LIBRARY BOARD Packet - 2/19/2019 (3)CITY OF MUSKEGO
LIBRARY BOARD AGENDA
02/19/2019
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
January 15, 2019 Minutes
2 Place on file the Library Financial Reports
JAN '19 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 February 2019 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: State Annual Report Approval
2 Discussion/Action: Statement of Library System Effectiveness
3 Discussion: Director Absence Planning
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4 Action: Appointment of Interim Director (Closed Session)
5 Discussion/Action: 2019 Library Director Goals (Closed Session)
NOTICE OF CLOSED SESSION
The Library Board of the City of Muskego will meet at approximately 5:00 PM, or as soon
thereafter as time permits on Tuesday, February 19, 2019 in the Library Conference Room,
Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following
conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a
motion to convene in closed session at said time and place for discussion/action relative to:
Discussion relative to the Appointment of Interim Director and 2019 Library Director Goals and
to take such further action as may be necessary and appropriate with respect to such matters.
The Library Board will hold the closed session in the Library Conference Room at the Library.
A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats.
Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and
carried, to meet in closed session to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility.
Upon conclusion of the closed session, the Library Board will convene in open session to
consider its public agenda, including motions to recommend approval or rejection of the above-
listed deliberations or any of the public agenda items that have not been acted upon.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
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CITY OF MUSKEGO
LIBRARY BOARD MINUTES
01/15/2019
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
President Robertson called the meeting to order at 5:04 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Heinowski, Jung, Konkel, Darkow, Keil, Blair, President Robertson and
Director Larson. Alderman Kapusta was excused. Trustee Schroeder arrived at 5:13 PM.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Jung
seconded. Motion Passed 8 in favor.
1 Approval of minutes
November 20, 2018 Minutes
2 Place on file the Library Financial Reports
NOV '18 Financial Reports
DEC '18 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 December 2018 Director's Report
2 January 2019 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:Page 1 of 2
January 15, 2019 Minutes
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NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion: Food for Fines Program in February
2 Action: Mutual Aid Agreement with Muskego-Norway School District (Bay Lane)
Trustee Blair made a motion to approve the Mutual Aid Agreement with Muskego-
Norway School District (Bay Lane), Trustee Keil seconded. Motion Passed 8 in
favor.
3 Discussion/Action: 2020-2022 Strategic Planning Framework discussion
Trustee Darkow made a motion to approve the 2020-2022 Strategic Planning
Framework, Trustee Keil seconded. Motion Passed 8 in favor.
President Robertson left at 7:01 PM.
4 Discussion: Library Legislative Day
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Darkow made a motion to adjourn, Trustee Schroeder seconded. Motion
Passed 7 in favor.
Meeting adjourned at 7:15 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 2 of 2
January 15, 2019 Minutes
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 1/1/2019-1/31/2019 Feb 05, 2019 09:50AM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
4IMPRINT INC
6932562 1 Invoice 500BEFORE15 BAGS - PROGRAM 12/17/2018 01/08/2019 481.95 1218 100.05.71.00.6062
6949386 1 Invoice LIBRARY BRANDED PENS & FLAS 12/26/2018 01/22/2019 775.70 1218 100.05.71.00.6062
Total 4IMPRINT INC:1,257.65
AXIOM, INC.
JC35850 1 Invoice SHELVING - KIDS AREA 12/28/2018 01/08/2019 4,283.00 1218 410.08.90.71.6508
Total AXIOM, INC.:4,283.00
BAKER & TAYLOR COMPANY
0003135521 1 Invoice PRINT - CREDIT 12/17/2018 01/08/2019 10.43- 1218 100.05.71.01.5711
2034204285 1 Invoice PRINT 12/14/2018 01/08/2019 148.32 1218 100.05.71.01.5711
2034205349 1 Invoice PRINT 12/17/2018 01/08/2019 750.26 1218 100.05.71.01.5711
2034217109 1 Invoice PRINT 12/19/2018 01/08/2019 850.74 1218 100.05.71.01.5711
2034217804 1 Invoice PRINT 12/19/2018 01/08/2019 111.20 1218 100.05.71.01.5711
