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LIBRARY BOARD Packet - 4/16/2019CITY OF MUSKEGO LIBRARY BOARD AGENDA 04/16/2019 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA 1 Approval of minutes March 19, 2019 Minutes 2 Place on file the Library Financial Reports MAR '19 Financial Reports PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information 1 April 2019 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: 1 Discussion/Action: Library 2020 Capital Budget 2 Discussion/Action: Library 2020 Operating Budget 3 Discussion/Action: Allowable Costs Worksheet Packet Page 1 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Packet Page 2 CITY OF MUSKEGO LIBRARY BOARD MINUTES 03/19/2019 5:00 PM LIBRARY CONFERENCE ROOM, S73 W16663 Janesville Road CALL TO ORDER President Robertson called the meeting to order at 5:05 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Blair, Darkow, Heinowski, Jung, Keil, Konkel, Schroeder, President Robertson and Director Larson. Alderman Kapusta was excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Schroeder made a motion to approve the CONSENT AGENDA, Trustee Blair seconded. Motion Passed 8 in favor. 1 Approval of minutes February 19, 2019 Minutes 2 Place on file the Library Financial Reports FEB '19 Financial Reports PRESIDENT’S REPORT Information DIRECTOR’S REPORT Information 1 March 2019 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Page 1 of 2 March 19, 2019 Minutes Packet Page 3 1 Discussion: Library 2020 Capital Budget 2 Discussion: Library 2020 Operating Budget COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Blair made a motion to adjourn, Trustee Darkow seconded. Motion Passed 8 in favor. Meeting adjourned at 6:23 PM NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Page 2 of 2 March 19, 2019 Minutes Packet Page 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 3/1/2019-3/31/2019 Apr 01, 2019 03:28PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 4IMPRINT INC 7056531 1 Invoice 500 BEFORE 15 CINCH BAGS 02/13/2019 03/12/2019 1,388.88 319 100.05.71.00.6062 Total 4IMPRINT INC:1,388.88 AMS ALARM, LLC T40836-0219 1 Invoice 02/19-01/20 FIRE ALARM MONITO 03/11/2019 03/26/2019 588.00 319 100.05.71.00.5415 Total AMS ALARM, LLC:588.00 BAKER & TAYLOR COMPANY 2034348772 1 Invoice PRINT 02/18/2019 03/12/2019 672.47 319 100.05.71.01.5711 2034364460 1 Invoice PRINT 02/26/2019 03/12/2019 501.24 319 100.05.71.01.5711 2034377224 1 Invoice PRINT 03/04/2019 03/26/2019 1,811.96 319 100.05.71.01.5711 2034380027 1 Invoice PRINT 03/05/2019 03/26/2019 640.88 319 100.05.71.01.5711 2034387886 1 Invoice PRINT 03/07/2019 03/26/2019 3,097.91 319 100.05.71.01.5711 2034390654 1 Invoice PRINT 03/09/2019 03/26/2019 570.24 319 100.05.71.01.5711 5015382610 1 Invoice PRINT 02/14/2019 03/12/2019 77.72 319 100.05.71.01.5711 5015390272 1 Invoice PRINT 02/20/2019 03/12/2019 58.29 319 100.05.71.01.5711 5015401653 1 Invoice PRINT 02/27/2019 03/12/2019 34.41 319 100.05.71.01.5711 5015412455 1 Invoice PRINT 03/06/2019 03/26/2019 65.04 319 100.05.71.01.5711 5015423446 1 Invoice PRINT 03/13/2019 04/09/2019 90.66 419 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:7,620.82 BAKER & TAYLOR ENTERTAINMENT H27218480 1 Invoice AV 02/14/2019 03/12/2019 11.03 319 100.05.71.02.5711 H27218490 1 Invoice AV 02/14/2019 03/12/2019 11.03 319 100.05.71.02.5711 H27218500 1 Invoice AV 02/14/2019 03/12/2019 11.03 319 100.05.71.02.5711 H27218510 1 Invoice AV 02/14/2019 03/12/2019 11.03 319 100.05.71.02.5711 H27218520 1 Invoice AV 02/14/2019 03/12/2019 11.03 319 100.05.71.02.5711 H27218530 1 Invoice AV 02/14/2019 03/12/2019 11.03 319 100.05.71.02.5711 H27218540 1 Invoice AV 02/14/2019 03/12/2019 