reimbursement for dependent care and unreimbursed medical expense. Annual maximum contributions are as follows: • Medical Expense - $2,500 • Dependent Care Expense - $3,000 Additional AFLAC plans offered include a suite of voluntary benefits designed to help you pay your copays, deductible and out-of-pocket expenses if catastrophic health problems occur. The plans are as follows: Personal Sickness Indemnity Payable benefits include physician visits, hospital confinement, initial hospitalization, major diagnostic exams, surgical, rehabilitation unit and ambulance. Personal Accident Expense Payable benefits include emergency treatment, follow-up treatment, initial accident, hospitalization, hospital confinement, intensive care confinement, specific-sum injuries, death and dismemberment, physical therapy, prosthesis and appliance, blood and plasma, ambulance, transportation, family lodging and wellness. 45 Personal Cancer Protection Payable benefits include hospital confinement, radiation and chemotherapy, experimental treatment, anti-nausea, nursing services, surgical/anesthesia, skin cancer, prosthesis, in-hospital/outpatient blood and plasma, second surgical opinion, national cancer institute evaluation /consultation, ambulance, transportation, lodging, bone marrow transplantation, stem cell transplantation, extended-care facility, hospice, home health care and cancer screening. Personal Short-Term Disability This policy provides a source of income if you become disabled due to sickness or off-the-job injury. Additional AFLAC Plan Information Annual open enrollment for the AFLAC plans occurs in December each year. Payroll deductions for AFLAC plans will be deducted from the first two payrolls of each month. Section 6.6 – Cafeteria Plan Section 125 The Pre-Tax Premium only plan allows conversion of salary from taxable wages to non-taxable for contributions toward health, dental and AFLAC plans (excluding the personal short-term disability plan and Group Critical Illness plan). Section 6.7 - Deferred Compensation Plans City employees are eligible to participate in the following 457(b) deferred compensation plans upon hire date:  AXA Equitable Plan - Minimum $20 per month contribution  Wisconsin Deferred Compensation Plan -Minimum $1 per month contribution  Security Benefit Plan -Minimum $1 per month contribution Maximum annual contributions limits for all plans, individual or combination of plans are as follows:  $17,500 or 100% of maximum compensation (whichever is lower)  $23,000 for additional Age 50+ catch-up contribution  $34,000 if within 3 years of normal retirement age - Contact the local WCD office to determine your eligibility. Contributions are deducted from each payroll. Traditional contributions reduce your gross salary before taxes are withheld (excluding FICA). Roth after tax contribution options is also available. 46 Section 6.8 – Workers Compensation Insurance The City provides worker’s compensation insurance to compensate for any covered work related illness or injury an employee might suffer while working on City premises, traveling on official City business or attending a required activity officially sponsored by the City. Additional information is provided for in Section 8.8 of the Employee Handbook. Section 6.9 – Social Security & Medicare Benefits Under the Federal Insurance Contribution Act (FICA), Social Security and Medicare contributions by all City employees (excluding poll workers) are mandatory comm encing with the first pay check received. The rate of contribution is in accordance with that set by law. Section 6.10 – Unemployment Insurance City employment is covered by Wisconsin Unemployment Compensation laws. Section 6.11 - Wisconsin Retirement System (WRS) As a public employer, the City of Muskego participates in the WRS. The employee shall pay the amounts mandated by State law, as may be amended from time to time but not less than one-half the total amount as actuarially determined by the System, or such amount as the City may determine. City employees who meet the eligibility requirements are required to participate in the Wisconsin Retirement System (WRS) plan. Eligibility requirements include:  Effective upon hire if expected to work a minimum of 1,200 hours per year or if previously employed by WRS employer and expected to work a minimum of 600 hours per year. Please refer to “Your Benefit Handbook ET-2119” or contact the Human Resource Office for more plan details. 47 Section 6.12 – Post Employment Health Plans (COBRA) Under the Consolidated Omnibus Budget Reconciliation Act (COBRA), it is required that employers with twenty or more employees offer employees and/or their dependents a continuation of group health insurance in certain circumstances where coverage under this plan would otherwise terminate. Should an employee terminate employment for any reason other than gross misconduct or otherwise leave the City and have been continuously covered by the City’s group insurance plan before that, such employee and/or dependents may have the right to continue or covert coverage for a determined period of time. Written notification of your right to continue coverage will be provided within two weeks of the termination date. Information regarding this plan and all other sections within this article is available upon request in the Human office. 48 Section 7.1 – General Administrative Leave Administrative leave may be granted when deemed in the best interest of the City. Circumstances warranting administrative leave are instances when an employee has been involved in a traumatic incident and removal from regular duties is appropriate pending counseling or other employee assistance, or when a complaint against an employee is of a nature requiring removal from regular duties pending investigation. Placing an employee on administrative leave does not imply a determination that the employee is unfit for work. During administrative leave, all pay and benefits are continued. When an employee is placed on administrative leave he/she will receive formal written notification from the City. An employee who is placed on administrative leave from his/her regular duties may be assigned limited or restricted duty at the discretion of the Department Head. 49 Section 7.2 - Family Medical Leave of Absence (FMLA) The family and medical leave policy (“FMLA Policy”) of the City and applies to any employee who requests or takes FMLA leave. The City administers this FMLA policy on a calendar year basis. Both Wisconsin and Federal family and medical leave will run concurrently with each other and concurrently with any other leave which is available to the employee under the City‟s poli cies or collective bargaining agreements, as well as under Federal and Wisconsin law. Leave taken under this FMLA Policy will not be used against an employee in any employment decision, including in the determination of wage increases, promotions or disciplinary action. Eligibility for Leave It is the City‟s policy to provide employees with Wisconsin family or medical leave if they have worked for at least fifty-two (52) consecutive weeks and have worked at least 1,000 hours in employment in the twelve (12) month period prior to the time leave begins. Employees will be eligible for Federal family and medical leave if they have worked for at least twelve (12) months and have worked 1,250 hours in employment in the twelve (12) month period immediately prior to the time leave begins. Employees will only be eligible for the period of leave taken under this policy which will count toward the leave to which an employee may be entitled under Federal and/or Wisconsin law. Amount of Leave Available Employees are generally entitled to unpaid leave for any one or combination of the following reasons:  Birth or Placement for Adoption or Foster Care of a Child - Unpaid leave of up to twelve (12) weeks under Federal law and six (6) weeks of unpaid leave under Wisconsin law, as applicable, may be taken by an eligible employee, upon the birth or placement for adoption or foster care (Federal only) of a child with the employee. Leave may be taken in a block of time or intermittently as permitted by law. In no event, however, may leave be taken on an intermittent basis after sixteen (16) weeks from the birth; or adoption. A statement of the anticipated date of birth or date of placement for adoption or foster care must be provided to the City within fifteen (15) calendar da ys of requesting leave. Any accrued vacation or sick time that the employee may have at the time his or her leave begins may be substituted, or may be required to be substituted, for all or a portion of the otherwise unpaid leave. The paid time used will not be available later. Extensions of FMLA leave will not be permitted, except as provided by the City‟s policies or as required by law.  Serious Health Condition of Employee - Unpaid leave up to twelve (12) weeks under Federal law and two (2) weeks under Wisconsin law may be taken by an employee in the event he or she experiences a “serious health condition.” These periods of leave will run concurrently. A serious health condition will generally occur when the employee receives inpatient care at a hospital, hospice or nursing home or receives outpatient care which requires a schedule of continuing treatment by a health care provider and renders the employee incapable of performing the functions of his or her position. Medical leave may be taken all at once or in smaller increments as is medically necessary. The employee 50 must provide the City, within fifteen (15) calendar days of requesting leave, with a Health Care Provider Certification which is completed by the employee‟s treating health care provider. Health Care Provider Certification forms available from the Human Resource Office. Any leave time which the employee has accrued at the time his or her medical leave begins may be substituted, or may be required to be substituted, for all or a portion of the otherwise unpaid FMLA leave period. If the leave arises due to a work-related injury, workers‟ compensation leave will run concurrently with the leave an employee is entitled to under the FMLA, to the extent permitted by law. Any paid leave used will not be available later. Extensions of FMLA leave will not be allowed except as provided by the City‟s policies or as required by law.  Serious Health Condition of a Child, Parent, Spouse, Domestic Partner or Parent of Domestic Partner - Unpaid leave of up to twelve (12) weeks under Federal law may be taken by an employee to care for a child, spouse or parent with a “serious health condition” and two (2) weeks of under Wisconsin law may be taken by an employee to care for a child, spouse, parent, domestic partner or parent of domestic partner with a “serious health condition” (see preceding paragraphs for definition of “serious health condition”). These periods of leave will run concurrently. A Domestic Partner is (1) a partner who is registered with the County Register of Deeds (registration is limited to same gender partners); (2) partners (not necess arily of the same gender) who meet the following criteria: (a) Each individual is at least 18 years old and otherwise competent to enter into a contract; (b) Neither individual is married to, or in a domestic partnership with, another individual; (c) The two individuals share a common residence; (d) The two individuals are not related by blood in any way that would prohibit marriage under the Wisconsin Code; (e) The two individuals consider themselves to be members of each other‟s immediate family; (f) The two individuals agree to be responsible for each other‟s basic living expenses. The employee must provide the City, within fifteen (15) calendar days of the request for leave, with a Health Care Provider Certification prepared by the treating health care provider of the individual which sets forth the facts surrounding the health condition of the individual and that the employee is needed to care for the person. Health Care Provider Certification forms available from the Human Resource Office. Any leave time which the employee has accrued at the time his or her leave begins may be substituted, or may be required to be substituted, for all or a portion of the otherwise unpaid time. Any paid leave used will not be available later. Extensions of FMLA leave will not be allowed except as provided by the City‟s policies or as required by law. 51  Service Member Family Leave - An eligible employee who is the spouse, son, daughter, parent, or next of kin (closest blood relation) of a covered service member shall be entitled to a total of 26 workweeks of leave during a 12-month period to care for the service member. The leave described in this paragraph shall only be available during a single 12 - month period. During the single 12-month period, an eligible employee shall be entitled to a combined total of 26 workweeks of leave for all purposes identified under the federal FMLA. The employee must provide the City, within fifteen (15) calendar days of the request for leave, with a Health Care Provider Certification prepared by the treating health care provider of the individual which sets forth the facts surrounding the health condition of the individual and that the employee is needed to care for the person. Health Care Provider Certification forms available from the Human Resource Office. Any leave time which the employee has accrued at the time his or her leave begins may be substituted, or may be required to be substituted, for all or a portion of the otherwise unpaid time. Any paid leave used will not be available later. Extensions of FMLA leave will not be allowed except as provided by the City‟s policies or as required by law. Military Exigency Leave Employees may take FMLA leave for a qualifying exigency related to the employee's spouse, son, daughter, or parent (the "covered military member") being on active duty or call to active duty status in support of a contingency operation. A member of the Regular Armed Forces is not eligible to take leave because of a qualifying exigency. “Qualifying exigencies” include:  Up to seven days of leave to deal with issues arising from a covered military member‟s short notice deployment, which is a deployment on seven or fewer days of notice;  Military events and related activities, such as official ceremonies, programs, or events sponsored by the military, or family support or assistance programs and informational briefings sponsored or promoted by the military, military service organizations, or the American Red Cross that are related to the active duty or call to active duty status of a covered military member;  Qualifying childcare and school activities arising from the active duty or call to active duty status of a covered military member, such as arranging for alternative childcare, providing childcare on a non-routine, urgent, immediate need basis; enrolling or transferring a child to a new school; and attending certain school and daycare meetings if they are necessary due to circumstances arising from the active duty or call to active duty of the covered military member;  Making or updating financial and legal arrangements to address a covered military member‟s absence, such as preparing powers of attorney, transferring bank account signature authority, or preparing a will or living trust; 52  Attending counseling provided by someone other than a health care provider for oneself, the covered military member, or a child of the covered military member, the need for which arises from the active duty or call to active duty status of the covered military member;  Rest and recuperation leave of up to five days to spend time with a covered military member who is on short-term, temporary, rest and recuperation leave during the period of deployment;  Attending certain post-deployment activities within 90 days of the termination of the covered military member‟s duty, such as arrival ceremonies, reintegration briefings, and any other official ceremony or program sponsored by the military, as well as ad dressing issues arising from the death of a covered military member; and  Any other additional activities that the employer and employee agree is a qualifying exigency which arose out of the covered military member‟s active duty or call to active duty status. Notifying the City of Your Need for Family or Medical Leave In the event an employee will need time off from work for a qualifying FMLA for a foreseeable event, the City must be notified, in writing, at least thirty (30) calendar days before the dat e on which leave is to begin. In the event of an emergency, notice must be provided as soon as practicable but no later than two (2) business days after the FMLA leave begins. The City has forms which must be completed to request family or medical leave. The Family and Medical Leave Request Forms are available from the Human Resource Office. Employees must comply with policies regarding notification of absences. The failure to timely notify the City of the need for leave may result in the delaying or denial of leave until proper notice is received. Health Insurance and other Insurance Benefits The employee may continue to receive health insurance and other insurance benefits while on a family or medical leave. An employee must continue to pay his/her share of all insurance premiums through payroll deduction or by direct payment on the first of the month. Failure to make timely payment may result in loss of insurance. Other employment benefits will also be continued during the family and/or medical leave. An employee must notify the City of his or her intent to continue insurance coverage while on leave. If an employee fails to return to work or fails to remain at work for a period provided under the law, the City may recover its portion of the premiums paid for coverage during the leave. Intermittent Leave Intermittent leave is leave which is taken in multiple blocks of time due to a single illness or injury, rather than in one continuous period of time (i.e., leave taken an hour at a time for a doctor‟s appointment or leave taken several days at a time over a period of months for chemotherapy treatments). 53 FMLA leave may be taken intermittently or on a reduced leave schedule under the following circumstances: (a) FMLA leave based on the birth or placement of a child for adoption may generally only be taken intermittently or on a reduced leave schedule within the sixteen (16) weeks before or sixteen (16) weeks after the birth or adoption, unless consent is otherwise obtained from the City; and/or (b) FMLA leave based on the serious health condition of an employee, or an employee‟s child, spouse or parent or a service member medical leave, may be taken intermittently or on a reduced leave schedule when medically necessary. If leave is taken intermittently, the employee may be temporarily transferred to another job in the City. Additional Medical Certifications The City may request that a patient submit to an independent examination by a health care provider chosen, and paid for, by the City. Review by a third health care provider may be required by the City, and paid for by the City, in the event of differing conclusions from the original and second health care provider certifications. The City may also request that an employee recertify as to the continuation of the serious health condition at various points in time. Return to Employment at End of Leave Any employee returning from FMLA for their own serious health condition must provide a „Fitness for Duty‟ statement signed by the treating physi cian, as required for all similarly-situated employees upon return from medical leave. At the end of an employee‟s family or medical leave, the employee will be returned to the position held at the commencement of leave or, if the position is no longer available, to equivalent employment with the City. The return to work entitlement will be no greater than if the employee had continued in employment without the taking of leave. If an employee wants to return to work before leave is scheduled to end, and work is available, the employee must notify the City at least two (2) working days prior to the desired return date. If the reason for leave was due to the serious health condition of the employee, a medical release must be provided to the City before the employee returns to work. If a medical release is not received, the employee‟s return to work will be delayed until it is received. Failure to Meet Policy Requirements If an individual fails to meet the requirements of this FMLA Policy, his or her request for family or medical leave may be denied or delayed until the requirements are met and the employee may be subject to disciplinary action. 54 Section 7.3 – Bereavement Leave In the event of the death of an employee’s spouse, son or daughter, five (5) days leave of absence with pay will be granted. In the event of the death of an employee’s other immediate family three (3) days leave of absence with pay shall be granted. Other immediate family is described as husband, wife, child, stepchild, adopted child, parents, stepparents, grandparent, grandchild, brother and stepbrother, sister and stepsister, brother-in- law, sister-in-law, of the employee or his/her spouse, and the spouse of any of the above children, or any person for whom the employee is primary caregiver. In the event of the death of an aunt, uncle or first cousin of an employee or employee’s spouse, one day of absence with pay shall be granted. In the event of funerals out of town (more than 250 miles one way) an additional one (1) day of absence with pay shall be granted. Section 7.4 - Jury and Witness Duty Should an employee be selected for jury or witness duty, the employee must notify the supervisor immediately and provide documentation of the order to report. If selected, the City will pay employee for time lost in an amount equaling his/her normal City daily wages. The maximum wage benefit under this policy is ten (10) work days per calendar year. The employee is required to supply documentation to the Human Resource Office from the court detailing dates of service as well as turn over any monies, excluding mileage, received as a result of such jury and witness service. 55 Section 7.5 - Military Leave It is the City’s policy to comply with all laws regarding the protection of employee rights while performing military service, including the Uniformed Service Employment and Reemployment Rights Act of 1994, USERRA. Active Duty for Training and Inactive Military Training Duty Members of the Armed Forces of the United States, National Guard and Military Reserve Units will be granted a leave of absence from his or her position without loss of pay for a period not to exceed ten (10) days in any calendar year to participate in inactive duty training drills or initial “active duty for training”. It is intended that this will be done without financial penalty to the employee. The City will pay such employee for this time lost in an amount equaling the difference between his or her daily military pay and his or her normal C ity daily wages. To receive such payment the employee must file a copy of his or her orders with proof of pay to the Human Resource office. Absence in excess of ten (10) days in the calendar year for said training shall be unpaid. An employee who attends subsequent active duty for training or inactive duty for training shall be granted Armed Forces leave, but must report back to work at the next regularly scheduled work day after completion of the last calendar day necessary to travel from the place of training to the place of employment. Failure to report shall be considered as termination of employment. Absence in excess of ten (10) days shall be unpaid. However, an employee may utilize earned vacation benefits at his or her discretion while on leave. Notifying the City of a Request for Military Leave It is the responsibility of the employee to request a Military Leave of Absence as soon as orders are received. If an employee is called to active duty in the Armed Forces of the United States, National Guard or Military Reserve Units, the employee will be granted a Military Leave of Absence. If an employee voluntarily enters the Armed Forces for active duty, the employee will be considered for a Military Leave of Absence, provide the proper request is submitted before the tour of duty commences. All military leaves will be granted in accordance with federal law. Military Leave Health Insurance If an employee has a uniformed service requirement which is thirty (30) days or less the employee will be considered to be on an unpaid leave of absence and the employee’s group health plan coverage will continue subject to payment of the employee’s insurance contribution. If the employee is gone more than thirty-one (31) days, then the employee and their dependents will be eligible for continuation coverage under COBRA. Active Duty Military Leave Any employee that is a military reservist that is called to active duty will have their case handled on an individual basis by the Common Council in terms of pay and benefit provisions. 56 Section 7.6 - Unpaid Leave of Absence Leave of absence without pay may be granted for any cause considered by the City as sufficient upon approval by the Mayor. The leave shall not exceed (60) calendar days. However, the City may extend a leave for not more than an additional sixty (60) calendar days if the City determines than an extension would be in the best interest of the City. All requests for unpaid leave must be made in writing at least fifteen (15) days prior to the start of leave. In the event of emergency conditions, a shorter notice will be accepted. Employees who begin a leave of absence between the first and the fifteenth of the month shall accrue and be entitled to benefits until the end of the month. An employee who begins a leave of absence between the sixteenth and the end of the month will accrue and be entitled to benefits until the end of the following month. Thereafter, no benefits will accrue or be available to any employee while under an unpaid leave of absence. Employees on an unpaid leave of absence will be permitted to remain in the City’s insurance programs, provided they pay the full premiums due. 57 Section 7.7 – Leave Donation The purpose of this policy is to establish procedures for an employee to receive donated leave time from fellow City employees when the individual has an insufficient amount of accumulated sick days, vacation days, compensatory time, or other leave to provide for continued salary during an extended illness or other medical condition. It is the policy of the City of Muskego to allow its employees who have exhausted their accumulated leave time, due to illness or medical condition, to seek donations of leave time from fellow employees. It is the intent of this policy to provide a mechanism for voluntary financial assistance to employees as well as to protect the interest of the City by placing limits on the amount of time an employee may receive through donations from other employees. Eligibility All employees who have worked for the City of Muskego for a minimum of 12 consecutive months, and who by contract or resolution, presently qualify for sick time benefits, shall be eligible to request a donation of leave time from other City employees when the employee has an insufficient amount of accumulated sick days, or other leave to provide for continued salary during an illness or other medical condition of the employee. Employees who are not provided sick time benefits, either by contract or resolution shall be ineligible to receive donated leave time from fellow City employees. Limitations No City employee shall be permitted to use donated leave time until the employee has exhausted his/her entire sick leave, vacation time, compensatory time and holiday time. Employees will be permitted to request donation of leave time only one time during any 12 month period. There is no limit on the amount of vacation time, compensatory time, or holiday time that an employee may donate. Sick leave is eligible to be donated. However, the maximum amount of sick leave any one employee will be permitted to donate to another employee is 40 hours during any 12-month period. The maximum amount of leave any one employee may receive through donations of leave from other employees is 12 calendar weeks per request. Vacation days, compensatory time and holidays may be donated to an employee who is seeking donated leave in order to care for the employee’s child, spouse or parent, if the child, spouse or parent has a serious health condition as defined in Federal and Wisconsin statutes. 58 Procedures The Human Resource Office shall provide Leave Donation Request forms for eligible employees’ use. An employee will be required to have a physician sign the Leave Donation Request form certifying that the employee or the employee’s child, spouse or parent has a serious health condition which prevents the employee from working. The forms shall not require an employee to disclose any information about the nature of the illness or medical condition. All such medical information shall be treated as confidential and shall not be disclosed to unauthorized persons without the employee’s consent. Any eligible City employee, who wishes to solicit donations of leave time in accordance with this policy, shall submit a completed Leave Donation Request form to th e employee’s Department Head. Department Heads who receive a competed Leave Donation Request form shall verify that the requesting employee is eligible to receive donated leave, and then forward the Leave Donation Request form to the Human Resource Office. The Human Resource Office will verify the requesting employee is eligible to receive donated leave from fellow employees and, upon such verification, will notify all City employees via email of only the name of the employee requesting donated leave and in what Department said employee works. No information regarding the illness or medical condition may be divulged without the employee’s consent. Employees wishing to donate leave time to a fellow employee shall complete the Leave Donation form and indicate from which leave account (vacation, compensatory, or holiday) they wish to have the time deducted and return the form to the Human Resource Office. Leave Donation forms must be returned to the Human Resource Office within 30 days of distribution or they will not be accepted. The Human Resource Office, upon receipt of a Leave Donation form, shall transfer up to twelve (12) weeks of donated leave from the donating employee’s account(s) to the requesting employee’s sick leave account. The Human Resource Office shall notify the Department Head and the recipient employee of the number of hours credited to the employee’s sick leave account. If the recipient employee returns to regular duty prior to exhausting the donated leave, the employee shall be allowed to retain up to 8 hours of donated leave. Any balance of donated leave shall be returned to the employee who donated the leave on a prorated basis. City employees, who have received donated leave time from other employees, shall not be entitled to any payout for any unused donated leave upon termination from City employment. Such unused leave shall be returned to the employees who donated the leave on a prorated basis. 59 Section 8.1 – Drug Free Workplace Purpose The City of Muskego has a responsibility to provide a healthy, safe and productive environment for City employees, citizens doing business with the City, and visitors while recognizing that the use and abuse of alcohol and drugs are major problems in society that also exist in the workplace. Individuals who use, are under the influence of drugs or alcohol while at work present an obvious and unacceptable threat to their own safety and health, and that of their fellow employees, citizens and visitors with whom they come in contact. The use/abuse of drugs and alcohol has a detrimental effect on performance/productivity, and could lead to an increase in certain employee related costs to the City. Policy Statement In order to protect the health, safety and welfare of its employees, and that of the residents of the City of Muskego, the City prohibits employees reporting for work while under the influence of a controlled substance, except non-impairing medication taken as prescribed or a legal drug. The City further prohibits the unlawful manufacture, distribution, possession or use of controlled substances, alcohol or illegal drug paraphernalia by employees on duty (1) while on City property, (2) when operating or riding in any City vehicle/equipment, or (3) performing work for the City off premises. When random or mandatory drug testing is required by law, such testing shall be conducted by trained medical personnel at the City’s expense with the results of such test, or tests, to be disclosed to and used by the City. It is the intent of the City, under this policy, to fully comply with the Federal Drug-Free Workplace Act, to maintain a drug-free workplace for its employees. It is also the City's intent to assist employees who may be experiencing problems with alcohol or drug abuse through the City’s Health Insurance or Wellness Programs. The implementation of this policy will address, in a positive manner, the needs of employees and their families, who may be suffering from alcohol or drug abuse and at the same time enhance the health and safety of employees, as well as their productivity. All City employees, as a condition of their employment, must strictly abide by this policy. If the City has any reason to suspect that an employee is violating this policy, the employee may be asked to immediately submit to a search/screening to the extent as permitted by law. It must be clearly understood that any employee violating this policy will be subject to discipline, up to and including discharge. 