2034218062 1 Invoice PRINT 12/19/2018 01/08/2019 392.53 1218 100.05.71.01.5711
2034241363 1 Invoice PRINT 12/28/2018 01/22/2019 339.60 1218 100.05.71.01.5711
2034250276 1 Invoice REPLACEMENT 01/03/2019 01/22/2019 16.24 119 100.05.71.00.5774
2034250276 2 Invoice PRINT 01/03/2019 01/22/2019 1,663.58 119 100.05.71.01.5711
2034253379 1 Invoice PRINT 01/04/2019 01/22/2019 1,104.89 119 100.05.71.01.5711
2034278668 1 Invoice PRINT 01/15/2019 02/12/2019 912.99 219 100.05.71.01.5711
2034287410 1 Invoice PRINT 01/21/2019 02/12/2019 572.87 219 100.05.71.01.5711
5015292331 1 Invoice PRINT 12/13/2018 01/08/2019 57.64 1218 100.05.71.01.5711
5015300489 1 Invoice PRINT 12/19/2018 01/08/2019 56.43 1218 100.05.71.01.5711
5015318551 1 Invoice PRINT 01/02/2019 01/22/2019 32.11 119 100.05.71.01.5711
5015339760 1 Invoice PRINT 01/16/2019 02/12/2019 31.36 219 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:7,030.33
BAKER & TAYLOR ENTERTAINMENT
H20917090 1 Invoice AV 12/18/2018 01/08/2019 22.31 1218 100.05.71.02.5711
H21299800 1 Invoice AV 12/19/2018 01/08/2019 17.96 1218 100.05.71.02.5711
H21443860 1 Invoice AV 12/20/2018 01/08/2019 10.79 1218 100.05.71.02.5711
H22847040 1 Invoice AV 01/02/2019 01/22/2019 157.80 119 100.05.71.02.5711
H23017900 1 Invoice AV 01/03/2019 01/22/2019 378.46 119 100.05.71.02.5711
H23677320 1 Invoice AV 01/09/2019 02/12/2019 64.77 219 100.05.71.02.5711
H24369870 1 Invoice AV 01/15/2019 02/12/2019 89.96 219 100.05.71.02.5711
H24405910 1 Invoice AV 01/15/2019 02/12/2019 16.55 219 100.05.71.02.5711
H25085650 1 Invoice AV 01/22/2019 02/12/2019 18.71 219 100.05.71.02.5711
H25085651 1 Invoice AV 01/22/2019 02/12/2019 100.72 219 100.05.71.02.5711
H25225240 1 Invoice AV 01/23/2019 02/12/2019 28.79 219 100.05.71.02.5711
H615501CM 1 Invoice AV 12/26/2018 01/22/2019 61.45- 1218 100.05.71.02.5711
T97000700 1 Invoice AV 01/03/2019 01/22/2019 10.79 119 100.05.71.02.5711
T97418330 1 Invoice AV 01/09/2019 02/12/2019 14.36 219 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:870.52
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JAN '19 Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 1/1/2019-1/31/2019 Feb 05, 2019 09:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BUILDING SERVICE INC.
135725 1 Invoice TASK CHAIR 01/02/2019 02/12/2019 355.10 1218 100.05.71.00.5401
Total BUILDING SERVICE INC.:355.10
COMPLETE OFFICE OF WIS
992773 1 Invoice MISC PAPER PRODUCTS - LIBRA 12/19/2018 02/12/2019 535.93 1218 100.05.71.00.5703
998189 1 Invoice TAPE, MARKERS, PENS, LIQUID P 12/28/2018 01/08/2019 434.20 1218 100.05.71.00.5701
Total COMPLETE OFFICE OF WIS:970.13
DEMCO EDUCATIONAL CORP
6519301 1 Invoice DVD SECURITY CASES 12/26/2018 01/22/2019 189.95 1218 100.05.71.00.5702
Total DEMCO EDUCATIONAL CORP:189.95
ELM USA, INC.
18424 1 Invoice DISK CLEANER AND PADS 01/22/2019 02/12/2019 197.75 219 100.05.71.00.5702
Total ELM USA, INC.:197.75
FIRST BUSINESS
3469/012219 1 Invoice ELECTRONIC CONTENT FOR NO 12/27/2018 01/22/2019 499.56 1218 100.05.71.03.5711
3469/012219 2 Invoice STOOLS FOR KIDS AREA + PHOT 12/27/2018 01/22/2019 325.16 1218 100.05.71.00.5401
3469/012219 3 Invoice BUTTON MAKER/PAINTS/CANVAS 12/27/2018 01/22/2019 607.59 1218 100.05.71.00.6062
3469/012219 4 Invoice MILW JOURNAL SENTINEL 10/1/18 12/27/2018 01/22/2019 454.13 1218 100.05.71.01.5711
3469/012219 5 Invoice CHAIR MAT,PENCIL SHARP, WIRE 12/27/2018 01/22/2019 1,089.02 1218 100.05.71.00.5701
3871/012219 1 Invoice ELECTRONIC CONTENT FOR NO 12/27/2018 01/22/2019 366.20 1218 100.05.71.03.5711
3871/012219 2 Invoice PAPER SHREDDER 12/27/2018 01/22/2019 628.00 1218 100.05.71.00.5401
3897/012219 1 Invoice PRINT 12/27/2018 01/22/2019 118.03 1218 100.05.71.01.5711
3897/012219 2 Invoice ELECTRONIC CONTENT FOR NO 12/27/2018 01/22/2019 551.06 1218 100.05.71.03.5711
3905/012219 1 Invoice FOL - YA PROGRAMMING 12/27/2018 01/22/2019 124.00 1218 100.05.71.00.6062
3905/012219 2 Invoice ELECTRONIC MATERIAL 12/27/2018 01/22/2019 353.95 1218 100.05.71.03.5711
3905/012219 3 Invoice PRINT 12/27/2018 01/22/2019 53.03 1218 100.05.71.01.5711
3913/012219 1 Invoice FOL PROGRAMMING 12/27/2018 01/22/2019 490.42 1218 100.05.71.00.6062
3913/012219 2 Invoice MAINTENANCE 12/27/2018 01/22/2019 93.95 1218 100.05.71.00.5415
Total FIRST BUSINESS:5,754.10
JANI-KING INC- MILW REGION
MIL01190632 3 Invoice CLEANING - LIB - JANUARY (PART 01/10/2019 01/22/2019 1,852.00 119 100.05.71.00.5835
MIL12180698 1 Invoice STEAM CLEANING BATHROOM FL 12/28/2018 01/22/2019 785.00 1218 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:2,637.00
JM BRENNAN, INC.