17.23 319 100.05.71.02.5711 H27218550 1 Invoice AV 02/14/2019 03/12/2019 11.03 319 100.05.71.02.5711 H27218560 1 Invoice AV 02/14/2019 03/12/2019 11.03 319 100.05.71.02.5711 H27218580 1 Invoice AV 02/14/2019 03/12/2019 14.23 319 100.05.71.02.5711 H27669840 1 Invoice AV 02/19/2019 03/12/2019 90.68 319 100.05.71.02.5711 H27907200 1 Invoice AV 02/21/2019 03/12/2019 12.74 319 100.05.71.02.5711 H28324800 1 Invoice AV 02/26/2019 03/12/2019 240.02 319 100.05.71.02.5711 H28591300 1 Invoice AV 02/28/2019 03/12/2019 17.99 319 100.05.71.02.5711 H29276340 1 Invoice AV 03/06/2019 03/26/2019 151.48 319 100.05.71.02.5711 H29790020 1 Invoice AV 03/12/2019 03/26/2019 72.69 319 100.05.71.02.5711 H29875220 1 Invoice AV 03/13/2019 04/09/2019 1,232.16 419 100.05.71.02.5711 H29942990 1 Invoice AV 03/13/2019 04/09/2019 13.99 419 100.05.71.02.5711 H30054410 1 Invoice AV 03/14/2019 04/09/2019 21.59 419 100.05.71.02.5711 H30063800 1 Invoice AV 03/14/2019 04/09/2019 315.88 419 100.05.71.02.5711 T01133560 1 Invoice AV 03/13/2019 04/09/2019 31.28 419 100.05.71.02.5711 T01248480 1 Invoice AV 03/14/2019 04/09/2019 14.36 419 100.05.71.02.5711 Page 1 of 9 MAR '19 Financial Reports Packet Page 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 3/1/2019-3/31/2019 Apr 01, 2019 03:28PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total BAKER & TAYLOR ENTERTAINMENT:2,334.56 BEST SPECIALITIES INC. 59017 1 Invoice SOAP DISPENSERS 02/28/2019 03/12/2019 210.00 319 100.05.71.00.5415 Total BEST SPECIALITIES INC.:210.00 BRODART CO. 522576 1 Invoice 10 ROLLS 9X400 VISTAFOIL 02/15/2019 03/12/2019 164.00 319 100.05.71.00.5702 523968 1 Invoice QTY:10 9X400 4MILE GLOSS LAM 03/06/2019 03/26/2019 164.00 319 100.05.71.00.5702 Total BRODART CO.:328.00 BURTON & MAYER INC 1901213 1 Invoice 500 BUSINESS CARDS - CIRC SUP 03/14/2019 03/26/2019 105.08 319 100.05.71.00.5701 Total BURTON & MAYER INC:105.08 CDW GOVERNMENT, INC RBG9290 1 Invoice HDMI CABLES FOR MEETING RO 02/08/2019 03/12/2019 11.90 319 100.05.71.00.5701 RHG4324 1 Invoice IPOD TOUCH FOR CHILDREN'S P 02/28/2019 03/26/2019 298.23 319 100.05.71.00.6062 Total CDW GOVERNMENT, INC:310.13 COMPLETE OFFICE OF WIS 73413 1 Invoice TRASH CAN LINERS - LIBRARY 03/26/2019 04/09/2019 177.25 419 100.05.71.00.5703 Total COMPLETE OFFICE OF WIS:177.25 DEMCO EDUCATIONAL CORP 6554746 1 Invoice BOOKMARKS 02/20/2019 03/12/2019 57.19 319 100.05.71.00.5701 6554746 2 Invoice COLOR CODING LABELS FOR KID 02/20/2019 03/12/2019 169.04 319 100.05.71.00.5702 6564179 1 Invoice 100 DVD CASE SNGL; 100 DVD 4 03/07/2019 03/26/2019 574.23 319 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP:800.46 EBSCO SUBSCRIPTION SERVICES 1572177 1 Invoice PRINT 03/01/2019 03/12/2019 4,676.64 319 100.05.71.01.5711 Total EBSCO SUBSCRIPTION SERVICES:4,676.64 ELLIOTT'S ACE HARDWARE 601005/031219 5 Invoice LIBRARY MAINT 02/28/2019 03/12/2019 10.67 319 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE:10.67 FINDAWAY WORLD LLC 278819 1 Invoice PLAYAWAY LOCKS 02/14/2019 03/12/2019 22.94 319 100.05.71.00.5702 279135 1 Invoice REPLACEMENT - AV 02/20/2019 03/12/2019 59.97 319 100.05.71.00.5774 279413 1 Invoice AV 02/21/2019 03/12/2019 371.93 319 100.05.71.02.5711 Total FINDAWAY WORLD LLC:454.84 FIRST BUSINESS 3469/032619 1 Invoice BUTTON MAKER - 500 B4 15 02/27/2019 03/26/2019 301.74 319 100.05.71.00.6062 3469/032619 2 Invoice SHARPIES, PROJECTOR CLICKER 02/27/2019 03/26/2019 541.36 319 100.05.71.00.5701 3871/032619 1 Invoice WALL STREET JOURNAL 01/19-01/ 02/27/2019 03/26/2019 467.88 319 100.05.71.01.5711 Page 2 of 9 MAR '19 Financial Reports Packet Page 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 3/1/2019-3/31/2019 Apr 01, 2019 