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LANDFILL STANDING COMMITTEE Packet - 7/1/2019CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 07/01/2019 4:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the April 1, 2019 Meeting OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Clay Extraction Household Hazardous Waste MMSD Project Electronic Recycling Residential Drop-Off Site Well Testing for Well Water Protection Area Plan Modification Issues Property Protection/Sociological NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: Updates on Odor Complaints Packet Page 1 Landfill Standing Committee Agenda 2 7/1/2019 4:00:00 PM OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: October 7, 2019 at 5:00 PM COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to repsond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, PLEASE CALL MUSKEGO CITY HALL, (262) 679-4145. Packet Page 2 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES April 1, 2019 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER Chairperson Slocomb called the meeting to order at 5:01 PM. ROLL CALL Present: Analiese Smith, Don Mateicka, Sr., Roland Kieffer, Patrick Murray, Mark Slocomb, Ald. Eileen Madden, Michael Cowling, Greg Burmeister, Harvey Schweitzer, Scott Kroeger, Director of Public Works and Development Guests: Mike Hackney, Jo Spear, Jr., Jeremy Sauld, Mr. & Mrs. John Wonder STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES OF THE JANUARY 7, 2019 MEETING Ald. Madden made a motion to approve the minutes of the January 7, 2019 meeting, Mr. Murray seconded. Motion Passed 9 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. Mr. Sauld came to see what this Committee does and how the Landfill works. He resides in the Town of Norway, near Wind Lake. He has noticed the smell becoming more prominent and consistent this year. He asked the Committee how large the Landfill could potentially become because he will put his house up for sale if things do not improve. Mr. Wonder agreed with the statements that Mr. Sauld made. His wife has called previously and spoke with Mr. Hackney. COMPLIANCE OFFICER REPORT Mr. Spear stated he continues to perform his weekly audits. The seeps have been repaired, except one that remains open. Mr. Spear has not noticed an increase or decrease in odor with the repairs completed. The amount of complaints received have decreased. Mr. Spear handed out a copy of his annual report, which will also be posted on the website. STATUS OF PROJECTS Clay Extraction Page 1 of 3 Approval of Minutes of the April 1, 2019 Meeting Packet Page 3 Mr. Hackney stated none for 2019. Household Hazardous Waste Ms. Smith handed out annual and quarterly reports. The Landfill came in under budget $4,000.00 for 2018. The Landfill is currently under budget in 2019. MMSD Project Mr. Hackney stated the Landfill swapped out the media to help with gas and moisture. It is changed approximately every six months. Burning off about 1,900 CFM/minute, this is up 200 CFM from last meeting. MMSD continues to take the full amount of available gas. Electronic Recycling Mr. Hackney stated the program is going well. Residential Drop-Off Site Mr. Hackney stated it is operating well. This summer he wants to move the compost area first, then the containers and finally put up new signage for residents to direct them to the new area. Well Testing for Well Water Protection Area Mr. Hackney stated nothing at this time. Plan Modification Issues Mr. Hackney stated none since last meeting. Property Protection/Sociological Mr. Hackney stated they purchased a home on 8 Mile Road. He also received a call today from Raynor Avenue that they would like to proceed with the Landfill purchasing their home. NEW BUSINESS CONTINUING BUSINESS Updates on Odor Complaints Mr. Hackney stated the contractors are coming next week Wednesday to drill five new wells in the active cell area. The main drilling (and subsequent smell) will last about a week. If each new well is not finished by dusk each day, they do have a steel cover that is put into place over the holes. The whole process