SALES000102 1 Invoice PREVENTATIVE MAINT HVAC, BOI 12/14/2018 02/12/2019 940.00 1218 100.05.71.00.5415
SALES000102 1 Invoice VAV RETROFIT KITS+INSTALL 12/27/2018 01/22/2019 12,450.00 1218 100.05.71.00.5415
Total JM BRENNAN, INC.:13,390.00
KANOPY LLC
KDEP - 3358 1 Invoice KANOPY FILM DB - AV 01/01/2019 01/08/2019 2,500.00 119 100.05.71.02.5711
Total KANOPY LLC:2,500.00
KUJAWA ENTERPRISES INC.
121896 1 Invoice JAN19 INTERIOR PLANT MAINTEN 01/04/2019 01/22/2019 61.00 119 100.05.71.00.5415
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 1/1/2019-1/31/2019 Feb 05, 2019 09:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total KUJAWA ENTERPRISES INC.:61.00
LEMBERG ELECTRIC COMPANY, INC.
153353 1 Invoice UPGRADE NEW ANTENNAS - OUT 12/20/2018 01/08/2019 1,749.00 1218 100.05.71.00.5505
Total LEMBERG ELECTRIC COMPANY, INC.:1,749.00
MICROMARKETING LLC
755733 1 Invoice AV 01/17/2019 02/12/2019 92.50 219 100.05.71.02.5711
Total MICROMARKETING LLC:92.50
MIDWEST TAPE
96856421 1 Invoice AV 01/15/2019 02/12/2019 89.23 219 100.05.71.02.5711
96866948 1 Invoice AV 01/22/2019 02/12/2019 92.38 219 100.05.71.02.5711
Total MIDWEST TAPE:181.61
PENGUIN RANDOM HOUSE LLC
1085835324 1 Invoice AV 01/11/2019 02/12/2019 40.00 219 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:40.00
TIAA COMMERCIAL FINANCE, INC.
20340429/0122 1 Invoice 02/01-02/28/19 STAFF PRINTER LE 01/10/2019 01/22/2019 336.55 119 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:336.55
TIME WARNER CABLE
063003301/012 1 Invoice JAN19 BUSINESS INTERNET 12/24/2018 01/22/2019 94.57 119 100.05.71.00.5505
Total TIME WARNER CABLE:94.57
U.S. CELLULAR
0286912915 9 Invoice MONTHLY CHARGE-LIBRARY 12/28/2018 01/22/2019 10.00 119 100.05.71.00.5602
Total U.S. CELLULAR:10.00
WAUKESHA COUNTY TREASURER
2019-0000001 1 Invoice FOL - '19 MOVIE LICENSE SHARE 01/02/2019 02/12/2019 481.00 219 100.05.71.00.5752
2019-0000002 1 Invoice CD JEWEL CASES -100 CT 01/14/2019 02/12/2019 174.00 219 100.05.71.00.5702
2019-0000003 1 Invoice CAFE LIB CARDS - QTY 2000 01/14/2019 02/12/2019 314.00 219 100.05.71.00.5701
2019-0000006 1 Invoice '19 GALE COURSES 01/14/2019 02/12/2019 2,040.00 219 100.05.71.03.5711
2019-0000008 1 Invoice '19 FLIPSTER EMAGAZINE CONTE 01/15/2019 02/12/2019 1,895.00 219 100.05.71.03.5711
2019-0000010 1 Invoice CAFE ANNUAL SUPPORT 01/15/2019 02/12/2019 19,218.00 219 100.05.71.00.5505
2019-0000013 1 Invoice '19 SHARE OF DATABASE COST 01/15/2019 02/12/2019 4,258.00 219 100.05.71.03.5711
2019-0000015 1 Invoice '19 ADVANTAGE PROGRAM 01/15/2019 02/12/2019 2,335.00 219 100.05.71.03.5711
Total WAUKESHA COUNTY TREASURER:30,715.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY - GAS 01/02/2019 01/22/2019 1,674.94 1218 100.05.71.00.5910
5499-564-961/ 2 Invoice LIBRARY - ELECTRIC 01/02/2019 01/22/2019 3,374.02 1218 100.05.71.00.5910
Total WE ENERGIES:5,048.96
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 1/1/2019-1/31/2019 Feb 05, 2019 09:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Grand Totals: 77,764.72
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 01/19 Feb 05, 2019 09:00AM
2019-19 2019-19 2019-19 2019-19 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 655,505.44 655,505.44 34,771.64 34,771.64 5.30% 620,733.80-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 109.35 109.35 5.47% 1,890.65-
100.05.71.00.5201 FICA 51,767.97 51,767.97 2,692.35 2,692.35 5.20% 49,075.62-
100.05.71.00.5202 PENSION 38,889.59 38,889.59 2,026.51 2,026.51 5.21% 36,863.08-
100.05.71.00.5203 HEALTH 86,246.41 86,246.41 6,334.30 6,334.30 7.34% 79,912.11-
100.05.71.00.5204 LIFE 1,609.34 1,609.34 125.06 125.06 7.77% 1,484.28-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 1,600.00 1,600.00 8.33% 17,600.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 9.86 9.86 .49% 1,990.14-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 .00 .00 .00 3,500.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 .00 .00 .00 1,300.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 336.55 336.55 1.69% 19,563.45-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 61.00 61.00 .17% 36,639.00-
100.05.71.00.5505 COMPUTER CHARGES 42,190.00 42,190.00 94.57 94.57 .22% 42,095.43-
