LIBRARY BOARD Packet - 2/19/2019CITY OF MUSKEGO
LIBRARY BOARD AGENDA
02/19/2019
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
January 15, 2019 Minutes
2 Place on file the Library Financial Reports
JAN '19 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 February 2019 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion/Action: State Annual Report Approval
2 Discussion/Action: Statement of Library System Effectiveness
3 Discussion: Director Absence Planning
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4 Action: Appointment of Interim Director (Closed Session)
5 Discussion/Action: 2019 Library Director Goals (Closed Session)
NOTICE OF CLOSED SESSION
The Library Board of the City of Muskego will meet at approximately 5:00 PM, or as soon
thereafter as time permits on Tuesday, February 19, 2019 in the Library Conference Room,
Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following
conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a
motion to convene in closed session at said time and place for discussion/action relative to:
Discussion relative to the Appointment of Interim Director and 2019 Library Director Goals and
to take such further action as may be necessary and appropriate with respect to such matters.
The Library Board will hold the closed session in the Library Conference Room at the Library.
A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats.
Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and
carried, to meet in closed session to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility.
Upon conclusion of the closed session, the Library Board will convene in open session to
consider its public agenda, including motions to recommend approval or rejection of the above-
listed deliberations or any of the public agenda items that have not been acted upon.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 1/1/2019-1/31/2019 Feb 05, 2019 09:50AM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
4IMPRINT INC
6932562 1 Invoice 500BEFORE15 BAGS - PROGRAM 12/17/2018 01/08/2019 481.95 1218 100.05.71.00.6062
6949386 1 Invoice LIBRARY BRANDED PENS & FLAS 12/26/2018 01/22/2019 775.70 1218 100.05.71.00.6062
Total 4IMPRINT INC:1,257.65
AXIOM, INC.
JC35850 1 Invoice SHELVING - KIDS AREA 12/28/2018 01/08/2019 4,283.00 1218 410.08.90.71.6508
Total AXIOM, INC.:4,283.00
BAKER & TAYLOR COMPANY
0003135521 1 Invoice PRINT - CREDIT 12/17/2018 01/08/2019 10.43- 1218 100.05.71.01.5711
2034204285 1 Invoice PRINT 12/14/2018 01/08/2019 148.32 1218 100.05.71.01.5711
2034205349 1 Invoice PRINT 12/17/2018 01/08/2019 750.26 1218 100.05.71.01.5711
2034217109 1 Invoice PRINT 12/19/2018 01/08/2019 850.74 1218 100.05.71.01.5711
2034217804 1 Invoice PRINT 12/19/2018 01/08/2019 111.20 1218 100.05.71.01.5711
2034218062 1 Invoice PRINT 12/19/2018 01/08/2019 392.53 1218 100.05.71.01.5711