03:28PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 3871/032619 2 Invoice PLATES/NAPKINS/FOLDERS 02/27/2019 03/26/2019 202.95 319 100.05.71.00.5701 3897/032619 1 Invoice PRINT 02/27/2019 03/26/2019 100.84 319 100.05.71.01.5711 3897/032619 2 Invoice AV 02/27/2019 03/26/2019 270.92 319 100.05.71.02.5711 3897/032619 3 Invoice FOL - KIDS 02/27/2019 03/26/2019 56.86 319 100.05.71.00.5752 3897/032619 4 Invoice PAINTING SUPPLIES - PROGRAM 02/27/2019 03/26/2019 73.52 319 100.05.71.00.6062 3905/032619 1 Invoice FOL - YOUNG ADULT 02/27/2019 03/26/2019 88.24 319 100.05.71.00.5752 3913/032619 1 Invoice PRINT 02/27/2019 03/26/2019 104.99 319 100.05.71.01.5711 3913/032619 2 Invoice AV 02/27/2019 03/26/2019 773.82 319 100.05.71.02.5711 3913/032619 3 Invoice FOL - KIDS 02/27/2019 03/26/2019 145.97 319 100.05.71.00.5752 4273/032619 3 Invoice LIBRARY MAINT 02/27/2019 03/26/2019 92.00 319 100.05.71.00.5415 Total FIRST BUSINESS:3,221.09 GIBB BUILDING MAINTENANCE 14280 3 Invoice LIBRARY 03/01/2019 03/26/2019 3,145.91 319 100.05.71.00.5835 Total GIBB BUILDING MAINTENANCE:3,145.91 GRAINGER 9099820715 1 Invoice CABLE TO HANG CHILDREN'S SIG 02/26/2019 03/26/2019 21.18 319 100.05.71.00.5415 Total GRAINGER :21.18 IMPACT ACQUISTIONS LLC 1363408 1 Invoice PUBLIC COPIER BASE 03/01-5/31/ 03/01/2019 03/26/2019 325.56 319 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC:325.56 INGERSOLL LIGHTING 118221 1 Invoice QTY:60 4' TUBE (LIGHTS)03/13/2019 03/26/2019 774.00 319 100.05.71.00.5415 Total INGERSOLL LIGHTING:774.00 KUJAWA ENTERPRISES INC. 122845 1 Invoice MAR 19 - INTERIOR PLANT MAINT 03/02/2019 03/26/2019 61.00 319 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.:61.00 MICROMARKETING LLC 760829 1 Invoice AV 03/05/2019 03/26/2019 91.78 319 100.05.71.02.5711 760994 1 Invoice AV 03/06/2019 03/26/2019 8.50 319 100.05.71.02.5711 761022 1 Invoice REPLACEMENT 03/06/2019 03/26/2019 14.50 319 100.05.71.00.5774 Total MICROMARKETING LLC:114.78 MIDWEST TAPE 97008311 1 Invoice AV 02/18/2019 03/12/2019 89.23 319 100.05.71.02.5711 97043412 1 Invoice AV 02/26/2019 03/26/2019 38.84 319 100.05.71.02.5711 97076243 1 Invoice AV 03/05/2019 03/26/2019 69.29 319 100.05.71.02.5711 Total MIDWEST TAPE:197.36 NEY, RENEE NE040919-LIB 1 Invoice NEY,RENEE - ROOM RENTAL REI 03/22/2019 04/09/2019 275.00 419 100.05.71.00.4544 Total NEY, RENEE:275.00 Page 3 of 9 MAR '19 Financial Reports Packet Page 7 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 3/1/2019-3/31/2019 Apr 01, 2019 03:28PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number PENGUIN RANDOM HOUSE LLC 1086623086 1 Invoice AV 02/06/2019 03/12/2019 40.00 319 100.05.71.02.5711 1086795407 1 Invoice AV 02/12/2019 03/12/2019 45.00 319 100.05.71.02.5711 1087052687 1 Invoice AV 03/01/2019 03/26/2019 35.00 319 100.05.71.02.5711 Total PENGUIN RANDOM HOUSE LLC:120.00 QUALITY AWARDS LLC 28915 1 Invoice NAME TAG - CIRC SUP 03/04/2019 03/12/2019 10.50 319 100.05.71.00.5701 Total QUALITY AWARDS LLC:10.50 SIEMENS INDUSTRY, INC. 5445432564 1 Invoice FIRE SERVICE AGREEMENT 3/1/1 03/01/2019 03/26/2019 1,872.00 319 100.05.71.00.5415 Total SIEMENS INDUSTRY, INC.:1,872.00 STAFF ELECTRIC CO INC 001-936386 1 Invoice ELECTRICAL FOR DISHWASHER 02/22/2019 03/12/2019 447.04 319 100.05.71.00.5415 Total STAFF ELECTRIC CO INC:447.04 THOMAS PRESS, INC. 7983-19 1 Invoice STICKERS FOR 1000 BOOKS 02/25/2019 03/12/2019 59.22 319 100.05.71.00.5701 Total THOMAS PRESS, INC.:59.22 TIAA COMMERCIAL FINANCE, INC. 6031993 1 Invoice 04/01/19-04/30/19 STAFF PRINTER 03/10/2019 03/26/2019 336.55 319 100.05.71.00.5401 Total TIAA COMMERCIAL FINANCE, INC.:336.55 TIME WARNER CABLE 063003301/032 1 Invoice 03/01-03/28/19 BUSINESS INTERN 03/02/2019 03/26/2019 94.57 319 