100.05.71.00.5602 TELEPHONE 300.00 300.00 10.00 10.00 3.33% 290.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 .00 .00 .00 8,000.00-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 .00 .00 .00 17,500.00-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 .00 .00 .00 3,800.00-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 .00 .00 .00 5,000.00-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 16.24 16.24 1.25% 1,283.76-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 1,852.00 1,852.00 4.87% 36,148.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 .00 .00 .00 75,000.00-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.6062 PROGRAMMING 6,500.00 6,500.00 .00 .00 .00 6,500.00-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 2,800.58 2,800.58 2.44% 112,199.42-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 3,047.05 3,047.05 6.09% 46,952.95-
100.05.71.03.5711 ELECTRONIC MATERIALS 17,095.00 17,095.00 .00 .00 .00 17,095.00-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,302,359.75 1,302,359.75 55,887.06 55,887.06 4.29% 1,246,472.69
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 01/19 Feb 05, 2019 09:07AM
2019-19 2019-19 2019-19 2019-19 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 .00 .00 .00 117,784.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 .00 .00 .00 1,300.00-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 183.05 183.05 1.08% 16,816.95-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 .00 .00 .00 9,000.00-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 .00 .00 .00 1,000.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 .00 .00 .00 5,000.00-
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 183.05 183.05 .12% 152,456.95-
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CITY OF MUSKEGO
BALANCE SHEET
JANUARY 31, 2019
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,874.68
502.00.00.00.1105 LIBRARY INVESTMENTS 44,480.51
TOTAL ASSETS 24,458.19
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 37,234.76)
TOTAL FUND EQUITY 24,458.19
TOTAL LIABILITIES AND EQUITY 24,458.19
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CITY OF MUSKEGO
BALANCE SHEET
JANUARY 31, 2019
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 33,865.60
TOTAL ASSETS 33,865.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 19,080.63
TOTAL FUND EQUITY 33,865.60
TOTAL LIABILITIES AND EQUITY 33,865.60
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JAN '19 Financial Reports
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Director’s Report
February 19th, 2019
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): Starting this month we are relaunching “Muskego Matinees,” our movie
afternoons for adults, with some new parameters: we have moved them to Thursday afternoons
because no other area library offer movies on that day, and have switched to showing strictly
new releases. The hope is this will bring in more patrons.
Our lovely group of tax preparers from AARP TaxAide is back and appointments are filling up
fast. We are currently fully booked through the middle of March. So far 199 people have signed
up.
We have two adult programs on the schedule for February: a detoxification workshop offered by
Muskego Health and Wellness and a presentation by the DNR about mammals native to
Wisconsin.
2. Children’s Update (from Abby Bussen, Children’s Librarian): January was a planning month for
the children’s department. In addition to our usual storytime offerings, we offered a Wednesday
evening LEGO Engineering program that was very popular. The small hiatus from weekend
programming allowed us to plan out all of our Spring and most of our Summer programming –
who isn’t looking forward to that if not just for the warmer weather! Despite the library being
closed several days for snow and extreme cold, we still had lots of chances to see our patrons at
our weekly storytimes.
In coordination with Teen Librarian Amanda Hyland, we kicked off our 500 Books Before 15
program, a school-aged year-round reading program that promotes reading as a beneficial
hobby for children in Kindergarten through age 15. A special thanks to Michele Hansen for all of
her support in procuring supplies for this wonderful addition to our literacy offerings!