60 However, the use of a controlled substance for a current health condition, as prescribed by a medical or dental practitioner licensed to prescribe controlled substances, and where properly taken, shall not subject an employee to discipline. If an employee reasonably expects that such use will impair normal functioning or employee safety, such employee must report the same to his/her supervisor. All employees experiencing an alcohol or drug problem are encouraged to voluntarily seek assistance available to them through the City's health insurance or wellness programs. Such assistance is designed to be confidential and will in no way affect j ob security or opportunities for advancement. Implementation of this policy will not, however, result in any privileges or exemptions from accepted levels of job performance (quality or quantity of work, attendance, conduct, reliability, etc.). As required by the Drug-Free Workplace Act, all employees must notify the City, in writing, of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) calendar days after such conviction. The City will notify the appropriate federal agency within ten (10) calendar days after receiving actual notice of such conviction. The City is also required under the Act to take one of the following actions within thirt y (30) days of receiving notice under this paragraph: a. Take appropriate disciplinary action against such employee, up to and including discharge; b. Require such employee to participate satisfactorily in an approved drug abuse counseling or rehabilitation, at the employee's expense and/or pursuant to the provisions of the City's health insurance or wellness program. 61 Section 8.2 – Drug and Alcohol Testing To comply with applicable federal and state mandates, this policy applies to all departments, employees (except those departments with a specific testing policy) and job applicants, as may be required by applicable state or federal mandates. A department-specific policy shall apply to the employees of that department in lieu of these general procedures. Types of Testing The City may perform the following types of drug or alcohol testing: (1) Pre-employment Testing - Applicant for employment, whether full-time, part-time, seasonal or temporary, may be required to undergo and pass a drug test before he/she may commence employment at the City. Each job applicant will be advised that a drug test will be required as a part of a pre-placement examination and that any job offer is contingent upon, among other things, successful passage of that test. (2) Reasonable Suspicion Testing - If at any time, the City determines, there is reasonable suspicion that an employee is under the influence of drugs and/or alcohol, the employee will be required to submit to a drug and/or alcohol test. Reasonable suspicion will be determined by the immediate supervisor and will be based upon observable actions, alone or in conjunction with other factors. (3) Post-Accident Testing: If an employee is involved in an accident the City may require post- accident testing if any of the following have occurred: • The employee was performing a safety-sensitive function • An accident involving bodily injury or fatality • An accident involving significant property damage • A citation is issued to the employee under state or local law for a moving traffic violation This section shall apply to both the injured employee and any other employee whose actions may have contributed to the occurrence of the accident. (4) Random Testing - Pursuant to the Omnibus Transportation Employee Testing Act of 1991, all employees required to hold commercial driver's licenses (CDLs) shall be required to participate in random drug and alcohol testing. 62 Employees will be randomly selected for testing via a testing facility computer program. Testing dates and times are unannounced and will occur on a quarterly basis. Each calendar year, the number of random tests conducted must equal at least 50% from a “pool” of employees subject to testing. All testing will take place during working hours. To ensure the integrity and accuracy of each test, all specimen collection, analysis and laboratory procedures shall be conducted in accordance with DOT’s procedural protocols and safeguards set forth in 49 CFR, Part 40. An employee is considered positive for alcohol with a testing level of 0.04 or greater. For testing results of 0.02 or greater, an employee must be removed from performing a safety-sensitive function, which is defined as driving, inspecting, servicing or repairing a commercial motor vehicle. In the event an employee is unable to provide an adequate amount of breath, the employee will be required to submit to an evaluation by a licensed medical physician to determine whether a valid medical condition exists. In the event of a positive drug test, results will be reviewed by a physician medical review officer to determine if there is an alternative medical explanation for drugs found in the employee’s specimen. (5) Return-to Work Testing - After engaging in prohibited conduct regarding alcohol misuse, the employee shall undergo a return-to-work alcohol test before performing a safety-sensitive function. The test result must indicate a breath alcohol concentration of less than 0.02 or indicate a verified negative result for drug use. In the event a return-to-work test is required, the employee must also be evaluated by a Substance Abuse Professional (SAP) and participate in any assistance program prescribed. Return-to-work tests need not be confined to the substance involved in the violation. If the SAP determines that the employee needs assistance with a poly-substance abuse problem, the SAP may require, for example, alcohol tests to be performed along with the required drug tests after the employee has violated the drug testing prohibition. (6) Follow-Up Testing - If a substance abuse professional (SAP) determines that an employee needs assistance resolving problems associated with alcohol or drug use, the employer will ensure that the employee is subjected to unannounced follow-up testing following the employee’s return to work. The number and frequency of the tests are to be determined by the SAP, but must consist of six tests during the first twelve (12) months following the employee’s return to work. Follow-up testing may be done for up to sixty (60) months. The SAP may terminate the requirement for the follow-up testing in excess of the minimum at any time if the SAP determines that the testing is no longer necessary. As in Return-to Work Testing, the follow-up tests need not be confined to the substance involved in the violation. 63 Follow-up testing will only be performed while the employee is at work for the employer. Employee Consent An employee’s consent to submit to drug or alcohol testing is required as a condition of employment, and the employee’s continued employment with the City. The employee’s refusal to consent to drug or alcohol testing shall result in disciplinary action, including discharge. Supervisor’s Role/Responsibilities If it is determined that there is reasonable suspicion to believe that the employee is using or is under the influence of alcohol or drugs, the Supervisor or supervisor representative is to transport the employee to the testing facility for drug and/or alcohol testing immediately. The Supervisor or supervisor representative is to wait at the clinic with the employee until the test has been completed or the sample has been taken. If the alcohol test is not conducted within eight (8) hours after the supervisor makes such reasonable suspicion determination, or if the drug test is not conducted within twenty-four (24) hours after such determination, the supervisor will complete a report explaining the reasons why the test was not conducted. If a positive confirmatory test result has been received, the employee will not be permitted to drive his/her own vehicle home at that time. The employee must make alternative transportation arrangements in order to leave the employment site. The employee will be advised not to report for work as she/he will be placed on administrative leave without pay. For test results which normally take 24 – 48 hours, the City will contact the employee once the test results are known and a decision has been made as to the employee's status. The results of the drug or alcohol testing will be sent directly to the Human Resource Office. When the results are obtained, the employee's Supervisor will meet with the Mayor and Human Resource Director to determine the appropriate course of action to be taken. This is a confidential process. Test results will be held strictly confidential and are not to be discussed or shared with anyone who does not need to know. Once the test has been completed and the employee has been sent home, the Supervisor must submit a written report to the Mayor and Human Resource Office outlining, in detail, the event and the behavior observed that led the supervisor to believe the employee was under the influence of alcohol and/or drugs. This report must be done within 24 hours of the testing and is to assist the Department in assessing the appropriate discipline to be considered. Discipline Any employee who is found to be in violation of this policy will be subject to discipline up to and including discharge as outlined in the City’s Code of Conduct and Discipline policy. 64 Confidentiality Except in disciplinary proceedings, all records pertaining to required drug tests shall remain confidential, unless disclosure is otherwise required by law, or overriding public health safety concerns exist, or authorized in writing by the employee subject to the test. Test results reported will be provided to the Department Head, Mayor and Human Resource Office. Drug test results and records shall be retained in the employee’s personnel file for an indefinite period. 65 Section 8.3 – Personal Appearance / Dress Code Purpose An employee’s appearance reflects the City’s image to the public. All employees are expected to be clean and to be concerned with good personal hygiene, proper attire according to the type of work you perform. Moderation and good taste in dress and grooming are expected of all employees. As all employees reflect the City’s image, attire should project a professional working environment. Unkempt appearance can offset many other fine qualities and negatively reflect the City’s image. Policy All jeans, T-shirts, short skirts, tight, revealing or suggestive apparel and other forms of sport or trendy type attire with printed slogans are not acceptable working apparel for office personnel or employees who are in contact with our customers. With exception of earrings, employees are not allowed to wear body piercings or ear stretching devices that are visible to the public while at work. Tattoos are a matter of personal choice. In order to avoid having to censor what tattoos are appropriate, the City will require all employees who work in an office setting (City Hall, Library, etc.,) to cover any visible tattoos. Employees may cover tattoos with articles of clothing or if that is not possible, they may be covered with a flesh colored band aid. Certain employees may be required by the City to wear other forms of work clothes or uniforms depending on the nature of their job. This type of attire should be properly maintained and worn where required by department policy. On occasion, such as ‘casual Fridays’, the City or particular department will sponsor specific days where the dress code is relaxed. On these days, employees should still keep the dress code in mind and dress accordingly if they are expected to attend a work related meeting or appointment. This policy is intended to allow for a more comfortable atmosphere, yet retain a professional image. The employee’s supervisor will determine if a violation of the City guidelines has occurred. Employees who violate these guidelines will be required to take corrective action, which may include leaving the premises. Continued violation of this policy will result in disciplinary action. 66 Section 8.4 – Telephone Usage / Cell Phone Purpose This policy governs the use of mobile cellular telephones (cell phones) and other personal communication devices such as Smartphones, for all full-time employees. For the purposes of this policy the term “cell phone” will apply to all the above. The guidelines, prohibitions and information established in this policy are meant to provide departments and employees with specific information regarding the intended use of cell phones as well as procedures related to their procurement and use. To provide efficiency through the use of technology, the City will provide a cell phone or a personal cell phone allowance to authorized individuals. The use of a cellular device allows the employee to remain available for work related communication while away from their office landline and enables them to complete the essential functions of their job. To meet the Internal Revenue Service rules relating to the taxability issue of personal use of City provided cell phones, it is the goal of the City to eliminate personal use of City provided cell phones and offer a personal cell phone allowance protocol. This protocol will give designated employees the option to receive an allowance for conducting City business using a personal cellular phone. Policy The respective Department Heads are responsible for identifying the needs of their Departments and requesting needed equipment and services. All requests for a cellular phone device or allowance shall be authorized by the Department Head and the Mayor and must meet the following strict justification guidelines: 1. Employee has management responsibility which requires a cellular phone for operational tasks; or 2. Task Driven functions that require a cell phone a) An identifiable and articulable need b) For a specific task or function, c) The use of which will enhance efficiency or effectiveness of City operations 67 Allowances Once a Department Head has determined a specific need for an employee to possess a cell phone for the efficiency of City operations, and that employee either currently has a personal cell phone, or agrees to obtain a cell phone at their own expense, that employee will receive a monthly allowance for the proposed use of that phone for City business as follows: • $10 per month for employee designated for continuous availability during work hours with only occasional calls expected during off duty hours • $20 per month for employees designated for continuous availability during work hours and off duty • An additional $20 per month for employees that require cellular internet access Employee Provided Cell Phone An employee agreeing to use a personal cell phone for City business and receiving an allowance:  Agrees to have the City publish that personal cell phone number in the internal City directory.  Must respond to City business calls in accordance with the expectation levels established by the Department Head or Mayor.  Must notify the Department Head immediately in the event of a cellular phone number change, the cellular phone has become inoperable, or will be unreachable during a designated time period that the employee is responsible for responding to City business calls as established by the Department Head. Employees will not be reimbursed for the cost of any lost, stolen or damaged personal cell phones. City Provided Cell Phone If an employee is required to have a cell phone for their job function and does not want to use a personal cell phone for conducting city business and receive an allowance, then a City phone will be provided. City owned cell phones are for work purposes only. No personal use of a City owned cell phone is allowed except for emergency calls. It is the responsibility of the Department Head to ensure that all City cell phone calls issued to an employee are in compliance with this policy. An employee using a City owned cell phone may have their cell phone bill monitored to ensure compliance. Employee use of a personal cell phone for City business is prohibited for certain shared job functions or positions as determined by the Department Head or Mayor. A City provided cell phone will be issued to the position rather than the employee. 68 Employees in possession of city equipment such as cell phones are expected to protect the equipment from loss, damage or theft. Upon resignation or termination of employment or at any time upon request, the employee may be asked to produce the phone to return for i nspection, upgrade or changes. Like all City equipment, it is the employee’s responsibility to maintain and protect the equipment. In the event of damage or loss, this should be reported immediately to the employee’s supervisor. Procurement Department Heads are responsible to identify the needs of their departments. Requests for needed equipment, services, and allowances for designated employees will be approved by the Mayor’s Office. The Information Technology Department is assigned the responsibility to manage and administer cellular phone contracts with vendors and place all orders for City provided cellular equipment. City provided cell phones will be billed on one single City account and then separated by departments. The City will contract with a cell phone provider for the limited number of City provided cell phones. Phone Usage While at work, employees are to exercise the same discretion in using cell phones as they do for City landline phones. Excessive personal calls or text messages during the workday, regardless of the phone used, can interfere with employee productivity and can be distracting to others. Employees must limit personal calls while on-duty or at work so that they do not interfere with the performance of their duties. Employees are asked to make any personal calls on non-work time when possible and to ensure that friends and family members are aware of the City’s policy. Employees are not required to carry a cell phone, unless they have been authorized and approved to receive an allowance or a City owned phone. Safety Issues for Cell Phone Use Using a cell phone while operating a vehicle may impact your driving abilities. It is the employee’s responsibility to remain completely attentive to the task of driving while operating a vehicle. Employees will be responsible for payment of any traffic violations resulting from the use of a cell phone while driving. An employee’s failure to follow the provisions of this policy, or any subordinate departmental policy, may result in disciplinary action up to and including discharge. 69 Section 8.5 – Internet and Electronic Communications Purpose The City of Muskego provides staff with access to the internet and electronic mail (Email) to enhance their professional activities, improve communication, and improve overall job function. Proper use of the internet and email will improve the quality, productivity, and overall effectiveness of city functions. This policy defines guidelines for acceptable internet and email usage, which are necessary in order to maintain a stable, secure, and efficient infrastructure, while meeting the business objectives of the City. Scope All City of Muskego employees are required to adhere to the Inte rnet and Electronic Mail Usage Policy. City employees are responsible to ensure that City contractors, volunteers, vendors, consultants, or any other external City partners utilizing the internet, comply with the Internet and Electronic Mail Usage Policy. An employee may have a specific job function or task that requires an exemption from specific guidelines within this policy. An exemption request must be made by the Department Head and approved by the Mayor and the Director of Information Technology. Employees shall abide at all times by all guidelines of this policy, and any future amendments that may occur. Authority The rights of the City with respect to internet and email include, but are not limited to those set forth in this policy and applicable provisions of federal and state law and city ordinances. The City, through its administrators, reserves the right to monitor and supervise employee internet and email usage at any time without prior notification. The City has the right to install filtering equipment and or blocking software on its computer network, thereby limiting the content of the material to which users have access. The City reserves the right to inspect any computer device, including computer workstation, storage device, or removable storage media at any time in accordance with this policy. 70 Privacy The infrastructure associated with the computer network and email system is City of Muskego property. All messages, transactions, or files composed, sent or received, are the property of the City and are not considered private or property of any employee. Emails and any electronic records that are sent, received, or deleted, are retained and managed in accordance with Wisconsin Public Records law. Users should not have any expectations of privacy with respect to internet or email usage. The City reserves the right to disclose all messages, transactions, or files transmitted over its computer network pursuant to the applicable state and federal laws and regulations. Computer Network and Internet Usage 1. Internet access is provided to staff for operational and business purposes consistent with all applicable federal, state, local ordinances/laws, city policies/procedures, and the mission of the City of Muskego. When accessing the internet using City equipment and/or on City property, employees shall limit all usage to job-related purposes. 2. Use of the internet must be related to organizational objectives and be consistent with City of Muskego business with the following exception: with supervisor approval, employees may use the internet for incidental personal use during designated breaks, provided that the Internet and Electronic Mail Usage Policy is adhered to. Personal internet use must not interfere with job performance, create additional cost to the City, and must be limited to facilities that are non-accessible to the public. 3. Intentional use of the internet to download, access, create, display, transmit or store any material or communication that is obscene, discriminatory, offensive, derogatory, profane, abusive, defamatory, threatening, or sexually explicit is strictly prohibited. 4. Persons accessing the internet are representing the City of Muskego and therefore, all actions and communications shall be conducted in a manner that is consistent with the professional and courteous behavior that is expected of all employees of the City of Muskego. 5. The transfer of information via the internet is not secure. Therefore, transmittal of confidential City information via the internet should be done so with extreme caution. 6. Intentional use of the internet to access, transmit or download files that are dangerous and/or potentially destructive to the City computer network is prohibited. 71 7. The following uses of the City internet are strictly prohibited: a. Internet peer to peer file-sharing applications b. Instant messaging/Chat rooms c. Personal/private use of social networking sites d. Gaming activities e. Union activity f. Transmission of unauthorized confidential or privileged information g. Uploading of software licensed to the City of Muskego h. Download and installation of any software or plugin i. Downloading of music, entertainment software or games j. Commercial activities k. Gambling l. Political activity 8. The internet may not be used for the streaming of audio or video files for personal use. Audio and video streaming represents significant data traffic which can cause network congestion and compete with legitimate business traffic. 9. The safety and security of the City’s network and resources shall be considered paramount when using the internet. Employee passwords are confidential. It is the employee’s responsibility to maintain the confidentiality of their passwords. 10. All use of the internet shall be in compliance with all federal, state, and local ordinances/laws and policies/procedures, including, but not limited to, those pertaining to property protection, privacy, and misuse of City resources, sexual harassment, information security, and confidentiality. Access to the internet provided by the City shall not be used for any illegal, improper, unprofessional, or illicit purpose or for personal or financial gain. 11. In addition to the parameters outlined in this policy, employees shall use the internet in accordance with the direction of the employee’s supervisor. 12. The use of the internet for any illegal or unethical activities, or activity, which could adversely affect the city, is prohibited. 72 Email Usage 1. It is the policy of the City of Muskego to provide email for employees as a communication tool in order to conduct city business. Email messages authored or transmitted by employees must represent the City in a legal, ethical, and professional manner. 2. The email system is maintained by City employees on City equipment, and is public and not confidential or private. The City of Muskego provides email as a business tool. Therefore, the city reserves the right to monitor email messages without prior notification for the purpose of maintaining and supporting the City of Muskego email system. Employees have no privacy with respect to their access or use of the email system. 3. Email accounts are provided for official City business and shall only be used for incidental personal use, and shall not be used for e-commerce, to conduct a business, or for any other personal or financial gain. Work duties shall take precedence over personal use. The City expects employees to conduct themselves honestly and appropriately. 4. Intentional use of email to access, create, display, transmit or store any material or communication that is obscene, discriminatory, offensive, derogatory, profane, abusive, defamatory, threatening, or sexually explicit is strictly prohibited. 5. The use of email for any illegal or unethical activities, or activity, is prohibited. 6. Use of email and construction of messages must be consistent with the professional and courteous behavior that is expected of employees of the City of Muskego. If participating in forums, postings or listservs employees must recognize their representation of the City of Muskego and the confidentiality of City business. 7. No person without specific authorization shall read, alter, or delete any other person’s computer files or email. 8. All email and electronic files obtained via email are public records and kept in accordance with Wisconsin Public Records law and subject at all times to inspection by the public. 9. Email attachments can contain files that are harmful and destructive to the City computer network. If these attachments are opened, they can cause data and system corruption. Therefore, employees shall not open and immediately delete any email messages that are sent from an unrecognized or suspicious sender. If an employee is uncertain if an email message is safe to open, the Information Technology Department should be contacted immediately for assistance. 73 10. Emails and any transmitted files that contain confidential or privileged information are intended solely for the use of the individual or entity to which they are addressed and shall carry a statement of confidentiality. 11. Employees who are suspended, terminated, or laid off have no right to the contents of their email messages and are prohibited from accessing the email system. Administration may access an employee’s email records during an absence or transfer in order to maintain continuity of City business. 12. Emails originating from, or directed to, City of Muskego Human Resources shall be accessed only by employees authorized by the Mayor or Director of Hu man Resources functions, so as to ensure and maintain confidentially of records afforded the protection of non-disclosure. 13. All emails, sent or received, will be stored on an archiving system and kept in accordance with the Wisconsin Public Records laws and applicable City policies. Department heads are responsible for coordinating open records requests. The archiving system will be available to employees as a tool to assist with filling these requests. Emails should be reviewed regularly and purged subject to the provisions of the Wisconsin Public Records laws, where appropriate. Social Media The City of Muskego utilizes social media as a communication tool to increase and promote public awareness of the City’s programs, policies and services and to maintain open, professional and responsive communications with members of the public and the news media. Social media guidelines are required in order to establish and define the expectations of employees when using social media technologies. Social media includes various forms of information sharing and uses technology to create internet based content producing communication and conversations. The many technologies and forms include RSS web feeds, blogs, wikis, photo–sharing, video–sharing, podcasts, social networking, and other similar types of communications using the internet. 74 Social Media Guidelines: 1. The use of social networking sites shall be limited to business uses only and must be explicitly approved by the Director of Information Technology and respective department head and the Mayor. 2. All postings to such site(s) are to be consistent with all current and future City of Muskego business objective and policies and be consistent with applicable state, federal, and local laws, regulations, and policies. 3. City of Muskego employees shall represent themselves in a professional manner at all times when developing content for approved social media sites. 4. State of Wisconsin Open Records law applies to social media content and therefore content must be able to be managed, stored and retrieved to comply with these laws. All social media platforms and entries shall clearly indicate that any articles and any other content posted or submitted for posting are subject to public disclosure. 5. The City reserves the right to restrict or remove any social media site or applicable content that is deemed in violation of this policy or any applicable law. 6. Each City of Muskego social media platform shall include an introductory statement which clearly specifies the purpose and topical scope of the platform. Where possible, social media platforms should link back to the official City of Muskego internet site for forms, documents and other relevant information. 7. Content added to any City social media platform account is considered property of the City of Muskego. Moderators are authorized to create and post content on behalf of the City of Muskego, but have no rights to ownership of these accounts or content. 8. All social networking sites shall clearly indicate they are maintained by the City of Muskego and shall have the City of Muskego contact information prominently displayed. 9. Accurate, relevant, and timely social media content development and monitoring of any social media presence will be the responsibility of the department involved. 10. Personal/private employee use of social networking sites is prohibited during work hours. 75 11. The City does not endorse any offsite content, viewpoint, products or services linked from its social media sites and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information. The City does not warrant the accuracy or reliability of or endorse any products or service providers listed or linked to its social media sites. 