2034241363 1 Invoice PRINT 12/28/2018 01/22/2019 339.60 1218 100.05.71.01.5711
2034250276 1 Invoice REPLACEMENT 01/03/2019 01/22/2019 16.24 119 100.05.71.00.5774
2034250276 2 Invoice PRINT 01/03/2019 01/22/2019 1,663.58 119 100.05.71.01.5711
2034253379 1 Invoice PRINT 01/04/2019 01/22/2019 1,104.89 119 100.05.71.01.5711
2034278668 1 Invoice PRINT 01/15/2019 02/12/2019 912.99 219 100.05.71.01.5711
2034287410 1 Invoice PRINT 01/21/2019 02/12/2019 572.87 219 100.05.71.01.5711
5015292331 1 Invoice PRINT 12/13/2018 01/08/2019 57.64 1218 100.05.71.01.5711
5015300489 1 Invoice PRINT 12/19/2018 01/08/2019 56.43 1218 100.05.71.01.5711
5015318551 1 Invoice PRINT 01/02/2019 01/22/2019 32.11 119 100.05.71.01.5711
5015339760 1 Invoice PRINT 01/16/2019 02/12/2019 31.36 219 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:7,030.33
BAKER & TAYLOR ENTERTAINMENT
H20917090 1 Invoice AV 12/18/2018 01/08/2019 22.31 1218 100.05.71.02.5711
H21299800 1 Invoice AV 12/19/2018 01/08/2019 17.96 1218 100.05.71.02.5711
H21443860 1 Invoice AV 12/20/2018 01/08/2019 10.79 1218 100.05.71.02.5711
H22847040 1 Invoice AV 01/02/2019 01/22/2019 157.80 119 100.05.71.02.5711
H23017900 1 Invoice AV 01/03/2019 01/22/2019 378.46 119 100.05.71.02.5711
H23677320 1 Invoice AV 01/09/2019 02/12/2019 64.77 219 100.05.71.02.5711
H24369870 1 Invoice AV 01/15/2019 02/12/2019 89.96 219 100.05.71.02.5711
H24405910 1 Invoice AV 01/15/2019 02/12/2019 16.55 219 100.05.71.02.5711
H25085650 1 Invoice AV 01/22/2019 02/12/2019 18.71 219 100.05.71.02.5711
H25085651 1 Invoice AV 01/22/2019 02/12/2019 100.72 219 100.05.71.02.5711
H25225240 1 Invoice AV 01/23/2019 02/12/2019 28.79 219 100.05.71.02.5711
H615501CM 1 Invoice AV 12/26/2018 01/22/2019 61.45- 1218 100.05.71.02.5711
T97000700 1 Invoice AV 01/03/2019 01/22/2019 10.79 119 100.05.71.02.5711
T97418330 1 Invoice AV 01/09/2019 02/12/2019 14.36 219 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:870.52
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 1/1/2019-1/31/2019 Feb 05, 2019 09:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
BUILDING SERVICE INC.
135725 1 Invoice TASK CHAIR 01/02/2019 02/12/2019 355.10 1218 100.05.71.00.5401
Total BUILDING SERVICE INC.:355.10
COMPLETE OFFICE OF WIS
992773 1 Invoice MISC PAPER PRODUCTS - LIBRA 12/19/2018 02/12/2019 535.93 1218 100.05.71.00.5703
998189 1 Invoice TAPE, MARKERS, PENS, LIQUID P 12/28/2018 01/08/2019 434.20 1218 100.05.71.00.5701
Total COMPLETE OFFICE OF WIS:970.13
DEMCO EDUCATIONAL CORP
6519301 1 Invoice DVD SECURITY CASES 12/26/2018 01/22/2019 189.95 1218 100.05.71.00.5702
Total DEMCO EDUCATIONAL CORP:189.95
ELM USA, INC.
18424 1 Invoice DISK CLEANER AND PADS 01/22/2019 02/12/2019 197.75 219 100.05.71.00.5702
Total ELM USA, INC.:197.75
FIRST BUSINESS
3469/012219 1 Invoice ELECTRONIC CONTENT FOR NO 12/27/2018 01/22/2019 499.56 1218 100.05.71.03.5711