3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): During the month of
January, Amanda created several marketing materials for National Library Lovers Month and for
the Library’s new online streaming service Kanopy. She attended the Wild Wisconsin Winter
Web Conference, and watched several webinars focusing on topics such as marketing,
leveraging library resources, signage, and programming. Amanda also attended the Milwaukee
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February 2019 Director's Report
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County Federated Library Systems Mock Elections at the Wauwatosa Public Library. Teen
librarians from the area discussed which young adult books they felt deserved to win the
Michael L. Printz Award.
4. Other Updates:
a. Dates of Note: Next Library Board Meeting is March 19th. Strategic Planning
Committee meeting TBD (1st week in March?).
b. Strategic Planning 2019: Based on the framework presented at the January Board
Meeting, data collection has begun. Over 200 testimonials have been collected through
our Teen Study Snack initiative and Library Lover’s Month. I have identified 25 possible
candidates for one on one interviews that represent a variety of stakeholder groups,
and have begun scheduling interview dates for those that are available. One focus
group has run (9 participants!), with several more already scheduled, and more to be
arranged. The community survey has gone through several drafts, and will be reviewed
by Strategic Planning Committee before being launched at the end of March.
c. Library Lovers Month: Patrons have been asked to fill out testimonials about why they
love the library. We have received over 200! Common themes of happiness focus
around our materials, friendly staff, programming, and ability to get items delivered
from other libraries. Food 4 Fines ran the 11th-16th. At the time of this report (Monday-
Wednesday morning) we had collected 55 items for the food pantry and waived $55 in
fines for our patrons. Everybody wins! Thank you to Jolyn for launching this campaign
and Elke for the idea.
d. Kanopy: Kanopy became active January 1st. We did a soft launch of Kanopy (light
advertising) starting February 8th. In January, without advertising, 27 films were
watched. We will be studying the analytics to determine how it tracks with our
anticipated budget for the database and what additional marketing would be of value.
5. Continuing Education: Elke attended a Customer Service training webinar. Amanda attended
the Wild Wisconsin Winter Webinar conference. Brittany attended the State of the City address
on 2/13.
6. Employee Anniversaries: Laurie Krueger, Library Aide (19 years), Jane Matusinec, Children’s
Assistant (6 years), Amanda Hyland, Young Adult Librarian (6 years).
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JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL JAN YTD
Checkouts
2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 19,914 22,871 21,165 19,678 283,724 23,110
2019 21,785 21,785 21,785
% Change (5.7%)(92.3%)(5.7%)
Overdrive Checkouts (E-books, E-Audio, E-Video)
2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 1,977 2,047 2,071 2,036 23,596 1,889
2019 2,247 2,247 2,247
% Change 19.0%(90.5%)19.0%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%62.9%60.7%42.4%62.8%58.6%56.9%
2019 56.4%56.4%56.4%
Library Visits
2018 10,641 11,232 11,784 11,417 9,779 16,604 15,926 12,967 9,449 11,902 10,948 9,360 142,006 10,641
2019 10,151 10,151 10,151
% Change (4.6%)(92.9%)(4.6%)
Reference Transactions
2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 1,126 1,105 985 915 14,098 1,387
2019 1,182 1,182 1,182
% Change (14.8%)(91.6%)(14.8%)
Meeting Room Use
2018 101 93 102 95 82 72 84 74 65 82 90 69 1,009 101
2019 73 73 73
% Change (27.7%)(92.8%)(27.7%)
Monthly Statistics for Muskego Public Library 2019
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February 2019 Director's Report
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Wisconsin Department of Public Instruction
PUBLIC LIBRARY ANNUAL REPORT
PI-2401 (Rev. 1-19)
Wis. Stat. §§ 43.05(4) & 43.58(6)
FOR THE YEAR 2018
INSTRUCTIONS: Complete and return two (2) original signed copies
of the form and attachments to your system headquarters.
Board-approved, signed annual reports for 2018 are due to the DPI
Division for Libraries and Technology no later than March 1, 2019.
I.GENERAL INFORMATION
1.Name of Library 2.Public Library System
3a. Head Librarian First Name 3b. Head Librarian Last Name 4a. Certification Grade 4b. Certification Type 5.Certification
Expiration Date
6a. Street Address 6b. Mailing Address or PO Box 7.City / Village / Town 8a. ZIP 8b. ZIP4 9.County
10.Library Phone Number 11.Fax Number 12.Library E-mail Address of Director
13.Library Website URL 14.No. of Branches 15.No. of Bookmobiles
Owned
16.No. of Other Public
Service Outlets
17.Does your library operate
a books-by-mail program?
18.Some public libraries are legally organized as joint libraries, with neighboring municipalities or a county and muni-
cipality joining to operate a library. Is your library such a joint library legally established under Wis. Stat. s. 43.53?
19a. Winter Hours Open per Week 19b. Number of Winter Weeks 19c. Summer Hours Open per Week 19d. Number of Summer Weeks
20.Square Footage of Public Library 21.Did your library or a branch move to a new facility or expand an
existing facility during the fiscal year?