will take 5-6 weeks by the time all the piping is hooked up and the wells are fully functioning. Mr. Hackney also mention this project was originally planned for Fall, but he was able to move it up to Spring to help combat the odors more quickly. Mr. Hackney, Mr. Spear and Mr. Murray along with the Committee explained to the three Town of Norway residents how closed and active cells work, along with the overall workings and history of the Landfill. OTHER BUSINESS Review Payments made from Committee Funds Page 2 of 3 Approval of Minutes of the April 1, 2019 Meeting Packet Page 4 Confirm Next Meeting Date: July 1, 2019 at 4:00 PM for Annual Tour followed by Meeting at 5:00 PM COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Mr. Cowling made a motion to adjourn at 6:19 PM, Ald. Madden seconded. Motion Passed 9 in favor. Respectfully Submitted, Wendy Fredlund Transcribing Secretary Page 3 of 3 Approval of Minutes of the April 1, 2019 Meeting Packet Page 5 CITY OF MUSKEGO BALANCE SHEET JUNE 30, 2019 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 111,151.91 TOTAL ASSETS 111,151.91 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 93,186.90 REVENUE OVER EXPENDITURES - YTD 9,383.74 TOTAL FUND EQUITY 111,151.91 TOTAL LIABILITIES AND EQUITY 111,151.91 Page 1 of 3 Review Payments made from Committee Funds Packet Page 6 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/19 - 06/19 Jun 24, 2019 03:31PM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2019 (00/19) Balance 207.01.00.00.4531 .00 01/31/2019 JE 1080 JAN INT - FUTURE PARKLAND 45.78- 01/31/2019 (01/19) Period Totals and Balance .00 *45.78- *45.78- 02/28/2019 JE 2071 FEB INT - FUTURE PARKLAND 41.27- 02/28/2019 (02/19) Period Totals and Balance .00 *41.27- *87.05- 03/31/2019 JE 3056 MAR INT - FUTURE PARKLAND 45.97- 03/31/2019 (03/19) Period Totals and Balance .00 *45.97- *133.02- 04/30/2019 JE 4138 APR INT - FUTURE PARKLAND 44.94- 04/30/2019 (04/19) Period Totals and Balance .00 *44.94- *177.96- 05/31/2019 JE 5069 MAY INT - FUTURE PARKLAND 45.78- 05/31/2019 (05/19) Period Totals and Balance .00 *45.78- *223.74- 06/30/2019 (06/19) Period Totals and Balance .00 *.00 *223.74- YTD Encumbrance .00 YTD Actual -223.74 Total -223.74 YTD Budget -375.00 Unearned 151.26 LANDFILL HOST FEES 01/01/2019 (00/19) Balance 207.01.00.00.4560 .00 01/29/2019 CR 1458888 STANDING COMMITTEE - ADVANCED DISPO 10,000.00- 01/31/2019 (01/19) Period Totals and Balance .00 * 10,000.00- * 10,000.00- 06/30/2019 (06/19) Period Totals and Balance .00 *.00 * 10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2019 (00/19) Balance 207.01.00.00.6055 .00 01/24/2019 AP 163 MATEICKA, SR. DON 52.50 01/24/2019 AP 167 MURRAY, PATRICK 52.50 01/24/2019 AP 169 KIEFFER, ROLAND 52.50 01/24/2019 AP 215 SLOCOMB, MARK 52.50 01/24/2019 AP 224 COWLING, MICHAEL 52.50 01/24/2019 AP 303 BURMEISTER,GREG 52.50 01/24/2019 AP 344 SCHWEITZER, HARVEY 52.50 01/24/2019 AP 490 SMITH, ANALIESE 52.50 02/28/2019 (02/19) Period Totals and Balance 420.00 *.00 *420.00 04/02/2019 AP 72 MATEICKA, SR. DON 52.50 04/02/2019 AP 78 MURRAY, PATRICK 52.50 04/02/2019 AP 79 KIEFFER, ROLAND 52.50 04/02/2019 AP 93 SLOCOMB, MARK 52.50 04/02/2019 AP 99 COWLING, MICHAEL 52.50 04/02/2019 AP 135 BURMEISTER,GREG 52.50 04/02/2019 AP 151 SCHWEITZER, HARVEY 52.50 04/02/2019 AP 185 SMITH, ANALIESE 52.50 04/30/2019 (04/19) Period Totals and Balance 420.00 *.00 *840.00 06/30/2019 (06/19) Period Totals and Balance .00 *.00 *840.00 YTD Encumbrance .00 YTD Actual 840.00 Total 840.00 YTD Budget 5,000.00 Unexpended 4,160.00 Number of Transactions: 22 Number of Accounts: 3 Debit Credit Proof Page 2 of 3 Review Payments made from Committee Funds Packet Page 7 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/19 - 06/19 Jun 24, 2019 03:31PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance Total EPI STANDING COMMITTEE FUND:840.00 10,223.74-9,383.74- Number of Transactions: 22 Number of Accounts: 3 Debit Credit Proof Grand Totals: 840.00 10,223.74-9,383.74- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Page 3 of 3 Review Payments made from Committee Funds Packet Page 8