100.05.71.00.5505 Total TIME WARNER CABLE:94.57 U.S. CELLULAR 0297098018 7 Invoice MONTHLY CHARGE- LIBRARY 02/28/2019 03/26/2019 10.00 319 100.05.71.00.5602 Total U.S. CELLULAR:10.00 USA FIRE PROTECTION 1046-F005744 1 Invoice FEB 19 QUARTERLY DRY SPRINK 02/25/2019 03/12/2019 180.00 319 100.05.71.00.5415 Total USA FIRE PROTECTION:180.00 WAUKESHA COUNTY TREASURER 2019-0000017 1 Invoice FOL -03/19-02/20 BOOKPAGE SUB 02/20/2019 03/12/2019 234.00 319 100.05.71.00.5752 2019-0000019 1 Invoice CIRC RECEIPT PAPER (2 CASES) 02/21/2019 03/12/2019 137.84 319 100.05.71.00.5701 Total WAUKESHA COUNTY TREASURER:371.84 WE ENERGIES 5499-564-961/ 1 Invoice LIBRARY 03/01/2019 03/26/2019 5,579.61 319 100.05.71.00.5910 Total WE ENERGIES:5,579.61 Page 4 of 9 MAR '19 Financial Reports Packet Page 8 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5 Report dates: 3/1/2019-3/31/2019 Apr 01, 2019 03:28PM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number WILS 490223 1 Invoice 2019 WPLC BUYING POOL 03/01/2019 03/26/2019 3,100.00 319 100.05.71.03.5711 Total WILS:3,100.00 WISCONSIN LIBRARY ASSOCIATION 6093 1 Invoice BRITTANY ALA MEMBERSHIP THR 03/20/2019 04/09/2019 260.89 419 100.05.71.00.5305 Total WISCONSIN LIBRARY ASSOCIATION:260.89 Grand Totals: 39,583.43 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Page 5 of 9 MAR '19 Financial Reports Packet Page 9 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 03/19 Apr 02, 2019 10:22AM 2019-19 2019-19 2019-19 2019-19 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 655,505.44 655,505.44 131,317.58 47,528.05 20.03% 524,187.86- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 255.15 .00 12.76% 1,744.85- 100.05.71.00.5201 FICA 51,767.97 51,767.97 10,137.12 3,659.82 19.58% 41,630.85- 100.05.71.00.5202 PENSION 38,889.59 38,889.59 7,666.24 2,743.52 19.71% 31,223.35- 100.05.71.00.5203 HEALTH 86,246.41 86,246.41 19,002.90 6,334.30 22.03% 67,243.51- 100.05.71.00.5204 LIFE 1,609.34 1,609.34 375.18 125.06 23.31% 1,234.16- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 4,800.00 1,600.00 25.00% 14,400.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 49.88 34.80 2.49% 1,950.12- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 40.00 .00 1.14% 3,460.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 .00 .00 .00 1,300.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 2,084.34 662.11 10.47% 17,815.66- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 4,755.77 4,255.89 12.96% 31,944.23- 100.05.71.00.5505 COMPUTER CHARGES 42,190.00 42,190.00 19,501.71 94.57 46.22% 22,688.29- 100.05.71.00.5602 TELEPHONE 300.00 300.00 30.00 10.00 10.00% 270.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 979.63 1,126.04 12.25% 7,020.37- 100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 1,465.96 1,094.21 8.38% 16,034.04- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 250.19 250.19 6.58% 3,549.81- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 .00 .00 .00 1,556.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,938.93 525.07 38.78% 3,061.07- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 100.71 74.47 7.75% 1,199.29- 100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 9,449.37 3,145.91 24.87% 28,550.63- 100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 10,926.59 5,579.61 14.57% 64,073.41- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00- 100.05.71.00.6062 PROGRAMMING 6,500.00 6,500.00 2,300.73 2,062.37 35.40% 4,199.27- 100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 24,509.50 12,880.51 21.31% 90,490.50- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 9,184.01 2,539.61 18.37% 40,815.99- 100.05.71.03.5711 ELECTRONIC MATERIALS 17,095.00 