22. DUNS Number Nine digits
II.LIBRARY COLLECTION
a.Number
Owned / Leased b.Number Added
1. Books in Print Non-periodical printed publications
2. Electronic Books E-books
3. Audio Materials
4. Electronic Audio Materials Downloadable
5. Video Materials
6. Electronic Video Materials Downloadable
7. Other Materials Owned Describe
8. Electronic Collections Locally Owned or Leased
9. Total Electronic Collections Local, regional, and state
10. Subscriptions Include periodicals and newspapers, exclude those in electronic format
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Page 2 PI-2401
III. LIBRARY SERVICES
1.Circulation Transactions 2.Interlibrary Loans
a.Total Circulation b.Children’s Materials a.Items Loaned Provided to b.Items Received Received from
3.Number of Registered Users 4.Reference Transactions 5.Library Visits
a.Resident b.Nonresident c.TOTAL a.Method b.Annual Count a.Method b.Annual Count
6.Uses of Public Internet Computers 7.Uses of Public Wireless Internet 9a. Local Electronic
Collection Retrievals
9d. Total Electronic
Collection Retrievalsa. Method b.Annual Count a. Method b.Annual Count
10.Uses of Electronic Materials by Users of Your Library
a.E-Books b.E-Audio c.E-Video d. Total Uses of Electronic Works e.Uses of Children’s Electronic Materials
11.Programs and Program Attendance Annual Count 11.Number of Public Use Computers
a. Children (0-11)b. Young Adult (12-18)c. Other (all ages)d. TOTAL a.Total b.Internet Access
Number of
Programs
Total
Attendance
IV. LIBRARY GOVERNANCE
Library Board Members. List all members of the library board as of the date of this report. List the president first. Indicate vacancies. Report changes
to the Division for Libraries and Technology as they occur. When reporting such changes, indicate the departing board members.
First Name Last Name Street Address City ZIP+4 Email Address
PRESIDENT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
No. of Library Board Members
Include vacancies in this count
8. Number of
Website Visits
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PI-2401 Page 3
V. LIBRARY OPERATING REVENUE
Report operating revenue only. Do not report capital receipts here.
1.Local Municipal Appropriations for Library Service Only Joint libraries report more than one municipality here
Municipality Type Name Amount
Subtotal 1
2.County
a.Home County Appropriation for Library Service Subtotal 2a
b.Other County Payments for Library Services
County Name Amount County Name Amount
Subtotal 2b
3.State Funds
a.Public Library System State Funds
Description Amount Description Amount
b.Funds Carried Forward from Previous Year c.Other State Funded Program
Subtotal 3
4.Federal Funds Name of program—for LSTA grant awards, grant number and project title
Program or Project Amount
Subtotal 4
5.Contract Income From other governmental units, libraries, agencies, library systems, etc.
Name Amount Name Amount
Subtotal 5
6.Funds Carried Forward Do
not include state aid. Report
state funds in 3b above.
7.All Other
Operating
Income
8.Total Operating
Income
Add 1 through 7
9.What is the 2019 annual appropri-
ation provided by your governing
body/bodies for your public library?
10. Was your library’s municipality
exempt from the county library tax
for 2018? Wis. Stat. s. 43.64(2)
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Page 4 PI-2401
VI. LIBRARY OPERATING EXPENDITURES
Report operating expenditures from all sources. Do not report capital expenditures here.
1.Salaries and Wages Include maintenance, security, plant operations 2.Employee Benefits Include maintenance, security, plant operations
3.Library Collection Expenditures
a.Print Materials b.Electronic Materials c.Audiovisual Materials d.All Other Library Materials e.Subtotal 3
4.Contracts for Services Include contracts with other libraries, municipalities, and library systems here. Include service provider.
Provider Amount Provider Amount
Subtotal 4Subtotal 4
5.Other Operating Expenditures
6.Total Operating Expenditures Add 1 through 5
7.Of the expenditures reported in item 6, what were operating expenditures from federal program sources?
VII. LIBRARY CAPITAL REVENUE, EXPENDITURES, DEBT RETIREMENT, AND RENT
1.Capital Income and Expenditures by Source of Income.
Do not report any expenditures reported above. Provide a brief description of any expenditures.
Source Brief Description of Expenditure Revenue Expenditure
a.Federal
b.State
c.Municipal
d.County
e.Other
2.Debt Retirement 3.Rent Paid to Municipality/County Total Revenue Total Expenditure
VIII.OTHER FUNDS HELD BY THE LIBRARY BOARD IX.TRUST FUNDS
All funds under the library board’s control must be reported. Report in this
section any funds in the library board’s control (except Trust Funds) that
have not been reported in a previous section. Wis. Stat. s. 43.58(6)(a)
1.Total Amount of Other
Funds at End of Year
1.Total Amount of Trust Funds Held by the
Library Board at End of Year
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PI-2401 Page 5
X.STAFF
1.Personnel Listing. Libraries with 15 or fewer employees may report all staff under 1a. Libraries with more than 15 employees, list head librarian,
chief assistants, branch librarians, division heads, and other supervisory personnel in 1a. and all other positions in 1b.
a.Employees Holding the Title of Librarian. Indicate advanced degrees in Type of Staff.