3469/012219 2 Invoice STOOLS FOR KIDS AREA + PHOT 12/27/2018 01/22/2019 325.16 1218 100.05.71.00.5401
3469/012219 3 Invoice BUTTON MAKER/PAINTS/CANVAS 12/27/2018 01/22/2019 607.59 1218 100.05.71.00.6062
3469/012219 4 Invoice MILW JOURNAL SENTINEL 10/1/18 12/27/2018 01/22/2019 454.13 1218 100.05.71.01.5711
3469/012219 5 Invoice CHAIR MAT,PENCIL SHARP, WIRE 12/27/2018 01/22/2019 1,089.02 1218 100.05.71.00.5701
3871/012219 1 Invoice ELECTRONIC CONTENT FOR NO 12/27/2018 01/22/2019 366.20 1218 100.05.71.03.5711
3871/012219 2 Invoice PAPER SHREDDER 12/27/2018 01/22/2019 628.00 1218 100.05.71.00.5401
3897/012219 1 Invoice PRINT 12/27/2018 01/22/2019 118.03 1218 100.05.71.01.5711
3897/012219 2 Invoice ELECTRONIC CONTENT FOR NO 12/27/2018 01/22/2019 551.06 1218 100.05.71.03.5711
3905/012219 1 Invoice FOL - YA PROGRAMMING 12/27/2018 01/22/2019 124.00 1218 100.05.71.00.6062
3905/012219 2 Invoice ELECTRONIC MATERIAL 12/27/2018 01/22/2019 353.95 1218 100.05.71.03.5711
3905/012219 3 Invoice PRINT 12/27/2018 01/22/2019 53.03 1218 100.05.71.01.5711
3913/012219 1 Invoice FOL PROGRAMMING 12/27/2018 01/22/2019 490.42 1218 100.05.71.00.6062
3913/012219 2 Invoice MAINTENANCE 12/27/2018 01/22/2019 93.95 1218 100.05.71.00.5415
Total FIRST BUSINESS:5,754.10
JANI-KING INC- MILW REGION
MIL01190632 3 Invoice CLEANING - LIB - JANUARY (PART 01/10/2019 01/22/2019 1,852.00 119 100.05.71.00.5835
MIL12180698 1 Invoice STEAM CLEANING BATHROOM FL 12/28/2018 01/22/2019 785.00 1218 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:2,637.00
JM BRENNAN, INC.
SALES000102 1 Invoice PREVENTATIVE MAINT HVAC, BOI 12/14/2018 02/12/2019 940.00 1218 100.05.71.00.5415
SALES000102 1 Invoice VAV RETROFIT KITS+INSTALL 12/27/2018 01/22/2019 12,450.00 1218 100.05.71.00.5415
Total JM BRENNAN, INC.:13,390.00
KANOPY LLC
KDEP - 3358 1 Invoice KANOPY FILM DB - AV 01/01/2019 01/08/2019 2,500.00 119 100.05.71.02.5711
Total KANOPY LLC:2,500.00
KUJAWA ENTERPRISES INC.
121896 1 Invoice JAN19 INTERIOR PLANT MAINTEN 01/04/2019 01/22/2019 61.00 119 100.05.71.00.5415
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 1/1/2019-1/31/2019 Feb 05, 2019 09:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total KUJAWA ENTERPRISES INC.:61.00
LEMBERG ELECTRIC COMPANY, INC.
153353 1 Invoice UPGRADE NEW ANTENNAS - OUT 12/20/2018 01/08/2019 1,749.00 1218 100.05.71.00.5505
Total LEMBERG ELECTRIC COMPANY, INC.:1,749.00
MICROMARKETING LLC
755733 1 Invoice AV 01/17/2019 02/12/2019 92.50 219 100.05.71.02.5711
Total MICROMARKETING LLC:92.50
MIDWEST TAPE
96856421 1 Invoice AV 01/15/2019 02/12/2019 89.23 219 100.05.71.02.5711
96866948 1 Invoice AV 01/22/2019 02/12/2019 92.38 219 100.05.71.02.5711
Total MIDWEST TAPE:181.61
PENGUIN RANDOM HOUSE LLC
1085835324 1 Invoice AV 01/11/2019 02/12/2019 40.00 219 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:40.00
TIAA COMMERCIAL FINANCE, INC.