12. Social Media sites may not be used as a means of exchanging information with or between Common Council or Committee members where such exchange could be considered a “meeting” and a violation of Wisconsin Open Records Laws. 13. Any personal social media post that references the business of the City of Muskego or any employee of the City will be subject to the provisions of the appropriate City of Muskego employee handbook policy. Security The security of the City of Muskego’s computer network and associated data is considered paramount when using the internet or email system. If a user thinks they have discovered a security problem on the computer network the user must notify the Information Technology Department immediately. Any user identified as a security risk may face disciplinary action up to and including dismissal. Enforcement Every user is responsible for the integrity of City computer resources. Use of the internet and email is a privilege, not a right. The City of Muskego maintains the right to limit internet access of any employee at any time. Violations of this policy include, but are not limited to, denial, revocation or suspension of internet use, employee disciplinary action, including termination of employment, and legal or criminal action. Employees who need help understanding this policy or who discover a violation of this policy are required to notify their supervisor. 76 Section 8.6 – Computer Systems Usage Purpose The City of Muskego provides staff with access to computer systems to enhance their professional activities, improve communication, and improve overall job function. Proper use of these systems will improve the quality, productivity, and overall effectiveness of city functions. This policy defines guidelines for acceptable computer system use which are intended to protect the City of Muskego’s computer and technology investment from loss, damage, corruption, unauthorized use, and misuse. Scope This policy applies to all computer systems, mobile devices, networks, hardware, software, reprographic equipment, audio/video equipment, data, files, and electronic resources located on City of Muskego computer networks, or within city facilities. This policy applies to all City of Muskego employees, elected officials, contractors, vendors, business partners, and volunteers who access city computer resources. Any individual utilizing the computing resources for accessing information from the City of Muskego systems or networks are required to abide by these procedures and guidelines. Failure to abide by the provisions of this policy may result in disciplinary action, termination, or criminal prosecution. An employee may have a specific job function or task that requires an exemption from specific guidelines within this policy. An exemption request must be made by the department head and approved by the Mayor and the Director of Information Technology. Employees shall abide at all times by all guidelines of this policy, and any future amendments that may occur. Authorization Employees of the City of Muskego are authorized to use computer resources, including internet and email, for business purposes consistent with all applicable federal, state, local ordinances/laws, city policies/procedures, and the mission of the City of Muskego, upon approval of the Mayor or respective department head and the Director of Information Technology. Occasional personal use of city computer resources is permitted with approval from the respective department head. Each employee shall sign the City of Muskego employee handbook policy acknowledgement prior to receiving access to the city computer system, internet, or email. All access requests shall be coordinated with the Director of Information Technology. 77 Authority The rights of the city with respect to the computer system include, but are not limited to those set forth in this policy and applicable provisions of federal and state law and city ordinances. The city, through its administrators, reserves the right to monitor and supervise employee computer system usage at any time without prior notification. The city has the right to install filtering equipment and or blocking software on its computer network, thereby limiting the content of the material to which users have access. The city reserves the right to inspect any computer device, including computer workstation, portable computer, mobile device, storage device, or removable storage media at any time in accordance with this policy. Privacy The infrastructure associated with the computer network is City of Muskego property. All data, files, programs, software applications, messages sent or received, transactions, and any other electronic information is property of the city and is not considered private or property of any employee and is open to inspection for the purposes of determining compliance with this and other city policies. Emails and any electronic records that are sent, received, or deleted, are retained and managed in accordance with Wisconsin Public Records law. Users should not have any expectations of privacy with respect to computer system use. The city reserves the right to disclose all messages, transactions, or files transmitted over its computer network pursuant to the applicable state and federal laws and regulations. Security When accessing city computer and network resources, all employees, contractors, vendors, business partners, and volunteers will abide by all policies and protocols relating to user security and system access control as determined by the Information Technology Department. Computer system user accounts and passwords will not be posted, disclosed, or shared with other individuals or entities. Passwords may be disclosed to Information Technology Department personnel for information technology purposes. Supervisory staff is permitted to access an employee’s user account for the purpose of maintaining continuity of city business. If an employee suspects that their user account has been compromised or that they have discovered a security problem or threat, they are required to contact the Information Technology Department immediately. Any employee identified as a security risk or that misrepresents their identity by using another employees computer credentials may be subject to disciplinary action, including termination. Computers and mobile devices should not be left unattended in a state which affords unauthorized access to city records or otherwise compromises security. Employees must lock or log off their computers when unattended. Employees are responsible changing their password when required by the computer system. 78 User Accounts Individual employee user accounts and passwords will be initially provided by the Information Technology Department at the request of the department head or designee to employees to provide appropriate access to accomplish job functions. The Information Technology Department must be notified of any changes in personal status of employees with computer access, including termination and resignation. To establish computer system access for a new city employee, the department head or designee is required to contact the Information Technology Department within a minimum of 3 business days prior to the employees first day of employment or term with the City of Muskego. The respective department will define employee access requirements for the computer system, network domain, remote access, email, and phone based on position responsibilities and requirements. Before an employee is granted access to the City of Muskego computer system they must review and agree to abide by this policy by signing the policy acknowledgment of the employee handbook. When an employee has resigned from the City of Muskego, the department head or des ignee is required to contact the Information Technology Department prior to termination, stating the date and time the access is to be revoked. The Information Technology Department will verify all accesses the user has, and disable them. The user account and associated accesses will remain disabled for two weeks and then be removed permanently. Terminations will require special consideration and must be discussed with the Information Technology Director prior to the release. The department head or designee must specify what is to be done with the employee’s data on the H: drive. The employee’s data will remain on the H: drive for a two week duration and if no notification has been received it will be permanently deleted. Use of the Computer Network, Email, Internet & Social Media Please refer to the Internet and Electronic Communications policy (article 8.5) of the City of Muskego employee handbook for usage guidelines relating to the computer network, email, internet and social media. Software All software installed on city computers and mobile devices shall be legally licensed, purchased and installed only by designated employees of the Information Technology Department unless otherwise authorized by the Director of Information Technology. The city utilizes a cost effective standardized suite of software applications designed to ensure compatibly, interoperability and security throughout all city computing systems. Requests for software 79 applications outside of the scope of the standard software suite must be made to the Director of Information Technology. Licensed software and its related documentation may not be duplicated to any storage media, distributed outside of the organization, or utilized for personal use. Violations of any software or license agreements or information technology contracts, by the unauthorized duplication of software, files, operating instructions or reference manuals, is strictly prohibited and may result in criminal copyright charges. Installation of any personal or unauthorized software applications onto city owned computers and mobile devices is strictly prohibited. If unauthorized software or data is detected on a city computer or mobile device the Information Technology Department will remove the software after notifying the respective employee’s department head or supervisor. Hardware All city computing and telecommunications hardware, including but not limited to, computers, phones, copiers, fax machines, printers, scanners, and other peripherals must be approved, leased, purchased, disposed of, and installed through the Information Technology Department. The use of personal storage devices, including but not limited to, USB drives or personal hard drives are prohibited without Information Technology Department approval. Hardware that is not approved and procured through the Information Technology Department may not be connected to the computer network or utilized on city issued computers or mobile devices without the approval of the Director of Information Technology. Hardware and operating system configurations of computers and mobile devices are determined by the Information Technology Department. Only Information Technology Department personnel will be authorized to modify or install upgrades to hardware or operating system configurations. Data The Information Technology Department shall be responsible for backup of all data stored on the City of Muskego network, which includes servers, routers, and switches. Employees are responsible for storing all mission critical data on network drives or file servers as directed by the Information Technology Department. Employees are responsible for protecting and backing up data maintained locally at their computers. All data stored on City of Muskego hardware or media is the property of the City of Muskego. It is against City of Muskego policy for an employee to purposefully delete or modify the work product of another employee without the consent of the employee that created the work product, or that employee’s supervisor. 80 All employees of the City of Muskego are responsible for ensuring that all reasonable precautions are taken to ensure that confidential information and data stored on electronic storage devices transported from city property are secure and shall be safeguarded against unauthorized access, accidental loss or destruction. Additionally, such confidential information shall not be disclosed, accidentally or otherwise, to any unauthorized entity. Remote Access An employee may require remote access capabilities to City of Muskego email, software applications or other internal network resources. All remote access requests must be authorized by the respective department head and the Director of Information Technology. Employee or city owned computers and mobile devices may be used for remote access. When accessing email, software applications or other internal network resources remotely, the employee is under the same restrictions and has the same responsibilities and obligations as when accessing these resources from a city facility. The Information Technology Department will determine which computer and mobile device hardware, operating systems, and remote connection protocols will be supported for remote access. The employee will ensure that information owned by the City of Muskego is not viewed by or disseminated to another person or entity that is not authorized. Access to the computer or mobile device shall be protected with a password, passcode, or some other authentication method th at only the employee has access to. If a computer or mobile device is lost or stolen, the employee shall immediately notify the Information Technology Department and their department head. The Information Technology Department will attempt to locate the device and initiate either a remote lock or a remote wipe of the data located on the computer or mobile device. Enforcement All City of Muskego employees share in the responsibility to protect city computer resources from physical and environmental damage and are responsible for correct operation, security, and maintenance of those computer resources. Use of the computer system is a privilege, not a right. The City of Muskego maintains the right to limit access of any employee at any time. Administrative actions resulting in the inappropriate use of the city computer system or violation of this policy include, but are not limited to, denial, revocation or suspension of computer system use, employee disciplinary action, including termination of employment, and legal or criminal action. Employees who need help understanding this policy or who discover a violation of this policy are required to notify their supervisor. 81 Section 8.7 – Safety and Reporting Injuries or Illness General Safety Rules The City regards your safety on the job as a vital responsibility. We expect our employees to conduct themselves carefully at all times. Always be alert to unsafe conditions, faulty equipment or other on-the-job hazards. Employees are responsible for wearing required protective equipment, reporting unsafe working conditions or accidents to their supervisor, cooperating and assisting in the investigation of accidents to identify causes and corrective measures to prevent their occurrence and complying with safety rules, codes and laws. It is the City’s policy to insure a safe work environment for employees and customers and to require safe work practices of all employees. Those driving on City business must possess a valid appropriate license for the type of vehicle they are using and are required to wear seat belts at all times. Driving records are subject to review on a continual and/or annual basis. A more comprehensive safety policy is available upon request. Reporting Injuries/Illness In the event you are injured or become ill on the job during working hours, you must do the following: • Report the accident/illness to your supervisor and Human Resource Office within 24 hours of the incident causing the injury. • Secure the necessary medical attention on the job site, if possible, or dial 911 in emergency situations. • Complete Employer’s First Report of Injury or Disease (see section 10.4 for sample form) within 24 hours of any accident which results in a work related injury and forward to the Human Resources Office for proper reporting. • If additional medical attention is needed, you should notify your supervisor and Human Resources Office before leaving the premises. You have the right to secure treatment from the physician of your choice. Failure to follow the above procedures will subject an employee to disciplinary action. 82 Section 8.8 – Worker’s Compensation/Light Duty/Return to Work Workers Compensation Worker’s compensation is a form of insurance to protect employees in the event of a qualifying job related injury or illness. All employees of the City of Muskego are entitled to Worker’s Compensation coverage. Any employee who is absent from work because of an injury or illness that occurred while at work shall suffer no loss of compensation during such period of absence up to a maximum of one (1) year per injury event. An Employee on temporary partial or temporary total disability shall receive full regular pay up to a maximum of three (3) working days for the hours scheduled to work until eligible for Worker’s Compensation payment. If eligible, the insurance carrier will send a tax exempt check to the City of Muskego made payable to the employee for 2/3 of their pre-injury weekly wage for each week on Worker’s Compensation leave. The City of Muskego will process a payroll check to the employee for the difference between the Worker’s Compensation payment and the employee’s regular wages (1/3 of lost w ages). Both payments will be distributed with the biweekly payroll. During the period of such differential pay, there shall be no deductions from the employee’s earned sick leave, vacation credit or retirement benefits. Federal Family and Medical Leave Act (FMLA) will run concurrent with worker’s compensation provided that the injury meets the criteria for a “serious health condition,” as defined by law. Substitution of accrued paid leave is not allowed for Worker’s Compensation absences unless an applicable labor agreement provides otherwise. Light Duty The City will provide temporary reassignment of an injured employee only until such time as:  The employee is medically released to perform the full range of duties of his/her position;  The restricted/modified duty assignment is discontinued at the request of the attending physician;  The employee is medically determined to be permanently disabled and consideration is given to modification, transfer, termination or retirement; or  The restricted/modified duty assignment is discontinued at the option of the City. This policy is not applicable to employees who are temporarily disabled as a result of a non-work related injury/illness. Restricted/modified duty assignment, if available, is a special short term temporary work assignment provided for employees who have temporary medical restrictions that prevent them from performing some or all of their normal duties. Light duty assignments will be limited to 12 weeks. Any extension shall require approval of the Ma yor with recommendation from the Department Head. 83 The Department Head will determine the light duty assignment, which will be based on a qualified medical assessment of the employee. It is mandatory for the employee to provide all necessary medical information concerning the extent of their work restrictions and the probable duration. The employee is also required to submit updated work restrictions to the Department Head and Human Resource Office after every doctor visit. There is no guarantee of light duty assignments. All requests for restricted/modified duty assignments shall be reviewed on a case by case basis. Employees on light duty are not guaranteed the rate of pay they received for the position they held at the time they sustained their work-related injury or illness. The pay rate for light duty assignment will be based on the knowledge, skills and abilities required for the job as well as general market conditions. Employees who return to work in a light duty capacity earning less than they earned in the position held at the time they sustained the work-related accident are eligible for temporary partial disability benefits under the State Worker’s Compensation program. Employees in light duty positions are not permitted to supplement their worker’s compensation benefits with accrued vacation, personal or sick leave. If an employee accepts a light duty assignment while on worker’s compensation, that time will not count against the employee’s family or medical leave entitlement. An employee ’s return to work in a light duty assignment shall comply with all applicable state and/or federal laws, including the Family and Medical Leave Act (FMLA), the American’s with Disabilities Act (ADA), and the state Worker’s Compensation laws. If the light duty position is declined and the employee elects to stay on FMLA leave, the employee may no longer qualify for the worker’s compensation benefits. Return to Work Upon returning to work after a work related injury, an employee is required to provide a certification or “Fitness for Duty” statement from their treating physician verifying that the employee is able to safely and adequately return to duty and perform his/her regular job functions. The Human Resource Office is responsible for providing the physician with a copy of the employee’s current job description, potential restricted/modified duty assignments and City’s return to work policy. An employee shall be restored to his or her original position only if the attending physician certifies that the employee is able to perform the essential functions of the job with or without reasonable accommodations. An employee will not be restored to their original or equivalent position if they are unable to perform the functions of their job because of a mental or physical condition, unless other provisions of the City policy, a collective bargaining agreement or the Wisconsin Fair Employment Act are applicable. 84 Section 8.9 – Emergency Conditions/Evacuations Emergency and Inclement Weather Conditions This policy outlines the procedure used for the closing of City Facilities. The Mayor or designee will make the decision to close the City Hall buildings and notify Department Heads when the situation is known. Any employee scheduled to work or sent home after working a period of time due to closing shall be paid for their normal workday hours. This policy will apply to part-time employees on a prorated basis. The following Departments are designated as essential to the City’s emergency response capability and must report to duty during normal business hours, their assigned times or shift, or when called upon by their Supervisor:  Police  Public Works/Utility  Maintenance Tornado Warning This policy outlines the procedure for all City employees if the National Weather Service issues a tornado warning. Weather-Band Radios located in the City Hall Finance and Administration Department and Library Department will sound if the National Weather Service issues a tornado warning. If a warning is issued during hours of operation, the Finance & Administration staff will notify the following City Hall Departments:  Mayor  Assessor  Community Development  Engineering/Public Works  Information Technology  Parks and Recreation 85 Each Department is individually responsible for notifying all their staff and following the development of the storm for determination as to when to take cover. Designated Library employees will notify all other Library staff and patrons. If a funnel cloud is sighted, everyone in the building should take cover in the City Hall lower level Muskego Room along the south wall. Full procedures for the Library Department will be posted at all exits and reviewed with each employee. If time permits, the Finance and Administration Department staff will lock the vault and post a prepared notice on the Information Counter advising the public that due to weather conditions, the staff has taken cover in the lower level Muskego Room, and they are encouraged to also take cover. In case of a power outage event, the City facility elevators should not be used. Fire Evacuation Procedure In case of fire, an alarm will automatically alert the Police Department if activated. Additionally, designated staff should dial 9-9-1-1 when the alarm is sounded. An alarm is to be treated as legitimate unless proved otherwise. The Maintenance employee or designated staff will search the building for any sign of smoke and/or fire. If it appears it was a malfunction of equipment, the designee will contact the Police Department to cancel the fire call. Department Heads are responsible for evacuation of their own offices and staff. Evacuation of the meeting rooms will be the responsibility of the party who reserved the room. Police and Fire Department personnel will check the lower level upon arrival. These procedures are meant to serve as a guide. Common sense should dictate that personnel are not expected to enter smoke filled or fire involved areas. Once out of the building, employees may not reenter until notified by the fire department. Department Heads, or their designees, will be responsible for ascertaining whether all members of their departments have left the building and informing the fire department of anyone who appears to be missing. 86 Section 8.10 – Business Credit Card This policy has been established for the acquisition and use of business credit cards. The following City Departments are eligible to obtain individual credit cards in the name of the City of Muskego for use by their respective Department:  Assessor  Community Development  Finance & Administration  Information Technology  Library  Mayor  Municipal Court  Parks & Recreation  Police  Public Works/Engineering Each of the identified Department Heads shall work with the Finance & Administration Department to apply for their individual card, which will have an established limit of $3,000 for cards issued in the name of the Department Heads, Supervisors and Managers and $1,000 for those issued in the name of a non-supervisory position. The Department Head shall be responsible to insure the safekeeping and release of such card to their staff for authorized use. In addition to authorized purchases, the City credit card may be used as identification to apply for government rates and discounts, guarantee room reservations, pay for hotel lodging while on City business and eliminate taxes where applicable. Under no circumstances will the card be used to purchase gasoline for vehicles which are not City owned or leased. City Vehicles should be refueled at the City owned pumping facilities. Only when traveling outside of the metropolitan area should refueling City vehicles be charged to the credit card. Authorized City credit cards may be used for the purchase of meals only if proper receipts are provided as proof of compliance with the City’s Travel policy. If at any time there are improper meals charged to the City’s Card, this policy provision may be removed. City credit cards shall not be used for clothing purchases under the clothing allowance provisions. Authorized clothing purchase reimbursement claims should be processed through the accounts payable or payroll system. 87 Non-City business charges are not permitted on any City of Muskego credit card. All monthly credit card billings should be processed promptly to avoid any and all interest charges. Signed receipts for expenditures must be attached to the monthly sta tement when processed for payment. Non-compliance to any of the above or misuse of the authorized credit card in anyway, may result in a department or employee losing privileges of their card. Noncompliance may also include discipline in accordance with the City of Muskego’s Code of Conduct and Discipline policy, possibly up to and including dismissal. 88 Section 8.11 – Travel The objective of this policy is to establish a procedure for billing travel, meeting and professional development expenses to the City of Muskego. Authorized travel reimbursements are applicable to Employees, Elected and Appointed Officials. Authority to Travel All travel outside of the City of Muskego area and incurrence of related travel expense shall be approved in advance of departure by the responsible Department Head. Authorized travel related expenses should be deemed necessary and/or beneficial to the City of Muskego. Each Department Head is fully responsible for expenditures from the Department’s travel, training, conferences and special events budgets, and must certify that funds are available. All travel and mileage reimbursements for authorized travel shall be reviewed and approved by the Department Head in accordance with regulations herein described. Employee Responsibility City employees are expected to exercise the same care in incurring expenses that they would if traveling on personal business. Travel expenses that will be reimbursed are confined to those necessary for the approved travel. City employees are required to provide receipts or documentation to report any travel expenses obligated to the City. Eligible Travel Expenses Travel expenses eligible for reimbursement include the following:  Air Travel “coach” or economy rates and baggage handling  Rail, Bus, Subway and Taxi Travel  Car Rental, fuel, oil, necessary repairs, parking and tolls  Use of City Vehicle fuel, oil, necessary repairs, parking and tolls  Lodging  Conferences or Seminar Registration  Meals per diem rate up to $35 per day  Official Phone Calls  Other Expenses as required for official City business 89 Ineligible Expenses Travel-related expenses that are not eligible for reimbursement include, but are not limited to, alcoholic beverages, valet, laundry services and entertainment. Mode of Travel The mode of travel must be identified when making a request to travel. The most reasonable and economic mode of transportation should be selected, taking into account factors of distance, expense, convenience and travel time. Credit Cards Used for Travel The City of Muskego’s Business Credit Card policy allows for the use of credit cards for payment of travel related expenses. Invoices/receipts charged to a City credit card must be provided when processed for payment. Submission of Travel Reimbursement Requests All employee reimbursement requests for travel expenses must be reviewed and approved by the appropriate Department Head prior to submitting a claim to the Finance & Administration Department for processing. Should a required receipt be lost or not obtained by the employee, the employee should complete a signed statement explaining the circumstances and documenting the expense. If the Department Head and Mayor deem the expense reasonable, it shall be reimbursed to the requesting employee. Travel Expense of Other Family Members In the event an employee’s spouse, other family members and/or acquaintances accompany the employee on City-related travel, the employee must bear all additional costs of transportation, meals, conferences registration, etc. In the case of lodging, the City will pay only the single room rate. A hotel room upgrade by the employee is acceptable with the difference in room cost above the single rate is the sole responsibility of the employee. Local Meeting Expenses Meeting expenses not requiring employee travel outside the metropolitan area are eligible for reimbursement in accordance with the provisions of this section. If authorized by the appropriate Department Head, employees may be reimbursed for meal costs related to local meetings with outside groups which involve City business or concerns. 90 Section 8.12 – Tuition Reimbursement Courses taken by full-time employees shall be reimbursed for an amount up to $1,000 per calendar year to cover the cost of tuition payments, as well as books and registration fees if the following conditions are met:  Course outline must be pertinent to the employee’s job responsibilities  Department Head approval  Grade of C or higher, Certification or Successful Completion Report Upon course completion, the employee shall submit a Tuition Reimbursement form (see Section 10.4 for sample form) to the Department Head along with copies of documents outlined above and proof of costs incurred for final approval. Authorized tuition reimbursement requests should be forwarded to the Finance and Administration Department for processing. Special circumstances may arise where it is in the City’s interests to go beyond this policy for tuition reimbursement for particular employees/positions. Special situations shall be addressed on a case by case basis by the Finance Committee following a recommendation from the Mayor. 91 Section 8.13 – Training, Conferences and Seminars The City of Muskego recognizes the need for the continuous education of its personnel and encourages professional development. This policy establishes a procedure for these events and applies to all full and part-time employees. Each department has a budget allowance for the expenditures involved. Department Head approval must be obtained before any employee attends meetings, conferences, training sessions, institutions, workshops, seminars or special classes. The employee must provide details of the professional development opportunity along with a list of anticipated expenses. Employees are responsible for maintaining required and necessary certification statuses and seeking appropriate recertification when necessary. The cost of certification or recertification may be paid by the City on a Departmental basis. 