Position
Type of
Staff
Annual
Salary
Hours
Worked
per Week Position Type of Staff
Annual
Salary
Hours
Worked
per Week
Director / Head Librarian
b.Other Paid Staff See instructions
Position
Type of
Staff
Total
Annual
Wages
Hours
Worked
per Week Position Type of Staff
Total
Annual
Wages
Hours
Worked
per Week
2.Library Staff Full-Time Equivalents (FTEs). Divide the total hours worked per week for each category by 40 to determine full-time equivalents.
a.Persons Holding the Title of Librarian b.All Other Paid Staff (FTE)
Include maintenance, plant
operations, and security
c.Total Library Staff
(FTE)Master’s Degree from an ALA
Accredited Program (FTE)
Other Persons Holding the
Title of Librarian (FTE)
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XI. PUBLIC LIBRARY LOANS OF MATERIAL TO NONRESIDENTS
1.Of the total circulation reported for your library from Section III, item 1, what was the total circulation to nonresidents See instructions for definition
of nonresident
Divide nonresident circulation among the following categories. The total of 2
through 6 below should not be greater than the number reported in item 1 above.
a.Those with
a Library
b. Those without
a Library c. Subtotal
2.Circulation to Nonresidents Living in Your County
3.Circulation to Nonresidents Living in Another County in Your System
4.Circulation to Nonresidents Living in an Adjacent County Not in Your System
5.Circulation to All Other Wisconsin Residents 6.Circulation to Persons from Out of the State
7.Are the answers to items 1 through 6 based
on actual count or survey/sample?
8a. Does your library deny access to any
residents of adjacent public library systems
on the basis of Wis. Stat. s. 43.17(11)(b)?
8b. If yes, do you allow residents in adjacent
systems to purchase library cards?
9.Circulation to Nonresidents Living in an Adjacent County Who Do Not Have a Local Public Library
Name of County Circulation Name of County Circulation
a. f.
b. g.
c. h.
d. i.
e. j.
XII. TECHNOLOGY
1.Does your library provide
wireless Internet access for
patrons’ mobile devices?
2.What type of Internet connection do
you have? Mark all that apply
a.State TEACH line
b.Other broadband connection
Local cable, telco, community
network, etc.
3.Does your library use any type of Internet
filtering software or service?
a.Yes, on all Internet workstations
b.Yes, on some Internet workstations
c.No filtering on any Internet workstation
XIII.LITERACY OFFERINGS AND DROP-IN ACTIVITIES
1.Literacy Offerings Umbrella events
that include programs and/or drop-in
activities planned for a limited
duration which specifically encourage
individuals involved to read or build
literacy skills in a focused way.
a.Children (0-11)b.Young Adult (12-18)c. Other (all ages)d. TOTAL
Number of Summer
Literacy Offerings
Total Unduplicated
Individuals Involved
Number of Other
Literacy Offerings
Total Unduplicated
Individuals Involved
2.Drop-in Activities Planned, independ-
ent activities available for a definite
time period which introduce partici-
pants to any of the broad range of
library services or activities that directly
provide information to participants.
a.Children (0-11)b.Young Adult (12-18)c. Other (all ages)d. TOTAL
Number of
Drop-in Activities
Total Drop-in Activity
Participation
3.Name and email address of primary staff person who serves as the children, youth, or teen librarian. Only the primary person is displayed here.
a. First Name b. Last Name c. Email Address
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XIV. PUBLIC LIBRARY ASSURANCE OF COMPLIANCE WITH
SYSTEM MEMBERSHIP REQUIREMENTS
We assure the Public Library System of which this library is a member and the Division for Libraries and Technology, Department of Public Instruction
that this public library is in compliance with the following requirements for public library system membership as listed in Wis. Stats.
A check (X) or a mark in the checkbox indicates compliance with the requirement.
The library is established under s. 43.52 (municipalities), s. 43.53 (joint libraries), or s. 43.57 (consolidated county libr aries and county library
services) of the Wisconsin Statutes [s. 43.15(4)(c)1].
The library is free for the use of the inhabitants of the municipality by which it is established and maintained [s. 43.52(2), 73 Op. Atty. Gen.
86(1984), and OAG 30-89].
The library's board membership complies with statutory requirements regarding appointment, length of term, number of members and
composition. [s. 43.54 (municipal and joint libraries), s. 43.57(4) & (5) (consolidated and country library services), and s. 43.60(3) (library extension
and interchange)].
The library board has exclusive control of the expenditure of all moneys collected, donated, or appropriated for the library fund [s. 43.58(1)].
