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LIBRARY BOARD STRATEGIC PLANNING COMMITTEE Packet - 3/12/2019CITY OF MUSKEGO LIBRARY BOARD STRATEGIC PLANNING COMMITTEE AGENDA 03/12/2019 5:00 PM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES November 15, 2018 Meeting Minutes CHAIRPERSON’S REPORT UNFINISHED BUSINESS NEW BUSINESS Discussion: 2020 Library Capital Budget Discussion: Library Community Survey COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Packet Page 1 CITY OF MUSKEGO LIBRARY BOARD STRATEGIC PLANNING COMMITTEE MINUTES 11/15/2018 11:15 AM Library Conference Room, S73 W16663 Janesville Road CALL TO ORDER Trustee Darkow called the meeting to order at 11:25 AM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Keil, Darkow, Director Larson and Head of Reference Saylor. Trustee Konkel was excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES Trustee Keil made a motion to approve the June 27, 2018 minutes. Trustee Darkow seconded. Motion Passed 2 in favor. June 27, 2018 Minutes CHAIRPERSON’S REPORT UNFINISHED BUSINESS NEW BUSINESS Discussion: Review of 2019 Action Plan Draft Discussion: Review of 2020-2022 Strategic Plan Framework Draft COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Keil made a motion to adjourn. Trustee Darkow seconded. Motion Passed 2 in favor. Page 1 of 2 November 15, 2018 Meeting Minutes Packet Page 2 Meeting adjourned at 12:09 PM. NOTICE PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. Page 2 of 2 November 15, 2018 Meeting Minutes Packet Page 3 LIBRARY - 5 YR PROPOSED CAPITAL PLAN as of 02/25/19 2020-2024 Expenditure Schedule - PROPOSED Project Name Account #TOTAL 2020 2021 2022 2023 2024 Carpeting/Flooring 410.08.90.71.6507 $93,125 $0 $80,000 $13,125 $0 $0 Public Furniture 410.08.90.71.6511 $32,000 $0 $16,000 $16,000 $0 $0 Young Adult Area Redesign 410.08.90.71.6513 $32,000 $0 $32,000 $0 $0 $0 RFID 410.08.90.71.6514 $90,000 $0 $0 $90,000 $0 $0 Service Desks Redesign 410.08.90.71.6515 $40,000 $0 $20,000 $20,000 $0 $0 Public Restroom Renovation 410.08.90.71.6516 $50,000 $0 $0 $0 $50,000 $0 Storage Shed $7,590 $0 $0 $0 $0 $7,590 TOTAL EXPENDITURES $344,715 $0 $148,000 $139,125 $50,000 $7,590 Page 1 of 1 Discussion: 2020 Library Capital Budget Packet Page 4 Muskego Public Library Survey The following survey will ask you questions about your use and views of the Muskego Public Library. The survey should take 10 minutes to complete. The survey results are anonymous. We will use the results to develop our 2020-2022 Strategic Plan. Thank you for helping us provide useful information and services to the community! Library Usage 1. Overall, what best describes how regularly you use the Muskego Public Library? Regularly (Weekly) Somewhat Regularly (1-2 times a month) Infrequently (3-6 times a year) Rarely (1-2 times a year) Never 2. Do you prefer to use a different library more frequently than the Muskego Public Library? Yes No If so, which Library and why? 3. Why have you visited the Muskego Public Library in the last 6 months? Check all that apply. Use a library computer Use library wi-fi Printing/Copying/Faxing services Checkout materials for entertainment (book, audiobook, movie, CD) Checkout materials to learn more about a topic Checkout materials for school Checkout materials for work Attend a community meeting at the library Attend a story time or other family programming Participate in a teen library program/event Attend an adult library program/event Use library space/services for work or study Use library space for reading/relaxation Ask library staff an information question Ask library staff a technology assistance question Use library resources or services to help with a job search Use library children’s area for social play Page 1 of 5 Discussion: Library Community Survey Packet Page 5 4. I am aware that the Muskego Public Library offers these services (check all that apply): Computers Wi Fi Newspapers/Magazines Online Magazines (Flipster) Books to borrow Movies to borrow CDs to borrow Audiobooks to borrow Videogames to borrow Early Literacy Kits to borrow Memory Care Kits to borrow Maker Kits to borrow Circulating technology (hot spots, in-house laptops, Nooks) Electronic books and electronic audiobooks (Overdrive/Libby) Programs for Children Programs for Teens Programs for Adults Meeting Rooms to reserve Display case to reserve Study Rooms (first come first serve) Print/Copy/Scan/Fax services Online education courses in topics of accounting, business, technology, etc (Gale Courses) Online resume database (Cypress) Online genealogy