17,095.00 13,628.00 3,100.00 79.72% 3,467.00- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT:1,302,359.75 1,302,359.75 274,749.49 99,426.11 21.10% 1,027,610.26 Page 6 of 9 MAR '19 Financial Reports Packet Page 10 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 03/19 Apr 01, 2019 03:08PM 2019-19 2019-19 2019-19 2019-19 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 .00 .00 .00 1,556.00- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 613.00 .00 .52% 117,171.00- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 262.27 43.50 20.17% 1,037.73- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 3,265.83 1,491.72 19.21% 13,734.17- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 2,129.00 795.00 23.66% 6,871.00- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 1,443.75 300.00 144.38% 443.75 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 2,589.25 1,647.86 51.79% 2,410.75- Total LIBRARY DEPARTMENT:152,640.00 152,640.00 10,303.10 4,278.08 6.75% 142,336.90- Page 7 of 9 MAR '19 Financial Reports Packet Page 11 CITY OF MUSKEGO BALANCE SHEET MARCH 31, 2019 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,879.95 502.00.00.00.1105 LIBRARY INVESTMENTS 44,570.08 TOTAL ASSETS 24,553.03 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 37,139.92) TOTAL FUND EQUITY 24,553.03 TOTAL LIABILITIES AND EQUITY 24,553.03 Page 8 of 9 MAR '19 Financial Reports Packet Page 12 CITY OF MUSKEGO BALANCE SHEET MARCH 31, 2019 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 34,565.60 TOTAL ASSETS 34,565.60 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 19,080.63 REVENUE OVER EXPENDITURES - YTD 700.00 TOTAL FUND EQUITY 34,565.60 TOTAL LIABILITIES AND EQUITY 34,565.60 Page 9 of 9 MAR '19 Financial Reports Packet Page 13 Director’s Report April 16th, 2019 1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult Services Librarian): Spring is in the air and April programs are bountiful. We started off with a presentation by MSOE professor Patrick Jung about explorer Jean Nicolet and the misunderstandings surrounding his arrival in Wisconsin. We had 20 participants who were delighted with what they learned and many purchased Dr. Jung’s book. Coming up, Tom Hanratty, retired forensic investigator for the Milwaukee Medical Examiner’s Office, will talk about “Sherlock Holmes: The First CSI.” Also, in this centenary year of the ratification of the 19th amendment, Bob Kann, a UW Madison Professor of Education will give a presentation about the history of women’s suffrage in Wisconsin. The Retirement Classroom is back with educational programs about Medicare and Social Security, the ADRC is offering free Memory Screenings, the Presidents Book Club is wrapping up George H.W. Bush’s biography and attendance at the movie matinees for adults is picking up a bit as we show first-run feature films like “The Green Book.” For National Library Week (April 7-13) we offered our patrons scratch-off tickets for a chance to win prizes: toys and treats for the kids, Starbuck’s gift cards and flash drives as well as pens with the Library’s logo for the adults. As additional prizes, the Friends generously donated ten items off the sale shelf – five for adults and five for kids, and they also acknowledged the staff’s dedication and hard work with a free luncheon. 