20340429/0122 1 Invoice 02/01-02/28/19 STAFF PRINTER LE 01/10/2019 01/22/2019 336.55 119 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:336.55
TIME WARNER CABLE
063003301/012 1 Invoice JAN19 BUSINESS INTERNET 12/24/2018 01/22/2019 94.57 119 100.05.71.00.5505
Total TIME WARNER CABLE:94.57
U.S. CELLULAR
0286912915 9 Invoice MONTHLY CHARGE-LIBRARY 12/28/2018 01/22/2019 10.00 119 100.05.71.00.5602
Total U.S. CELLULAR:10.00
WAUKESHA COUNTY TREASURER
2019-0000001 1 Invoice FOL - '19 MOVIE LICENSE SHARE 01/02/2019 02/12/2019 481.00 219 100.05.71.00.5752
2019-0000002 1 Invoice CD JEWEL CASES -100 CT 01/14/2019 02/12/2019 174.00 219 100.05.71.00.5702
2019-0000003 1 Invoice CAFE LIB CARDS - QTY 2000 01/14/2019 02/12/2019 314.00 219 100.05.71.00.5701
2019-0000006 1 Invoice '19 GALE COURSES 01/14/2019 02/12/2019 2,040.00 219 100.05.71.03.5711
2019-0000008 1 Invoice '19 FLIPSTER EMAGAZINE CONTE 01/15/2019 02/12/2019 1,895.00 219 100.05.71.03.5711
2019-0000010 1 Invoice CAFE ANNUAL SUPPORT 01/15/2019 02/12/2019 19,218.00 219 100.05.71.00.5505
2019-0000013 1 Invoice '19 SHARE OF DATABASE COST 01/15/2019 02/12/2019 4,258.00 219 100.05.71.03.5711
2019-0000015 1 Invoice '19 ADVANTAGE PROGRAM 01/15/2019 02/12/2019 2,335.00 219 100.05.71.03.5711
Total WAUKESHA COUNTY TREASURER:30,715.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY - GAS 01/02/2019 01/22/2019 1,674.94 1218 100.05.71.00.5910
5499-564-961/ 2 Invoice LIBRARY - ELECTRIC 01/02/2019 01/22/2019 3,374.02 1218 100.05.71.00.5910
Total WE ENERGIES:5,048.96
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 1/1/2019-1/31/2019 Feb 05, 2019 09:50AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Grand Totals: 77,764.72
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 01/19 Feb 05, 2019 09:00AM
2019-19 2019-19 2019-19 2019-19 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 655,505.44 655,505.44 34,771.64 34,771.64 5.30% 620,733.80-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 109.35 109.35 5.47% 1,890.65-
100.05.71.00.5201 FICA 51,767.97 51,767.97 2,692.35 2,692.35 5.20% 49,075.62-
100.05.71.00.5202 PENSION 38,889.59 38,889.59 2,026.51 2,026.51 5.21% 36,863.08-
100.05.71.00.5203 HEALTH 86,246.41 86,246.41 6,334.30 6,334.30 7.34% 79,912.11-
100.05.71.00.5204 LIFE 1,609.34 1,609.34 125.06 125.06 7.77% 1,484.28-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 1,600.00 1,600.00 8.33% 17,600.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 9.86 9.86 .49% 1,990.14-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 .00 .00 .00 3,500.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 .00 .00 .00 1,300.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 19,900.00 19,900.00 336.55 336.55 1.69% 19,563.45-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 61.00 61.00 .17% 36,639.00-
100.05.71.00.5505 COMPUTER CHARGES 42,190.00 42,190.00 94.57 94.57 .22% 42,095.43-
100.05.71.00.5602 TELEPHONE 300.00 300.00 10.00 10.00 3.33% 290.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 .00 .00 .00 8,000.00-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 .00 .00 .00 17,500.00-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 .00 .00 .00 3,800.00-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 .00 .00 .00 5,000.00-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 16.24 16.24 1.25% 1,283.76-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 1,852.00 1,852.00 4.87% 36,148.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 .00 .00 .00 75,000.00-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00-
100.05.71.00.6062 PROGRAMMING 6,500.00 6,500.00 .00 .00 .00 6,500.00-
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 2,800.58 2,800.58 2.44% 112,199.42-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 3,047.05 3,047.05 6.09% 46,952.95-
100.05.71.03.5711 ELECTRONIC MATERIALS 17,095.00 17,095.00 .00 .00 .00 17,095.00-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,302,359.75 1,302,359.75 55,887.06 55,887.06 4.29% 1,246,472.69
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 01/19 Feb 05, 2019 09:07AM
2019-19 2019-19 2019-19 2019-19 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 1,556.00 1,556.00 .00 .00 .00 1,556.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 117,784.00 117,784.00 .00 .00 .00 117,784.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 .00 .00 .00 1,300.00-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 183.05 183.05 1.08% 16,816.95-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 .00 .00 .00 9,000.00-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 .00 .00 .00 1,000.00-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 .00 .00 .00 5,000.00-
Total LIBRARY DEPARTMENT:152,640.00 152,640.00 183.05 183.05 .12% 152,456.95-
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CITY OF MUSKEGO