92 Section 8.14 – Outside Employment Employment with the City of Muskego by regular full and part-time employees should be considered the employee’s primary employment. Secondary employment with other entities must not conflict, whether real or implied, with the duties of the employee. The City has priority call upon the services of its employees regardless of any conflict with secondary employment. An employee who engages in secondary employment must clearly define themself as an employee of the secondary employer and not act or treat themself as an employee or agent of the City. Employees must still comply with all policies, rules and general expectations of conduct when engaging in off-duty behavior regardless of such secondary employment. The City may terminate the employment of an employee whose secondary employment interferes with the performance of their work, creates a conflict of interest, or where such employment negatively affects the image of the City or its employees . An employee will not be permitted to work for another employer while on a leave of absence or while absent for illness from the City. Employees who engage in outside employment shall not conduct any business related to such employment on City premises or during hours in which such employees are working for the City or advertise their outside employment either directly or indirectly on City premises during work. 93 Section 8.15 – Conflicts of Interest / Non-Work Related Activities Conflicts of Interest The successful operation and reputation of the City of Muskego, its employees and leaders is built upon the principles of fair dealing and ethical conduct of such officials and employees. This policy prohibits City officials and employees from engaging in any illegal, dishonest or unethical behavior. The City’s reputation for integrity and excellence requires careful observation of all relevant laws and regulations, as well as regard for the highest standards of conduct, trust and personal integrity. No City official or employee shall engage in any business transaction with the City, or have a financial or other personal interest, direct or indirect, which is incompatible with the proper discharge of his or her official duties or will tend to impair his or her independenc e, judgment or action in the performance of his or her official duties. Any official or employee who has a financial interest, including employment, in any business entity entering into, proposing to enter into or bidding on any transaction with the City, or who, as part of his or her official duties, will be making an official decision or recommendation significantly affecting a business competitor, client or regular customer, shall disclose such interest to the City. No City official or employee, including persons or firms engaged to provide professional services to the City, shall represent, for compensation, private interests before the employer without disclosure of the private business relationship and without explicit consent of the City. No City official or employee shall disclose or use confidential information of the City to advance the financial or other private interest of the employee or others. No City official or employee shall accept anything of value whether in the form of a gift, service loan or promise from any person, who, to the employee's knowledge, has a direct financial interest in any transaction or official business with the City, which may tend to impair his independence of judgment or action in the performance of his official duties. Non-Work Related Activities Employees of the City of Muskego may only engage in non-work or personal activities during authorized unpaid lunch or rest periods. 94 Section 8.16 – Solicitation & Distribution / Political Activities Solicitation & Distribution The solicitation of employees or distribution of materials to employees can often interfere with normal operations of the City, reduce employee efficiency, annoy employees and citizens, and pose a threat to security. For these reasons, the City limits solicitation and distribution on the premises. Individuals who are not employees of the City are prohibited from soliciting employees or distributing materials to employees on the premises. This includes soliciting funds or signatures, conducting membership drives, distributing literature or gifts, offering to sell merchandise or services (except by representatives of vendors or potential vendors as authorized by the City), or any other similar activity. All visitors are strictly prohibited from entering non- public areas unless the Mayor grants permission. Employees may engage in limited solicitation and distribution of materials to other employees, on the premises, subject to the following guidelines. Solicitation or distribution of materials is prohibited during the working time of either of the individuals making or receiving the solicitation or distribution. "Working time" does not include an employee's authorized lunch or rest period. Distribution of literature in a way that causes litter on prop erty is prohibited. Off- duty employees may not return to the premises to solicit or distribute materials to employees. Bulletin boards, newsletters, and other employer-provided group communication systems are maintained solely for the City to communicate information to and from employees, post notices required by law, and for other work-related purposes. Posting of unauthorized notices, photographs, or other printed or written materials on those bulletin boards or other communication systems is prohibited. The City may authorize a limited number of fund drives by employees on behalf of charitable organizations. Employee participation in such drives is completely voluntary. As a part of those charitable fund drives, the City may permit a representative from the charitable organization to make a presentation to employees. Employees seeking authorization for such a charitable fund drive should contact the City Mayor’s office for permission. The City has the right to monitor any permitted solicitation and distribution under this policy and to modify or terminate in its sole discretion any such solicitation or distribution as becomes necessary to minimize interference with work. 95 Political Activities Employees will not be discriminated in favor or against because of political contribution, permitted political activity or neutrality. Employees may not solicit, be solicited nor receive political contributions or services on the job. Employees may not engage in any form of political activity on-the-job. Employees may not engage in political activity off-the-job to such an extent that it interferes with doing his/her job well. 96 Section 8.17 – Confidentiality Because of an employee’s responsibilities at the City, an employee may have access to confidential City, resident, personnel, or other sensitive information. This may include information concerning a resident’s financial status, employee records and the City’s business practices including purchasing and negotiating strategies. This sensitive information is to remain confidential and not be disclosed to any personnel who do not have a legitimate business need to know such information or to persons outside the City organization without the determination of the Mayor or Department Heads as designated and authorized by the Mayor. All employees are responsible for protecting the confidentiality of this information. A violation of this policy can subject an employee to discipline, including discharge. 97 Section 8.18 – Personnel Records Each employee has a personnel and confidential file. Information retained in the personnel files include information such as address changes, and specific work-related information such as application for employment, resume, performance evaluations, salary adjustments, job changes, and other designated records. Employee medical and sensitive (i.e.: documents containing social security number) information will be maintained in the separate confidential file. The City will use employee medical information only in a manner that is job-related and consistent with business necessity to the extent required by law. Department Heads, Supervisors and managers may be informed regarding necessary restrictions on the work or duties of the employee and necessary accommodations. Records of all personnel shall be considered confidential to the extent required by law. Records shall be maintained in accordance with all applicable federal and state laws and regulations and retained in accordance with the City’s record retention schedule. An employee may request an opportunity to review the records in his or her personnel file that the employee has a lawful right to review by submitting a written request to the Human Resource Office. Requests for inspections will be scheduled at a mutually convenient time and within the timeframes required by law and will be conducted in accordance with Wis. Stat. §103.13. Personnel files may not be taken outside of the custody of the Human Resource Office. Employees should refer all requests for personnel information concerning applicants, employees, and past employees to the Human Resource Office. Employees are not permitted to provide references on behalf of the City. Pursuant to request for references, the City may choose to release only limited general information such as the position held and dates of employment. The City may require the individual involved to provide a written consent, release and indemnity agreement before the City will release additional information unless there are circumstances warranting otherwise. It is important that each employee’s personal information and decisions regarding benefit selection be accurate at all times. Each employee is responsible to notify the Human Resource Office promptly of any changes to the employee’s personnel file and personal contact information or family information used for insurance and tax purposes. 98 Section 8.19 – Employer Property It is the City's intent to provide its employees, during the course of their employment, with access to and the use of various property and equipment for the purpose of conducting business for the City. Employees should have no reasonable expectation of privacy in the use of the City's and the public's property. The City may access its property with or without the prior consent or knowledge of the employee to the extent permitted by law. City property is to be used judiciously by employees at all times and only in the manner for which the City and public intends the property to be used. Employees must have a valid State of Wisconsin driver’s license and are expected to adhere to all federal, state or local rules and regulations and City policy while operating City vehicles. Smoking or being under the influence of drugs or alcohol is prohibited while using a City vehicle. Employees must maintain their work spaces in a clean, orderly and professional manner and are expected to report any misuse or abuse of the City's property. Employees are encouraged to exercise care and attention in safeguarding personal property brought to the work place. The City does not assume liability for the loss, theft or damage of personal property brought to the work place. The City reserves the right to access, replace or utilize any of its property without prior permission of the employee to whom it was provided to the extent permitted by law. Circumstances warranting a need to access property in the employee's absence include, but are not limited to, the following:  The need to search for business items or information.  To comply with applicable laws regarding review and disclosure of information.  Reasonable suspicion to believe that the employee is engaging in illegal or improper activities, in conjunction with committing a violation of policy, rules or general expectations of conduct, or in a way that may jeopardize the health and well-being of others.  For any other lawful reason. Under these circumstances, employees may be required, upon the request of the City, to submit to a search of any personal property brought onto the City's premises to the extent permitted by law. 99 Section 8.20 – Smoking Areas The Wisconsin Clean Indoor Air Act, Section 101.123 of Wisconsin Statutes, established the basic regulations for smoking in public buildings. The law designates areas in which smoking is prohibited, such as public conveyances, educational facilities, offices, passenger elevators, and any enclosed indoor area of a state, county, city, village, or town building. All City buildings are "no smoking" facilities. Smoking is restricted to outdoor areas only. 100 Section 8.21 – Bulletin Boards Bulletin boards are provided to inform employees of important developments from the City that will affect the employee or their job. Bulletin boards are used by the City to communicate information to employees and post notices required by law. Employees must secure prior authorization from the Mayor before posting any notices on bulletin boards. The City requests all employees to check the bulletin boards at regular intervals for work -related notices of interest and importance regarding City business. 101 Section 8.22 – Records Retention GENERAL PROVISION: Under §19.21(4) (a), municipalities shall notify the State Historical Society of Wisconsin (SHSW) prior to destroying records. Retention Period - Refers to the time that the identified records must be kept until destruction. CR stands for creation, which usually refers to receipt for creation of the record. FIS stands for current fiscal year and the additional amount of time as indicated. EVT stands for event and refers to an occurrence that starts the “retention clock” ticking. Close of contract, termination of employee and disposition of a case are common events. Authority - Source which specifies the period of time for retaining records. WMRM Wisconsin Municipal Records Manual § State Statutes SCR Supreme Court Rule PSC Public Service Commission NR Natural Resources State Historical Society of Wisconsin (SHSW) - Refers to whether or not the SHSW has waived the required statutory notification prior to destruction of records. W (waived) means records are not historical and the required 60 day notification is waived. N (not waived) means the records may have secondary historical value and therefore SHSW notification is required on a case-by-case basis prior to destruction. N/A means not applicable and refers to those circumstances where a local unit of government is retaining a record permanently. Public Records not identified in this Records Retention Schedule shall be retained seven (7) years in accordance with §19.21(5)(c), Wisconsin Statutes, and chapter 5 of the Municipal Code of the City of Muskego and may then be destroyed subject to SHSW authorization. The following public records may be destroyed after the expiration of the designated retention period by the Legal custodian as defined in §19.33, Wis. Stats.: 102 ELECTED OFFICIALS RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE All records in their possession unless delegated in writing to the Clerk- Treasurer EVT & 7 years §19.33(1) W POLICE DEPARTMENT RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Traffic citations (and accompanying documentation) sent through City of Muskego Municipal Court EVT + 3 years (after closed) W Ordinance citations EVT + 3 years (after closed) W Personnel records EVT + 7 years W Property inventory records EVT + 3 years W Citizen complaints against police officers EVT + 7 YEARS W Investigation and citation records: Arrest records Incident records Fingerprint cards Evidence cards Investigation records EVT + 7 years EVT + 10 years EVT + 7 years EVT + 10 years EVT + 10 years from date of closing of investigation W W W W W Audio and video tape recordings Police dispatch audio tapes CR + 120 days W Work schedules CR + 7 YEARS W Accident reports EVT + 4 years W Medical records EVT + 7 years W Training records CR + 3 years W 103 MUNICIPAL COURT RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Electronic recordings of court proceedings which were appealed EVT + 7 years W Court statistical reports CR + 7 years W Arraignment calendars CR + 7 years W Warrant and commitment listings CR + 7 years W Municipal court correspondence CR + 7 years W Electronic recording of court proceedings which were not appealed EVT + 6 months W Audio tape recordings of trials or juvenile matters EVT (Until expiration of statute of limitations to appeal to circuit court) W Municipal Court case files EVT + 6 years (After entry of final judgment) SCR 72.01, 72.04 W Municipal Court case files, City Attorney’s copies EVT + 6 months (after entry of final judgment) W Municipal Court minutes record EVT + 6 years (after entry of final judgment) SCR 72.01 W Municipal Court record EVT + 5 years (after entry of final judgment) W Municipal Court judgment docket (a record of all money judgments) EVT + 20 years (after final docket entry) SCR 72.01 W 104 CLERK-TREASURER – Common Council, Committees, Boards & Commissions RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Meeting agendas CR +7 years WMRM W Minutes books Permanent WMRM N/A Audio tapes CR + 1 year; CR + 90 days if made solely for the purpose of drafting the minutes WMRM and §19.21(7) W Ordinances Permanent WMRM N/A Resolutions Permanent WMRM N/A Ordinance book (Municipal Code) Permanent WMRM N/A Affidavits of Publication CR + 3 years WMRM W Affidavits of Publication for ordinances Permanent with Ordinances WMRM N/A CLERK-TREASURER - General Records RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Claims EVT + 7 years W Lawsuits Permanent N/A Insurance Policies Permanent N/A CLERK-TREASURER - Real Property Records. RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Title insurance policies Permanent WMRM N/A Easements Permanent WMRM N/A Leases EVT + 7 years WMRM W 105 CLERK-TREASURER - Licenses and Permits RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Liquor and beer related applications and licenses EVT + 4 years §125.04(3)(i) W Other applications and licenses/permits issued by City Clerk-Treasurer EVT+ 3 years WMRM W Dog licenses monthly report to County Clerk EVT + 7 years WMRM W CLERK-TREASURER - Fidelity Bond RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Fidelity bond EVT + 5 years (after bond expires) WMRM W Fidelity bond book EVT + 5 YEARS (after last bond expires WMRM W Oath of office EVT + 5 years (after term of service covered by oath ends) WMRM W CLERK-TREASURER - Treasurer’s Deposits RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Duplicate deposit tickets EVT + 1 year (after audit) WMRM W Bank credit/debit notices EVT + 1 year (after audit) WMRM W Investment records FIS + 7 years WMRM W All receipts FIS + 7 years WMRM W CLERK-TREASURER - Legal Opinions RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Legal Opinions Permanent WMRM N/A 106 CLERK-TREASURER - Special Assessments RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Preliminary resolution Permanently WMRM (Resolutions) N/A Report on special assessment project CR + 2 years (provided filed with project records) WMRM W Waiver of special assessment notice and hearing EVT + 1 year (after the final resolution is approved) WMRM W Final resolution Permanent WMRM N/A Certified special assessment roll EVT (retain until all assessments are collected or for 7 years, whichever is longer) WMRM W Statement of new special assessment CR + 5 years after audited WMRM W Special assessment payment register EVT (retain until all assessments are collected or for 7 years, whichever is longer) WMRM W CLERK-TREASURER - Board of Review RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Form of objection to property assessment and supporting documentation EVT + 7 years (after final action by board of review or completion of appeal) §70.47(8)(f) W Minute book of board of review CR + 7 years §70.47(8)(f) W Proceedings of board of review on audio tapes or as stenographic notes, including transcriptions EVT + 7 years (after final action by board of review or completion of appeal) §70.47(8)(f) W Notice of determinations EVT + 7 years (after final action by the board of review or completion of appeal) §70.47(8)(f) W 107 CLERK-TREASURER - Tax Calculation RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Tax levy certification - school district clerk FIS + 3 years (after audited) WMRM W Certificates of apportionment FIS + 3 years (after audited) WMRM W State shared aid payment notices FIS + 6 years (after audited) WMRM W Final worksheet - allowable levy FIS + 5 years (after audited) WMRM W Statement of taxes Permanently WMRM N/A Statement of new special assessments FIS + 5 years (after audited) WMRM W Statement of new sewer service charges FIS + 5 years (after audited) WMRM W General property tax credit certification FIS + 5 years (after audited) WMRM W Explanation of property tax credit certification FIS + 5 years (after audited) WMRM W Real property tax roll FIS + 15 year (copy) (county treas. maintains original) WMRM W Personal property tax roll FIS + 15 years WMRM W CLERK-TREASURER - Tax Collection RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Escrow account list EVT (retain until superseded) WMRM W Receipts FIS + 7 years (after audit) WMRM W Receipt book FIS + 7 years (after audit) WMRM W Tax collection blotters EVT (until audited) WMRM W Statement of taxes remaining unpaid EVT (retain with tax roll) WMRM W Tax settlement receipt FIS + 5 years (after audit) WMRM W Municipal treasurer’s settlement FIS + 5 years (after audit) WMRM W Personal property tax roll FIS + 15 years (and transfer to State Historical Society WMRM N 108 CLERK-TREASURER - Election RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Contents of a blank ballot box-unused ballots and materials EVT (3 business days after the canvas is completed) §7.23(a) W Voter serial number slips EVT (3 business days after the canvas is completed) §7.23(a) W Voting machine recorders EVT (14 days after a primary) (21 days after an election)** §7.23(b) W Detachable recording units on electronic voting equipment EVT (14 days after a primary ) (21 days after an election)*** §7.23(g) W Ballots (state, county, local) EVT (30 days after the election) §7.23(h) W Ballots (federal offices)**** EVT (22 months after election) §7.23(f) W Application for absentee ballots (for federal election ballots) EVT (90 days after the election) (22 months after the election for federal offices) §7.23(k) §7.23(f) W Forms associated with election such as tally sheets, inspector’s statements and nomination papers EVT (90 days after the election) (22 months after the election for federal offices) §7.23(k) §7.23(f) W Official canvass statements EVT (10 years after the election) §7.23(i) W Registration and poll lists - Nonpartisan primaries and election EVT (2 years after the election for which they were created) §7.23(e) W Registration and poll lists - Partisan primaries and general elections EVT + (4 years after the election) §7.23(e) W Canceled registration cards EVT + 4 years (after cancellation) §7.23(c) W Election notices EVT (1 year after the election) (22 months for federal election) §7.23(j) §7.23(f) W 109 CLERK-TREASURER - Election Records (continued) RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Proofs of publication and correspondence relative to publications EVT (1 year after the election) (22 months for federal election) §7.23(j) §7.23(f) W Campaign registration statement EVT (6 years after termination by the registrant) §7.23(d) W Campaign finance reports EVT (6 years after date of receipt) §7.23(d) W ** The Governor may by order permit the clearing of voting machine recorders before this date if a special election is called. *** Before units can be cleared or erased the information must be transferred to a disk or other recording medium and retained for 22 months. **** Federal offices are President of the United States, U.S. Senator and Congress. ASSESSOR - Real Property RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Deeds (Copies) 1 yr. after info transferred to Master Property Record folders WMRM W Vacation or alteration of plat Copies Keep as long as relevant for working purposes WMRM W ASSESSOR – Real and Personal Property Assessments RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Master property record folders 5 years. after life of structure WMRM W Index to owners Until superseded WMRM W Wisconsin Real Estate Transfer returns 5 years. after info transferred to Master Property Record folders WMRM W 110 ASSESSOR – Real and Personal Property Assessments (continued) RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Building permit applications Copies 1 yr. After info has been transferred to Master Property Record folders WMRM W Tax Exemption Reports 10 years WMRM W Notice of Increased Assessment 5 years unless assessment appealed, retain 7 years after final BOR action or appeal completion WMRM W Assessor’s Final Report Supplement - Real and Personal Property 5 years WMRM W Assessor’s Final Report Real and Personal Property 5 years WMRM W Merchants’, Professions’ Statement of Property 5 years. WMRM W Plats (copies Keep as long as relevant for working purposes WMRM W Certified Survey Maps (copies) Keep as long as relevant for working purposes WMRM W Aerial photographs (copies) Keep as long as relevant for working purposes WMRM W FINANCE - Municipal Borrowing RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Bond procedure record EVT + 7 years (after bond issue expires) WMRM W Bond register EVT + 7 years (after bond issue expires) WMRM W Bond payment register EVT + 7 years (after bond issue expires or following payment of all outstanding matured bonds/notes/coupons whichever is later) WMRM W 111 FINANCE - Municipal Borrowing (continued) RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Canceled bonds, coupons, and promissory notes EVT (until audited) WMRM W Certificates of destruction EVT + 7 years (after bond issue expires or following payment of all out-standing matured bonds/notes/coupons whichever is later) WMRM W FINANCE - Accounting RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Accounts Payable: Purchase invoices Vouchers FIS + 7 Yrs. after audited FIS + 7 Yrs. after audited WMRM “ W W Accounts Receivable: Invoices Receipts Collection blotters FIS + 7 yrs. after audited FIS + 7 yrs. after audited EVT + 1 yr. (after audited) WMRM “ “ W W W FINANCE - Journals, Registers and Ledgers RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Receipt journal FIS + 15 years WMRM W Voucher/order register FIS + 15 years WMRM W General journal FIS + 15 years WMRM W Journal voucher/Journal entries FIS + 15 years WMRM W Appropriation/Disbursements journal FIS + 15 years WMRM W Appropriation journal voucher FIS + 15 years WMRM W General ledger FIS + 15 years WMRM W Trial balance EVT (UNTIL AUDITED) WMRM W 112 FINANCE - Banking RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Check register FIS + 7 years WMRM W Bank Reconciliation’s FIS + 7 years WMRM W Bank statements FIS + 7 years WMRM W Canceled order checks FIS + 7 years WMRM W Lists of outstanding checks FIS + 7 years WMRM W FINANCE - Payroll RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Payroll support records Once audited FIS + 2 years WMRM W Employee’s withholding allowance certificate EVT + 5 years (after being superseded) WMRM W Employee’s Wisconsin withholding exemption certificate EVT + 5 years (after being superseded) WMRM W Employee enrollment and waiver cards EVT + 2 years (after being superseded or terminated) WMRM W Employee earning records FIS + 5 years WMRM W Payroll check register once audited FIS + 5 years WMRM W Payroll distribution record once audited FIS + 5 years WMRM W Payroll voucher once audited FIS + 5 years WMRM W Canceled payroll checks once audited FIS + 5 years WMRM W Wage and tax statements once audited FIS + 5 years WMRM W Report of Wisconsin income tax once audited FIS + 5 years WMRM W Employer’s annual reconciliation of Wisconsin income tax withheld from wages once audited FIS + 5 years WMRM W FINANCE - Personnel RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Personnel records EVT + 7 years W 113 FINANCE - Purchasing RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Purchase requisitions once audited EVT + 1 year (after PO issued) WMRM W Purchase orders once audited FIS + 7 years WMRM W Inventory of property (Fixed Assets) EVT (Retain until superseded) WMRM W FINANCE - Budget and Audit RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Budget worksheets FIS + 3 years WMRM W Final budget Permanent WMRM W Audit reports Permanent WMRM W FINANCE - Sewer and Water Utility RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Water stub FIS + 6 years Wis. Adm. Code PSC 185 W Receipts of current billings FIS+ 6 Years Wis. Adm. Code PSC 185 W Customer’s ledgers of municipal utilities FIS + 6 years Wis. Adm. Code PSC 185 W Other utility records CR + 7 years §19.21(5)(C) W Customer records: Customer deposit Meter reading sheets or cards Billing Records EVT + 6 years (after refund) CR + 6 years CR + 6 years Wis. Adm. Code PSC 185.19 W W W Filed rates and rules Permanent Wis. Adm. Code PSC 185 W 114 PARKS RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Master park plan Permanently WMRM N/A Plats Permanently WMRM N/A Aerial photographs Permanently WMRM N/A Payroll support records CR + 2 years WMRM W Reservation requests CR + 30 days; if payment receipt - CR + 7 years WMRM W Master reservation book CR + 2 years WMRM W Records of the Parks & Recreation Board Permanently WMRM N/A Bids, successful EVT + 7 years WMRM W Bids, unsuccessful EVT + 2 years WMRM W Receipts 7 years WMRM W Legal Opinions Permanently WMRM N/A Leases EVT + 7 years WMRM W COMMUNITY DEVELOPMENT – Building Inspection RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Applications and permits Permanently WMRM N/A Code compliance inspection reports Permanently WMRM N/A Address file Permanently WMRM N/A Certificates of occupancy EVT (until superseded) WMRM W Energy calculation worksheets CR + 3 years WMRM W State approved commercial building plans EVT + 4 years WMRM W Permit fee receipts FIS + 7 years WMRM W Permit ledger CR + 7 years WMRM W Quarter section maps, copies EVT (until superseded) WMRM W Building Plans 1 Year after built Uniform Dwelling Code W Asbuilts (Sewer and Water) Permanent WMRM W Structure plans for municipal buildings and Bridges EVT (Life of Structure) WMRM W Permits for excavation of streets including private utility companies EVT + 3 years WMRM W 115 COMMUNITY DEVELOPMENT – Planning RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Records of the zoning board of appeals (includes minutes of meetings of the board and supporting documents submitted to the board) Permanent WMRM N/A Records of plan commission (includes minutes of commission meetings and supporting documents submitted to commission) Permanent WMRM N/A Preliminary subdivision plats EVT (until superseded by final plat) WMRM W Final subdivision plats Permanent WMRM N/A Annexation plats Permanent WMRM N/A Assessor’s plats Permanent WMRM N/A Conditional use grants Permanent N/A Street vacation and dedications Permanent N/A Comprehensive Master Plan Permanent N/A Neighborhood Plans CR + 7 years W Storm Water Plans CR + 7 years W Design manual and guides CR + 7 years W Building, Site, Operational Plans Permanent N/A Quarter Section Maps EVT until superseded WMRM W Vacation or alteration of plat Originals Permanent WMRM N/A Plats – Original Permanent WMRM N/A Certified Survey Maps Originals Permanent WMRM N/A Aerial photographs Originals Permanent WMRM N/A 116 PUBLIC WORKS - Projects and Contracts RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Notice to contractors EVT + 7 years (after completion of project) EVT + 2 years (unsuccessful bidders) WMRM W Certified check EVT (retain until contract has been signed and return to bidder) WMRM W Bid bond EVT + 7 years (after completion of project) EVT + 2 years (unsuccessful bidders) WMRM W Bidders proof of responsibility EVT + 7 years (after completion of project) EVT + 2 years (unsuccessful bidders) WMRM W Bids EVT + 7 years (after completion of project) EVT + 2 years (unsuccessful bidders) WMRM W Affidavit of organization authority EVT + 7 years (after completion of project) EVT + 2 years (for unsuccessful bidders) WMRM W Bid tabulations EVT + 2 years WMRM W Performance bond EVT + 7 years (after completion of project) WMRM W Contract EVT + 7 years (after completion of project) WMRM W 117 PUBLIC WORKS – Engineering RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Annual reports Permanent WMRM N/A Field notes Permanent WMRM N/A Benchmark Books (Horizontal and Vertical Survey Control in SE Wis.) Permanent WMRM N/A Section corner monument logs Permanent WMRM N/A Aerial photographs EVT (until superseded) WMRM W City maps Permanent WMRM N/A Water, storm, and sanitary sewer main maps Permanent WMRM N/A Profile and grade books Permanent WMRM N/A Excavation plans of private utilities Permanent WMRM N/A Index to maps Permanent WMRM N/A PUBLIC WORKS - Streets and Highways RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Street and sidewalk maint. and repair (Paser) CR + 25 years WMRM W Fuel usage reports CR + 2 years WMRM W Heavy equipment and vehicle (Maintenance Records) EVT (life of equipment and/or vehicle inventory ledger or until inventory ledger is superseded) WMRM W Vehicle maintenance histories EVT (life of vehicle) WMRM W Complaint ledger CR + 2 years WMRM W Monthly reports CR + 3 years WMRM W Annual reports Permanently WMRM N/A Storm Sewer Maps EVT until superseded by asbuilts WMRM W Asbuilts Permanent WMRM N/A State Highway Aids Program Records FIS + 7 years WMRM W Master project files (Roads & storm sewers) EVT + 20 years WMRM W Petitions for streets EVT + 2 years WMRM W 118 PUBLIC WORKS – Water and Sewer Utilities RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Water quality laboratory tests (Deep well and land-fill well water analysis detail and summary reports; chemical and bacteriological analysis of municipal drinking water detail and summary reports; municipal drinking water fluoride analysis. EVT + 5 years (if information has been transferred to a permanent test site location file, EVT + 1 yr.) Wis. Adm. Code NR 809.82 W Maps showing the location and physical characteristics of the utility plant. EVT (until map is superseded) Wis. Adm. Code PSC 185.19 W Engineering records in connection with construction projects. EVT (until record is superseded or 6 years after plant is retired provided mortality data are retained) Wis. Adm. Code PSC 185.19 W Operating records: Station pumpage records Interruption Records Meter test records Meter history record Annual meter accuracy summary CR + 15 years or EVT + 3 years after the source is abandoned CR + 6 YEARS EVT (see S.PCS 185.46) EVT (life of meter) CR + 10 years Wis. Adm. Code PSC 185.19 W W W W W Pressure records CR + 6 years Wis. Adm. Code PSC 185.19 W Customer & Complaint records CR + 3 years Wis. Adm. Code PSC 185.19 W Analyses of any water samples taken from the water system EVT + 10 years Wis. Adm. Code NR 809.82 W Master project files (sewer & water) EVT + 20 years after life of structure WMRM W 119 PUBLIC WORKS – Water and Sewer Utilities (continued) RECORDS PERIOD OF RETENTION AUTHORITY SHSW NOTICE Blueprints EVT until superseded by Asbuilts WMRM W TV sewer inspection records FIS + 7 years WMRM W Water and sanitary sewer maps EVT until superseded by Asbuilts WMRM W Petitions for sewer and water systems EVT + 2 years WMRM W Other utility records CR + 7 years §19.21 (5)(c) W Asbuilts (sewer and water) Permanent WMRM N/A 120 Section 8.23 – Parking It is the policy of the City to preserve public parking availability during regular business hours for the use of visitors to City premises, minimize disruption and encourage City Hall employees to use the provided parking areas as outlined below. City Hall employees must utilize the north two rows of the parking lot median. After the north section is full, employees may begin to use the south side of the median furthest from the building. No employees will park in front of the building, abutting the sidewalk, or second southerly row, unless that employee has received special permission from their Department Head due to medical reasons, to facilitate carrying something large and/or heavy into/out of City Hall or for some other substantiated reasons. When the circumstances no longer warrant special parking privileges, the employee shall park their private vehicle as per this Policy. During the ‘All Day Playground’ program in summer, employees shall not park in the northern most rows from Veterans Memorial Park sign to the east corner. Users of City-owned vehicles shall park in areas specifically designated for those vehicles. 