2. Children’s Update (from Abby Bussen, Children’s Librarian): March was a very busy month for the children’s department. We phased Ms. Jane out of children’s programming as she took on her new role as Circulation Supervisor. We also relaunched our 1,000 Books Before Kindergarten. The relaunch consisted of a redesign of the tracking system that allows for children to be more involved in the book tracking process and makes tracking books much simpler, particularly if one is tracking for multiple children. We also created an extension of the program for families those children have finished reading 1,000 books but would like to continue keeping track of their reading habits. We hosted a relaunch party with fun activities for the kids, coffee for the parents, and are pleased to see the program refreshed and ready to continue its incredible purpose of preparing children for school. Our 500 Books Before 15 challenge has enrolled over 100 school-aged children and we are pleased to see that program continue to grow as well. March programs included Slime Time 2: Return of the Page 1 of 3 April 2019 Director's Report Packet Page 14 Goo, which was as wonderful, sticky, messy, and successful as we had hoped it would be. We also were able to reignite our partnership with the Muskego-Norway School District in hosting their Youth Art Month display and its 2 receptions. 3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): Throughout the month of March Amanda was busy creating promotions for Teen Tech Week, National Library Week, and summer reading. She also hosted a teen focus group to gather teen perspective about the library’s services and teen space in return for volunteer hours. This April, there is a Peeps Scavenger Hunt in the Teen Area and an escape room planned for Spring Break. 4. Other Updates: a. Dates of Note: Next Library Board Meeting is May 21st. Most likely Brittany will be out as of the end of May. b. Strategic Planning 2019: I have completed one-on-one interviews with 12 people, ranging from community members to non-profits. We have held nine focus groups that spoke with 61 people, including senior living facilities, teens, and play/parent groups. There are more interviews and focus groups coming up with targeted stakeholder groups. In April and May the Community Survey and Feedback Boards will run. c. Dementia Training Grant: I have coordinated with libraries in Illinois who are working to get a NNLM training grant for staff dementia training. If the grant is awarded we will most likely be hosting staff training at the Muskego Library. d. Bridges System Technology Grant: Library Directors gave guidance to the system regarding a LSTA grant. As a result, our library staff will receive, through the Bridges Library System, training in technology security awareness. e. In-Service: I will be running a half day in-service on May 3rd for staff training. The Library will open at 12:30pm. This will be communicated to the public through our website, signs, and social media. f. Friends of the Library: The Friends have been working with us to discuss fundraisers. Coming up will be a greeting card sale, a Culver’s night, and a pre-owned Art Sale. 5. Continuing Education: Abby spoke at WEMTA (WI Educational Media and Technology Association). Jane attended a workshop on personnel support. 6. Employee Anniversaries: Laura Boeck, Reference Assistant (19 years), Stacy Rogowski, Library Aide (2 years), Susan Folz, Library Aide (1 year) Page 2 of 3 April 2019 Director's Report Packet Page 15 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL MAR YTD Checkouts 2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 19,914 22,871 21,165 19,678 283,724 67,975 2019 21,785 21,507 24,231 67,523 67,523 % Change (5.7%)0.7%3.1%(76.2%)(0.7%) Overdrive Checkouts (E-books, E-Audio, E-Video) 2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 1,977 2,047 2,071 2,036 23,596 5,684 2019 2,247 2,119 2,302 6,668 6,668 % Change 19.0%17.9%15.3%(71.7%)17.3% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%62.9%60.7%42.4%62.8%58.6%58.1% 