The library director is present in the library at least 10 hours a week while library is open to the public, less leave time [s. 43.15(4)(c)6]
The library board supervises the administration of the library, appoints the librarian, who appoints such other assistants and employees as the
library board deems necessary, and prescribes their duties and compensation [s. 43.58(4)].
The library is authorized by the municipal governing board to participate in your public library system [s. 43.15(4)(c)3].
The library has entered into a written agreement with the public library system board to participate in the system and its ac tivities, to participate in
interlibrary loan of materials with other system libraries, and to provide, to any resident of the system area, the same library services, on the same
terms, that are provided to the residents of the municipality or county that established the member library. This shall not p rohibit a municipal,
county, or joint public library from giving preference to its residents in library group programs held for children or adults if the library limits the
number of persons who may participate in the group program, or from providing remote access to a library's online resources only to its residents.
[s. 43.15(4)(c)4].
The library's head librarian holds the appropriate grade level of public librarian certification from the Department of Public Instruction
[s. 43.15(4)(c)6 and Administrative Code Rules PI 6.03].
The library annually is open to the public an average of at least 20 hours each week except that for a library in existence on June 3, 2006, annually
is open to the public an average of at least 20 hours or the number of hours each week that the library was open to the public in 2005, whichever
is fewer [s. 43.15(4)(c)7].
The library annually spends at least $2,500 on library materials. [s. 43.15(4)(c)8].
XV. CERTIFICATION
I CERTIFY THAT, to the best of my knowledge, the information provided in this annual report and any attachments are true and accurate and the
library board has reviewed and approved this report.
President, Library Board of Trustees Signature
Name of President Print or type Date Signed
Library Director / Head Librarian Signature
Name of Director / Head Librarian Print or type Date Signed DR
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STATEMENT CONCERNING PUBLIC LIBRARY SYSTEM EFFECTIVENESS
As required by Wis. Stat. s. 43.58(6)(c), the following statement with the appropriate wording indicated (that the
library system either did or did not provide effective leadership and adequately meet the needs of the library)
must be approved by the library board. The decision about whether the library system did or did not provide
effective leadership and adequately meet the needs of the library should be made in the context of the public
library system's statutory responsibilities and the funding which it has available to meet those responsibilities.*
County
The ____________________________________________________________________________ Board of Trustees hereby states that in 2018, the
Name of Public Library
____________________________________________________________________________
Name of Public Library System / Service
Indicate with an X one of the following two statements.
Did provide effective leadership and adequately meet the needs of the library.
Did not provide effective leadership and adequately meet the needs of the library.
Explanation of library board’s response. Attach additional sheets if necessary.
*The statement may be sent directly to LibraryReport@dpi.wi.gov or mailed to Wisconsin Department of Public Instruction, ATTN: Maria Ingraham,
Division for Libraries and Technology, P.O. Box 7841, Madison, WI 53707-7841. This page need not be forwarded to your library system.
CERTIFICATION
The preceding statement was approved by the Public Library Board of Trustees.
Division staff will compile the statements received for each library system and, as required by Wis. Stat. s. 43.05(14), conduct a review of a public library
system if at least 30 percent of the libraries in participating municipalities that include at least 30 percent of the population of all participating municipal-
ities report that the public library system did not adequately meet the needs of the library. This statement may be provided to your public library system.
President, Library Board of Trustees Signature
Name of President Print or type Date Signed
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COMMENTS
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Director Absence Planning
Action
-At February 19th Board Meeting, appoint Head of Reference Elke Saylor as Interim Director for the
duration of the medical leave of the Director.
Updates
-Elke and Brittany have been meeting regularly to ensure a smooth transition of duties.
-Strategic planning and capital projects will be completed up until my absence, and resume upon my
return. This is a scenario that would most likely happen anyway, as summer traffic is not project
development season.
-Board member terms that are up for renewal occur in May. I will make sure this process is discussed
and the terms are set before I leave.
-I am recommending that we move up the timeline for budget discussions so that I can be present. In
theory, I should be present up through the May Board meeting and possibly be back for the August
Board meeting. I will be able to deliver effective numbers for you, with the exception of salary/benefit
numbers which won’t be ready until after July. Those numbers are delivered by Human Resources
anyway based on staffing.
February Full Board Meeting: State Annual Report Approval, Statement of System Effectiveness,
2019 Library Director Goals, Interim status approval
March Strategic Planning Meeting (week of March 4th): Discuss 2020-2024 capital budget,
review Community Survey
March Full Board Meeting: Discuss 2020-2024 capital budget, discuss 2020 operating budget,
Elke visit
April Full Board Meeting: Vote on 2020-2024 capital budget, vote on 2020 operating budget
May Board Meeting: Welcome new Board members, Election of Officers (Library Board Annual
Meeting)
June Board Meeting: No new business, just library updates as interim
July Full Board Meeting: No new business, just library updates as interim
August Full Board Meeting: Board certifies standards exemption
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