BALANCE SHEET
JANUARY 31, 2019
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,874.68
502.00.00.00.1105 LIBRARY INVESTMENTS 44,480.51
TOTAL ASSETS 24,458.19
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 37,234.76)
TOTAL FUND EQUITY 24,458.19
TOTAL LIABILITIES AND EQUITY 24,458.19
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CITY OF MUSKEGO
BALANCE SHEET
JANUARY 31, 2019
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 33,865.60
TOTAL ASSETS 33,865.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 19,080.63
TOTAL FUND EQUITY 33,865.60
TOTAL LIABILITIES AND EQUITY 33,865.60
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Director’s Report
February 19th, 2019
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): Starting this month we are relaunching “Muskego Matinees,” our movie
afternoons for adults, with some new parameters: we have moved them to Thursday afternoons
because no other area library offer movies on that day, and have switched to showing strictly
new releases. The hope is this will bring in more patrons.
Our lovely group of tax preparers from AARP TaxAide is back and appointments are filling up
fast. We are currently fully booked through the middle of March. So far 199 people have signed
up.
We have two adult programs on the schedule for February: a detoxification workshop offered by
Muskego Health and Wellness and a presentation by the DNR about mammals native to
Wisconsin.
2. Children’s Update (from Abby Bussen, Children’s Librarian): January was a planning month for
the children’s department. In addition to our usual storytime offerings, we offered a Wednesday
evening LEGO Engineering program that was very popular. The small hiatus from weekend
programming allowed us to plan out all of our Spring and most of our Summer programming –
who isn’t looking forward to that if not just for the warmer weather! Despite the library being
closed several days for snow and extreme cold, we still had lots of chances to see our patrons at
our weekly storytimes.
In coordination with Teen Librarian Amanda Hyland, we kicked off our 500 Books Before 15
program, a school-aged year-round reading program that promotes reading as a beneficial
hobby for children in Kindergarten through age 15. A special thanks to Michele Hansen for all of
her support in procuring supplies for this wonderful addition to our literacy offerings!
3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): During the month of
January, Amanda created several marketing materials for National Library Lovers Month and for
the Library’s new online streaming service Kanopy. She attended the Wild Wisconsin Winter
Web Conference, and watched several webinars focusing on topics such as marketing,
leveraging library resources, signage, and programming. Amanda also attended the Milwaukee
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February 2019 Director's Report
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County Federated Library Systems Mock Elections at the Wauwatosa Public Library. Teen
librarians from the area discussed which young adult books they felt deserved to win the
Michael L. Printz Award.
4. Other Updates:
a. Dates of Note: Next Library Board Meeting is March 19th. Strategic Planning
Committee meeting TBD (1st week in March?).
b. Strategic Planning 2019: Based on the framework presented at the January Board
Meeting, data collection has begun. Over 200 testimonials have been collected through
our Teen Study Snack initiative and Library Lover’s Month. I have identified 25 possible
candidates for one on one interviews that represent a variety of stakeholder groups,
and have begun scheduling interview dates for those that are available. One focus
group has run (9 participants!), with several more already scheduled, and more to be
arranged. The community survey has gone through several drafts, and will be reviewed
by Strategic Planning Committee before being launched at the end of March.
c. Library Lovers Month: Patrons have been asked to fill out testimonials about why they
love the library. We have received over 200! Common themes of happiness focus
around our materials, friendly staff, programming, and ability to get items delivered
from other libraries. Food 4 Fines ran the 11th-16th. At the time of this report (Monday-
Wednesday morning) we had collected 55 items for the food pantry and waived $55 in
fines for our patrons. Everybody wins! Thank you to Jolyn for launching this campaign
and Elke for the idea.
d. Kanopy: Kanopy became active January 1st. We did a soft launch of Kanopy (light
advertising) starting February 8th. In January, without advertising, 27 films were
watched. We will be studying the analytics to determine how it tracks with our
anticipated budget for the database and what additional marketing would be of value.