121 Section 8.24 – Purchasing Policy The City of Muskego Common Council has the authority for the management and control of the City’s finances and thus all expenditures of City funds in accordance with Wisconsin State Statute 62.11(5). The Common Council desires to expend City resources as efficiently and responsibly with a purchasing policy that works toward obtaining goods and services that are of high quality at the lowest cost. The guidelines and procedures established by the Common Council for purchasing items and services are as follows: 1. This purchasing policy applies to all City expenditures and includes contracts for service, labor, materials, supplies and equipment when said policy does not conflict with another applicable law, rule, ordinance, contract, policy or similar requirement. Items within an approved budget are not considered exempt from this policy. 2. Each Department Head shall be responsible for authorizing day-to-day purchases for their respective departments. This authority may be delegated to other employees within the department however ultimate responsibility for purchasing rests with the Department Head. 3. It is the responsibility of the Department Heads to monitor compliance with the City’s purchasing policies and procedures. Department Heads verify that the documentation is complete, applicable bidding requirements have been met (if applicable), budget authority exists, account number to be charged is appropriate, and there is a need for the purchase. Review of this is evidenced by name and date on the voucher approval form to the City Council and/or Committee. 4. Purchases shall be requested only when adequate funds remain in the approved budgeted expenditure category or fund to cover the cost of such purchases except in unusual or unforeseen circumstances. 5. Whenever practicable, three (3) informal bids shall be obtained for non-customary and non- routine purchases at the discretion of the Department Head. The Department Head requesting the expenditure shall state his/her recommendation for which quote to accept, why and identify the line item of their department budget from which the funds will be drawn when the City is invoiced for the purchase. 6. Purchasing shall be done when possible with written orders. Written orders shall be signed or initialed by the Department Head prior to the order being placed/expenditure being made. 122 7. In cases where it is not practical to use a written (purchase) order (i.e. small materials or supplies needs on a day to day basis), items may be charged by authorized personnel within the Department. Use of City issued business credit cards shall be in accordance with the City’s policy on the use of City issued business credit cards. 8. Bills/invoices/statements shall be initialed by the Department Head of the department responsible for the purchase prior to the bill/invoice being processed for payment by the Finance & Administration Department to ensure satisfaction and that items were received as ordered and invoiced. 9. All contracts for professional services and public works contracts as defined by Wisconsin State Statute 62.15 (12) shall be specifically reviewed by the City Attorney as a condition of approval and prior to execution. Maintenance agreements shall be reviewed by staff prior to renewal and in consultation with the Mayor to ensure costs are being reviewed and controlled in the best interests of the City. a. Selection of vendors for professional services and construction contracts should take into consideration the overall value of such contracts including: 1. Continuity of the various phases of a project. 2. Operational efficiencies 3. Level of expertise in related services. 4. Scope of services. b. Individual change orders on construction or similar contracts will be subject to the following thresholds for approval of contracts for services: 1. Under $10,000 – Department Head 2. $10,000 - $25,000 – Department Head and Finance & Admin. Director 3. $25,000 - $50,000– Department Head, Finance & Admin. Director and Mayor 4. $50,000 or up to 10% of budgeted construction projects only (whichever is greater) – Department Head, Finance & Admin. Director and Mayor 5. Over $50,000 – Common Council (with exception to #4) c. Due to the cost-benefit to the City, it is understood the use of the same vendors for professional services and contracts including those for attorney, engineering, financial advisors, information technology, assessment maintenance and insurance carriers may carry over from year to year without seeking competitive bids when it is deemed to be in the public interest. 10. It is hereby noted, in regard to public construction projects, public bidding law shall be followed as required in Wisconsin State Statute 62.15. 123 11. It is hereby noted, certain Public Service Commission rules and Administrat ive Codes shall be followed that require Public Utility Committee approval of expenditures from segregated utility accounts. 12. Approval authority for purchasing shall be as follows: a. For items/services (purchases) that were included in the Common Council approved budget, excludes purchases within approved contractual agreements, for the fiscal year - 1. Purchases up to the public bidding requirements (currently $25,000) shall be approved by the Department Head. 2. Purchases between $25,000 and $50,000 shall be approved by the Mayor prior to the order being placed or expenditure being made. The Department Head desiring to make the purchase shall make a recommendation concerning such purchase to the Mayor. 3. Purchases exceeding $50,000 shall be approved by the Common Council prior to the order being placed or expenditure being made. The Department Head/Mayor desiring to make the purchase shall make a recommendation concerning such purchases. 4. Should the purchase amount exceed the original budgeted amount, the change will be subject to the thresholds listed in 9 (b) above. 5. Purchases included in the approved budget may carry over into future years due to timing issues or unforeseen events. b. For items/services (purchases) that exceed the authorized departmental expenditure budget or budget category, the following thresholds for approval are to be used: 1. Purchases up to $1,000 shall be approved by the Department Head. 2. Proposed purchases exceeding $1,000 and up to $2,500 shall be approved by the Mayor based on a recommendation from the Department desiring to make the purchase prior to the order being placed or expenditure being made. 3. Proposed purchases exceeding $2,500 and up to $5,000 shall be approved by the Finance Committee based on a recommendation from the Department Head and the Mayor prior to the order being placed or expenditure being made. 4. Proposed purchases exceeding $5,000 shall be approved by the Finance Committee and the Common Council prior to the order being placed or expenditure being made. Such proposed purchase must be based on a recommendation by the Department Head desiring to make the purchase and the Mayor. 124 Ordinary budget amendment procedures must be followed for non-budgeted purchases which exceed the General Operating expenditure category in its entirety. 13. In the case of an emergency or where a mechanical failure or vehicle repair occurs, Department Heads may proceed with the expenditure or change order without prior approval of the Finance Committee but with the approval of the Mayor unless this policy is in conflict with another applicable law, rule, ordinance, contract, policy or similar requirement. Should the Mayor be unavailable, notification shall be made to the Council President as soon as is practical. 125 Section 9.1 – Code of Conduct & Discipline Standards for Conduct It is the City’s objective to promote the well-being of its employees in the workplace and to maintain high standards of professional conduct and work performance. The purpose of this policy is to state the City’s general approach to administering equitable and consistent discipline for unsatisfactory conduct and identify various forms of misconduct which may warrant discipline up to and including termination of employment. To ensure orderly operations and provide the best possible work environment, the City of Muskego expects employees to follow rules of conduct that will protect the interests and safety of all employees and the organization. Nothing in this policy shall be construed as establishing a “just cause” standard for discipline or discharge of employees or to require the City to impose progressive discipline. Likewise, the City’s use of any form of progressive discipline does not change any employee’s status as an at - will employee or create any additional contractual rights. If and to the extent that any provision contained herein conflicts with any statute, law, and contract or collective bargaining agreement in effect, the statute, law, contract or collective bargaining agreement shall prevail. All employees are covered under this policy. Unacceptable Conduct Listing all forms of behavior that are considered unacceptable in the workplace is not possible. The following are examples of unacceptable conduct that may result in disciplinary action, up to and including termination of employment. The listing provided below is illustrative, and is not intended to be all-inclusive. 1.Excessive tardiness or absenteeism 2.Unsatisfactory job performance 3.Absence from work without permission or proper notification 4.Discourtesy toward other employees or members of the public 5.Insubordination or failure to perform duties as instructed; willful and intentional refusal to perform work assignments; causing/working unauthorized overtime 6.Gross neglect or negligence 7.Violation of any safety procedure, program, or rule causing unsafe conditions, or carelessness in regard to safety to self or others or failure to properly use safety devices or tampering with safety equipment 126 8.Engaging in criminal conduct, threatening behavior or acts of violence, fighting or provoking a fight 9.Theft or unauthorized possession of City property or the property of fellow employees; unauthorized possession or removal of any City property, including documents from the premises without prior permission from management 10.Improper use of picture cell phones or other video recording devices 11.Loafing or sleeping during work hours 12.Releasing confidential information to unauthorized individuals 13.Engaging in profane or disrespectful behavior which creates discord and lack of harmony 14.Conducting a lottery or gambling on City property 15.Any act of harassment, sexual, racial or other; telling sexist or racist jokes; making racial or ethnic slurs 16.Creating or contributing to unsanitary conditions 17.Obscene or abusive language toward any manager, employee or customer; indifference or rudeness toward a customer or fellow employee 18.Failure to immediately report damage to or an accident involving City property 19.Working under the influence of alcohol or illegal drugs Smoking in unauthorized areas20. 21.Possession of dangerous or unauthorized material, such as explosives or firearms, in the workplace 22.Falsification of any work, personnel or other City record 23.Misuse of licenses, patents or copyrights while on work time or using work resources 24.Failure to fully comply with any of the rules, regulations, guidelines or policies as set forth in the City Handbook or Departmental Rules Discipline Procedure This procedure applies to all employees of the City with the exception of sworn Police Department employees who fall under the authority of the Chief of Police and the Police Commission. The City reserves the right to determine whether any other conduct is contrary to the interests of the City and warranting of disciplinary action up to and including discharge. Under normal circumstances, City Department Heads are expected to follow the procedure outlined below. There may be particular situations, however, in which the seriousness of the offense justifies the omission of one or more of the steps in the procedure. There may also be times when the City may decide to repeat a disciplinary step. 127 Unacceptable conduct which does not lead to immediate dismissal may be dealt with using the following steps in progression if conduct does not improve within established time periods: 1.Oral reminder - The Department Head meets with the employee to discuss the problem or violation, why it is a violation and what the expected remedy is. 2.Written warning or Corrective Action Plan (Guidelines available upon request to Human Resource Office). 3.Decision making paid leave/counseling session – This is a one (1) to three (3) day paid suspension depending on the severity of the unacceptable conduct. Employees on this leave are spending a day away from work to decide whether to commi t towards correcting the immediate problem and to conform to all of the City’s practices, rul es and standards of conduct. Following the decision making period, the employee shall meet with their Department Head and Mayor, and/or appropriate Board to discuss their decision to correct the problem and commit to acceptable performance in every area of the job or to quit. If the employee commits to correcting the problem, the Department Head shall create a Corrective Action Plan (CAP) detailing the expectations and consequences of failing to meet the commitment. The employee must sign the CAP to acknowledge receipt. Refusal to sign will be documented. The original CAP will be forwarded to the Human Resource Office for placement in the employee’s personnel file. If positive behavior does not occur, employee fails to meet expectations, or if another disciplinary issue occurs within an established period of time, the employee will be terminated. 4.Termination – Employees who are unwilling to commit to the City’s practices, rules and standards of conduct, or fail to meet the expectations of a CAP will be terminated. Immediate or Crisis Suspension An employee who commits any of the actions listed below, or any other action not specified, but similarly serious, will be suspended without pay pending an investigation of the situation. Following the investigation the employee may be terminated without any previous disciplinary action having been taken. Should an employee be suspended without pay pending an investigation, and the investigation clears the employee, the employee shall be paid for pay lost while on suspension. 1.Theft 2.Falsification of City records 3.Failure to follow safety practices 4.Threat of or the act of doing bodily harm 5.Willful or negligent destruction of property 128 The City will provide pre-suspension and termination hearings as required by law. The City reserves the right to prosecute any employees for any of the above. Grievance and Employee Rights Related to the Discipline Procedure (Appeals) For employees covered by a collective bargaining agreement, the appeal procedure is as set forth in the applicable collective bargaining agreement. For non-represented employees, an appeal process has been established within the City Grievance Policy. 129 Section 9.2 – Harassment and Discrimination in the Workplace Purpose The City of Muskego is proud of its professional work environment and committed to maintaining a collegial workplace in which all individuals are treated with respect and dignity. The purpose of this policy is to maintain a healthy work environment in which all individuals are treated with respect and dignity and to provide procedures for reporting, investigating and resolving complaints of harassment and discrimination. Policy It is the policy of the City of Muskego that all employees have the right to work in an environment free of all forms of harassment. The City of Muskego will not tolerate, condone, or allow harassment by any employee or other non-employees who conducts business with the City. The City of Muskego considers harassment, discrimination of others and the retaliation against any employee for filing a complaint, to be forms of serious employee misconduct. Therefore, the City shall take direct and immediate action to prevent such behavior, and to remedy all reported instances of harassment, discrimination or retaliation. A violation of this City policy can lead to discipline up to and including termination, with repeated violations, even if “minor,” resulting in greater levels of discipline as appropriate. Prohibited Activity 1. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when: a. Submission to such conduct is made either explicitly or implicitly a term of condition of employment; or b. Submission to or rejection of such conduct by an employee is used as the basis for employment decisions affecting the employee; or c. Such conduct has the purpose or effect of unreasonably interfering with an employee’s work performance or creating an intimidating, hostile, or offensive working environment. 2. Harassment is any verbal, written, visual or physical act that creates a hostile, intimidating or offensive work environment or interferes with an individual’s job performance. a. No employees shall either explicitly or implicitly ridicule, mock, deride, or belittle any person. 130 3. Discrimination is a form of harassment based on race, color, sex, religion, age, disability, sexual orientation or national origin. Such harassment is a prohibited form of discrimination under state and federal employment law and/or is also considered misconduct subject to disciplinary action by the City. a. Employees shall not make offensive or derogatory comments to any person, either directly or indirectly, based on race, color, sex, religion, age, disability, sexual orientation, or national origin. b. Derogatory racial, ethnic, religious, age, sexual orientation, sexual or other inappropriate remarks, slurs, or jokes will not be tolerated. 4. Retaliation is when an employee who brings a complaint to the attention of the City in good faith will not be adversely affected as a result of reporting the harassment. Any employee found to have retaliated against another employee for reporting unprofessional conduct, including sexual or other unlawful harassment will be subject to appropriate discipline. a. Retaliation against any employee for filing a harassment or discrimination complaint, or for assisting, testifying, or participating in the investigation of such a complaint, is illegal and is prohibited by this City and by federal statutes. b. Retaliation is a form of employee misconduct. Any evidence of retaliation shall be considered a separate violation of this policy and shall be handled by the same complaint procedures established for harassment and discrimination complaints. c. Monitoring to ensure that retaliation does not occur is the responsibility of the Mayor, supervisors and the appropriate internal investigative authority. Covered Individuals Individuals covered under this policy include employees and applicants for employment, volunteers, members of the public, elected officials and appointed boards and commissions. Procedures 1. Supervisory Responsibilities a. Each supervisor shall be responsible for preventing prohibited activities as defined above. i. Monitoring the work environment on a daily basis for signs that harassment may be occurring; ii. Training and counseling all employees on what constitutes harassment and sexual harassment, on the types of behavior prohibited the City’s policy and procedures for reporting and resolving complaints of harassment. 131 iii. Stopping any observation that may be considered harassment, and taking appropriate steps to intervene, whether or not the involved employees are within his/her line of supervision; and iv. Taking immediate action to prevent retaliation towards the complaining party or witnesses and to eliminate the hostile work environment where there has been a complaint of harassment, pending investigation. If a situation requires separation of the parties, care should be taken to avoid actions that appear to punish the complainant. Transfer or reassignment of any of the parties involved should be voluntary if possible and, if non-voluntary, should be temporary pending the outcome of the investigation. b. Each supervisor has the responsibility to assist any employee who comes to that supervisor with a complaint of harassment in documenting and filing a complaint with the internal investigations authority as designated by this agency. c. Failing to carry out these responsibilities will be considered in any evaluation or promotional decisions and may be grounds for discipline. i. In striving to maintain a workplace that is free from harassment, the City prohibits an individual who is employed in a supervisory/exempt position from engaging in any intimate or other romantic relationship with any subordinate employee, whether exempt or non-exempt, who reports directly to him/her. This prohibition extends to relationships both at and away from the workplace. Upon proper investigation, and with due consideration for the privacy of our employees, the City reserves the right to determine whether a relationship is in violation of this policy. 2. Employee Responsibilities a. Each employee is responsible for assisting in the prevention of harassment through the following acts: i. Refraining from participation in, or encouragement of actions that could be perceived as harassment. ii. Reporting acts of harassment to a supervisor; and iii. Encouraging any employee who confides that he or she is being harassed or discriminated against to report these acts to a supervisor. b. Failure of any employee to carry out the above responsibilities will be considered in any performance evaluation or promotional decisions and may be grounds for discipline. 132 3. Complaint Procedures a. Any employee encountering harassment is encouraged but not required to inform the person that his or her actions are unwelcome and offensive. This initial contact can be either verbal or in writing. The employee is to document all incidents of harassment in order to provide the fullest basis for investigation. b. Any employee who has unsuccessfully attempted to terminate the harassment by means of section (a) and who believes that he or she is being harassed shall report the incident(s) as soon as possible to their supervisor so that steps may be taken to protect the employee from further harassment, and so that appropriate investigative and disciplinary measures may be initiated. Where doing so is not practical, the employee may instead file a complaint with another Supervisor, Human Resources Representative or Mayor i. The supervisor or other person to whom a complaint is given shall meet with the employee and document the incident(s) complained of, the person(s) performing or participating in the harassment, any witnesses to the incident(s) and the date(s) on which it occurred. c. An employee should utilize the City’s internal reporting procedure first. However , if after utilizing this procedure the complainant does not feel the complaint has been adequately addressed, the employee may file a complaint with either or both of the following: i. State of Wisconsin Equal Rights Agency 201 East Washington Avenue Madison, WI 53703 Phone: (608) 266-6860 ii. Equal Employment Opportunity Commission 210 Martin Luther King Boulevard Madison, WI 53703 Phone: (608) 266-4910 If the employee exercises the reporting options of (1) or (2) from above, they must file a copy of the complaint with the Mayor within 24 hours of filing of the complaint. d. The investigative authority shall be the reporting supervisor defined in V3.b or as determined by the Mayor. 133 e. The internal investigation authority shall be responsible for investigating any complaint alleging harassment or discrimination and compiling an appropriate written report. i. The internal investigative authority shall immediately notify the Chief of Police if the complaint contains evidence of criminal activity, such as battery, or sexual assault. ii. The investigation shall include a determination as to whether the person is harassing other employees, and whether other City employees participated in or encouraged the harassment. iii. The internal investigative authority shall inform the parties involved of the outcome of the investigation. iv. A file of harassment and discrimination complaints shall be maintained in a secure location. f. The complaining party’s confidentiality will be maintained throughout the investigatory process to the extent practical and appropriate under the circumstances. An employee reporting a complaint or becoming involved in an investigation is obligated to treat the matter confidentially outside the investigation. 134 Section 9.3 – Grievance Discipline Discipline may result when an employee’s actions do not conform with generally accepted standards of good behavior, when an employee violates a policy or rule, when an employee’s performance is not acceptable, or when the employee’s conduct is detrimental to the interests of the City of Muskego. Disciplinary action may call for any of four steps – verbal warning, written warning, suspension (with or without pay) or termination of employment – depending on the problem and the number of occurrences. There may be circumstances when one or more steps are bypassed. Certain types of employee problems are serious enough to justify either a suspension or termination of employment without going through progressive discipline steps. Disciplinary actions such as oral or written evaluations, counseling, meetings, coaching, placing employee on paid administrative leave pending an internal investigation and a change in job assignments should be excluded. The City of Muskego reserves the right, in its sole discretion, to impose disciplinary action as may be appropriate to the particular circumstances as outlined in the City Employee Code of Conduct and Discipline Policy. Grievance Procedure This policy is intended to comply with Section 66.0509, Wis. Stats., and provides a grievance procedure addressing issues concerning workplace safety, discipline and termination. This policy applies to all employees covered under Section 66.0509, Wis. Stats., other than police and fire employees subject to Section 62.13(5), Wis. Statutes and grievance procedure within Article 5 of the Muskego Police Association agreement. An employee may appeal any level of discipline under this grievance procedure. For purposes of this policy, the following definitions apply: 1. "Employee discipline" includes all levels of progressive discipline, but shall not include the following items:  Placing an employee on paid administrative leave pending an internal investigation;  Counseling’s, meetings or other pre-disciplinary action;  Actions taken to address work performance, including use of a performance improvement plan or job targets;  Demotion, transfer or change in job assignment; or  Other personnel actions taken by the employer that are not a form of progressive discipline. 135 2. "Employee termination" shall include action taken by the employer to terminate an individual's employment for misconduct or performance reasons, but shall not include the following personnel actions: 3.  Voluntary quit;  Layoff or failure to be recalled from layoff at the expiration of the recall period;  Retirement;  Job abandonment, “no-call, no-show”, or other failure to report to work; or  Termination of employment due to medical condition, lack of qualification or license, or other inability to perform job duties. 4. "Workplace safety” is defined as conditions of employment affecting an employee’s physical health or safety, the safe operation of workplace equipment and tools, safety of the physical work environment, personal protective equipment, workplace violence, and training related to same. Any written grievance filed under this policy must contain the following information:  The name and position of the employee filing it,  A statement of the issue involved,  A statement of the relief sought,  A detailed explanation of the facts supporting the grievance;  The date(s) the event(s) giving rise to the grievance took place,  The identity of the policy, procedure or rule that is being challenged;  The steps the employee has taken to review the matter, either orally or in writing, with the employee’s supervisor; and  The employee’s signature and the date. Steps of the Grievance Procedure Employees should first discuss complaints or questions with their immediate supervisor. Every reasonable effort should be made by supervisors and employees to resolve any questions, problems or misunderstandings that have arisen before filing a grievance. 1. Step 1 – Written Grievance Filed with the Department Head. The employee must prepare and file a written grievance with the Department Head within five (5) business days of when the employee knows, or should have known, of the events giving rise to the grievance. The Department Head or his/her designee will investigate the facts giving rise to the grievance and inform the employee of his/her decision, if possible within ten (10) business days of receipt of the grievance. In the event the grievance involves the Department Head, the employee may initially file the grievance with the City Mayor who shall conduct the Step 1 investigation. 136 2. Step 2 – Review by City Mayor. If the grievance is not settled at Step 1, the employee may appeal the grievance to the City Mayor within five (5) business days of the receipt of the decision of the department head at Step 1. The City Ma yor or his/her designee will review the matter and inform the employee of his/her decision, if possible within ten (10) business days of receipt of the grievance. In the event the grievance involves the Mayor, the employee may appeal the grievance to the City Council President who shall conduct the Step 2 investigation. 