2019 56.4%60.6%62.5%59.9%59.9% Library Visits 2018 10,641 11,232 11,784 11,417 9,779 16,604 15,926 12,967 9,449 11,902 10,948 9,360 142,006 33,656 2019 10,151 11,418 12,525 34,094 34,094 % Change (4.6%)1.7%6.3%(76.0%)1.3% Reference Transactions 2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 1,126 1,105 985 915 14,098 4,043 2019 1,182 1,123 1,067 3,372 3,372 % Change (14.8%)(10.1%)(24.2%)(76.1%)(16.6%) Meeting Room Use 2018 101 93 102 95 82 72 84 74 65 82 90 69 1,009 296 2019 78 89 107 274 274 % Change (22.8%)(4.3%)4.9%(72.8%)(7.4%) Monthly Statistics for Muskego Public Library 2019 Page 3 of 3 April 2019 Director's Report Packet Page 16 LIBRARY - 5 YR PROPOSED CAPITAL PLAN as of 04/16/19 2020-2024 Expenditure Schedule - PROPOSED Project Name Account #TOTAL 2020 2021 2022 2023 2024 Carpeting/Flooring 410.08.90.71.6507 $122,931 $0 $116,363 $6,568 $0 $0 Public Furniture 410.08.90.71.6511 $32,000 $0 $16,000 $16,000 $0 $0 Young Adult Area Redesign 410.08.90.71.6513 $32,000 $0 $32,000 $0 $0 $0 RFID 410.08.90.71.6514 $90,000 $0 $0 $90,000 $0 $0 Service Desks Redesign 410.08.90.71.6515 $40,000 $0 $20,000 $20,000 $0 $0 Public Restroom Renovation 410.08.90.71.6516 $50,000 $0 $0 $0 $50,000 $0 Storage Shed $7,590 $0 $0 $0 $0 $7,590 TOTAL EXPENDITURES $374,521 $0 $184,363 $132,568 $50,000 $7,590 Page 1 of 1 Discussion/Action: Library 2020 Capital Budget Packet Page 17 as of 01.31.19 as of 02.25.19 as of 04.16.19 2018 2019 ACTUAL BUDGET BUDGET % PROPOSED to 2019 BUDGET Over/(Under) 2020 BUDGET COMMENTS 100.05.71.00.5101 SALARY & WAGES 585,404 655,505 655,505 100%- 100.05.71.00.5102 SALARY & WAGES - OVERTIME 302 2,000 2,000 100%- 100.05.71.00.5201 FICA 44,535 51,768 51,768 100%- 100.05.71.00.5202 PENSION 34,924 38,890 38,890 100%- 100.05.71.00.5203 HEALTH INSURANCE 63,476 86,246 86,246 100%- 100.05.71.00.5204 LIFE INSURANCE 1,378 1,609 1,609 100%- 100.05.71.00.5205 FSA FEE EXPENSE - - - - 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,030 19,200 19,200 100%- 100.05.71.01.5711 PRINT MATERIALS 110,911 115,000 115,000 100%- 100.05.71.02.5711 AUDIO VISUAL MATERIALS 48,553 50,000 50,000 100%- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,294 17,095 18,375 107%1,280 Inflation and shifting costs from system to individual libraries 100.05.71.00.5774 LIBRARY REPLACEMENT 800 1,300 1,300 100%- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 35,782 36,700 36,700 100%- 100.05.71.00.5602 TELEPHONE 150 300 300 100%- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 1,581 3,800 3,800 100%- 100.05.71.00.5835 HOUSEKEEPING SERVICES 37,373 38,000 38,000 100%- May fluctuate based on Gibb contract 100.05.71.00.5910 GAS & ELECTRIC 69,928 75,000 75,000 100%- 100.05.71.00.5915 SEWER & WATER 1,703 2,500 2,500 100%- 100.05.71.00.5302 MILEAGE 2,027 2,000 2,000 100%- 100.05.71.00.5303 CONFERENCES & TRAINING 3,021 3,500 3,500 100%- 100.05.71.00.5305 DUES & MEMBERSHIPS 823 1,300 1,300 100%- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,329 19,900 19,900 100%- 100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 30,602 42,190 40,325 96%(1,865) Savings from firewall 100.05.71.00.5701 OFFICE SUPPLIES 8,009 8,000 8,000 100%- 100.05.71.00.5702 PROCESSING SUPPLIES 17,333 17,500 17,500 100%- 100.05.71.00.5740 LIBRARY GRANT EXP - 1,556 1,556 100%- 100.05.71.00.5752 LIBRARY FRIENDS EXP - 5,000 5,000 100%- 100.05.71.00.6062 PROGRAMMING 20,875 6,500 7,000 108%500 Program enhancement ideas EXPENDITURE TOTAL 1,175,143 1,302,360 1,302,275 100%(85) 100.05.71.00.4140 LIBRARY GRANT REV 8,765 1,556 1,556 100%- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 118,147 117,784 117,784 100%- 100.05.71.00.4274 LIBRARY LOST & DAMAGED 