resources (Ancestry.com) Online streaming film database (Kanopy) Online personal library account (to renew items, place holds) Library Perception 5. Tell us what you think of the Muskego Public Library? (5 point scale: 5 Strongly Agree, 4 Somewhat Agree, 3 Neutral, 2 Somewhat Disagree, 1 Strongly Disagree) The Muskego Public Library is important to me. The Muskego Public Library enhances my quality of life. The Muskego Public Library provides clean and appealing facilities. The Muskego Public Library offers valuable services for children. The Muskego Public Library offers valuable services for teens. The Muskego Public Library offers valuable services for adults. Page 2 of 5 Discussion: Library Community Survey Packet Page 6 The Muskego Public Library is a community gathering place. The Muskego Public Library is a place to go to relax. The Muskego Public Library exposes me to new ideas, materials, and experiences. The Muskego Public Library provides access to the information I need. The Muskego Public Library has done a good job of keeping up with new technologies. The Muskego Public Library is effective at promoting literacy and a love of reading. The Muskego Public Library provides adequate advertisements regarding programming and services. 6. Does the Muskego Public Library contribute a lot, somewhat, a little, or not at all to the following (5 point scale: 5 A lot, 4 Somewhat, 3 A Little, 2 Not At All, 1 Unsure): Help foster literacy in children and teens through programming and access to materials Help people learn and access technology Help people find trusted information Help provide a safe place to meet as a community Help provide access to entertainment Changes 7. Please review the below possible improvements to the physical space of the library. Label each improvement as “low priority”, “medium priority”, or “high priority”. Update the 6th-12th grade study space to support individual and group learning areas Library restroom updates Increase the number of group study rooms Improve Library signage (internal and external) Other (please specify): 8. Please review the below possible service ideas for the library. Label each service idea as “low priority”, “medium priority”, or “high priority”. Expand services to senior residences Increase software offerings on the public computers Offer a streaming film collection of classics, indie films, and documentaries Continue fine clemency programs Page 3 of 5 Discussion: Library Community Survey Packet Page 7 9. Do you have other feedback for us? Improvements to make? Programs you want to see? Changes to the building? Let us know here! Demographics The following questions ask for some basic demographic information. Because the library serves all of the community, it is important to know if the services being provided are meeting the needs of various age groups, families and individuals. While the following questions are optional, we would appreciate responses to as many questions as possible. Any information gathered cannot be attributed to you, and will be kept private and confidential. Which city do you live in? Muskego Big Bend Franklin Hales Corners Mukwonago New Berlin Tichigan Union Church Waukesha Wind Lake Other (please specify) What is your age? Under 17 18-24 25-31 32-38 39-44 45-51 52-58 59-64 65-70 Over 71 Do you have dependent children in any of the following age categories living at home? Check all that apply: Younger than 5 5-12 years old 13-18 years old Page 4 of 5 Discussion: Library Community Survey Packet Page 8 18+ still living at home No children at home How would you like to hear about library news and programs? (5 point scale: 5 Strongly Agree, 4 Somewhat Agree, 3 Neutral, 2 Somewhat Disagree, 1 Strongly Disagree) Facebook Twitter Library Website Flyers in the library Library monthly calendar (available at serviced desks and on website) Library email notifications (must sign up to receive) Library text notifications (must sign up to receive) Postal mailer (Marketing sent through the mail service) Which of the following best describes your employment status (select one): Working full time (not self employed) Working full time (as a homemaker) Working part time (not self employed) Unemployed (searching) Self employed/Business Owner Student Retired Other (specify) Which of the following best represents your household income (select one): Less than $25,000 $25,000-$49,999 $50,000-$74,999 $75,000-$99,999 $100,000-$149,999 $150,000-$199,999 $200,000-$249,999 $250,000 (or more) Page 5 of 5 Discussion: Library Community Survey Packet Page 9