3. Step 3 – Impartial Hearing Officer. If the grievance is not settled at Step 2, the employee may request in writing, within five (5) business days following receipt of the City Mayor or Council President’s decision, a request for written review by an impartial hearing officer. The City Finance Committee shall select the impartial hearing officer. The hearing officer shall not be a City employee. In all cases, the grievant shall have the burden of proof to support the grievance. The impartial hearing officer will determine whether the City acted in an arbitrary and capricious manner. This process does not involve a hearing before a court of law; thus, the rules of evidence will not be followed. Depending on the issue involved, the impartial hearing officer will determine whether a hearing is necessary, or whether the case may be decided based on a submission of written documents. The impartial hearing officer shall prepare a written decision. 4. Step 4 – Review by the Governing Body If the grievance is not resolved after Step 3, the employee, City Mayor or Council President shall request within five (5) business days of receipt of the written decision from the hearing officer a written review by the Governing Body. For Library employees, the appeal shall be filed with the Library Board. For all other employees, the appeal shall be filed with the City Common Council. The City Common Council shall not take testimony or evidence; it may only determine whether the hearing officer reached an arbitrary or incorrect result based on a review of the record before the hearing officer. The matter will be scheduled for the City Common Council’s next regular meeting. The City Common Council will inform t he employee of its findings and decision in writing within ten (10) business days of the City Common Council meeting. The City Common Council shall decide the matter by majority vote and this decision shall be final and binding. An employee may not file a grievance outside of the time limits set forth above. If the employee fails to meet the deadlines set forth above, the grievance will be considered resolved. If it is impossible to comply with the deadlines due to meeting notice requirements or meeting preparation, the grievance will be reviewed at the next possible meeting date. An employee will not be compensated for time spent in processing his/her grievance through the various steps of the grievance procedure. 137 Section 9.4 – Separation of Employment The City of Muskego will consider an employee to have voluntarily terminated employment if he or she does any of the following: 1.Resigns from the City 2.Fails to return from an approved leave of absence on the date specified for return 3.Fails to report to work or call in for three (3) or more consecutive work days An employee may be terminated for poor performance, misconduct, excessive absences, tardiness, discrimination, harassment or other violations of City policies. If an hourly employee decides to leave employment, the employee is requested to advise the Department Head in writing at least two (2) weeks prior to his or her date of departure. A professional/exempt employee is requested to advise the Department Head in writing at least thirty (30) days prior to his or her date of departure. Failure to give such notice may result in forfeiting all fringe benefits. The City reserves its right to terminate the employee before that date. All property of the City must be returned to the City in appropriate condition prior to the employee’s last day of work. In all cases of separation of employment, an exit interview will be conducted by the City. Every effort will be made to conduct the exit interview during the last day of employment, if this is not possible the exit materials will be mailed to the employee An employee who resigns or who is terminated will receive his or her final paycheck on his or her next regularly scheduled payday. The Employee is encouraged to meet with the Human Resources Office prior to their departure to review information regarding insurance continuation and other benefit plans. Employees affected by position eliminations shall receive a payment of twenty-five hours per years of service and three months of the full health insurance premium cost or heal th allowance, whichever is in effect as of the position elimination date. Release of such payment is conditional upon the affected employee signing a Separation Agreement and General Release (see Article 10, section 4) and complying with the terms of such Agreement. Section 1 The Muskeg City’s gove community As a membe and act for performing constituents hopefully, th City official services tha willingness satisfying. M Introductio This manua duties and r publication detailed mu been publish In the vario government addition, so listed in the Finally, the review city participation Council on statutes, wh If you have member of concerns to 10.1 – Ele go Mayor, C erning body. and the initi er of the Cit r the benefit a valuable s. 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Its ederal legisl milar public isconsin Mu nual, informa nce on cond officials som s are best av established nd communi e source of i e bodies are duties and au our role, aut he City of M 138 taff are plea es on the de ed in the loca asked to ma the resident community and that ca out feeling ov n as we all w nd expectati es your exp avor. d officials o intent is to ation, gener cations deali unicipalities. ation has be ducting coun metimes do n voided throug a number o ty issues. nformation e all organiz uthority. thority or ar Muskego, pl sed that you edication of al municipal ake policy de ts of the Ci y issues and arries with i verwhelmed work togethe ions. The perience will of the City o be used for ral local gov ing with mu een provided ncil meetings not realize co gh receiving of committe These grou as they mak zed either t rea of respo lease feel fr u have becom f individuals l governmen ecisions, ena ity of Musk d needs as it great resp d. er to provide City Counc l be stimula of Muskego r reference p vernment ref unicipal gov d on the ba s, budgets an ould create c g good inform ees, commiss ups provide ke recommen through city onsibility wi free to direc me a membe with pride nt process. act laws, lev kego. You you represe ponsibilities, e efficient m cil appreciat ating, enjoya in carrying purposes onl ference work vernments th sic structure nd adopted p criminal liab mation. sions and b greater com ndations to y ordinance ithin the asp ct your ques er of the in their vy taxes, will be ent your , which, municipal tes your able and g out the ly. This ks, other hat have e of city plans. In bility are oards to mmunity the City or state pect as a stions or 139 General Information for Newly Elected Council  It’s the responsibility of each council member to come to the meetings fully prepared. This means that you should be reading through the entire packet of information made available to you. If you have any questions regarding the information please contact city department heads to research the answer to your question prior to the meeting. Contact names can be found in the links on the Orientation page of this manual.  Department heads are professionals in their related fields. They are one of your best sources of information about an item on the agenda. Council members are encouraged to contact department heads with questions. However, in order to make meetings more efficient and provide full information about agenda items, council members should contact department heads with their question(s) prior to the meeting at which such question(s) will be asked. This will allow the department head time to perform thorough research necessary to answer the question.  The City of Muskego is fortunate enough to have very dedicated, loyal and intelligent employees who are extremely knowledgeable in their employment positions. Be supportive to all employees, they are the ones who make this city operate smoothly on a daily basis. Remember that work is not assigned by an individual alderperson, rather, the assignment of work comes from the common council, a committee (or board or commission) or the Mayor.  Listen courteously and keep an open mind to all views when members of the gallery, staff or alderpersons are speaking. Treat everyone with respect, just as you would want to be treated.  Arrive at all meetings on time. If you will be unable to attend or will be late, email the Mayor, City Clerk, or Chairperson of the Committee.  If you feel you have a conflict of interest on a certain vote, you may abstain from voting on that issue. You should also abstain from discussion on this issue. Should you have any questions regarding a conflict of interest, please consult with the City Attorney before the vote.  Keep your comments concise to the topic that is being discussed. Orienta • Im • O • W by • Et • O • M • Yo Importa Regular C and 4th Tu 3rd Tuesda Newly Ele meeting. 3rd Tuesda  Co P  Co R  Co R La 4th Tuesda  M ap m Date TBD Departme  D co m yo th Date TBD ‐ Wisc ation Conte mportant Date Overview/Role Wisconsin Ope y City Attorne thics Organizational Miscellaneous our payroll an ant Dates Common Cou esdays of eac ay in April ‐ ected Officials This begins yo ay in April ‐ O ommon Coun resident ommon Coun epresentative ommon Coun epresentative ake District ay in April Mayor present ppointments meeting D ‐ Tour of Cit ents PW and P onjunction meetings. City our convenie he Mayor. ‐ Annual New consin League ents/Links es (below) e of Aldermen en Meetings La ey Eric Larsen ( Chart (Handb Information nd HR Contact ncil meetings ch at 7:00 p.m Swearing in C s at the Com our official du rganizational ncil elects th cil elects Cou e to the Plan C cil elects Cou e to the Little ts various co at Common C ty Facilities/O Parks will with com y Hall tour wil nce. Please c w Officials Wo e of Municipa aw (attached) book section 1 ts s are the 2nd m. Ceremony of mon Council uty. Meeting he Council ncil Commission ncil e Muskego ommittee Council Overview of be in mittee ll be at contact rkshop lities 140 M 1.4) t f f   Q 2 Miscellaneo • An email a all meetin Other mat your Mail • Budget Pr Mayor prese the Council reviewing c from the Fin Council then followed by Council mem budget and capital plan.  Audits ar contracte  Adopted • Municipa • Strategic Compreh Conserva Developm Plan, 5‐ye • Boards an • Handboo Officials • City Depa Questions or 262‐649‐5675 ous Inform account will b g packets wil terials can be box at City Ha rocess (Budge nts his/her o in August a ompiled de nance Directo reviews and final adoptio mbers deter borrowing ba re performed ed independe Budget al Code Adopted Plan hensive Plan, ation Plan, Eco ment Strategi ear Capital Bu nd Commissio ok for Wiscons artments In Person Ori 5 (Mayor’s Of mation be set up for y l be emailed. e picked up in all ets) operating bud after receivin partment b or. The Co can make ch on. The Co rmine the ased on the annually by nt auditors. ns ‐ 2020 5‐year Parks onomic ic Plan, Mar udget Plan (TB ons sin Municipal ientation: ffice) you‐ . dget to ng and udgets mmon hanges mmon capital 5‐year and rketing BD) 141 Section 10.2 – Employee Recommendations Every Department in the City is interested in improving its work methods and procedures. Your ideas and suggestions will be most helpful in this effort. If you believe you know how a procedure may be simplified or streamlined, or how your Department can save City funds, make your ideas known. Suggestions are always welcomed. Submit recommendations directly to your Supervisor, the Mayor or Human Resources Office. 142 Section 10.3 – Employee Acknowledgment I have received a copy of the City of Muskego Employee Handbook (also referred to as a policy manual, or employee manual, or City policies and procedures manual). It is solely my obligation to read and to understand its contents. I acknowledge that it is also my sole responsibility to ask questions about anything I do not understand. I understand that it is my responsibility to comply with all City policies, rules and expectations as set forth in this Handbook, as well as policies, rules and expectations that the City may otherwise establish or change from time to time. I further understand and acknowledge that this Handbook provides guidelines and information, but this Handbook is not, nor is it intended to constitute, an employment contract of any kind. I understand that any contract or employment agreement must be authorized and approved by the City of Muskego Common Council at a duly- noticed public meeting. I acknowledge that I have not entered into any such individual agreement or individual contract by acknowledging receipt of this Handbook or by following any of the provisions of this Handbook. I understand that the contents of this Handbook, my compensation and benefits, and my hours and conditions of employment may be changed by the City at any time, with or without notice to the extent permitted by law, unless otherwise prohibited by an applicable collective bargaining agreement. I understand that my employment is a voluntary relationship that can be terminated at the option of either the City of Muskego or me, at any time for any reason, unless otherwise prohibited by an applicable collective bargaining agreement. I understand that this Handbook and this Employee Acknowledgment Form do not vary or modify the at-will employment relationship between the City and me, unless otherwise prohibited by an applicable collective bargaining agreement. __________________________________________ ______________________ Employee’s Signature Date __________________________________________ ______________________ Supervisor’s Signature Date After you have read and signed this page, please return to your supervisor, who will submit to the Human Resources Office to be placed in your personnel file. For Human Resources use only: Received in the Human Resources Office and placed in employee’s personnel file. __________________________________________ ______________________ Human Resources Representative Signature Date Section 10.4 – Sample Forms Interview Document – Questions Not to Ask When conducting job interviews, it's important to ask the right questions to get the information you need to see if the person you're interviewing is a good fit for the job. But it's also important to know what not to ask, in other words, what the various employment laws say you can't ask or what might suggest to an outsider that you're considering an impermissible trait in evaluating candidates. As a general rule of thumb, all of your questions should be directly related to the job in question and the job duties the applicant would be required to perform if hired. Of course, you need to steer clear of asking applicants about their age, race, color, sex, disability, religion, national origin, pregnancy, and other protected classifications. While it would be impossible to create an exhaustive list of "no-no" questions, the following should give you an idea of what to avoid. Don't ask:  What is your age? What is your date of birth? When did you graduate from high school? (But you can ask applicants whether they're at least a certain age, if they're minors, to verify eligibility to work.)  What is your race, color, religion, or national origin? Were you born in the U.S.? What country are your parents from? Is English your primary language? Are you a U.S. citizen? (Instead ask whether applicants are eligible to work in the United States.)  Do you have any disabilities of any kind? (Instead ask if applicants can perform the job functions at issue.)  Does anyone in your family have a disability for which you have to provide care?  Have you ever been treated by a psychologist or a psychiatrist?  Are you taking any prescription medications?  Have you ever been treated for a drug addiction or alcoholism?  Are you married, single, or divorced?  How many children do you have? Who's going to care for them while you're at work?  Are you pregnant? How long do you plan to take off with the baby?  When do you plan to start a family?  Do you have your own car? (Don't ask unless it's job related, instead ask if the person has reliable transportation to get to work.)  Have you ever sued a former employer?  Are you a union member? What is your stance on union membership?  How many sick days did you take off work last year?  Do you observe the Sabbath or any days that would interfere with this job schedule?  Have you ever filed a workers' compensation claim?  Did you receive anything other than an honorable discharge from the military?  Do you own your own home?  What is your credit history or credit score? (Don't ask about credit history unless it relates to the job in question, and always comply with the Fair Credit Reporting Act if you're unning a credit or background check. Good credit requirements have been challenged as discriminatory because they may have an adverse impact on minorities). 1 Section 10.4 – Sample Forms Reference Check Form Applicant Name: _______________ Reference Name: Employer: _______________ Telephone Number: ___ Date: _______________ 1. How long have you known the applicant?_____________________________________________ 2. What was your working relationship with the applicant?_________________________________ ______________________________________________________________________________ 3. Did the applicant report to you directly? No If yes, for how long?_____________________ 4. Confirm employment dates? Confirm Salary:____________________ 5. What was the applicant’s job title and responsibilities?___________________________________ ______________________________________________________________________________ 6. What job changes and promotions did the applicant have? Was this a normal progression? ______________________________________________________________________________ 7. Did the applicant have any supervisory responsibilities associated with his position? No Yes If yes, how many subordinates?______________________________________ Describe management style/effectiveness._____________________________________________ ______________________________________________________________________________ 8. Describe the relationship/compatibility with co-workers (team player vs. loner) and supervisors (ability to take direction). Describe the relationship with customers/ability to follow-through to close a sale. _______________________ 9. Describe performance evaluation. How did it compare to others in the same job? ______________________________________________________________________________ 2 Reference Check Form (Continued) 10. Describe particular strengths of the applicant._________________________________________ 11. Describe any weaknesses/limitations of applicant; areas needing further development/training? ______________________________________________________________________________ 12. Describe communication skills: written and oral. Any experience leading group meetings? ______________________________________________________________________________ 13. Describe attendance record; willingness to assume responsibility/work extra hours? Ability to work under pressure (Crisis situations/deadlines). ______________________________________________________________________________ 14. Describe major accomplishments within the company. Specifically assigned and successfully completed any major projects? Meet (exceed) company expectations? ______________________________________________________________________________ 15. Describe applicant’s character. (i.e., honesty, integrity, work ethic, attitude) ______________________________________________________________________________ 16. Describe applicant’s ability to be flexible and accept change (transfers, re-organizing affecting job content/responsibilities). _____________________________________________________________________________ 17. Describe applicant’s reason for leaving your organization; Eligibility for rehire; most suitable position for applicant.____________________________________________________________ 18. Did the applicant have any personal difficulties that interfered with his/her ability to meet and fulfill the responsibilities of the job? ______________________________________________________________________________ 19. Is there any additional job-related information regarding this applicant?_____________________ _______________________________________________________________________________ 1 GUIDE FOR NON-REPRESENTED EMPLOYEE PERFORMANCE EVALUATION Employee evaluations shall be completed annually for the previous year each January for all full and part-time employees. In addition to annual evaluations, probation and step evaluations shall be completed on appropriate individual employee dates. After review of evaluation with employee, all departments shall forward original signed evaluation form to the Human Resource Office for placement in the employee’s file. Pre-Interview 1. Review position description, pay classification and last evaluation form. 2. Provide employee with questionnaire to be completed before evaluation. 3. Complete Employee Performance Evaluation form with focus on goal setting. 4. Schedule appointment with employee for evaluation. Interview 1. Provide employee with copy of completed evaluation form. 2. Discuss employee’s achievements during past evaluation period. 3. Review evaluation categories. 4. Discuss employee’s strengths. 5. Discuss possible barriers to effective work performance and job satisfaction. 6. Discuss possible work process improvements. 7. Discuss employee’s goals for next evaluation period. 8. Discuss any additional issues that you or the employee would like to address. 9. Evaluator and employee sign form with copy provided to employee. Rating Managerial and Specialists: Excellent Good Satisfactory Marginal/Unsatisfactory Merit Reward 4.00%-0.00% 3.00%-0.00% 2.00%-0.00% 0.00% General Employees: Excellent/Good/Satisfactory Marginal/Unsatisfactory Level 1 Level 2 Level 3 TBD Wage Progression Scale % % % 0.00% Post-Interview Forward original signed copy of Evaluation Form to Human Resource Office for rate increase payroll processing and placement in employee’s personnel file. 2 EMPLOYEE PERFORMANCE EVALUATION QUESTIONNAIRE Employee: ______________________________ Department: ____________________________ Evaluation Period: _______________________ Your evaluation is scheduled for_________________ at_______________. To assist in evaluating your performance, please complete those questions relevant to your position and areas you wish to discuss, and return by ____________________________. 1. Have the responsibilities for your position changed since your last evaluation? If so, how have your responsibilities changed? 2. Since my last evaluation I have accomplished the following goals or achievements. 3. Please list 1 to 5 goals for your work output and/or professional development for your next evaluation period. 4. Please identify any concerns that you have regarding your overall work performance and quality thereof. 5. Please identify any concerns or issues that you have regarding your working relationship with management, other department staff, and/or other city departments. 6. Please identify ways that management can assist you in achieving goals, improving your working relationship with staff and/or overall work performance. 7. Please list any other comments regarding your job performance over the subject time period. 3 CITY OF MUSKEGO NON-REPRESENTED EMPLOYEE PERFORMANCE EVALUATION FORM Employee Name: ______________________________ Position: ___________________________ Evaluation Period From: _______________________ To: ________________________________ Purpose: Annual Evaluation Probation Step Other PART 1: LIST GOALS, SPECIAL ASSIGNMENTS, PROJECTS AND ACCOMPLISHMENTS SINCE LAST EVALUATION. 1. 2. 3. 4. 5. PART 2: RATE THE EMPLOYEE BY CHECKING THE APPROPRIATE BOX AND ENTER ANY COMMENTS Key to Ratings: Excellent: Exceptional performance. Consistently surpasses position requirements. Superior skills and abilities. Good: Performance consistently up to standards. Solid performance. Occasionally exceeds expectations. Satisfactory: Performs requirements of job satisfactorily in reliable and adequate manner, but rarely performs at extraordinary level. Marginal: Performance at minimum acceptance level. Requires excessive amount of direct supervision. Improvement required to meet full standards of position. Unsatisfactory: Performance unsatisfactory, work falls below minimum standards, needs immediate improvement. 4 Job Knowledge: Excellent Good Satisfactory Marginal Unsatisfactory Understands principles, concepts, techniques, requirements necessary to accomplish job duties. Keeps abreast of trends developments, markets, product innovations, and/or new concepts that may improve ability to perform job function. Comments: Quality of Work: Excellent Good Satisfactory Marginal Unsatisfactory Accuracy, thoroughness, and professional standards of work. Ability to meet quality standards. Comments: Reliability/Dependability: Excellent Good Satisfactory Marginal Unsatisfactory Dependable, consistent productivity, utilizes time to the fullest. Completes tasks, conscientious about attendance and timeliness. Comments: Productivity: Excellent Good Satisfactory Marginal Unsatisfactory Demonstrates the ability and commitment to complete tasks in timely, accurate, and thorough manner. Comments: Judgment: Excellent Good Satisfactory Marginal Unsatisfactory Identifies/evaluates issues and makes accurate and timely decisions. Comments: 5 Relationship With The Public: Excellent Good Satisfactory Marginal Unsatisfactory Works well with public. Conducts business in polite and ethical manner. Follows through on complaints and requests from citizens. Comments: Work Environment and Safety: Excellent Good Satisfactory Marginal Unsatisfactory Maintains a safe and pleasant work environment, follows safety regulations, adheres to policies and actively contributes toward a safe workplace and community. Comments: Initiative: Excellent Good Satisfactory Marginal Unsatisfactory Demonstrates an ability to think and act independently. Originates innovative ideas and methods that could improve overall quality and efficiency of his/her job assignment. Seeks out new assignments and additional duties when necessary. Comments: Interpersonal Skills: Excellent Good Satisfactory Marginal Unsatisfactory Demonstrates teamwork, willingness to work with peers, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. Comments: Communication Skills: Excellent Good Satisfactory Marginal Unsatisfactory Presents information verbally and in written form that is clear, concise and accurate; keeps associates and supervisors informed; listens. Comments: 6 SUPERVISORY FACTORS (only applicable to employees with supervisory responsibilities) Leadership: Excellent Good Satisfactory Marginal Unsatisfactory Demonstrates effective supervisory abilities, fosters respect and cooperation, inspires and motivates staff and directs work group toward common goal, directs others in accomplishing work, effectively selects staff, defines assignments and oversees the work of staff. Comments: Administration: Excellent Good Satisfactory Marginal Unsatisfactory Performs day-to-day administrative tasks, manages time, finds budget savings, administers policies and implements procedures, maintains appropriate contact with supervisor and utilizes funds, staff and equipment effectively, plans and organizes work, coordinates with others, establishes appropriate priorities, anticipates future needs and carries out assignments effectively. Comments: Personnel Management: Excellent Good Satisfactory Marginal Unsatisfactory Serves as a role model, provides guidance and opportunities to their staff for their development and advancement, resolves work-related employee problems, assists staff in accomplishing their work related objectives, communicates with staff in a clear, concise, accurate and timely manner and makes useful suggestions. Comments: 7 PART 3. OVERALL PERFORMANCE RATING (if reached maximum salary range, annual reward only): Managerial and Specialists: Excellent Good Satisfactory Marginal/Unsatisfactory Merit Reward % % % 0.00% And Authorized Budget % % % 0.00% 0.00% (Supplied by Finance & Admin. Dept. & Allocated per Evaluator) General Employees: Excellent/Good/Satisfactory Marginal/Unsatisfactory Level 1 Level 2 Level 3 Wage Progression Scale % % % 0.00% Or Authorized Budget % % 0.00% (Supplied by Finance & Admin. Dept. & Allocated per Evaluator) Comments: PART 4. LIST GOALS FOR NEXT EVALUATION PERIOD: 1. 2. 3. 4. 