1,452 1,300 1,300 100%- 100.05.71.00.4313 LIBRARY FINES 16,046 17,000 17,000 100%- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,880 9,000 9,000 100%- 100.05.71.00.4544 ROOM RENTAL 1,519 1,000 1,000 100%- 100.05.71.00.4552 LIBRARY FRIENDS REV 6,239 5,000 5,000 100%- REVENUE TOTAL 161,049 152,640 152,640 100%0 NET CITY SUPPORT FOR LIBRARY 1,014,095 1,149,720 1,149,635 100%(85) -8%4%0%-100% Category Summaries SALARIES TOTAL 585,706 657,506 657,506 100%0 BENEFITS TOTAL 165,344 197,713 197,713 100%0 SALARIES & BENEFITS 751,050 855,219 855,219 100%0 MATERIALS TOTAL 176,558 183,395 184,675 101%1,280 BUILDING & UTILITIES TOTAL 146,516 156,300 156,300 100%0 MISCELLANEOUS 101,019 107,446 106,081 99%(1,365) ---------------------------------------------------------------------- TOTAL 1,175,143 1,302,360 1,302,275 100%(85) *Based on 2019 budget. 2020 will be given by HR - July 2020 T:\Departments\Library\Admin Services\2020 Budget\Operating\2020 Operating Budget - DRAFT 04.11.19 Page 1 of 1 Discussion/Action: Library 2020 Operating Budget Packet Page 18 Library Name: Description Annual Report Reference 2018 Actuals (Per Annual Report) 2019 Municipal Adopted Budget Library Notes or Comments Revenues Local Municipal Library Operating Revenue Section V, 1 (for 2018) and Section V, 9 (for 2019)$1,106,960 $1,149,720 Home County Operating Revenue Section V, 2(a)$50,320 $51,254 Other County Payments for Library Services Section V, 2(b)$66,153 $66,530 17 Circ Reimbursement payable in '19 State Funds (e.g. Innovation Grant, Hotspots)Section V, 3 $1,540 $1,556 Federal Funds Section V, 4 $7,225 $0 Contract Income Section V, 5 $0 $0 Funds Carried Forward for Operations Section V, 6 $0 $0 All Other Operating Income Section V, 7 $35,995 $33,300 2019 based on budget less Grant & System revenue Indirect Cost Funding (If applicable and if not already counted in Municipal Operating Revenue)N/A - Field should match Indirect Cost field in Expenditures listed below $61,802 $61,802 2019 is based on 2018 actuals Total Revenues $1,329,995 $1,364,162 Expenditures Operating Expenditures Section VI, 6 $1,177,183 $1,302,360 based on 2019 budget Indirect Costs (If applicable and if not already counted in another field) N/A - Field should match Indirect Cost Funding in Revenues listed above $61,802 $61,802 2019 is based on 2018 actuals Total Operating Expenditures $1,238,985 $1,364,162 Library Capital and Debt Section VII (1 & 2)$217,760 $55,500 2019 Capital Projects: Carpeting, Public Furniture, Sealcoating, Security Cameras Total Expenditures $1,456,745 $1,419,662 The information listed above is a correct statement of the Library's spending for 2018 actuals and 2019 budget. Please provide any additional comments in the box below. __________________________________________________________________ Board President Date __________________________________________________________________ Library Director Date Muskego Instructions: Fill out the following financial information as they pertain to prior year actuals and the current year budget. For prior year actual information, please verify that all applicable information matches the reference fields certified in the annual report. For current year adopted budget information, please reflect the numbers adopted by your municipal entity, effective January 1st. Allowable Cost Worksheet for Waukesha County Libraries - in Bridges Library System Allowable Costs Form for 2020 budget Muskego prepopulated 4/1/2019 T:\Departments\Library\Admin Services\Annual Report\2019 State Report\Allowable Costs\Allowable Costs Form for 2020 budget Muskego prepopulated Page 1 of 1 Discussion/Action: Allowable Costs Worksheet Packet Page 19