5. Continuing Education: Elke attended a Customer Service training webinar. Amanda attended
the Wild Wisconsin Winter Webinar conference. Brittany attended the State of the City address
on 2/13.
6. Employee Anniversaries: Laurie Krueger, Library Aide (19 years), Jane Matusinec, Children’s
Assistant (6 years), Amanda Hyland, Young Adult Librarian (6 years).
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February 2019 Director's Report
Packet Page 12
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL JAN YTD
Checkouts
2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 19,914 22,871 21,165 19,678 283,724 23,110
2019 21,785 21,785 21,785
% Change (5.7%)(92.3%)(5.7%)
Overdrive Checkouts (E-books, E-Audio, E-Video)
2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 1,977 2,047 2,071 2,036 23,596 1,889
2019 2,247 2,247 2,247
% Change 19.0%(90.5%)19.0%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%62.9%60.7%42.4%62.8%58.6%56.9%
2019 56.4%56.4%56.4%
Library Visits
2018 10,641 11,232 11,784 11,417 9,779 16,604 15,926 12,967 9,449 11,902 10,948 9,360 142,006 10,641
2019 10,151 10,151 10,151
% Change (4.6%)(92.9%)(4.6%)
Reference Transactions
2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 1,126 1,105 985 915 14,098 1,387
2019 1,182 1,182 1,182
% Change (14.8%)(91.6%)(14.8%)
Meeting Room Use
2018 101 93 102 95 82 72 84 74 65 82 90 69 1,009 101
2019 73 73 73
% Change (27.7%)(92.8%)(27.7%)
Monthly Statistics for Muskego Public Library 2019
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February 2019 Director's Report
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Director Absence Planning
Action
-At February 19th Board Meeting, appoint Head of Reference Elke Saylor as Interim Director for the
duration of the medical leave of the Director.
Updates
-Elke and Brittany have been meeting regularly to ensure a smooth transition of duties.
-Strategic planning and capital projects will be completed up until my absence, and resume upon my
return. This is a scenario that would most likely happen anyway, as summer traffic is not project
development season.
-Board member terms that are up for renewal occur in May. I will make sure this process is discussed
and the terms are set before I leave.
-I am recommending that we move up the timeline for budget discussions so that I can be present. In
theory, I should be present up through the May Board meeting and possibly be back for the August
Board meeting. I will be able to deliver effective numbers for you, with the exception of salary/benefit
numbers which won’t be ready until after July. Those numbers are delivered by Human Resources
anyway based on staffing.
February Full Board Meeting: State Annual Report Approval, Statement of System Effectiveness,
2019 Library Director Goals, Interim status approval
March Strategic Planning Meeting (week of March 4th): Discuss 2020-2024 capital budget,
review Community Survey
March Full Board Meeting: Discuss 2020-2024 capital budget, discuss 2020 operating budget,
Elke visit
April Full Board Meeting: Vote on 2020-2024 capital budget, vote on 2020 operating budget
May Board Meeting: Welcome new Board members, Election of Officers (Library Board Annual
Meeting)
June Board Meeting: No new business, just library updates as interim
July Full Board Meeting: No new business, just library updates as interim
August Full Board Meeting: Board certifies standards exemption
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Discussion: Director Absence Planning
Packet Page 14
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Action: Appointment of Interim Director (Closed Session)
Packet Page 15
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Discussion/Action: 2019 Library Director Goals (Closed...
Packet Page 16