5. PART 5. EMPLOYEE COMMENTS: Employee Acknowledgement: All items in the performance evaluation have been reviewed and discussed with me. I have been encouraged to make comments. I realize that my signature does not imply that I am in agreement with the evaluation. Employee Signature: ______________________________________________Date:_____________________ Evaluator Signature: ______________________________________________Date:______________________ EMPLOYER’S FIRST REPORT OF INJURY OR DISEASE Provision of your Social Security Number (SSN) is voluntary. Failure to provide it may result in an information processing delay. Personal information you provide may be used for secondary purposes [Privacy Law, s. 15.04 (1)(m), Wisconsin Statutes]. (Please read the instructions on page 2 for completing this form) Employee Name (First, Middle, Last) Social Security Number - - Sex M F Employee Home Telephone No. ( ) - Employee Street Address City State Zip Code - Occupation Birthdate Date of Hire County and State Where Accident or Exposure Occurred? Employer Name WI Unemployment Ins. Acct No. Self-Insured? Yes No Nature of Business (Specific Product) Employer Mailing Address City State Zip Code - Employer FEIN - Name of Worker’s Compensation Insurance Co. or Self-Insured Employer Insurer FEIN - Name and Address of Third Party Administrator (TPA) Used by the Insurance Company or Self-Insured Employer TPA FEIN - Wage at Time of Injury $ Specify per hr., wk., mo., yr., etc. Per: In Addition to Wages, Meals No. of Meals/wk. Check Box(es) if Room No. of Days/wk Employee Received: Tips Avg. Weekly Amt. $ Is Worker Paid for Overtime? Yes No If Yes, After How Many Hours of Work Per Week? For the 52 Week Period Prior to the Week the Injury Occurred, Report Below the Number of Weeks Worked in the Same Kind of Work, and the Total Wages, Salary, Commission and Bonus or Premium Earned for Such Weeks. No. of Weeks: Gross Amount Excluding Tips: $ If Piece-Work, No. of Hrs. Excluding Overtime: Start Time Hours Per Day Hours Per Week Days Per Week Employee’s Usual Work Schedule When Injured: : AM PM Employer’s Usual Full-Time Schedule for This Type of Work at Time of Employee’s Injury: Part-Time Employment Information: Are there Other Part-Time Workers Doing the Same Work With the Same Schedule? Yes No If yes, how many? Number of Full-Time Employees Doing The Same Type Of Work: Injury Date Time of Injury : AM : PM Last Day Worked Date Employer Notified Date Returned to Work Estimated Date of Return Did Injury Cause Death? Yes No Date of Death Was This a Lost Time or Other Compensable Injury? Yes No Did Injury Occur Because of: Substance Failure to Use Failure to Abuse Safety Devices Obey Rules Was Employee Treated in an Emergency Room? Yes No Was Employee Hospitalized Overnight as an In-Patient? Yes No Name and Address of Treating Practitioner and Hospital: Case Number from the OSHA Log: Injury Description - Describe Activities of Employee When Injury or Illness Occurred and What Tools, Machinery, Objects, Chemicals, Etc. Were Involved. What Happened to Cause This Injury or Illness? (Describe How The Injury Occurred) What Was The Injury or Illness? (State the Part of Body Affected and How It Was Affected) Report Prepared By Work Phone Number ( ) - Position Date Signed WKC-12-E (R. 02/2009) SEND REPORT IMMEDIATELY - DO NOT WAIT FOR MEDICAL REPORT Department of Workforce Development Worker’s Compensation Division 201 E. Washington Ave., Rm. C100 P.O. Box 7901 Madison, WI 53707-7901 Imaging Server Fax: (608) 260-2503 Telephone: (608) 266-1340 http://www.dwd.wisconsin.gov/wc e-mail: DWDDWC@dwd.wisconsin.gov IN J U R Y I N F O R M A T I O N W A G E I N F O R M A T I O N E M P L O Y E R E M P L O Y E E Fatal Injuries: Employers subject to ch.102, Wis. Stats., must report injuries resulting in death to the Department and to their insurance carrier, if insured, within one day after the death of the employee. Non-Fatal Injuries: If the injury or occupational illness results in disability beyond the three-day waiting period, the employer, if insured, must notify its insurance carrier within 7 days after the injury or beginning of disability. Medical-only claims are to be reported to the insurance carrier only, not the Department. Electronic Reporting Requirement: All work-related injuries and illnesses resulting in compensable lost time, with the exception of fatalities, must be reported electronically to the Department via EDI or Internet by the insurance carrier or self-insured employer within 14 days of the date of injury or beginning of disability. Employer may fax claims for fatal injuries to the Imaging Fax Server number on this form. EMPLOYER AND INSURANCE CARRIER INSTRUCTIONS The employer must complete all relevant sections on this form and submit it to the employer’s worker’s compensation insurance carrier or third party claim administrator within seven (7) days after the date of a work-related injury which causes permanent or temporary disability resulting in compensation for lost time. The employer’s insurance carrier or the third-party claim’s administrator may request that this form also be used to immediately report any injury requiring medical treatment, even though it does not involve lost work time. For any work injury resulting in a fatality, the employer must also submit this form directly to the Department of Workforce Development within 24 hours of the fatality. An employer exempt from the duty to insure under s. 102.28, Wis. Stats., and an insurance carrier administering claims for an insured employer are required to submit this form to the Department of Workforce Development within 14 days of the date of work injury. MANDATORY INFORMATION In order to accurately administer claims, each of the following sections of this form must be completed. The First Report of Injury will be returned to the sender if the mandatory information is not provided. Employee Section: Provide all requested information to identify the injured employee. If an employee has multiple dates of employment, the “Date of Hire” is the date the employee was hired for the job on which he or she was injured. Employer Section: Provide all requested information to identify the injured worker’s employer at the time of injury. Provide the name and Federal Employer Identification Number (FEIN) for the insurance carrier or self- insured employer responsible for the worker’s compensation expenses for this injury. Also identify the third party claim administrator, if one is used for this claim. Wage Information Section: Provide the information requested regarding the injured employee’s wage and hours worked for the job being performed at the time of injury. Injury Information Section: Provide information regarding the date and time of injury. Provide a detailed description of the injury, including part of the body injured, the specific nature of the injury (i.e., fracture, strain, concussion, burn, etc.) and the use of any objects or tools (i.e., saw, ladder, vehicle, etc.) that may have caused the injury. Provide the name of the person preparing this report and the telephone number at which they may be reached, if additional information is needed. This form was designed to include information required by OSHA on form 301. If this section is completed and retained, the employer will not have to complete the OSHA 301 form. EMPLOYEE ACKNOWLEDGMENT I have received a copy of the City of Muskego Employee Handbook (also referred to as a policy manual, or employee manual, or City policies and procedures manual). It is solely my obligation to read and to understand its contents. I acknowledge that it is also my sole responsibility to ask questions about anything I do not understand. I further understand that is it is my obligation to keep this Handbook up to date by replacing revised pages in it when changes are made to this Handbook. I understand that it is my responsibility to comply with all City policies, rules and expectations as set forth in this Handbook, as well as policies, rules and expectations that the City may otherwise establish or change from time to time. I further understand and acknowledge that this Handbook provides guidelines and information, but this Handbook is not, nor is it intended to constitute, an employment contract of any kind. I understand that any contract or employment agreement must be authorized and approved by the City of Muskego Common Council at a duly- noticed public meeting. I acknowledge that I have not entered into any such individual agreement or individual contract by acknowledging receipt of this Handbook or by following any of the provisions of this Handbook. I understand that the contents of this Handbook, my compensation and benefits, and my hours and conditions of employment may be changed by the City at any time, with or without notice to the extent permitted by law, unless otherwise prohibited by an applicable collective bargaining agreement. I understand that my employment is a voluntary relationship that can be terminated at the option of either the City of Muskego or me, at any time for any reason, unless otherwise prohibited by an applicable collective bargaining agreement. I understand that this Handbook and this Employee Acknowledgment Form do not vary or modify the at-will employment relationship between the City and me, unless otherwise prohibited by an applicable collective bargaining agreement. __________________________________________ ______________________ Employee’s Signature Date __________________________________________ ______________________ Supervisor’s Signature Date After you have read and signed this page, please detach the page from the Handbook and return to your supervisor, who will submit to the Human Resources Office to be placed in your personnel file. For Human Resources use only: Received in the Human Resources Office and placed in employee’s personnel file. __________________________________________ ______________________ Human Resources Representative Signature Date COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #066-2013 APPROVAL OF POLICE DEPARTMENT SECURITY FOR SPECIAL EVENTS AT MUSKEGO HIGH SCHOOL WHEREAS, The Muskego-Norway School District has requested that the Muskego Police Department assign uniformed on duty officers to predetermined special events at Muskego High School during the 2013-2014 school year; and WHEREAS, The approximate cost of the program would be $9,746.10 with the School District agreeing to pay 43.2% for the additional security; and WHEREAS, The Public Safety Committee and Finance Committee have recommended approval. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Public Safety Committee and Finance Committee, does hereby approve the additional Police Department Security for special events at Muskego High School for the 2013-2014 school year. DATED THIS 13TH DAY OF AUGUST , 2013. SPONSORED BY: PUBLIC SAFETY COMMITTEE FINANCE COMMITTEE This is to certify that this is a true and accurate copy of Resolution #0 66-2013 which was adopted by the Common Council of the City of Muskego. _________________________ Clerk-Treasurer 8/13jmb City of Muskego PARKS & RECREATION BOARD Monday, July 8, 2013 Approved 8/12/13 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Wednesday, July 3, 2013. Present: Mr. Jerald Hulbert, Mr. Brett Hyde, Mrs. Kelly Koble, Mr. Paul Peardon, Ald. Dan Soltysiak, Mr. Toby Whipple and Director Anderson. Absent: Mr. “Butch” LeDoux (excused) GUESTS: Ald. Borgman, Ald. Kubacki, Cheryl Kovacovich, Ms. Bennett APPROVAL OF MINUTES: June 10 Minutes Mr. Peardon moved to approve the minutes of the June 10 meeting, seconded by Mrs. Koble. Upon a voice vote, the motion to approve carried. COMMUNICATIONS: Use of Lake Access #16 for Wedding Cheryl Kovacovich presented her request for usage of Lake Access #16 for her daughter’s wedding celebration on September 21. Director Anderson advised the Board members that they had previously used the lake access for another wedding celebration. There were no adverse issues that occurred. Mr. Hulbert moved to approve the request with the same caveats as in the previous approval. Mrs. Koble seconded. Upon a voice vote, the motion carried. Bounce House Request A written request was received from Kelly and Rob Totero to have an inflatable bounce house, 13’x13’, at their birthday event at Bluhm Farm Park on July 14, 2013. Mr. Peardon moved to approve, seconded by Mr. Hyde. Upon a voice vote, the motion carried. Kurth Park Issues Director Anderson reviewed the eMail from Ald. Wolfe relative to several issues at Kurth Park. He felt what initiated the citizen’s concern was the Warriors’ use of the park for their tournament. Citizen complaint encompassed parking, vehicles on the trail, selling things in the park. The citizen probably wasn’t used to seeing these things occurring in Kurth Park but because of the tournament, it was written down. Two good ideas that the citizen came up with was (1) putting signs up at the entrance off of Belmont indicating that parking is available off of Woods Road and (2) put signs up at both ends of the trail stating no motorized vehicles. These signs have been ordered. inutes, Parks & Recreation Board, July 8 2013, page 2 UNFINISHED BUSINESS: None NEW BUSINESS: Future Dog Park Agreement Director Anderson presented a draft of a dog park agreement for future use. He noted that within the inventory of park lands, there is nothing available that is 10 or more acres. The document listed the responsibilities of the volunteer group and the city. The onus of the maintenance of a dog park would fall on the volunteer group. Ald. Soltysiak commented that the paved parking lot would be a great expense and suggested there may be a park where the parking lot is already available to use. The agreement should indicate the parking lot to be determined based on the location of a dog park. The trail was also an item with paving to be determined. Mrs. Koble felt they could start with a traffic bond trail. The main purpose for the document would be to have guidelines in place for any group inquiring about establishing a dog park. Naming of Small Park Brought up for discussion was the naming of the little park on Pioneer Drive. It was noted that if named after a person, the name would have to remain for 100 years as outlined in Chapter 26. Board members will accept requests in writing from individuals for their name for the park along with the reasoning behind the request. The information on the naming of the park will be placed on Facebook and notice also given to the news media. The general public will have until a week before the August 12 meeting to submit their choice of name. WeEnergies Easement, Park Arthur Board members reviewed the easement giving WeEnergies access to Park Arthur to install their electric and gas lines. Director Anderson shared that the document will go before the Common Council on Tuesday. Mr. Hulbert moved to approve, Mrs. Koble seconded. Upon a voice vote, the motion carried. ALDERMAN’S REPORT: No report. STATUS OF PROJECTS: Park Arthur Director Anderson shared that they have not started the lighting project yet as they are waiting on WeEnergies. Creative Constructors already have their job trailer on site and have been excavating, putting footings in, etc. Substantial completion has to be done by the end of October with the final being done in November. No real issues but they have been on site only a week-and-a-half. Ball field construction should start mid-to-late August. The equestrian trail should be started this week. Bob required some barricades to indicate when the trail is closed due to maintenance. Bob h ad been to three other equestrian trails and all three allowed dogs on the trail. The department will also allow dogs on the trail and the signage in the park has it posted. Waterbugs June Report In June, there was one complaint that the announcer was too loud. Contact was made with the Waterbugs and they turned the system down. DIRECTOR’S REPORT Recreation Programming is going great. All of the sports camps have unbelievable numbers. Parks Lake Access #12 Update Mr. Mortle has signed the revocable occupancy permit. Director Anderson has emailed him a s to when he will be doing the agreed upon things. Staff has started trimming back the west side and contact was made with the homeowner who had no inutes, Parks & Recreation Board, July 8 2013, page 3 problem with the work being done and the fence coming down on the lot line. Once the area is trimmed back, t he Department of Public Works will remove the fence. Idle Isle Dumpsters Update The two dumpsters will be done after Labor Day. Right now, with the current traffic flow, it would not be safe to do the project. It will take about three days per dumpste r. The work will be done the same time that Payne and Dolan will be doing the parking area. OTHER BUSINESS Subdivision Plans from Plan Commission None Mr. Hulbert shared what he observed on a visit to Park Arthur and Idle Isle Park. It was obvious tha t there was a shortage of parking areas. He felt the added stalls planned for Idle Isle Park would be welcomed. In response to Mrs. Koble’s inquiry, the added stalls would be for cars. Mr. Hulbert announced that he had received some verbiage that could be used at Park Arthur relative to Mr. Thiesenhusen’s request. He’ll bring it to the August meeting. Some update was given by Director Anderson on the geese at Idle Isle. Also, Mr. Hulbert further shared what he noted at Minocqua and what they did about their geese in one of their parks. Director Anderson stated that the department still has its grant to use next year. More discussion ensued on the goose population at Idle Isle Park. ADJOURNMENT - There being no further business, Mr. Hyde moved for adjournment at 6:13 p.m. Seconded by Mr. Hulbert. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org CITY OF MUSKEGO Approved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, JULY 15, 2013 Ald. Dan Soltysiak called the meeting to order at 6:00 PM. Also present were Ald. Neil Borgman and Public Works Director David Simpson. Ald. Bob Hammel excused. Ald. Soltysiak led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Laws on July 12, 2013. APPROVAL OF MINUTES OF JUNE 17, 2013 Ald. Borgman moved to approve the minutes of June 17, 2013. Seconded by Ald. Soltysiak. Motion carried 2-0. STAFF REPORTS None STATUS OF PROJECTS Director Simpson gave updates on the following projects: Janesville Road Reconstruction – Should be done with paving of temporary lanes by end of week. Either end of this week or next week move traffic to temporary lanes and start installing temporary barrier. Racine Avenue Recreational Trail – Advertised for bid a week from Thursday. Opening on the 8th, Council on the 13th. 2013 Road Program – Because of the weather, the earliest they would be starting would be August 19. Gold Drive Storm Sewer – Residents not interested in giving easement for storm sewer, so we are going with option of straight north on Gold. Horn Park Drive Storm Sewer – Completed survey work, contacted We Energies, attempt to get DNR permits. Miscellaneous Drainage Projects – Met with owners on Lake and Hiawatha today hopefully it will be done shortly. Haven’t moved forward with Annes Way yet. East Drive in fall. UNFINISHED BUSINESS None NEW BUSINESS Discuss Drainage Issue near Circle Drive & Richdorf Drive – Director Simpson advised alternatives were evaluated to mitigate stormwater flooding in the Circle Drive and Richdorf Drive area. These alternatives were studied as part of the MMSD’s Private Property Inflow/Infiltration (PPII) reduction study. In February 2012 these findings were presented to the Public Works Committee and the different options were discussed. At that time I was appointed to work with land owners to see about installing a swale. I believe the owners will not offer a voluntary grading/drainage easement for the swale. We are back here tonight to 2 discuss where to go from here. Per Director Simpson we have the swale option estimated cost of $68,000-$102,000, installation of the box culvert estimated $468,000-$702,000. The age of the pipe is about 25-30 years old, so it may need replacement at an approximate cost of $175,000. Committee and land owners discussed the different options. The box culvert was decided on. Ald. Borgman made a motion that we move forward with the 11-ft. wide by 4-ft. high section replacing the existing section with 11-ft. wide by 4-ft. high section and at budget time we put the appropriate funds in the budget to cover it. Seconded by Ald. Soltysiak. Motion carried 2-0. Presentation of Woods Road & Moorland Road/Durham Drive Intersection Alternatives Study – The intersection of Woods Road and Moorland Road is currently a four-way stop per Director Simpson. A while back Public Works Committee discussed moving forward with an intersection analysis to determine how our next best step would be. We hired GRAEF to work on that study. The study is nearing completion. A representative from GRAEF discussed three types of intersection traffic control including the existing all-way stop, roundabout and traffic signals. Pros and cons were discussed. Director Simpson stated that he applied for a grant that may allow for partial funding of the construction of a roundabout. Ald. Borgman made a motion that we place the design funding and construction funding into the Capital Improvement Budget tentatively for 2015 and 2016 for the roundabout design on Woods Road and Moorland. Ald. Soltysiak seconded. Motion carried 2-0. Discuss Policy Regarding Maintenance of Subdivision Boulevard Entrance Islands - Director Simpson advised staff has received complaints regarding the aesthetics of the subdivision boulevard entrance on Sandalwood Drive. The majority of these types of islands are maintained by their respective associations. Probably 95% of these are maintained very nicely. The Sandalwood one has not formed an association. Staff would like the Committee’s opinion on how to proceed in cases where maintenance is not being completed. One option would be sending a letter to all owners in the subdivision asking that maintenance be completed regularly and if not, plant grass or install a maintenance free solution completed by the City. Ald. Borgman made a motion that we discuss with the homeowners first, sending a letter to all owners in the subdivision asking that maintenance be completed regularly by the owners as a group or an individual, and if not, install a maintenance free solution that would be completed by the City when feasible. Seconded by Ald. Soltysiak. Motion carried 2-0. NEW BUSINESS PLACED ON FILE None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None ADJOURNMENT Ald. Borgman moved to adjourn the meeting 7:00 PM. Ald. Soltysiak seconded. Motion carried 2-0. Jeanne Struck Recording Secretary CITY OF MUSKEGO Approved 8/13/2013 FINANCE COMMITTEE MINUTES Tuesday July 23, 2013 Muskego City Hall Mayor Chiaverotti called the meeting to order at 5:30 p.m. Present: Committee Members Soltysiak, Glazier and Kubacki. Also present: Ald. Borgman and Director of Finance and Administration Mueller. Those present recited the Pledge of Allegiance. Ms. Mueller stated that the meeting was properly noticed. APPROVAL OF MINUTES Ald. Glazier moved to approve the July 9, 2013 minutes. Ald. Kubacki seconded; motion carried. LICENSE APPROVALS Operators Ald. Soltysiak moved to recommend approval of an Operator’s License for Kenneth Belmore, Rebecca Bingham, Kelly Ellefsen, Shannon Ford, Mary Nell Knaust, Nicholas Leifer, Lisa Mutter, Jodi Ristow, Stephanie Sass and Dawn Shier subject to the licensing requirements being completed prior to issuance. Ald. Kubacki seconded; motion carried. Renewal of “Class B” Liquor License for D.J.’s Pub & Grill Mayor Chiaverotti stated there were some questions regarding renewal of the license since there currently is no premise. She provided input from City Attorney Eric Larson. Ald. Glazier moved to recommend renewal of the “Class B” License for the Sale of Intoxicating Liquor and Fermented Malt Beverages for D & C Hewitt, Inc. (d/b/a D. J.’s Pub & Grill), S76 W18040 Janesville Road, for the first floor of the building as approved in the BSO dated November 6, 2012 with exclusion of the basement and patio. Ald. Kubacki seconded; motion carried. Request to Extend Outside Dance Permit to 11:30 p.m. (Tres Locos) The Mayor stated that the license holder originally requested music until 11:00 p.m., which was approved. However, last year music was allowed until 11:30. Mary Hinners is requesting that music be allowed until 11:30 p.m. for the remaining Jammin’ event, which will be held on August 2. Ald. Soltysiak moved to recommend approval. Ald. Kubacki seconded; motion carried. Ald. Glazier noted that music until 11:30 p.m. may need to be revisited in the future especially where an establishment abuts a residential area. He believes that is too late. Change of Agent – Class “B” License for Pizza Hut A change of agent for the Class “B” Beer License held by PH Hospitality, Inc. (d/b/a Pizza Hut) has been submitted. The new agent is Rachael Felda. Ald. Kubacki moved to recommend approval. Ald. Glazier seconded; motion carried. Temporary License to Sell Fermented Malt Beverages Mayor Chiaverotti noted that the following applications were received to sell fermented malt beverages: Muskego Area Chamber of Commerce for August 2, 2013 to be located at Finance Committee Minutes Page 2 July 23, 2013 Animal Doctor, S73 W16790 Janesville Road Muskego Corvette Club for August 24, 2013 to be located at Sindic Motorcars, S78 W18755 Janesville Road Ald. Soltysiak moved to recommend approval of the two temporary licenses. Ald. Glazier seconded; motion carried. NEW BUSINESS Recommendation Regarding Articles 4 and 5 of the Proposed Employee Handbook The Mayor stated that the latest revisions include eleven paid holidays. This is an increase of a half day and would provide a full day off on the Friday before Easter. The other change provides for additional sick leave time upon request in very unusual circumstances. The amount of leave time (maximum 60 days) is based on longevity. Ald. Kubacki moved to recommend approval. Ald. Glazier seconded; motion carried. VOUCHER APPROVAL Ald. Soltysiak moved to recommend approval of Utility Vouchers in the amount of $367,132.20. Ald. Glazier seconded; motion carried. Ald. Soltysiak moved to recommend approval of General Fund Vouchers in the amount of $359,155.25. Ald. Kubacki seconded; motion carried. Ald. Soltysiak moved to recommend approval of Wire Transfers for Payroll Transmittals in the amount $346,093.88. Ald. Madden seconded; motion carried. ADJOURNMENT Ald. Glazier moved to adjourn the meeting at 5:46 p.m. Ald. Kubacki seconded; motion carried. Minutes transcribed by Jill Blenski, Deputy Clerk CITY OF MUSKEGO approved COMMUNITY DEVELOPMENT AUTHORITY (CDA) MINUTES TUESDAY, May 21, 2013 Vice-Chairman Lefebvre called the meeting to order at 6:00 PM. Those in attendance recited the Pledge of Allegiance. STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Open Meeting Law. PRESENT: Commissioners Bonnie Johnson, Robert LeClaire, Larry Lefebvre, Bob Mueller, Ald. Kevin Kubacki , and Ald. Wolfe. ABSENT: Commissioner Dan Draeger, Executive Director Muenkel (excused) GUESTS: John Meland of SEWRPC, Tim Dillett, Carley Dillett APPROVAL OF THE MINUTES OF THE MARCH 19 MEETING: Ald. Kubacki moved to approve the minutes of the March 19, 2013 meeting. Ald. Wolfe seconded. Upon a voice vote, the motion to approve the minutes carried. INTRODUCTION OF NEW CDA MEMBERS Vice-Chairman Lefebvre welcomed the new member Bonnie Johnson to the CDA. Members introduced themselves and gave a brief account on their residency, occupation and public service. ELECTION OF CHAIR, VICE-CHAIR, AND SECRETARY: Chairman Ald. Kubacki moved to nominate Commissioner Lefebvre as Chairman. Commissioner Mueller seconded. No other nominations. Upon a voice vote, the motion carried. Vice-Chairman Commissioner Lefebvre moved to nominate Commissioner LeClaire as Vice-Chairman. Ald. Kubacki seconded. No other nominations. Upon a voice vote, the motion carried. Secretary Commissioner Lefebvre moved to nominate Commissioner Mueller as Secretary. Commissioner LeClaire seconded. No other nominations. Upon a voice vote, the motion carried. PUBLIC INPUT: None NEW BUSINESS Consideration of a recommendation to the Muskego Common Council concerning a request from Haven Salon & Day Spa Corp, for a $100,000 Revolving Loan Fund loan (S76 W17789 Janesville Road / Tax Key No. 2196.970) Mr. John Meland of SEWRPC presented the loan request from Tim and Carlee Dillett to purchase and remodel the former Raz Hair Salon located at S76W17789 Janesville Road in the amount of $100,000 from the city’s RLF monies. He provided an update on the RLF program along with the contingencies for the financing. Commissioners were in receipt of the detailed application. He stated that half of the money would be to purchase the real estate and the other half for inventory and CDA Minutes, May 21, 2013 2 equipment. The application included the sources of funding and use of the funds. The RL F loan would be for 10 years. The collateral available to secure the city’s RLF loan would include (1) a second mortgage on the real estate purchased with RLF monies, (2) the personal guaranty of Tim and Carley Dillett and (3) an irrevocable standby letter of credit from Wells Fargo in the amount of $50,000 that is issued in favor of the City of Muskego. After a lengthy discussion, Ald. Kubacki moved to recommend approval of the RLF $100,000 loan with the provision of a $50,000 letter of credit as part of the collateral to the Common Council. Commissioner Mueller seconded. Upon a voice vote, the motion carried. ONGOING BUSINESS Tess Corners Redevelopment District (#1) Implementation Landscaping is being done in the medians along the Janesville Road route and should be completed the first week of June. Downtown Redevelopment District (#2) Implementation Commissioners reviewed the sign designs for the Pioneer Drive business signs. They were concerned about the readability of the multiple names on the sign. Mention was made to have the sign longer and bigger letters. Staff had received 7 of the 9 surveys with all indicating that they would favor the sign age and would contribute monies. Commissioner LeClaire moved to have staff go forward with ordering the signs, using their discretion, and working with the businesses to get their signs designed and constructed. Ald. Kubacki seconded. Upon a voice vote, the motion carried. Muskego Business Park Redevelopment District (#3) Implementation Staff is waiting for data from some of the businesses. Mill Valley Redevelopment District (#4) Implementation Nothing to report on the Mill Valley redevelopment. Marketing Plan Implementation The city has hired a new GIS coordinator. A list of items as part of the marketing plan was provided. MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Redevelopment District Development & Other Miscellaneous Information Updates Nothing submitted. Next Meeting Date: The next meeting date will be in July. Unless a meeting of necessity is called, the CDA will be meeting every other month. CDA members will be notified at a later date. ADJOURNMENT: There being no further business, Commissioner Johnson moved for adjournment. Commissioner Mueller seconded. Upon a voice vote, the motion carried unanimously. Meeting adjourned at 6:42 p.m. Stella Dunahee, CPS Recording Secretary Council Date AUGUST 27, 2013 Total Vouchers All Funds $386,943.94 Total Voucher Approval Utility Vouchers (Approve Separately) Water Vouchers $8,895.37 Water Wire Transfers Total Water $8,895.37 Sewer Vouchers 43,520.55 Sewer Wire Transfers Total Sewer $43,520.55 Net Total Utility Vouchers $ 52,415.92 #1 - Utility Voucher Approval Tax Vouchers - Refunds & Tax Settlements (Approve Separately) Tax Vouchers $ Tax Void Checks ()** Total Tax Vouchers $ - #2 - Tax Voucher Approval Total General Fund Vouchers (Approve Separately) General Fund Vouchers $327,233.02 General Fund Void Checks ()** Total General Fund Vouchers $ 327,233.02 #3 - General Voucher Approval Big Muskego Lake Vouchers $7,295.00 . Wire transfers (Approve Separately): Tax Settlements $ Debt Service $41,257.50 Payroll Transmittals $301,398.16 #4 - Wire Transfers Approval Void Checks Since Last Report Check #Amount Check #Amount Total *** Total 0.00 *Total *** CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 1 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ADVANCED DISPOSAL - MUSKEGO-C6 C60001109864 1 Invoice REF/JULY 07/31/2013 08/27/2013 49,544.52 813 205.03.30.00.5820 C60001109864 2 Invoice RECY/JULY 07/31/2013 08/27/2013 23,195.00 813 205.03.00.00.5820 C60001109864 3 Invoice YARD WASTE/JULY 07/31/2013 08/27/2013 1,344.97 813 205.03.00.00.6056 C60001109864 4 Invoice FUEL CHG/JUNE 07/31/2013 08/27/2013 2,909.58 813 205.03.30.00.5820 Total ADVANCED DISPOSAL - MUSKEGO-C6:76,994.07 AFLAC 699495/82713 1 Invoice FEES/AUG 08/16/2013 08/27/2013 104.00 813 100.00.00.00.2241 699495/82713 2 Invoice FEES/AUG 08/16/2013 08/27/2013 325.70 813 100.00.00.00.2242 699495/82713 3 Invoice FEES/AUG 08/16/2013 08/27/2013 1,179.05 813 100.00.00.00.2243 699495/82713 4 Invoice FEES/AUG 08/16/2013 08/27/2013 166.50 813 100.00.00.00.2244 Total AFLAC:1,775.25 ALL LIGHTING INC 66424 1 Invoice LIGHTING SUUPLIES 08/07/2013 08/27/2013 119.03 813 100.01.09.00.5415 Total ALL LIGHTING INC:119.03 AMERICAN LIBRARY ASSOC 31121534 1 Invoice OFFICE SUPPLIES/22595S 08/07/2013 08/27/2013 97.40 813 100.05.71.00.5701 31121534 2 Invoice GENERAL FED LIB EXP/GRANT 08/07/2013 08/27/2013 10.00 813 503.05.00.00.6007 Total AMERICAN LIBRARY ASSOC:107.40 AMERICAN RAMP CO 22612 1 Invoice RAMP ARMOR 08/12/2013 08/27/2013 17,865.90 813 202.08.94.74.6586 Total AMERICAN RAMP CO:17,865.90 ANDERSON, KAREN AN82713 1 Invoice V-BALL CAMPS PRGM COORDINA 08/08/2013 08/27/2013 7,732.00 813 100.05.72.13.5110 Total ANDERSON, KAREN:7,732.00 AUTOMATIC BLDG CONTROLS LLC 930586 1 Invoice SRV/AC 08/15/2013 08/27/2013 258.75 813 100.01.09.00.5415 Total AUTOMATIC BLDG CONTROLS LLC:258.75 B & H PHOTO 74258456 1 Invoice HEADSETS-MPAG 08/13/2013 08/27/2013 999.99 813 209.01.00.00.6050 Total B & H PHOTO:999.99 BAKER & TAYLOR COMPANY 0002455014 1 Invoice CREDIT/PRINT ADULT 07/10/2013 08/27/2013 15.08-813 100.05.71.01.5713 0002460856 1 Invoice CREDIT PRINT JUVENILE 07/26/2013 08/27/2013 7.52-813 100.05.71.11.5713 2028362999 1 Invoice PRINT ADULT 07/12/2013 08/27/2013 249.01 813 100.05.71.01.5713 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 2 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 2028362999 2 Invoice PRIN JUVENILE 07/12/2013 08/27/2013 212.93 813 100.05.71.11.5713 2028362999 3 Invoice PRINT YOUNG ADULT 07/12/2013 08/27/2013 9.85 813 100.05.71.36.5713 2028382163 1 Invoice PRINT JUVENILE 07/19/2013 08/27/2013 35.69 813 100.05.71.11.5713 2028382163 2 Invoice PRINT ADULT 07/19/2013 08/27/2013 1,101.01 813 100.05.71.01.5713 2028385424 1 Invoice PRINT ADULT 07/22/2013 08/27/2013 8.97 813 100.05.71.01.5713 2028385424 2 Invoice PRINT JUVENILE 07/22/2013 08/27/2013 417.04 813 100.05.71.11.5713 2028385424 3 Invoice PRINT YOUNG ADULT 07/22/2013 08/27/2013 225.69 813 100.05.71.36.5713 2028385462 1 Invoice PRINT ADULT 07/22/2013 08/27/2013 5.99 813 100.05.71.01.5713 2028385462 2 Invoice PRINT YOUNG ADULT 07/22/2013 08/27/2013 69.73 813 100.05.71.36.5713 2028402391 1 Invoice PRINT ADULT 07/26/2013 08/27/2013 24.57 813 100.05.71.01.5713 2028402391 2 Invoice PRINT JUVENILE 07/26/2013 08/27/2013 387.80 813 100.05.71.11.5713 2028416117 1 Invoice PRINT ADULT 07/31/2013 08/27/2013 29.39 813 100.05.71.01.5713 2028416117 2 Invoice PRINT JUVENILE 07/31/2013 08/27/2013 121.78 813 100.05.71.11.5713 2028416117 3 Invoice PRINT YOUNG ADULT 07/31/2013 08/27/2013 203.18 813 100.05.71.36.5713 2028416454 1 Invoice PRINT YOUNG ADULT 07/31/2013 08/27/2013 257.58 813 100.05.71.36.5713 2028422724 1 Invoice PRINT ADULT 08/01/2013 08/27/2013 874.65 813 100.05.71.01.5713 2028427198 1 Invoice PRINT JUVENILE 08/07/2013 08/27/2013 428.64 813 100.05.71.11.5713 2028437198 1 Invoice PRINT ADULT 08/07/2013 08/27/2013 123.10 813 100.05.71.01.5713 2028437198 2 Invoice PRINT YOUNG ADULT 08/07/2013 08/27/2013 36.71 813 100.05.71.36.5713 5012671378 1 Invoice PRINT SERIALS/22555SER 07/10/2013 08/27/2013 45.90 813 100.05.71.26.5713 5012680505 1 Invoice PRINT SERIALS/22555SER 07/17/2013 08/27/2013 26.65 813 100.05.71.26.5713 5012690124 1 Invoice PRINT SERIALS/22555SER 07/24/2013 08/27/2013 129.73 813 100.05.71.26.5713 5012700952 1 Invoice PRINT SERIALS/22555SER 07/31/2013 08/27/2013 50.19 813 100.05.71.26.5713 Total BAKER & TAYLOR COMPANY:5,053.18 BAKER & TAYLOR ENTERTAINMENT K01576150 1 Invoice AUDIO VISUAL/22568AV 07/23/2013 08/27/2013 164.17 813 100.05.71.03.5714 K02020490 1 Invoice AUDIO VISUAL/22572AV 08/01/2013 08/27/2013 44.11 813 100.05.71.03.5714 M19296800 1 Invoice AUDIO VISUAL/22552AV 07/22/2013 08/27/2013 129.63 813 100.05.71.03.5714 M19596300 1 Invoice AUDIO VISUAL/22568AV 07/24/2013 08/27/2013 13.05 813 100.05.71.03.5714 M19596330 1 Invoice AUDIO VISUAL/22568AV 07/24/2013 08/27/2013 13.05 813 100.05.71.03.5714 M19596400 1 Invoice AUDIO VISUAL/22552AV 07/24/2013 08/27/2013 11.03 813 100.05.71.03.5714 M19601130 1 Invoice AUDIO VISUAL/22568AV 07/24/2013 08/27/2013 13.05 813 100.05.71.03.5714 M19927850 1 Invoice AUDIO VISUAL/22552AV 08/05/2013 08/27/2013 10.18 813 100.05.71.03.5714 M20039140 1 Invoice AUDIO VISUAL/22568AV 07/31/2013 08/27/2013 10.18 813 100.05.71.03.5714 M20040320 1 Invoice AUDIO VISUAL/22572AV 08/05/2013 08/27/2013 267.38 813 100.05.71.03.5714 M20091180 1 Invoice AUDIO VISUAL/22552AV 08/01/2013 08/27/2013 10.18 813 100.05.71.03.5714 M20390160 1 Invoice AUDIO VISUAL/22552AV 08/12/2013 08/27/2013 11.03 813 100.05.71.03.5714 Total BAKER & TAYLOR ENTERTAINMENT:697.04 BAKER TILLY VIRCHOW KRAUSE,LLP BT680332 1 Invoice AUDIT CITY#4 12/31/12 07/26/2013 08/19/2013 2,230.00 813 100.01.06.00.5810 BT680333 1 Invoice AUDIT FIN STATE FINAL 12/31/12/07/26/2013 08/19/2013 500.00 813 100.01.06.00.5810 BT680334 1 Invoice AUDIT FIN STATE FINAL 12/31/12/07/26/2013 08/19/2013 500.00 813 100.01.06.00.5810 Total BAKER TILLY VIRCHOW KRAUSE,LLP:3,230.00 BENDLIN FIRE EQP. CO., INC. 81039 1 Invoice AUDILARM/MAINT 08/15/2013 08/27/2013 147.30 813 601.61.61.15.5425 Total BENDLIN FIRE EQP. CO., INC.:147.30 BERIGAN, PATRICK T BE82713 1 Invoice TRAVEL EXP JUDGE BERIGAN SE 08/12/2013 08/27/2013 412.44 813 100.01.08.00.5303 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 3 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total BERIGAN, PATRICK T:412.44 BOBCAT PLUS, INC. 1B78664 1 Invoice PARTS 08/09/2013 08/27/2013 97.52 813 100.04.51.07.5405 1B78686 1 Invoice BOBCAT PARTS 08/13/2013 08/27/2013 1.24 813 100.04.51.07.5405 Total BOBCAT PLUS, INC.:98.76 BRUCE MUNICIPAL EQUIP., INC. SB13299 1 Invoice HOSE REEL SWIVEL 08/13/2013 08/27/2013 2,373.26 813 601.61.61.21.5306 Total BRUCE MUNICIPAL EQUIP., INC.:2,373.26 BUBRICKS INC 778335 1 Invoice OFFICE SUPPLIES/22587S 08/12/2013 08/27/2013 417.34 813 100.05.71.00.5701 778565 1 Invoice OFFICE SUPPLIES/22587S 08/12/2013 08/27/2013 18.37 813 100.05.71.00.5701 781962 1 Invoice GENERAL OFFICE SUPPLIES 08/20/2013 08/27/2013 38.92 813 100.01.06.00.5701 781962 2 Invoice DOFA (FRONT COUNTER SUPPLI 08/20/2013 08/27/2013 82.29 813 100.01.03.00.5701 Total BUBRICKS INC:556.92 BURTON & MAYER INC 357608 1 Invoice BUS CARDS/LIB-4 07/31/2013 08/27/2013 256.66 813 100.05.71.00.5701 357608 2 Invoice BUS CARDS/INFO 07/31/2013 08/27/2013 64.17 813 100.01.14.00.5701 357608 3 Invoice BUS CARDS/SWR & WTR 07/31/2013 08/27/2013 32.09 813 601.61.63.42.5701 357608 4 Invoice BUS CARDS/SWR & WTR 07/31/2013 08/27/2013 32.08 813 605.56.09.21.5712 Total BURTON & MAYER INC:385.00 CDW GOVERNMENT, INC DZ64873 1 Invoice USB ADAPTER 08/08/2013 08/27/2013 12.29 813 100.07.01.06.6501 Total CDW GOVERNMENT, INC:12.29 CENGAGE LEARNING INC 99626445 1 Invoice PRINT MISC LRG PRINT/22534LP 07/18/2013 08/27/2013 68.22 813 100.05.71.14.5713 99739267 1 Invoice PRINT MISC LRG PRINT/22534LP 08/08/2013 08/27/2013 162.43 813 100.05.71.14.5713 Total CENGAGE LEARNING INC:230.65 CENTER POINT LARGE PRINT 1114560 1 Invoice PRINT MISC LRG PRINT/22562LP 07/30/2013 08/27/2013 255.86 813 100.05.71.14.5713 Total CENTER POINT LARGE PRINT:255.86 CERASOLI, CHRISTIE 20130822 1 Invoice FALL PRESCHOOL SUPPLIES 08/22/2013 08/27/2013 28.33 813 100.05.72.16.5702 CE82713 1 Invoice PRESCHOOL PRGM/MATERIALS 08/12/2013 08/27/2013 183.87 813 100.05.72.16.5702 Total CERASOLI, CHRISTIE:212.20 CONTINENTAL AMER INS AO26815700 1 Invoice GROUP ACC/JUNE 08/01/2013 08/27/2013 300.42 813 100.00.00.00.2247 AO26815700 2 Invoice GROUP CR/AUG 08/01/2013 08/27/2013 233.38 813 100.00.00.00.2248 AO26815700 3 Invoice GROUP HOSP/AUG 08/01/2013 08/27/2013 83.24 813 100.00.00.00.2249 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 4 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total CONTINENTAL AMER INS:617.04 CRACK FILLING SRV. CORP. CR82713 1 Invoice SEALING/FILLING STRS 08/19/2013 08/27/2013 24,900.00 813 100.04.51.02.5740 Total CRACK FILLING SRV. CORP.:24,900.00 CROSS MATCH TECHNOLOGIES 5724 1 Invoice MAINT/12 MO 08/13/2013 08/27/2013 1,800.00 813 100.02.20.01.5504 Total CROSS MATCH TECHNOLOGIES:1,800.00 CUES INC. 392922 1 Invoice KIT ASSEMBLY 08/15/2013 08/27/2013 3,043.38 813 601.61.61.16.5411 392958 1 Invoice CaMERA ASSEMBLY 08/15/2013 08/27/2013 5,202.60 813 601.61.61.16.5411 Total CUES INC.:8,245.98 CULLIGAN OF WAUK INC 133206 1 Invoice JENSEN FILTER SERV/AUG 07/31/2013 08/27/2013 37.30 813 100.05.72.02.5410 Total CULLIGAN OF WAUK INC:37.30 DELAFIELD POLICE DEPARTMENT DE82713 1 Invoice BOND/JUSTIN HERMAN 08/22/2013 08/27/2013 732.00 813 100.01.08.00.4269 Total DELAFIELD POLICE DEPARTMENT:732.00 DEMCO EDUCATIONAL CORP 5027510 1 Invoice OFFICE SUPPLIES/22566S 07/22/2013 08/27/2013 88.57 813 100.05.71.00.5701 5028418 1 Invoice OFFICES USPPLIES/22567S 07/23/2013 08/27/2013 897.90 813 100.05.71.00.5701 Total DEMCO EDUCATIONAL CORP:986.47 ELLIOTT'S ACE HARDWARE 890681 1 Invoice FLYTRAP/AMMONIA/TOOLS 08/05/2013 08/27/2013 58.84 813 100.05.72.02.5702 890812 1 Invoice SPRAY PAINT/MISC HARDWARE 08/12/2013 08/27/2013 38.96 813 100.05.72.02.5702 Total ELLIOTT'S ACE HARDWARE:97.80 ENERGENECS INC. 0026816-IN 1 Invoice CORD BOX & CABLE 08/06/2013 08/27/2013 1,132.83 813 601.61.61.16.5411 0026821-IN 1 Invoice GASKET & RING 08/06/2013 08/27/2013 190.24 813 601.61.61.16.5411 Total ENERGENECS INC.:1,323.07 ENTERPRISE SYSTEMS GROUP 0030161-IN 1 Invoice MAC LABOR/PHONE SYS 08/12/2013 08/27/2013 51.50 813 100.01.14.00.5840 Total ENTERPRISE SYSTEMS GROUP:51.50 EPIC EVOLUTIONS LLC 082713 1 Invoice SUMMER PARENTING CLASSES 08/19/2013 08/27/2013 410.00 813 100.05.72.18.5110 Total EPIC EVOLUTIONS LLC:410.00 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 5 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number FBINAA WISCONSIN 082713 1 Invoice FALL SHOOT 08/21/2013 08/27/2013 18.00 813 100.02.20.01.5301 Total FBINAA WISCONSIN:18.00 FICKAU INC. 67589 1 Invoice TRUCK 20 REPAIR 07/12/2013 08/27/2013 102.50 813 601.61.61.21.5306 67589 2 Invoice TRUCK 20 REPAIR 07/12/2013 08/27/2013 102.50 813 605.56.09.33.5405 67709 1 Invoice 4 STAINLESS BRACKETS 07/31/2013 08/27/2013 240.00 813 601.61.61.16.5411 Total FICKAU INC.:445.00 FINDAWAY WORLD,LLC 102244 1 Invoice AUDIO VISUAL/22518AV 07/11/2013 08/27/2013 59.99 813 100.05.71.03.5714 Total FINDAWAY WORLD,LLC:59.99 FLAMINI, DAN 82713 1 Invoice TDS-48GX W/SURVEY CARDS 08/02/2013 08/27/2013 380.80 813 100.04.19.00.5715 Total FLAMINI, DAN:380.80 FOTH INFRASTRUCTURE & 35151 1 Invoice MUSKEGO ROAD IMPROVE ASSIS 08/13/2013 08/27/2013 405.00 813 100.07.51.02.6502 35151 2 Invoice WILLOW GLEN DEVELOP REVIEW 08/13/2013 08/27/2013 1,147.50 813 507.00.00.00.2668 35211 1 Invoice BELLE CHASE SUBDIV PHASE II 08/16/2013 08/27/2013 11,786.67 813 507.00.00.00.2708 Total FOTH INFRASTRUCTURE & :13,339.17 FRANKLIN AGGREGATES, INC. 1222919 1 Invoice STONE 176.10TN 08/08/2013 08/27/2013 1,582.48 813 100.04.51.02.5741 1224582 1 Invoice 99.73 TON 08/15/2013 08/27/2013 528.58 813 100.04.51.02.5741 Total FRANKLIN AGGREGATES, INC.:2,111.06 GAIL FORCE ENTERPRISES 5007 1 Invoice AUGUST YOGA 08/01/2013 08/27/2013 288.00 813 100.05.72.13.5110 Total GAIL FORCE ENTERPRISES:288.00 GEESE POLICE OF WISCONSIN 1926 1 Invoice 2 WEEKS GOOSE CONTROL 07/10/2013 08/27/2013 500.00 813 100.05.72.02.5820 1928 1 Invoice GOOSE CONTROL 7/24-30 07/24/2013 08/27/2013 250.00 813 100.05.72.02.5820 1928 2 Invoice GOOSE CONTROL 7/31-8/6 07/24/2013 08/27/2013 250.00 813 100.05.72.02.5820 1929 1 Invoice GOOSE CONTROL 8/7-13 07/24/2013 08/27/2013 250.00 813 100.05.72.02.5820 1929 2 Invoice GOOSE CONTROL 8/4-20 07/24/2013 08/27/2013 250.00 813 100.05.72.02.5820 Total GEESE POLICE OF WISCONSIN:1,500.00 GEO-SYNTHETICS LLC 110537-000 1 Invoice STORM WATER-MATERIALS 08/14/2013 08/27/2013 663.00 813 100.04.51.04.5745 Total GEO-SYNTHETICS LLC:663.00 GLEASON REDI MIX 213239 1 Invoice REDI MIX 08/06/2013 08/27/2013 88.00 813 100.04.51.04.5744 213495 1 Invoice REDI MIX 08/14/2013 08/27/2013 88.00 813 100.04.51.04.5744 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 6 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total GLEASON REDI MIX:176.00 GRAEF INC 78103 1 Invoice MUSKEGO INTERSEC ALT STUDY 08/16/2013 08/27/2013 4,425.00 813 410.08.93.51.6504 Total GRAEF INC:4,425.00 GRAINGER 9217988824 1 Invoice HVAC MOTOR 08/14/2013 08/27/2013 55.08 813 601.61.61.16.5411 Total GRAINGER :55.08 GRAYBAR 967883984 1 Invoice LED EMGY LIGHT UNIT 08/05/2013 08/27/2013 267.40 813 100.01.09.00.5415 Total GRAYBAR:267.40 HALLE, PENNY 082713 1 Invoice OFFICE SUPPLIES/22596S 08/02/2013 08/27/2013 57.18 813 100.05.71.00.5701 Total HALLE, PENNY:57.18 HAWKINS, INC. 3503088 1 Invoice AZONE 15 08/14/2013 08/27/2013 1,132.50 813 605.53.06.31.5750 Total HAWKINS, INC.:1,132.50 HD SUPPLY WATERWORKS, LTD B330679 1 Invoice STORM WTR CPLG 08/13/2013 08/27/2013 1,200.88 813 100.04.51.04.5744 B340706 1 Invoice GASKETS & REPAIR PARTS/HYDR 08/14/2013 08/27/2013 595.51 813 605.54.06.54.5702 B351806 1 Invoice STORM WTR PVC 08/15/2013 08/27/2013 1,293.60 813 100.04.51.04.5744 Total HD SUPPLY WATERWORKS, LTD:3,089.99 HENNEBERRY, BRIAN BR82713 1 Invoice REIMB /BOOTS 08/10/2013 08/27/2013 124.15 813 100.04.51.01.5225 Total HENNEBERRY, BRIAN:124.15 HORN BROS, INC. 130653 1 Invoice FERTILIZER 07/18/2013 08/27/2013 133.00 813 100.04.51.02.5742 130653 2 Invoice FERTILIZER 07/18/2013 08/27/2013 68.85 813 601.61.61.15.5415 Total HORN BROS, INC.:201.85 HUMPHREY SERVICE & PARTS 1111597 1 Invoice LOADER-PARTS 08/13/2013 08/27/2013 15.72 813 100.04.51.07.5405 111742 1 Invoice LOADER-PARTS 08/14/2013 08/27/2013 15.72 813 100.04.51.07.5405 Total HUMPHREY SERVICE & PARTS:31.44 HYLAND, AMANDA 082713 1 Invoice PUBLIC RELATIONS/22584PR 07/18/2013 08/27/2013 110.00 813 503.05.00.00.6007 Total HYLAND, AMANDA:110.00 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 7 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number IMPERIAL LITHOGRAPHING CORP 14715 1 Invoice 72X48 COROPLAST POSTERS/PA 06/14/2013 08/27/2013 1,699.75 813 202.08.94.74.6531 Total IMPERIAL LITHOGRAPHING CORP:1,699.75 INTEGRATED TIME SYSTEMS 20057 1 Invoice TIME CARDS 08/20/2013 08/27/2013 25.21 813 100.04.51.08.5415 20057 2 Invoice TIME CARDS 08/20/2013 08/27/2013 12.61 813 601.61.63.42.5701 20057 3 Invoice TIME CARDS 08/20/2013 08/27/2013 12.60 813 605.56.09.21.5712 Total INTEGRATED TIME SYSTEMS:50.42 ITU, INC MSOAAF0011 1 Invoice FIRST AID SUPPLIES 08/06/2013 08/27/2013 52.80 813 100.04.51.08.5704 MSOAAF0011 1 Invoice FIRST AID SUPPLIES 08/06/2013 08/27/2013 26.98 813 601.61.61.12.5702 MSOAAF0011 2 Invoice FIRST AID SUPPLIES 08/06/2013 08/27/2013 26.97 813 605.56.09.21.6056 Total ITU, INC :106.75 JAMES IMAGING SYSTEMS INC 234595528 1 Invoice MAINTENANCE OF EQUIP 08/11/2013 08/27/2013 389.00 813 100.05.71.00.5401 Total JAMES IMAGING SYSTEMS INC:389.00 JANI-KING INC- MILW REGION MIL08130535 1 Invoice CLEANING PARK/AUG 08/02/2013 08/27/2013 535.40 813 100.05.72.02.5820 MIL08130555 1 Invoice XTRA CLEANING OTH 7/27/13 08/06/2013 08/27/2013 50.00 813 100.05.72.03.5820 Total JANI-KING INC- MILW REGION:585.40 JM BRENNAN, INC. SALES000047 1 Invoice REPLACE COMPRESSOR 07/31/2013 08/27/2013 8,600.00 813 100.01.09.00.5415 SALES000047 1 Invoice MAINT CALL/COMPRESSOR 07/31/2013 08/27/2013 175.50 813 100.01.09.00.5415 Total JM BRENNAN, INC.:8,775.50 JOERS, STACI 88213 1 Invoice GOURMET COOKING 08/09/2013 08/27/2013 15.50 813 100.05.72.18.5110 Total JOERS, STACI:15.50 JOHNNY'S PETROLEUM PROD INC 55513 1 Invoice FLAT BED DUMP TRK TO GERMA 08/06/2013 08/27/2013 170.00 813 100.05.72.02.5405 Total JOHNNY'S PETROLEUM PROD INC:170.00 JOURNAL SENTINEL INC 00092662 1 Invoice PRINT NEWSPAPER/22570N 07/23/2013 08/27/2013 298.52 813 100.05.71.18.5713 Total JOURNAL SENTINEL INC:298.52 JSA CIVIL ENV ENGINEERS 2431 1 Invoice LANDFILL AUDIT/JULY 08/05/2013 08/19/2013 5,557.13 813 210.03.00.00.5816 Total JSA CIVIL ENV ENGINEERS:5,557.13 KLOSKOWSKI, SCOTT KL82713 1 Invoice 2013 CLOTHING REIMB 08/07/2013 08/27/2013 27.78 813 601.61.61.12.5702 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 8 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number KL82713 2 Invoice 2013 CLOTHING REIMB 08/07/2013 08/27/2013 27.79 813 605.56.09.30.5228 Total KLOSKOWSKI, SCOTT:55.57 KNOX CO. INV00587720 1 Invoice STORZGUARD CAP S69W15466 J 08/05/2013 08/27/2013 271.00 813 100.02.25.00.5704 INV00587729 1 Invoice STORZGUARD CAP W146S6450 T 08/05/2013 08/27/2013 271.00 813 100.02.25.00.5704 INV00588240 1 Invoice STORZGUARD CAP S67w19491 TA 08/07/2013 08/27/2013 271.00 813 100.02.25.00.5704 Total KNOX CO.:813.00 KRAUSE, KEN 082713 1 Invoice CAMP COORDINATOR 08/20/2013 08/27/2013 2,096.50 813 100.05.72.13.5110 Total KRAUSE, KEN:2,096.50 LA TOUR, JOHN Z. 082713 1 Invoice LUNCH TRAINING 08/14/2013 08/27/2013 6.67 813 100.02.20.01.5301 Total LA TOUR, JOHN Z.:6.67 LYNN PEAVEY CO. 277412 1 Invoice EVIDENCE SUPPLIES 07/31/2013 08/27/2013 74.95 813 100.02.20.01.5722 Total LYNN PEAVEY CO.:74.95 MAILWAUKEE MAILING & SHIPPING H05611 1 Invoice MAINT AGREE 9/2013-2014 07/31/2013 08/27/2013 495.00 813 100.01.06.00.5701 Total MAILWAUKEE MAILING & SHIPPING:495.00 MANTEK 1182650 1 Invoice STING-X AEROSOL & JAGUAR 07/24/2013 08/27/2013 274.97 813 601.61.61.12.5702 1204072 1 Invoice MANZYME 08/13/2013 08/27/2013 2,134.93 813 601.61.61.12.5750 Total MANTEK:2,409.90 MARINE BIOCHEMISTS INC 52107784 1 Invoice BASS BAY/WEED TREATMENT 07/31/2013 08/21/2013 7,295.00 813 250.01.00.00.6603 Total MARINE BIOCHEMISTS INC:7,295.00 MARK J. RINDERLE TIRE INC. 106650 1 Invoice 2 TIRES TRACT 08/05/2013 08/27/2013 316.00 813 100.04.51.07.5735 Total MARK J. RINDERLE TIRE INC.:316.00 MENARDS 27531 1 Invoice SUPPLIES 08/17/2013 08/27/2013 63.66 813 215.06.00.00.5704 Total MENARDS:63.66 MERGENT, INC 124785 1 Invoice PRINT REF/22556R 07/05/2013 08/27/2013 283.00 813 100.05.71.23.5713 Total MERGENT, INC:283.00 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 9 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number MIDWEST TAPE 91105108 1 Invoice AUDIO VISUAL/22504AV 07/08/2013 08/27/2013 29.99 813 100.05.71.03.5714 91117919 1 Invoice AUDIO VISUAL/22551AV 07/12/2013 08/27/2013 212.92 813 100.05.71.03.5714 91131523 1 Invoice AUDIO VISUAL/22505AV 07/19/2013 08/27/2013 12.59 813 100.05.71.03.5714 91131525 1 Invoice AUDIO VISUAL/22551AV 07/19/2013 08/27/2013 138.94 813 100.05.71.03.5714 91149468 1 Invoice AUDIO VISUAL/22504AV 07/29/2013 08/27/2013 114.95 813 100.05.71.03.5714 91149670 1 Invoice AUDIO VISUAL/22551AV 07/29/2013 08/27/2013 93.96 813 100.05.71.03.5714 91164603 1 Invoice AUDIO VISUAL/22551AV 08/02/2013 08/27/2013 189.92 813 100.05.71.03.5714 91180027 1 Invoice AUDIO VISUAL/22551AV 08/09/2013 08/27/2013 77.98 813 100.05.71.03.5714 Total MIDWEST TAPE:871.25 MIKICH,THOMAS 082713 1 Invoice PROGRAM ASSISTANT/FOOTBAL 08/20/2013 08/27/2013 1,000.00 813 100.05.72.13.5110 Total MIKICH,THOMAS:1,000.00 MILW MAP SRV, INC 346454 1 Invoice LG CITY MAP 08/12/2013 08/27/2013 112.47 813 100.04.51.03.5704 346454 2 Invoice LG CITY MAP 08/12/2013 08/27/2013 56.24 813 601.61.63.42.6056 346454 3 Invoice LG CITY MAP 08/12/2013 08/27/2013 56.24 813 605.56.09.21.5712 Total MILW MAP SRV, INC:224.95 MILW MET. SEWER DISTRICT 175-13 1 Invoice 2ND QTR 2013/LANDFILL 08/19/2013 08/27/2013 4,920.47 813 601.61.61.03.6072 Total MILW MET. SEWER DISTRICT:4,920.47 MLACHNIK, BETH ML082713 1 Invoice REF/DOG LICENSE APPL 08/23/2013 08/27/2013 15.00 813 100.01.02.00.4307 Total MLACHNIK, BETH:15.00 MOSER, CRAIG A. 082713 1 Invoice WCPA REGISTRATION 08/13/2013 08/27/2013 135.00 813 100.02.20.01.5303 Total MOSER, CRAIG A.:135.00 MUSKEGO DOCK & BOAT LIFTS 198/199 1 Invoice 50% DPST, BOXHORN DOCK/RAM 08/14/2013 08/27/2013 4,933.00 813 202.08.94.74.6585 Total MUSKEGO DOCK & BOAT LIFTS:4,933.00 MUSKEGO PARKS & REC. DEPT. 618497 1 Invoice GAP; SNACKS,ART,DVD'S 08/13/2013 08/27/2013 176.49 813 100.05.72.16.5702 MU82713 1 Invoice GAP SNACK 08/12/2013 08/27/2013 19.91 813 100.05.72.16.5702 MU82713 2 Invoice HORN TIE-DYE & ART SUPPLIES 08/12/2013 08/27/2013 39.31 813 100.05.72.16.5702 MU82713 3 Invoice GAP SNACK 08/12/2013 08/27/2013 14.27 813 100.05.72.16.5702 MU82713 4 Invoice DROP-IN PLAYGRND PRIZES 08/12/2013 08/27/2013 25.84 813 100.05.72.16.5702 MU82713 5 Invoice GAP SOCK HOP PRIZES & DECOR 08/12/2013 08/27/2013 50.00 813 100.05.72.16.5702 Total MUSKEGO PARKS & REC. DEPT.:325.82 NAKED FURNITURE NA82713 1 Invoice DOWN PYMT/ADIRONDACK CHAI 08/16/2013 08/27/2013 500.00 813 100.01.06.00.5704 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 10 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total NAKED FURNITURE:500.00 NATIONAL ELEVATOR INSP SRV INC 0123373 1 Invoice NORTH SHORE INSP 08/20/2013 08/27/2013 83.00 813 601.61.61.15.5415 123427 1 Invoice ROUTINE INSPECTION 08/20/2013 08/27/2013 83.00 813 100.01.09.00.5415 Total NATIONAL ELEVATOR INSP SRV INC:166.00 NORTH AMERICAN SALT CO. 71013911 1 Invoice 363.59 TON SALT 08/15/2013 08/27/2013 19,732.03 813 100.04.51.05.5747 71014798 1 Invoice 193.78 TON SALT 08/19/2013 08/27/2013 10,516.44 813 100.04.51.05.5747 Total NORTH AMERICAN SALT CO.:30,248.47 OFFICE MAX 136199 1 Invoice OFFICE SUPPLIES 07/31/2013 08/27/2013 253.24 813 100.02.20.01.5701 411623 1 Invoice TONER 08/13/2013 08/27/2013 323.78 813 100.02.20.01.5610 Total OFFICE MAX:577.02 O'REILLY AUTO STORES INC 134425 1 Invoice DISPOSABLE GLOVES 08/12/2013 08/27/2013 50.97 813 100.05.72.02.5702 134483 1 Invoice GREASE 08/12/2013 08/27/2013 38.90 813 100.05.72.02.5735 3853-133839 1 Invoice BRAKEBEST REPAIR KIT 08/01/2013 08/27/2013 5.42 813 100.05.72.02.5415 Total O'REILLY AUTO STORES INC:95.29 PAETEC 5384464 1 Invoice MTHLY CHG/ASSESSOR 08/04/2013 08/27/2013 25.88 813 100.01.04.00.5601 5384464 2 Invoice MTHLY CHG/BUILDING 08/04/2013 08/27/2013 21.56 813 100.02.25.00.5601 5384464 3 Invoice MTHLY CHG/CITY HALL 08/04/2013 08/27/2013 56.08 813 100.01.09.00.5601 5384464 4 Invoice MTHLY CHG/DOFA 08/04/2013 08/27/2013 69.00 813 100.01.03.00.5601 5384464 5 Invoice MTHLY CHG/ENG 08/04/2013 08/27/2013 8.63 813 100.04.19.00.5601 5384464 6 Invoice MTHLY CHG/VFD 08/04/2013 08/27/2013 38.82 813 100.02.21.00.5860 5384464 7 Invoice MTHLY CHG/IS/GIS 08/04/2013 08/27/2013 17.25 813 100.01.14.00.5601 5384464 8 Invoice MTHLY CHG/LIBRARY 08/04/2013 08/27/2013 125.07 813 100.05.71.00.5602 5384464 9 Invoice MTHLY CHG/MAYOR 08/04/2013 08/27/2013 17.25 813 100.01.01.00.5601 5384464 10 Invoice MTHLY CHG/PARKS 08/04/2013 08/27/2013 30.19 813 100.05.72.01.5603 5384464 11 Invoice MTHLY CHG/PARKS TOWN HALL 08/04/2013 08/27/2013 4.31 813 100.05.72.03.5603 5384464 12 Invoice MTHLY CHG/PLANNING 08/04/2013 08/27/2013 30.19 813 100.06.18.01.5601 5384464 13 Invoice MTHLY CHG/POLICE 08/04/2013 08/27/2013 215.64 813 100.02.20.01.5604 5384464 14 Invoice MTHLY CHG/COURT 08/04/2013 08/27/2013 17.25 813 100.01.08.00.5601 5384464 15 Invoice MTHLY CHG/DISPATCH 08/04/2013 08/27/2013 17.25 813 100.02.20.10.5604 5384464 16 Invoice MTHLY CHG/PD FIRING RANGE 08/04/2013 08/27/2013 4.31 813 100.02.20.01.6023 5384464 17 Invoice MTHLY CHG/DPW 08/04/2013 08/27/2013 15.09 813 100.04.51.01.5605 5384464 18 Invoice MTHLY CHG/REC 08/04/2013 08/27/2013 30.19 813 100.05.72.10.5601 5384464 19 Invoice MTHLY CHG/SEWER 08/04/2013 08/27/2013 9.81 813 601.61.63.42.5606 5384464 20 Invoice MTHLY CHG/SWR SCADA 08/04/2013 08/27/2013 6.47 813 601.61.63.42.5430 5384464 21 Invoice MTHLY CHG/WATER 08/04/2013 08/27/2013 5.28 813 605.56.09.21.5607 5384464 22 Invoice MTHLY CHG/WTR SCADA 08/04/2013 08/27/2013 6.47 813 605.56.09.30.5620 Total PAETEC:771.99 PAYNE & DOLAN OF WISCONSIN 1216622 1 Invoice COMM GRADE 21.94TN 07/11/2013 08/27/2013 1,017.95 813 100.04.51.02.5740 1224847 1 Invoice COMM GRADE 36.81TN 08/15/2013 08/27/2013 1,713.09 813 100.04.51.02.5740 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 11 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total PAYNE & DOLAN OF WISCONSIN:2,731.04 PENWORTHY COMPANY 550347 1 Invoice PRINT JUVENILLE/22558J 07/16/2013 08/27/2013 1,199.89 813 100.05.71.11.5713 Total PENWORTHY COMPANY:1,199.89 PINKY ELECTRIC INC. 16278 1 Invoice JENSEN 4S 08/02/2013 08/27/2013 795.00 813 601.61.61.16.5411 16287 1 Invoice WD 4S 08/02/2013 08/27/2013 1,257.00 813 601.61.61.16.5411 16289 1 Invoice DPW GARAGE 08/02/2013 08/27/2013 98.00 813 100.04.51.08.5415 16289 2 Invoice DPW GARAGE 08/02/2013 08/27/2013 49.00 813 601.61.61.15.5415 16289 3 Invoice DPW GARAGE 08/02/2013 08/27/2013 49.00 813 605.54.06.41.5702 Total PINKY ELECTRIC INC.:2,248.00 PIRANHA PAPER SHREDDING LLC 1492080113 1 Invoice DOCUMENT SHREDDING 08/01/2013 08/27/2013 30.00 813 100.02.20.01.5723 Total PIRANHA PAPER SHREDDING LLC:30.00 POLICE VEHICLE EQUIPMENT 1142 1 Invoice EQUIP INSTALL/2013 TAHOE 08/19/2013 08/19/2013 11,913.35 813 410.08.91.20.6517 Total POLICE VEHICLE EQUIPMENT:11,913.35 PORT-A-JOHN 1215613 1 Invoice IDLE ISLE 08/08/2013 08/27/2013 66.00 813 100.05.72.02.5820 1215614 1 Invoice DURHAM LAUNCH 08/08/2013 08/27/2013 66.00 813 100.05.72.02.5820 1215615 1 Invoice BOXHORN LAUNCH 08/08/2013 08/27/2013 66.00 813 100.05.72.02.5820 1215805-IN 1 Invoice ENGEL RESTROOM 08/13/2013 08/27/2013 71.00 813 215.06.00.00.5801 1215878 1 Invoice JENSEN PARK 08/15/2013 08/27/2013 66.00 813 100.05.72.02.5820 1215879 1 Invoice MANCHESTER HILL 08/15/2013 08/27/2013 66.00 813 100.05.72.02.5820 1215880 1 Invoice MILL VALLEY 08/15/2013 08/27/2013 66.00 813 100.05.72.02.5820 Total PORT-A-JOHN:467.00 PREKOP CONSTRUCTION, INC 13-08 1 Invoice REMOVE/REPLACE DRIVEWAY 08/12/2013 08/27/2013 1,795.00 813 401.08.91.19.6523 Total PREKOP CONSTRUCTION, INC:1,795.00 PROMISING PICASSOS INC 2013-1907 1 Invoice SCULPTING CLASSES 08/16/2013 08/27/2013 741.00 813 100.05.72.13.5110 Total PROMISING PICASSOS INC:741.00 PRORIDER. COM 59955 1 Invoice BIKE HELMETS-NNO 07/31/2013 08/27/2013 327.00 813 505.00.00.00.2638 Total PRORIDER. COM:327.00 PROVEN POWER INC 02-93115 1 Invoice MOWER SWITCH 08/01/2013 08/27/2013 35.46 813 100.04.51.07.5405 Total PROVEN POWER INC:35.46 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 12 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number R.A. SMITH NATIONAL INC. 110073 1 Invoice RACINE AVE TRAIL PLAN & SPEC 08/07/2013 08/27/2013 6,105.00 813 202.08.94.74.6573 110074 1 Invoice 2013 FLOW MONITORING 08/07/2013 08/27/2013 4,650.00 813 601.61.61.16.5427 110205 1 Invoice PIONEER DR RECONSTR PROJEC 08/08/2013 08/27/2013 120.00 813 401.08.91.19.6519 Total R.A. SMITH NATIONAL INC. :10,875.00 R.S. PAINT & TOOLS LLC 320702 1 Invoice RED MARKING PAINT 08/16/2013 08/27/2013 39.36 813 100.04.51.04.6026 333796 1 Invoice TORDON RTU 08/14/2003 08/27/2013 237.47 813 100.04.51.02.5742 Total R.S. PAINT & TOOLS LLC:276.83 RAMIX QUALITY ASPHALT PRODUCTS 8985MB 1 Invoice ASPHALT-FENNIMORE 08/17/2013 08/27/2013 1,234.75 813 100.04.51.02.5740 Total RAMIX QUALITY ASPHALT PRODUCTS:1,234.75 RANDOM HOUSE, INC 1087652848 1 Invoice AUDIO VISUAL/22574AV 07/31/2013 08/27/2013 10.00 813 100.05.71.03.5714 Total RANDOM HOUSE, INC:10.00 RECORDED BOOKS 74779354 1 Invoice AUDIO VISUAL/22589AV 08/09/2013 08/27/2013 306.91 813 100.05.71.03.5714 Total RECORDED BOOKS:306.91 RED THE UNIFORM TAILOR OOW55395 1 Invoice UNIDORM ITEM/LYNKIEWICZ 07/31/2013 08/27/2013 214.80 813 100.02.20.01.5151 OOW55395 2 Invoice DEPARTMENT TIES 07/31/2013 08/27/2013 30.00 813 100.02.20.01.5151 OOW55395 3 Invoice UNIFORMS/MONREAL 07/31/2013 08/27/2013 49.95 813 100.02.20.01.5151 OOW55395 4 Invoice UNIFORMS/KARFONTA 07/31/2013 08/27/2013 119.90 813 100.02.20.10.5151 OOW55609 1 Invoice UNIFORMS/MOSER 07/31/2013 08/27/2013 41.95 813 100.02.20.01.5151 OW55262B 1 Invoice UNIFORMS/JOHNSTON 07/31/2013 08/27/2013 50.95 813 100.02.20.01.5151 Total RED THE UNIFORM TAILOR:507.55 REINHART FOOD SERVICE LLC 610707 1 Invoice PAPER PRODUCTS/NIGHT OUT 08/08/2013 08/27/2013 219.31 813 505.00.00.00.2638 Total REINHART FOOD SERVICE LLC:219.31 RENS, RICHARD 082713 1 Invoice LUNCH TRAINING 08/14/2013 08/27/2013 6.78 813 100.02.20.01.5301 Total RENS, RICHARD:6.78 RICOH AMERICAS CORP/ATLANTA 5027101608 1 Invoice COPIER FEES 08/01/2013 08/27/2013 19.40 813 100.01.04.00.5401 Total RICOH AMERICAS CORP/ATLANTA:19.40 ROZMAN TRUE VALUE/CH 84125 1 Invoice SUPPLIES 08/19/2013 08/27/2013 4.00 813 215.06.00.00.5704 Total ROZMAN TRUE VALUE/CH:4.00 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 13 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number RTI 176445 1 Invoice MAINT OF EQUIP/22597EM 07/22/2013 08/27/2013 43.92 813 100.05.71.00.5401 Total RTI:43.92 RUEKERT & MIELKE INC 105154 1 Invoice DAVIS CSM #784 08/06/2013 08/27/2013 8,577.77 813 507.00.00.00.2649 105155 1 Invoice SCADA 08/06/2013 08/27/2013 1,520.34 813 601.61.63.42.5430 105155 2 Invoice SCADA 08/06/2013 08/27/2013 1,520.34 813 605.56.09.23.5620 105156 1 Invoice MMSD 08/06/2013 08/27/2013 877.50 813 601.61.63.43.5815 105157 1 Invoice RYAN CREEK 08/06/2013 08/27/2013 236.25 813 601.00.00.00.1942 Total RUEKERT & MIELKE INC:12,732.20 RUNDLE-SPENCE S2186844001 1 Invoice GATE VALVE 08/16/2013 08/27/2013 322.35 813 605.54.06.52.5702 Total RUNDLE-SPENCE :322.35 SHERWIN WILLIAMS 917895770 1 Invoice WHITE TRAFFIC PAINT 08/05/2013 08/27/2013 11,115.50 813 100.04.51.02.5742 Total SHERWIN WILLIAMS:11,115.50 SOMAR TEK LLC/ ENTERPRISES 97865 1 Invoice TASER HOLSTERS 08/20/2013 08/27/2013 1,103.76 813 100.02.20.01.5720 Total SOMAR TEK LLC/ ENTERPRISES:1,103.76 STAPLES ADVANTAGE INC 3207151727 1 Invoice PRINTER CART. LEXE360 08/16/2013 08/27/2013 204.83 813 100.01.14.00.5701 Total STAPLES ADVANTAGE INC:204.83 STEINIG TAL KENNEL LLC 1064 1 Invoice K9 HANDLER COURSE & DOG 08/20/2013 08/27/2013 11,500.00 813 410.08.91.20.6517 Total STEINIG TAL KENNEL LLC:11,500.00 THE BASEBALL CLASSIC LLC 82713 1 Invoice REFUND BASEBALL DEPOSIT 08/16/2013 08/27/2013 50.00 813 100.05.72.02.4317 Total THE BASEBALL CLASSIC LLC:50.00 THE BUGMAN/AQUAFIX INC 927768 1 Invoice DAZZEL 08/09/2013 08/27/2013 2,544.20 813 601.61.61.16.5426 Total THE BUGMAN/AQUAFIX INC:2,544.20 TOM DAHLMAN 22844 1 Invoice STRAW 07/12/2013 08/27/2013 375.00 813 100.04.51.04.5744 Total TOM DAHLMAN:375.00 TUDOR OAKS 8202013 1 Invoice ZUMBA GOLD, MAY 08/20/2013 08/27/2013 60.00 813 100.05.72.13.5110 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 14 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total TUDOR OAKS:60.00 TYLER TECHNOLOGIES, INC 1165-13CL 1 Invoice SERVICES FOR REVAL 08/06/2013 08/27/2013 11,220.00 813 100.01.04.00.5830 Total TYLER TECHNOLOGIES, INC:11,220.00 UNEMPLOYMENT INSURANCE 5173838 1 Invoice BFTS/JULY 08/25/2013 08/27/2013 20.51 813 100.01.06.00.6020 Total UNEMPLOYMENT INSURANCE:20.51 USA BLUE BOOK 117845 1 Invoice STENNER #7 08/06/2013 08/27/2013 303.70 813 605.54.06.41.5702 121394 1 Invoice VALVE ASSBLY/REPL PARTS 08/09/2013 08/27/2013 288.75 813 605.52.06.25.5702 Total USA BLUE BOOK:592.45 USA FIRE PROTECTION 224697 1 Invoice ANNUAL SPRINKLER INSPECTION 08/13/2013 08/27/2013 142.50 813 100.04.51.08.5415 224697 2 Invoice ANNUAL SPRINKLER INSPECTION 08/13/2013 08/27/2013 71.25 813 601.61.61.15.5415 224697 3 Invoice ANNUAL SPRINKLER INSPECTION 08/13/2013 08/27/2013 71.25 813 605.54.06.41.5702 Total USA FIRE PROTECTION:285.00 USA MOBILITY/METROCALL 10088 1 Invoice 50% PAGERS 08/01/2013 08/27/2013 13.11 813 605.56.09.21.5607 10088 2 Invoice 50% PAGERS 08/01/2013 08/27/2013 13.10 813 601.61.63.42.5701 Total USA MOBILITY/METROCALL:26.21 VERIZON WIRELESS 9709642605 1 Invoice MTHLY CHG/POLICE 08/10/2013 08/27/2013 503.23 813 100.02.20.01.5604 9709642605 2 Invoice MTHLY CHG/WATER SCADA 08/10/2013 08/27/2013 53.42 813 605.56.09.21.5607 9709642605 3 Invoice MTHLY CHG/SEWER SCADA 08/10/2013 08/27/2013 53.42 813 601.61.63.42.5606 9709642605 4 Invoice MTHY CHG/ELECTION PHONES 08/10/2013 08/27/2013 17.52 813 100.01.03.00.5704 9709642605 5 Invoice MTHY CHG/IS 08/10/2013 08/27/2013 40.01 813 100.01.14.00.5601 9709642605 6 Invoice MTHY CHG/PARKS 08/10/2013 08/27/2013 13.18 813 100.05.72.01.5603 9709642605 7 Invoice MTHY CHG/CONSERV 08/10/2013 08/27/2013 40.01 813 215.06.00.00.5704 Total VERIZON WIRELESS:720.79 VON BRIESEN & ROPER S.C. 177136 1 Invoice ATTY FEES/BRGNG PROP & HAN 08/07/2013 08/27/2013 537.50 813 100.01.05.00.5805 Total VON BRIESEN & ROPER S.C.:537.50 WAL-MART COMMUNITY 4275/81613 1 Invoice CAMP OUT FOOD/SUPPLIES 08/12/2013 08/27/2013 433.18 813 100.05.72.15.5702 4275/81613 2 Invoice SOCK HOP & GAP SUPPLIES 08/12/2013 08/27/2013 177.36 813 100.05.72.15.5702 4275/81613 3 Invoice KIDCONN & SOCK HOP SUPPLIES 08/12/2013 08/27/2013 88.12 813 100.05.72.15.5702 4275/81613 4 Invoice KID CUPCAKES 08/12/2013 08/27/2013 71.28 813 100.05.72.18.5702 4275/81613 5 Invoice OTH SOAP 08/12/2013 08/27/2013 4.66 813 100.05.72.03.5702 4275/81613 6 Invoice SOAP 08/12/2013 08/27/2013 18.62 813 100.05.72.02.5415 4275/81613 7 Invoice GAP RAFFLE PRIZES 08/12/2013 08/27/2013 452.74 813 100.05.72.16.5702 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 15 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total WAL-MART COMMUNITY:1,245.96 WARDON MOTOR SRV 5282 1 Invoice AIR COND SERVICE TRACTOR 07/15/2013 08/27/2013 170.00 813 100.04.51.07.5405 Total WARDON MOTOR SRV:170.00 WAUK CNTY TREASURER 2013-179 1 Invoice COURT/WARRANTS-POLICE 08/08/2013 08/27/2013 239.02 813 100.01.08.00.6017 2013-179 2 Invoice POLICE/WARRANTS 08/08/2013 08/27/2013 42.18 813 100.02.20.01.5722 2180.999.013 1 Invoice TAX PAYM/MADDEN, MICHAEL 08/13/2013 08/19/2013 1,648.00 813 501.00.00.00.1201 2197.226 1 Invoice 3RD INSTALL TAXES/KARABAN 08/04/2013 08/19/2013 571.00 813 501.00.00.00.1201 Total WAUK CNTY TREASURER:2,500.20 WAUKESHA CNTY PK & LAND USE 4 1 Invoice IDLE ISLE BEACH SAMPLES 08/13/2013 08/27/2013 75.00 813 100.05.72.10.5701 Total WAUKESHA CNTY PK & LAND USE:75.00 WAUKESHA COUNTY 4025440 1 Invoice MORTLE REV OCCUPY PERMIT 07/03/2013 08/27/2013 30.00 813 100.05.72.02.5801 Total WAUKESHA COUNTY:30.00 WE ENERGIES 000-020-164/8 1 Invoice CITY GROUP BILL/CH 08/21/2013 08/27/2013 3,214.73 813 100.01.09.00.5910 000-020-164/8 2 Invoice CITY GROUP BILL/PD 08/21/2013 08/27/2013 3,233.49 813 100.02.20.01.5910 000-020-164/8 3 Invoice CITY GROUP BILL/ST LTS 08/21/2013 08/27/2013 4,774.20 813 100.04.51.06.5910 000-020-164/8 4 Invoice CITY GROUP BILL/SALT SHED 08/21/2013 08/27/2013 21.81 813 100.04.51.06.5910 000-020-164/8 5 Invoice CITY GROUP BILL/IND PK LTS 08/21/2013 08/27/2013 240.40 813 100.04.51.06.5910 000-020-164/8 6 Invoice CITY GROUP BILL/LT LK DAM 08/21/2013 08/27/2013 16.93 813 100.04.51.08.5910 000-020-164/8 7 Invoice CITY GROUP BILL/GARG 50%08/21/2013 08/27/2013 677.71 813 100.04.51.08.5910 000-020-164/8 8 Invoice CITY GROUP BILL/SWR 25%08/21/2013 08/27/2013 338.85 813 601.61.61.20.5910 000-020-164/8 9 Invoice CITY GROUP BILL/WTR 25%08/21/2013 08/27/2013 338.85 813 605.56.09.21.5910 000-020-164/8 10 Invoice CITY GROUP BILL/PARKS 08/21/2013 08/27/2013 772.70 813 100.05.72.02.5910 000-020-164/8 11 Invoice CITY GROUP BILL/PARKS GARG 08/21/2013 08/27/2013 377.51 813 100.05.72.02.5910 000-020-164/8 12 Invoice CITY GROUP BILL/ST LTS TESS 08/21/2013 08/27/2013 100.07 813 100.04.51.06.5910 000-020-164/8 13 Invoice CITY GROUP BILL/COMM CTR 08/21/2013 08/27/2013 20.84 813 100.05.72.02.5910 Total WE ENERGIES:14,128.09 WE ENERGIES 000021134/827 1 Invoice CITY GROUP BILL/CH 08/21/2013 08/27/2013 285.41 813 100.01.09.00.5910 000021134/827 2 Invoice CITY GROUP BILL/PD 08/21/2013 08/27/2013 38.54 813 100.02.20.01.5910 000021134/827 3 Invoice CITY GROUP BILL/GARG 50%08/21/2013 08/27/2013 13.17 813 100.04.51.08.5910 000021134/827 4 Invoice CITY GROUP BILL/SWR 25%08/21/2013 08/27/2013 6.59 813 601.61.61.20.5910 000021134/827 5 Invoice CITY GROUP BILL/WTR 25%08/21/2013 08/27/2013 6.59 813 605.56.09.21.5910 000021134/827 6 Invoice CITY GROUP BILL/PARKS 08/21/2013 08/27/2013 20.58 813 100.05.72.02.5910 000021134/827 7 Invoice CITY GROUP BILL/PARKS GARG 08/21/2013 08/27/2013 9.30 813 100.05.72.02.5910 1210-375-582/1 Invoice FIRING RANGE 08/15/2013 08/27/2013 12.86 813 100.02.20.01.6023 Total WE ENERGIES :393.04 WE ENERGIES 1478-266-911/1 Invoice RACINE AVE/SIGN LT 08/12/2013 08/27/2013 14.26 813 100.04.51.06.5910 7/130000-021-1 Invoice L/S GROUP JULY 08/19/2013 08/27/2013 9,944.18 813 601.61.61.20.5910 CITY OF MUSKEGO Payment Approval Report - Board Report Alpha Page: 16 Report dates: 8/19/2013-8/27/2013 Aug 23, 2013 12:53PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 8/131222-851-1 Invoice WELL 9 GAS AUG 08/19/2013 08/27/2013 14.45 813 605.52.06.22.5910 8/131222-851-2 Invoice WELL 9 ELEC AUG 08/19/2013 08/27/2013 617.30 813 605.52.06.22.5910 Total WE ENERGIES:10,590.19 WE ENERGIES 8695-949-170/1 Invoice SHOOT HOUSE 08/15/2013 08/27/2013 42.39 813 100.02.20.01.6023 Total WE ENERGIES :42.39 WE ENERGIES 9026-628-301/1 Invoice 7/13 ELEC/WELLS, 7,8 &12 08/07/2013 08/19/2013 1,376.32 813 605.52.06.22.5910 9495-306-298/1 Invoice RYAN RD 4S 08/16/2013 08/27/2013 12.48 813 601.61.61.20.5910 Total WE ENERGIES:1,388.80 WEST ALLIS POLICE DEPARTMENT WE82713 1 Invoice BOND/GINA OLEZEK 08/16/2013 08/27/2013 177.00 813 100.01.08.00.4269 Total WEST ALLIS POLICE DEPARTMENT:177.00 WI STATE LAB OF HYGIENE 307555-1 1 Invoice TEST SAMPLES 08/10/2013 08/27/2013 912.00 813 605.56.09.23.5865 307789 1 Invoice WATER SAMPLES 08/10/2013 08/27/2013 540.24 813 215.06.00.00.5704 Total WI STATE LAB OF HYGIENE:1,452.24 WIS DEPT OF JUSTICE L6806T 2 Invoice RECORD NAME SEARCH 08/01/2013 08/27/2013 315.00 813 100.01.06.00.6002 Total WIS DEPT OF JUSTICE:315.00 WONDERWARE MIDWEST 9058292 1 Invoice AGRMNT 107684 9/5/13-9/7/14 08/06/2013 08/27/2013 1,010.00 813 601.61.63.42.5509 9058292 2 Invoice AGRMNT 107684 9/5/13-9/7/14 08/06/2013 08/27/2013 1,010.00 813 605.56.09.23.5620 Total WONDERWARE MIDWEST:2,020.00 WORLDWIDE INFORMATION 2922 1 Invoice DRIVER LIC & MORTOR VEHICLE 07/24/2013 08/27/2013 478.00 813 100.02.20.01.5504 Total WORLDWIDE INFORMATION :478.00 Grand Totals: 386,943.94 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments"