LIBRARY BOARD Packet - 1/15/2019CITY OF MUSKEGO
LIBRARY BOARD AGENDA
01/15/2019
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
November 20, 2018 Minutes
2 Place on file the Library Financial Reports
NOV '18 Financial Reports
DEC '18 Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 December 2018 Director's Report
2 January 2019 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Discussion: Food for Fines Program in February
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2 Action: Mutual Aid Agreement with Muskego-Norway School District (Bay Lane)
3 Discussion/Action: 2020-2022 Strategic Planning Framework discussion
4 Discussion: Library Legislative Day
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
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CITY OF MUSKEGO
LIBRARY BOARD MINUTES
11/20/2018
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
President Robertson called the meeting to order at 5:03 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Heinowski, Konkel, Darkow, Keil, Schroeder, Blair, President
Robertson and Director Larson. Alderman Kapusta and Trustee Jung were excused.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Darkow made a motion to approve the CONSENT AGENDA, Trustee
Schroeder seconded. Motion Passed 6 in favor. Trustee Konkel abstained.
1 Approval of minutes
October 16, 2018 Minutes
2 Place on file the Library Financial Reports
Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 November 2018 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
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November 20, 2018 Minutes
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Discussion update and possible action may be taken on any or all of the following:
1 Action: Approval of 2019 Annual Addendum to the Bridges Library System Member
Library & Café Agreements
Trustee Konkel made a motion to approve the 2019 Annual Addendum to the
Bridges Library System Member Library & Café Agreements, Trustee Schroeder
seconded. Motion Passed 7 in favor.
2 Action: Approval of Kanopy Master Agreement
Trustee Darkow made a motion to approve the Kanopy Master Agreement, Trustee
Blair seconded. Motion Passed 7 in favor.
3 Action: Approval of updated 2019 Operating Budget (with Council approved Salary
Study adjustments)
Trustee Konkel made a motion to approve the 2019 Operating Budget (with
Council approved Salary Study adjustments), Trustee Schroeder seconded.
Motion Passed 7 in favor.
4 Discussion: 2018 Action Plan Update
5 Action: Approval of 2019 Action Plan
Trustee Blair made a motion to approve the 2019 Action Plan, Trustee Darkow
seconded. Motion Passed 7 in favor.
6 Discussion: Strategic Planning Framework draft for December action
7 Action: 2018 Library Director Evaluation
NOTICE OF CLOSED SESSION
President Robertson made a motion to enter closed session, Trustee Konkel
seconded. Motion Passed 7 in favor.
Entered Closed Session at 6:42 PM.
The Library Board of the City of Muskego will meet at approximately 5:00 PM, or as soon
thereafter as time permits on Tuesday, November 20, 2018 in the Library Conference Room,
Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following
conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a
motion to convene in closed session at said time and place for discussion/action relative to:
Discussion/Action relative to the 2018 Library Director Performance Evaluation and to take
such further action as may be necessary and appropriate with respect to such matters. The
Library Board will hold the closed session in the Library Conference Room at the Library.
A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats.
Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and
carried, to meet in closed session to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility. Page 2 of 3
November 20, 2018 Minutes
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Upon conclusion of the closed session, the Library Board will convene in open session to
consider its public agenda, including motions to recommend approval or rejection of the above-
listed deliberations or any of the public agenda items that have not been acted upon.
OPEN SESSION
Trustee Konkel made a motion to enter open session, Trustee Heinowski seconded.
Motion Passed 7 in favor.
Entered Open Session at 6:58 PM.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Darkow made a motion to adjourn, Trustee Schroeder seconded. Motion
Passed 7 in favor.
Meeting adjourned at 7:00 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
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November 20, 2018 Minutes
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 11/1/2018-11/30/2018 Dec 04, 2018 03:53PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
ADAIR COMMERCIAL FLOORING INC.
7075 1 Invoice CARPETING STAFF AREA 11/02/2018 11/13/2018 14,579.00 1118 410.08.90.71.6507
Total ADAIR COMMERCIAL FLOORING INC.:14,579.00
BAKER & TAYLOR COMPANY
2034087573 1 Invoice PRINT 10/24/2018 11/13/2018 5,295.90 1118 100.05.71.01.5711
2034100408 1 Invoice PRINT 10/30/2018 11/13/2018 555.74 1118 100.05.71.00.5713
2034107433 1 Invoice PRINT 10/31/2018 11/13/2018 385.55 1118 100.05.71.00.5713
2034113737 1 Invoice REPLACEMENT 11/03/2018 11/27/2018 309.37 1118 100.05.71.00.5774
2034113737 2 Invoice PRINT 11/03/2018 11/27/2018 211.11 1118 100.05.71.01.5711
2034118845 1 Invoice PRINT 11/06/2018 11/27/2018 1,692.52 1118 100.05.71.01.5711
2034122014 1 Invoice PRINT 11/07/2018 11/27/2018 223.40 1118 100.05.71.01.5711
2034124672 1 Invoice PRINT 11/07/2018 11/27/2018 113.87 1118 100.05.71.01.5711
2034130741 1 Invoice REPLACEMENT 11/09/2018 12/11/2018 16.65 1218 100.05.71.00.5774
2034130741 2 Invoice PRINT 11/09/2018 12/11/2018 398.53 1218 100.05.71.01.5711
2034131313 1 Invoice PRINT 11/09/2018 12/11/2018 448.99 1218 100.05.71.01.5711
2034131424 1 Invoice PRINT 11/09/2018 12/11/2018 293.19 1218 100.05.71.01.5711
5015220957 1 Invoice PRINT 10/24/2018 11/13/2018 28.70 1118 100.05.71.00.5713
5015231373 1 Invoice PRINT 10/31/2018 11/13/2018 191.05 1118 100.05.71.00.5713
5015240722 1 Invoice PRINT 11/07/2018 11/27/2018 31.00 1118 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:10,195.57
BAKER & TAYLOR ENTERTAINMENT
H09317250 1 Invoice AV 10/23/2018 11/13/2018 19.26 1118 100.05.71.00.5714
H09550220 1 Invoice AV 10/26/2018 11/13/2018 25.19 1118 100.05.71.00.5714
H09820900 1 Invoice AV 10/29/2018 11/13/2018 43.18 1118 100.05.71.00.5714
H09820901 1 Invoice AV 10/29/2018 11/13/2018 21.59 1118 100.05.71.00.5714
H09820902 1 Invoice AV 10/29/2018 11/13/2018 187.12 1118 100.05.71.00.5714
H09820903 1 Invoice AV 10/29/2018 11/13/2018 21.59 1118 100.05.71.00.5714
H09820904 1 Invoice AV 10/29/2018 11/13/2018 10.79 1118 100.05.71.00.5714
H09947880 1 Invoice AV 10/30/2018 11/13/2018 28.79 1118 100.05.71.00.5714
H10366670 1 Invoice REPLACEMENT 11/02/2018 11/27/2018 74.90 1118 100.05.71.00.5774
H10830880 1 Invoice AV 11/06/2018 11/27/2018 240.33 1118 100.05.71.02.5711
H10830881 1 Invoice AV 11/06/2018 11/27/2018 17.96 1118 100.05.71.02.5711
H11033030 1 Invoice AV 11/07/2018 11/27/2018 11.64 1118 100.05.71.02.5711
H11274540 1 Invoice AV 11/09/2018 12/11/2018 14.39 1218 100.05.71.02.5711
H11297980 1 Invoice AV 11/09/2018 12/11/2018 1,717.77 1218 100.05.71.02.5711
H613093CM 1 Invoice AV - CREDIT 11/02/2018 11/27/2018 57.56- 1118 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:2,376.94
CHILD'S WORLD
NA141841 1 Invoice PRINT 10/25/2018 11/13/2018 466.70 1118 100.05.71.00.5713
Total CHILD'S WORLD:466.70
COMPLETE OFFICE OF WIS
917968 1 Invoice PAPER PRODUCTS - LIBRARY 09/25/2018 11/13/2018 213.76 1118 100.05.71.00.5703
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 11/1/2018-11/30/2018 Dec 04, 2018 03:53PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total COMPLETE OFFICE OF WIS:213.76
COMPUTYPE, INC
639807 1 Invoice BAR CODE LABEL KITS 11/09/2018 12/11/2018 2,491.43 1218 100.05.71.00.5702
Total COMPUTYPE, INC:2,491.43
EDC EDUCATIONAL SERVICES
DIR3399252 1 Invoice PRINT 10/24/2018 11/13/2018 488.67 1118 100.05.71.00.5713
Total EDC EDUCATIONAL SERVICES:488.67
ELLIOTT'S ACE HARDWARE
601005/111318 1 Invoice LIBRARY MAINTENANCE 10/31/2018 11/13/2018 44.57 1118 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:44.57
FIRST BUSINESS
3469/112718 1 Invoice GOLF PENCILS, COIN COUNTER 10/29/2018 11/27/2018 228.48 1118 100.05.71.00.5701
3469/112718 2 Invoice KIDS AREA - RUG FOR STORYTIM 10/29/2018 11/27/2018 599.95 1118 410.08.90.71.6508
3469/112718 3 Invoice 1ST LIBRARY CARD PROGRAM S 10/29/2018 11/27/2018 33.19 1118 100.05.71.00.6062
3871/112718 1 Invoice ELKE WLA CONF (MEALS/HOTEL) 10/29/2018 11/27/2018 306.17 1118 100.05.71.00.5303
3871/112718 2 Invoice CRAFTERNOON SUPPLIES 10/29/2018 11/27/2018 33.07 1118 100.05.71.00.6062
3871/112718 3 Invoice SUPPLIES 10/29/2018 11/27/2018 4.49 1118 100.05.71.00.5701
3897/112718 1 Invoice AV 10/29/2018 11/27/2018 604.41 1118 100.05.71.02.5711
3897/112718 2 Invoice REPLACEMENT 10/29/2018 11/27/2018 68.50 1118 100.05.71.00.5774
3905/112718 1 Invoice FOL - YA PROGRAMMING 10/29/2018 11/27/2018 25.37 1118 100.05.71.00.6062
3905/112718 2 Invoice FOL - KIDS PROGRAMMING 10/29/2018 11/27/2018 78.89 1118 100.05.71.00.6062
3905/112718 3 Invoice ELECTRONIC MATERIALS 10/29/2018 11/27/2018 328.40 1118 100.05.71.03.5711
3905/112718 4 Invoice PRINT 10/29/2018 11/27/2018 58.40 1118 100.05.71.01.5711
3913/112718 1 Invoice AV 10/29/2018 11/27/2018 546.29 1118 100.05.71.02.5711
3913/112718 2 Invoice FOL - CHILDREN'S PROGRAMMIN 10/29/2018 11/27/2018 209.97 1118 100.05.71.00.6062
3913/112718 3 Invoice PRINT 10/29/2018 11/27/2018 92.90 1118 100.05.71.01.5711
3913/112718 4 Invoice ABBY WLA CONFERENCE (REGIS 10/29/2018 11/27/2018 498.00 1118 100.05.71.00.5303
Total FIRST BUSINESS:3,716.48
JM BRENNAN, INC.
SALES000099 1 Invoice HVAC SYSTEM SETTINGS/SETPOI 08/31/2018 12/11/2018 829.80 1218 100.05.71.00.5415
Total JM BRENNAN, INC.:829.80
KUJAWA ENTERPRISES INC.
120493 1 Invoice NOV PLANT MAINT 11/03/2018 11/27/2018 61.00 1118 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
744309 1 Invoice AV 10/25/2018 11/27/2018 52.50 1118 100.05.71.02.5711
744938 1 Invoice AV 10/30/2018 11/13/2018 109.98 1118 100.05.71.00.5714
744963 1 Invoice AV 10/30/2018 11/13/2018 90.00 1118 100.05.71.00.5714
745570 1 Invoice AV 11/01/2018 11/27/2018 65.99 1118 100.05.71.02.5711
745606 1 Invoice AV 11/01/2018 11/27/2018 79.98 1118 100.05.71.02.5711
Total MICROMARKETING LLC:398.45
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 11/1/2018-11/30/2018 Dec 04, 2018 03:53PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
MIDWEST TAPE
96549877 1 Invoice AV 10/23/2018 11/13/2018 24.99 1118 100.05.71.00.5714
96569424 1 Invoice AV 10/29/2018 11/13/2018 130.97 1118 100.05.71.00.5714
96598655 1 Invoice AV 11/06/2018 11/27/2018 343.92 1118 100.05.71.02.5711
Total MIDWEST TAPE:499.88
PENGUIN RANDOM HOUSE LLC
1083723335 1 Invoice AV 10/18/2018 11/13/2018 155.00 1118 100.05.71.00.5714
1083906328 1 Invoice AV 10/24/2018 11/13/2018 45.00 1118 100.05.71.00.5714
1084064146 1 Invoice AV 11/02/2018 11/27/2018 45.00 1118 100.05.71.02.5711
1084119357 1 Invoice AV 10/30/2018 11/27/2018 50.00 1118 100.05.71.02.5711
1084129885 1 Invoice AV 11/02/2018 11/27/2018 45.00 1118 100.05.71.02.5711
1084325587 1 Invoice AV 11/07/2018 11/27/2018 130.00 1118 100.05.71.02.5711
1084363645 1 Invoice AV 11/08/2018 11/27/2018 268.00 1118 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:738.00
RECORDED BOOKS
76022466 1 Invoice AV 10/24/2018 11/13/2018 44.98 1118 100.05.71.00.5714
76024319 1 Invoice AV 10/26/2018 11/13/2018 39.99 1118 100.05.71.00.5714
Total RECORDED BOOKS:84.97
RELIANCE BARCODE SOLUTIONS
5820 1 Invoice BAR CODE LABELS 11/08/2018 11/27/2018 518.60 1118 100.05.71.00.5702
Total RELIANCE BARCODE SOLUTIONS:518.60
TIAA COMMERCIAL FINANCE, INC.
5717118 1 Invoice 12/1-12/31/18 STAFF PRINTER LEA 11/10/2018 11/27/2018 336.55 1118 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:336.55
TIME WARNER CABLE
063003301/111 1 Invoice SPECTRUM INTERNET 10/29/18-1 10/24/2018 11/13/2018 94.57 1118 100.05.71.00.5505
Total TIME WARNER CABLE:94.57
U.S. CELLULAR
0276535141 7 Invoice MONTHLY CHARGE- LIBRARY 10/28/2018 11/27/2018 25.00 1118 100.05.71.00.5602
Total U.S. CELLULAR:25.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY GAS & ELECTRIC 10/26/2018 11/13/2018 5,868.79 1118 100.05.71.00.5910
Total WE ENERGIES:5,868.79
Grand Totals: 44,028.73
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 11/1/2018-11/30/2018 Dec 04, 2018 03:53PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 11/18 Dec 04, 2018 03:39PM
2018-18 2018-18 2018-18 2018-18 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 613,713.00 613,713.00 504,163.78 22,078.63 82.15% 109,549.22-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 302.49 .00 15.12% 1,697.51-
100.05.71.00.5201 FICA 48,484.00 48,484.00 39,305.44 1,767.37 81.07% 9,178.56-
100.05.71.00.5202 PENSION 39,332.00 39,332.00 30,818.36 1,350.79 78.35% 8,513.64-
100.05.71.00.5203 HEALTH 91,083.00 91,083.00 57,141.83 6,334.30 62.74% 33,941.17-
100.05.71.00.5204 LIFE 1,420.00 1,420.00 1,252.70 125.06 88.22% 167.30-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 18,060.00 18,060.00 19,430.00 1,600.00 107.59% 1,370.00
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 2,026.95 449.41 168.91% 826.95
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 2,403.41 804.17 68.67% 1,096.59-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 823.00 .00 63.31% 477.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 20,500.00 20,500.00 15,461.72 336.55 75.42% 5,038.28-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 20,991.40 570.57 57.20% 15,708.60-
100.05.71.00.5505 COMPUTER CHARGES 41,040.00 41,040.00 25,251.77 94.57 61.53% 15,788.23-
100.05.71.00.5602 TELEPHONE 300.00 300.00 140.00 25.00 46.67% 160.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 6,228.61 414.63 77.86% 1,771.39-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 12,489.49 518.60 71.37% 5,010.51-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 1,554.55 213.76 40.91% 2,245.45-
100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 745.20 452.77 57.32% 554.80-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 33,539.00 3,049.00 88.26% 4,461.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 59,793.40 5,868.79 79.72% 15,206.60-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,290.52 .00 51.62% 1,209.48-
100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 17,669.88 380.49 294.50% 11,669.88
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 93,102.78 12,684.49 80.96% 21,897.22-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 40,728.23 5,275.07 81.46% 9,271.77-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 13,279.82 328.40 83.00% 2,720.18-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,251,732.00 1,251,732.00 999,934.33 64,722.42 79.88% 251,797.67-
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 11/18 Dec 04, 2018 02:57PM
2018-18 2018-18 2018-18 2018-18 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 .00 1,539.78 .00 .00 1,539.78
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 116,472.00 116,472.00 118,147.09 .00 101.44% 1,675.09
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,351.48 225.62 103.96% 51.48
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 14,984.24 1,196.22 88.14% 2,015.76-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 8,252.53 651.60 91.69% 747.47-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 1,518.75 200.00 151.88% 518.75
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE .00 .00 5,925.00 240.00 .00 5,925.00
Total LIBRARY DEPARTMENT:144,772.00 144,772.00 151,718.87 2,513.44 104.80% 6,946.87
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CITY OF MUSKEGO
BALANCE SHEET
NOVEMBER 30, 2018
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,864.69
502.00.00.00.1105 LIBRARY INVESTMENTS 44,315.00
TOTAL ASSETS 24,282.69
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,004.86)
REVENUE OVER EXPENDITURES - YTD 594.60
TOTAL FUND EQUITY 24,282.69
TOTAL LIABILITIES AND EQUITY 24,282.69
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CITY OF MUSKEGO
BALANCE SHEET
NOVEMBER 30, 2018
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 33,565.60
TOTAL ASSETS 33,565.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 107,712.93
REVENUE OVER EXPENDITURES - YTD ( 88,932.30)
TOTAL FUND EQUITY 33,565.60
TOTAL LIABILITIES AND EQUITY 33,565.60
Page 8 of 8
NOV '18 Financial Reports
Packet Page 13
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 12/1/2018-12/31/2018 Jan 07, 2019 01:12PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
ASI SIGNAGE INNOVATIONS
IOWA 209327 1 Invoice SIGNAGE 11/27/2018 12/11/2018 3,281.00 1218 410.08.90.71.6508
Total ASI SIGNAGE INNOVATIONS:3,281.00
BAKER & TAYLOR COMPANY
0003128458 1 Invoice PRINT 11/13/2018 12/11/2018 3.57- 1218 100.05.71.01.5711
0003128459 1 Invoice PRINT 11/13/2018 12/11/2018 10.71- 1218 100.05.71.01.5711
2034110546 1 Invoice PRINT 11/02/2018 12/11/2018 1,106.37 1218 100.05.71.01.5711
2034136055 1 Invoice REPLACEMENT 11/13/2018 12/11/2018 16.69 1218 100.05.71.00.5774
2034136055 2 Invoice PRINT 11/13/2018 12/11/2018 385.32 1218 100.05.71.01.5711
2034137185 1 Invoice PRINT 11/13/2018 12/11/2018 4,883.63 1218 100.05.71.01.5711
2034144546 1 Invoice PRINT 11/16/2018 12/11/2018 113.15 1218 100.05.71.01.5711
2034150808 1 Invoice PRINT 11/20/2018 12/11/2018 1,111.08 1218 100.05.71.01.5711
2034152901 1 Invoice PRINT 11/20/2018 12/11/2018 407.77 1218 100.05.71.01.5711
2034155818 1 Invoice PRINT 11/21/2018 12/11/2018 98.79 1218 100.05.71.01.5711
2034161803 1 Invoice PRINT 11/24/2018 12/11/2018 1,342.72 1218 100.05.71.01.5711
2034176199 1 Invoice PRINT 11/30/2018 12/25/2018 259.97 1218 100.05.71.01.5711
2034185146 1 Invoice REPLACEMENT 12/04/2018 12/25/2018 21.14 1218 100.05.71.00.5774
2034185146 2 Invoice PRINT 12/04/2018 12/25/2018 700.96 1218 100.05.71.01.5711
2034194204 1 Invoice PRINT 12/10/2018 12/25/2018 1,362.87 1218 100.05.71.01.5711
5015250886 1 Invoice PRINT 11/14/2018 12/11/2018 55.69 1218 100.05.71.01.5711
5015260839 1 Invoice PRINT 11/21/2018 12/11/2018 115.34 1218 100.05.71.01.5711
5015269667 1 Invoice PRINT 11/28/2018 12/11/2018 72.89 1218 100.05.71.01.5711
5015279703 1 Invoice PRINT 12/05/2018 12/25/2018 91.40 1218 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:12,131.50
BAKER & TAYLOR ENTERTAINMENT
H11468530 1 Invoice AV 11/11/2018 12/11/2018 28.79 1218 100.05.71.02.5711
H11769950 1 Invoice AV 11/13/2018 12/11/2018 24.61 1218 100.05.71.02.5711
H11769951 1 Invoice AV 11/13/2018 12/11/2018 17.99 1218 100.05.71.02.5711
H11817990 1 Invoice AV 11/13/2018 12/11/2018 711.54 1218 100.05.71.02.5711
H11844470 1 Invoice AV 11/13/2018 12/11/2018 14.36 1218 100.05.71.02.5711
H11989450 1 Invoice AV 11/14/2018 12/11/2018 24.47 1218 100.05.71.02.5711
H12004210 1 Invoice AV 11/14/2018 12/11/2018 11.88 1218 100.05.71.02.5711
H12012890 1 Invoice AV 11/14/2018 12/11/2018 25.19 1218 100.05.71.02.5711
H12048980 1 Invoice AV 11/14/2018 12/11/2018 299.32 1218 100.05.71.02.5711
H12149300 1 Invoice AV 11/15/2018 12/11/2018 11.88 1218 100.05.71.02.5711
H12170630 1 Invoice AV 11/15/2018 12/11/2018 22.31 1218 100.05.71.02.5711
H12271220 1 Invoice AV 11/16/2018 12/11/2018 36.71 1218 100.05.71.02.5711
H12538680 1 Invoice AV 11/18/2018 12/11/2018 17.98 1218 100.05.71.02.5711
H12775120 1 Invoice AV 11/19/2018 12/11/2018 11.03 1218 100.05.71.02.5711
H12876730 1 Invoice AV 11/20/2018 12/11/2018 48.38 1218 100.05.71.02.5711
H12876731 1 Invoice AV 11/20/2018 12/11/2018 57.58 1218 100.05.71.02.5711
H12876732 1 Invoice AV 11/20/2018 12/11/2018 22.31 1218 100.05.71.02.5711
H13052700 1 Invoice AV 11/21/2018 12/11/2018 10.76 1218 100.05.71.02.5711
H13053330 1 Invoice AV 11/21/2018 12/11/2018 12.22 1218 100.05.71.02.5711
H13234700 1 Invoice AV 11/22/2018 12/11/2018 53.98 1218 100.05.71.02.5711
H15161030 1 Invoice AV 11/27/2018 12/11/2018 79.16 1218 100.05.71.02.5711
Page 1 of 9
DEC '18 Financial Reports
Packet Page 14
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 12/1/2018-12/31/2018 Jan 07, 2019 01:12PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
H15161031 1 Invoice AV 11/27/2018 12/11/2018 189.84 1218 100.05.71.02.5711
H15470280 1 Invoice AV 11/28/2018 12/11/2018 22.91 1218 100.05.71.02.5711
H15470281 1 Invoice AV 11/28/2018 12/11/2018 33.08 1218 100.05.71.02.5711
H15664240 1 Invoice AV 11/29/2018 12/11/2018 37.41 1218 100.05.71.02.5711
H16708240 1 Invoice AV 12/04/2018 12/25/2018 413.06 1218 100.05.71.02.5711
H17011780 1 Invoice AV 12/05/2018 12/25/2018 25.19 1218 100.05.71.02.5711
H18026220 1 Invoice AV 12/08/2018 12/25/2018 14.36 1218 100.05.71.02.5711
H18723680 1 Invoice AV 12/11/2018 12/25/2018 192.69 1218 100.05.71.02.5711
T90176120 1 Invoice AV 11/09/2018 12/11/2018 57.88 1218 100.05.71.02.5711
T90473710 1 Invoice AV 11/13/2018 12/11/2018 85.60 1218 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:2,614.47
CDW GOVERNMENT, INC
QJL1546 1 Invoice LAPTOP FOR SMARTBOARD - KID 12/12/2018 12/25/2018 840.51 1218 410.08.90.71.6508
Total CDW GOVERNMENT, INC:840.51
COMPLETE OFFICE OF WIS
943233 1 Invoice TRASH CAN LINERS - LIBRARY 10/24/2018 12/25/2018 26.11 1218 100.05.71.00.5703
Total COMPLETE OFFICE OF WIS:26.11
DEMCO EDUCATIONAL CORP
6506344 1 Invoice CD/DVD CASES, TAPE, CD LABEL 12/04/2018 12/25/2018 1,859.94 1218 100.05.71.00.5702
6507153 1 Invoice PROCESSING - BOOK POCKETS, 12/04/2018 12/25/2018 212.84 1218 100.05.71.00.5702
6507153 2 Invoice BOOKMARKS 12/04/2018 12/25/2018 51.98 1218 100.05.71.00.6062
Total DEMCO EDUCATIONAL CORP:2,124.76
DEPT OF ADMINISTRATION
505-00000334 1 Invoice TEACH 7/1/18-12/31/18 12/05/2018 12/25/2018 600.00 1218 100.05.71.00.5505
Total DEPT OF ADMINISTRATION:600.00
EDC EDUCATIONAL SERVICES
DIR3564384 1 Invoice PRINT 11/19/2018 12/11/2018 253.83 1218 100.05.71.01.5711
Total EDC EDUCATIONAL SERVICES:253.83
ELLIOTT'S ACE HARDWARE
601005/121118 3 Invoice LIBRARY MAINTENANCE 11/30/2018 12/11/2018 17.78 1218 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:17.78
FINDAWAY WORLD LLC
271826 1 Invoice AV 11/12/2018 12/11/2018 843.97 1218 100.05.71.02.5711
272994 1 Invoice AV 11/29/2018 12/11/2018 819.84 1218 100.05.71.02.5711
274151 1 Invoice AV 12/12/2018 12/25/2018 695.87 1218 100.05.71.02.5711
Total FINDAWAY WORLD LLC:2,359.68
FIRST BUSINESS
0067/122518 2 Invoice LIBRARY- PUBLIC WEB BOWESER 11/27/2018 12/25/2018 125.00 1218 100.05.71.00.5505
3469/122518 1 Invoice LABELS 11/27/2018 12/25/2018 89.70 1218 100.05.71.00.5702
3469/122518 2 Invoice LAMINATING POUCHES/PONY BE 11/27/2018 12/25/2018 82.45 1218 100.05.71.00.6062
3469/122518 3 Invoice DRY ERASE/HANGING FOLDERS/ 11/27/2018 12/25/2018 73.64 1218 100.05.71.00.5701
3871/122518 1 Invoice CRAFTERNOON - WREATHS 11/27/2018 12/25/2018 78.65 1218 100.05.71.00.6062
Page 2 of 9
DEC '18 Financial Reports
Packet Page 15
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 12/1/2018-12/31/2018 Jan 07, 2019 01:12PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
3905/122518 1 Invoice FOL YA PROGRAMMING 11/27/2018 12/25/2018 235.99 1218 100.05.71.00.6062
3905/122518 2 Invoice FOL KIDS PROGRAMMING 11/27/2018 12/25/2018 17.38 1218 100.05.71.00.6062
3905/122518 3 Invoice ELECTRONIC MATERIAL 11/27/2018 12/25/2018 399.79 1218 100.05.71.03.5711
3913/122518 1 Invoice HALLOWEEN TRICK OR TREAT 11/27/2018 12/25/2018 128.28 1218 100.05.71.00.6062
3913/122518 2 Invoice FOL KIDS PROGRAMMING 11/27/2018 12/25/2018 73.60 1218 100.05.71.00.6062
Total FIRST BUSINESS:1,304.48
IMPACT ACQUISTIONS LLC
1265199 1 Invoice STAFF PRINTER BASE - 10/11/18-0 11/08/2018 12/11/2018 431.82 1218 100.05.71.00.5401
1265205 1 Invoice STAFF PRINTER BASE -5/31/18-10/ 11/08/2018 12/11/2018 626.84 1218 100.05.71.00.5401
1282111 1 Invoice LIBRARY COPIER CHARGES 12/03/2018 12/25/2018 306.30 1218 100.05.71.00.5401
Total IMPACT ACQUISTIONS LLC:1,364.96
JANI-KING INC- MILW REGION
MIL12180153 3 Invoice CLEANING - LIBRARY DECEMBER 12/01/2018 12/11/2018 3,049.00 1218 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:3,049.00
JM BRENNAN, INC.
SALES000102 1 Invoice COMMISSION AND BALANCE VAV 12/19/2018 12/25/2018 1,098.00 1218 100.05.71.00.5415
Total JM BRENNAN, INC.:1,098.00
KUJAWA ENTERPRISES INC.
121195 1 Invoice 12 18 PLANT MAINTENANCE 12/03/2018 12/25/2018 61.00 1218 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
746830 1 Invoice AV 11/08/2018 12/11/2018 30.00 1218 100.05.71.02.5711
747702 1 Invoice AV 11/13/2018 12/11/2018 39.99 1218 100.05.71.02.5711
747787 1 Invoice AV 11/13/2018 12/11/2018 62.49 1218 100.05.71.02.5711
748454 1 Invoice AV 11/15/2018 12/11/2018 39.99 1218 100.05.71.02.5711
748536 1 Invoice AV 11/15/2018 12/11/2018 74.99 1218 100.05.71.02.5711
749183 1 Invoice AV 11/20/2018 12/11/2018 182.49 1218 100.05.71.02.5711
749228 1 Invoice AV 11/20/2018 12/11/2018 39.99 1218 100.05.71.02.5711
750041 1 Invoice AV 11/27/2018 12/11/2018 34.99 1218 100.05.71.02.5711
750385 1 Invoice AV 11/29/2018 12/25/2018 44.99 1218 100.05.71.02.5711
750455 1 Invoice AV 11/29/2018 12/25/2018 164.99 1218 100.05.71.02.5711
751530 1 Invoice AV 12/06/2018 12/25/2018 37.99 1218 100.05.71.02.5711
Total MICROMARKETING LLC:752.90
MIDWEST TAPE
96622326 1 Invoice AV 11/13/2018 12/11/2018 134.96 1218 100.05.71.02.5711
96622328 1 Invoice AV 11/13/2018 12/11/2018 154.96 1218 100.05.71.02.5711
96647421 1 Invoice AV 11/20/2018 12/11/2018 267.92 1218 100.05.71.02.5711
96647423 1 Invoice AV 11/20/2018 12/11/2018 72.98 1218 100.05.71.02.5711
96663727 1 Invoice AV 11/28/2018 12/11/2018 226.94 1218 100.05.71.02.5711
96709789 1 Invoice AV 12/11/2018 12/25/2018 34.99 1218 100.05.71.02.5711
Total MIDWEST TAPE:892.75
PENGUIN RANDOM HOUSE LLC
1084309010 1 Invoice AV 11/09/2018 12/11/2018 32.00 1218 100.05.71.02.5711
1084492591 1 Invoice AV 11/14/2018 12/11/2018 50.00 1218 100.05.71.02.5711
Page 3 of 9
DEC '18 Financial Reports
Packet Page 16
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 12/1/2018-12/31/2018 Jan 07, 2019 01:12PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
1084507265 1 Invoice AV 11/16/2018 12/11/2018 60.00 1218 100.05.71.02.5711
1084616143 1 Invoice AV 11/21/2018 12/11/2018 85.00 1218 100.05.71.02.5711
1084913521 1 Invoice AV 12/01/2018 12/25/2018 60.00 1218 100.05.71.02.5711
1085045922 1 Invoice AV 12/07/2018 12/25/2018 40.00 1218 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:327.00
QUALITY AWARDS LLC
28709 1 Invoice NAME BADGE 12/13/2018 12/25/2018 24.46 1218 100.05.71.00.5701
Total QUALITY AWARDS LLC:24.46
RITZMAN APPLIANCE
08011 1 Invoice BREAKROOM DISHWASHER 12/17/2018 12/25/2018 549.00 1218 100.05.71.00.5401
Total RITZMAN APPLIANCE:549.00
SAFEWAY PEST MANAGEMENT INC.
9092/122518 3 Invoice PEST CONTROL LIBRARY - OCT/N 12/10/2018 12/25/2018 60.00 1218 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:60.00
SENSORY EDGE
311987 1 Invoice WALL MANIPULATIVES 08/28/2018 12/11/2018 1,994.86 1218 410.08.90.71.6508
Total SENSORY EDGE:1,994.86
THE LIBRARY STORE
374304 1 Invoice MAGAZINE BINDERS (FOR CONS 12/07/2018 12/25/2018 158.78 1218 100.05.71.00.5701
Total THE LIBRARY STORE:158.78
THOMAS PRESS, INC.
7584-19 1 Invoice 500 BEFORE 15 STICKERS 12/13/2018 12/25/2018 57.62 1218 100.05.71.00.6062
Total THOMAS PRESS, INC.:57.62
TIME WARNER CABLE
063003301112 1 Invoice 11/29-12/28/18 BUSINESS INTERN 11/24/2018 12/11/2018 94.57 1218 100.05.71.00.5505
Total TIME WARNER CABLE:94.57
U.S. CELLULAR
0281600072 7 Invoice MONTHLY CHARGE- LIBRARY 11/28/2018 12/25/2018 10.00 1218 100.05.71.00.5602
Total U.S. CELLULAR:10.00
USA FIRE PROTECTION
1046-F000783 1 Invoice 11 18 QUARTERLY 2 DRY SPRINK 11/26/2018 12/25/2018 180.00 1218 100.05.71.00.5415
Total USA FIRE PROTECTION:180.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY - GAS 11/28/2018 12/11/2018 1,392.05 1218 100.05.71.00.5910
5499-564-961/ 2 Invoice LIBRARY - ELECTRIC 11/28/2018 12/11/2018 3,693.19 1218 100.05.71.00.5910
Total WE ENERGIES:5,085.24
Page 4 of 9
DEC '18 Financial Reports
Packet Page 17
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5
Report dates: 12/1/2018-12/31/2018 Jan 07, 2019 01:12PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
WORLD BOOK, INC.
0001586738 1 Invoice PRINT 11/27/2018 12/25/2018 999.00 1218 100.05.71.01.5711
Total WORLD BOOK, INC.:999.00
ZUERN BUILDING PRODUCTS INC
119348-INV 1 Invoice EARLY LITERACY BOARDS -KIDS 11/02/2018 12/25/2018 294.36 1218 410.08.90.71.6508
Total ZUERN BUILDING PRODUCTS INC:294.36
Grand Totals: 42,607.62
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Page 5 of 9
DEC '18 Financial Reports
Packet Page 18
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 12/18 Jan 07, 2019 01:37PM
2018-18 2018-18 2018-18 2018-18 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 613,713.00 613,713.00 585,403.71 59,191.52 95.39% 28,309.29-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 302.49 .00 15.12% 1,697.51-
100.05.71.00.5201 FICA 48,484.00 48,484.00 44,535.29 3,543.14 91.86% 3,948.71-
100.05.71.00.5202 PENSION 39,332.00 39,332.00 34,924.33 2,759.98 88.79% 4,407.67-
100.05.71.00.5203 HEALTH 91,083.00 91,083.00 63,476.13 6,334.30 69.69% 27,606.87-
100.05.71.00.5204 LIFE 1,420.00 1,420.00 1,377.76 125.06 97.03% 42.24-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 18,060.00 18,060.00 21,030.00 1,600.00 116.45% 2,970.00
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 2,026.95 .00 168.91% 826.95
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 3,020.81 .00 86.31% 479.19-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 823.00 .00 63.31% 477.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 20,500.00 20,500.00 17,375.68 1,913.96 84.76% 3,124.32-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 23,237.98 2,246.58 63.32% 13,462.02-
100.05.71.00.5505 COMPUTER CHARGES 41,040.00 41,040.00 28,853.34 819.57 70.31% 12,186.66-
100.05.71.00.5602 TELEPHONE 300.00 300.00 150.00 10.00 50.00% 150.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 6,485.49 256.88 81.07% 1,514.51-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 17,143.40 4,653.91 97.96% 356.60-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 1,580.66 26.11 41.60% 2,219.34-
100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 799.68 54.48 61.51% 500.32-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 36,588.00 3,049.00 96.28% 1,412.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 64,878.64 5,085.24 86.50% 10,121.36-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,702.68 .00 68.11% 797.32-
100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 18,395.83 725.95 306.60% 12,395.83
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 107,589.99 14,487.21 93.56% 7,410.01-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 48,563.22 7,834.99 97.13% 1,436.78-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 14,523.58 1,243.76 90.77% 1,476.42-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,251,732.00 1,251,732.00 1,144,788.64 115,961.64 91.46% 106,943.36-
Page 6 of 9
DEC '18 Financial Reports
Packet Page 19
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 12/18 Jan 07, 2019 01:24PM
2018-18 2018-18 2018-18 2018-18 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 .00 8,764.91 .00 .00 8,764.91
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 116,472.00 116,472.00 118,147.09 .00 101.44% 1,675.09
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,452.09 100.61 111.70% 152.09
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 16,046.32 1,062.08 94.39% 953.68-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 8,917.11 733.00 99.08% 82.89-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 1,518.75 .00 151.88% 518.75
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE .00 .00 6,239.23 314.23 .00 6,239.23
Total LIBRARY DEPARTMENT:144,772.00 144,772.00 161,085.50 2,209.92 111.27% 16,313.50
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CITY OF MUSKEGO
BALANCE SHEET
DECEMBER 31, 2018
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,874.68
502.00.00.00.1105 LIBRARY INVESTMENTS 44,480.51
TOTAL ASSETS 24,458.19
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,004.86)
REVENUE OVER EXPENDITURES - YTD 770.10
TOTAL FUND EQUITY 24,458.19
TOTAL LIABILITIES AND EQUITY 24,458.19
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CITY OF MUSKEGO
BALANCE SHEET
DECEMBER 31, 2018
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 33,565.60
TOTAL ASSETS 33,565.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 107,712.93
REVENUE OVER EXPENDITURES - YTD ( 88,632.30)
TOTAL FUND EQUITY 33,865.60
TOTAL LIABILITIES AND EQUITY 33,865.60
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Director’s Report
December 18th, 2018
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): As the year draws to a close, we are busy monitoring our budgets and
making sure we have all the latest bestsellers and lots of holiday entertainment available for our
patrons. We are also planning programs for 2019. For instance, we are bringing in an artist for a
series of five painting workshops, to expand our art/craft offerings that are always popular. We
are hoping to draw patrons of diverse ages to this series as anyone 14 and older can sign up.
Also, we now have Memory Care Kits available for circulation!
What Is A Memory Care Kit?
The materials in these Kits have been specifically selected to spark memories, create
conversation, and provide positive and engaging interactions between people with Alzheimer’s,
Dementia, or other forms of memory loss and their care partners, families, and friends.
What Stages Of Memory Loss Can Use Them?
Kits are divided into High, Moderate, and Low Activity Levels with coordinating materials for
early, middle, and late -stage memory loss.
What Are Their Circulation Policies?
Kits must be picked up and returned at the Muskego Public Library and handed to a staff
member when returned. Kits can be placed on hold but cannot be renewed. They can be
checked out for 3 weeks at a time.
Where are the kits located?
The kits themselves are kept in the staff area, but there are display boxes that list the contents
of the kits in the adult collection next to the book club kits. Patrons who want to check out a kit
can bring the display box to the circulation desk, the same way we do with the Nooks.
Brochures describing the kits and listing their contents can be found near these display boxes
and also in the brochure holder next to the Consumer Reports binder.
2. Children’s Update (from Abby Bussen, Children’s Librarian):
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As the 2018 year draws to a close, the Children’s Department has a lot to celebrate. Our Lots of Bots
evening program, weekend programs, and regular storytimes continue to build community with our
wonderful audience. As of the end of November, we also beat our 2017 program attendance total and
are on track to exceed that number by over 2,000. Children’s staff has also started planning our 2019
summer reading program! December, with its slightly shortened weeks due to the holidays, will still
include many wonderful programs, including our normal storytime rotation, Make+Give (a program that
encourages kids to make gifts for the loved ones in their lives), holiday dance party, and the last Family
Picturebook Brunch of the year!
3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): For Young Adult
programming during November, there was a “Where’s Waldo in Muskego” Contest in the Teen
Area, in which teens had to locate where Waldo and friends were pictured in Muskego. On
Saturday, November 3 there was a Will It Waffle program that allowed teens to use a variety of
ingredients and waffle irons to make some fun snacks.
4. Other Updates:
a. Dates of Note: Next Library Board Meeting is January 15th. Library Legislative Day is
February 12th, 2019.
b. Strategic Planning 2019: The framework for the 2020-2022 strategic plan (provided in
the November packet) will be discussed at the January 2019 Board meeting.
c. Jingle on Janesville: The Library hosted a tree lighting and Santa photo-op on Saturday,
November 24th. We estimate around 100 children made Jolyn’s holiday craft and that
around 300 people (children and guardians) came to visit Santa.
5. Continuing Education: Jane will be attending a Seasons of Reading workshop sponsored by
Bridges that will discuss transformative learning elements to incorporate into summer reading
programs.
6. Employee Retirement: After 42 incredible years serving the Library of Muskego, Linda Brown,
Circulation Manager, will be retiring on March 1st. Linda’s contribution to the fields of libraries,
circulation, and customer service have been innovative and tireless. We have all learned so
much from her and benefited from a wisely run circulation services. We wish Linda every
happiness!
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JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL NOV YTD
Checkouts
2017 23,280 22,488 25,479 22,564 21,917 28,959 29,044 25,946 20,266 22,451 20,987 16,966 280,347 263,381
2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 19,914 22,871 21,165 264,046 264,046
% Change -0.7%-5.0%-7.8%5.8%-9.8%10.0%2.0%4.0%-1.7%1.9%0.8%0.3%
eBook Checkouts
2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 1,729 1,654 1,669 1,507 1,592 19,700 18,108
2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 1,977 2,047 2,071 21,560 21,560
% Change 14.2%23.7%12.6%12.1%12.9%11.1%21.5%24.3%19.5%22.6%37.4%19.1%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%55.7%60.0%59.1%58.6%66.8%57.1%57.3%
2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%62.9%60.7%42.4%58.3%58.3%
Library Visits
2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 12,585 9,812 10,788 9,897 7,786 135,486 127,700
2018 10,641 11,097 11,784 11,417 9,779 16,604 15,926 12,967 9,449 11,902 10,948 132,512 132,512
% Change -2.4%-0.4%-10.0%10.4%-7.7%13.7%14.3%3.0%-3.7%10.3%10.6%3.8%
Reference Transactions
2017 1,224 1,237 1,425 1,080 1,133 992 1,077 1,206 874 1,064 979 932 13,223 12,291
2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 1,126 1,105 985 13,183 13,183
% Change 13.3%1.0%-1.3%26.1%-7.9%20.6%5.7%-1.7%28.8%3.9%0.6%7.3%
Meeting Room Use
2017 88 96 99 76 88 69 76 84 79 87 85 68 995 927
2018 101 93 102 95 82 72 84 74 65 82 90 940 940
% Change 14.8%-3.1%3.0%25.0%-6.8%4.3%10.5%-11.9%-17.7%-5.7%5.9%1.4%
Monthly Statistics for Muskego Public Library 2018
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Director’s Report
January 15th, 2019
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): 2019 is off to a great start for adult programs! On Wednesday January 9th we
had a Chinese New Year’s Celebration led by Cathy Yin and Kay Wozniak. Cathy was born in
China, and came to the United States to attend graduate school in 1991. She is now an engineer
who lives in the Milwaukee area and is passionate about sharing the traditions of her culture
with the community. The 21 attendees got to enjoy hot jasmine tea and almond cookies during
her presentation, and each left with a lucky coin handed out by the presenters to usher in good
fortune in the new year. On Saturday January 12th we will be having local artist Tanya Hinz here
for the first in a series of five painting classes. For each class Tanya will bring in one of her
original paintings, and then work with participants on recreating it. Class size is limited to 20
participants, and our first session is already completely filled, along with the wait list.
2. Children’s Update (from Abby Bussen, Children’s Librarian):
We wrapped up our 2018 programming calendar and are pleased to report that our attendance
has continued to grow! In 2017, we offered 479 kids’ and family programs with a total
attendance of 20,416. In 2018, we offered 477 kids’ and family programs with a total attendance
of 23,226. As always, we are so grateful to have such a loyal, dedicated patron base and look
forward to seeing what 2019 brings.
December also saw several very successful collaborations between the Children’s & Young Adult
Departments with both the Holiday Escape Room (with contributions by Children’s Assistant
Jane Matusinec) and the completion of planning the 500 Books Before 15 program, which was
launched on January 8.
Looking into the new year, we have many goals set for ourselves that will improve and enhance
services for our patrons, including a relaunch of the 1000 Books Before Kindergarten program,
an out-of-this world summer reading program, continued collaborations with the MNSD school
district, and the finalization of all hanging effects and signage in the kids’ area, which will make it
well and truly done.
3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): For Young Adult
programming during December, there was a “You Snow Who” Contest in the Teen Area, in
which teens had to identify what literary characters the snowmen were disguised as. On
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Saturday, December 1, the Library had its first teen community service project which teens
helped make 143 paracord bracelets for Operation Gratitude. Also, during winter break there
was a Holiday Escape Room in which 14 sessions were held and 135 people participated.
4. Other Updates:
a. Dates of Note: Next Library Board Meeting is February 19th. Library Legislative Day is
February 12th, 2019.
b. Strategic Planning 2019: The framework for the 2020-2022 strategic plan (provided in
the November packet) will be discussed at the January 2019 Board meeting.
c. AARP Tax Aid: The Library will host free AARP tax aid preparers. 300 members of the
community will take advantage of this program from February-April.
d. Fix-It: The library’s digital sign has been repaired! The library’s coin-op for public
copy/printing service has been malfunctioning and we have been working closely with
the vendors to repair it.
e. Friends of the Library: The Friends of the Library, community members, and select
Library Staff met on January 7th to brainstorm new fundraising ideas for the Library, as
well as strategic planning for how to improve marketing of their efforts and
membership.
5. Continuing Education: This month our library hosted the System Youth Services meeting! Youth
Services librarians and staff from across the system met to plan and brainstorm regarding a
variety of topics, as well as tour our renovated Children’s Area!
6. Employee Anniversary: Emily Koster (shelver), 5 years
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JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
Checkouts
2017 23,280 22,488 25,479 22,564 21,762 28,959 29,044 25,946 20,266 22,451 20,987 16,966 280,192
2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 19,914 22,871 21,165 19,678 283,724
% Change -0.7%-5.0%-7.8%5.8%-9.2%10.0%2.0%4.0%-1.7%1.9%0.8%16.0%1.3%
eBook Checkouts
2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 1,729 1,654 1,669 1,507 1,592 19,700
2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 1,977 2,047 2,071 2,036 23,596
% Change 14.2%23.7%12.6%12.1%12.9%11.1%21.5%24.3%19.5%22.6%37.4%27.9%19.8%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%55.7%60.0%59.1%58.6%66.8%57.1%
2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%62.9%60.7%42.4%62.8%58.6%
Library Visits
2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 12,585 9,812 10,788 9,897 7,786 135,486
2018 10,641 11,232 11,784 11,417 9,779 16,604 15,926 12,967 9,449 11,902 10,948 9,360 142,006
% Change -2.4%0.8%-10.0%10.4%-7.7%13.7%14.3%3.0%-3.7%10.3%10.6%20.2%4.8%
Reference Transactions
2017 1,224 1,237 1,425 1,080 1,133 992 1,077 1,206 874 1,064 979 932 13,223
2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 1,126 1,105 985 915 14,098
% Change 13.3%1.0%-1.3%26.1%-7.9%20.6%5.7%-1.7%28.8%3.9%0.6%-1.8%6.6%
Meeting Room Use
2017 88 96 99 76 88 69 76 84 79 87 85 68 995
2018 101 93 102 95 82 72 84 74 65 82 90 69 1,009
% Change 14.8%-3.1%3.0%25.0%-6.8%4.3%10.5%-11.9%-17.7%-5.7%5.9%1.5%1.4%
Monthly Statistics for Muskego Public Library 2018
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MUTUAL AID AGREEMENT
This mutual aid agreement is made and entered into on December 12, 2018, by The Muskego Public Library
and the Muskego-Norway Schools (MNS) for the purpose of providing space and/or assistance in the event
of emergencies involving natural disasters, technological incidents, criminal activities or other events
requiring evacuation of students, staff or the public. No separate legal entity is created by this agreement.
The Muskego Public Library and MNS agree as follows:
1. Assistance: It is expressly understood and agreed by the parties hereto that the rendering of
assistance under the terms of this agreement shall not be mandatory, and shall be within the sole
discretion of the party receiving the request. Assistance may be refused, and assistance which is being
provided may be terminated at any time. In situations where the responding personnel are unable to
furnish the requested assistance, they will notify the requesting party as soon as practicable that
assistance will not be rendered. No party may make any claim whatsoever against the requested party
for refusal of assistance.
2. Authority: The power to make a request for assistance or to provide assistance under this agreement
shall reside with the Library Director or the MNS Superintendent or their
designee.
3. Duration: The duration of this contract shall be a one-year period; the agreement shall automatically
be renewed on a year-to-year basis. Either party may terminate this agreement by providing at least
thirty (30) days written notice of said intent to terminate participation in the agreement to the other
party.
4. Insurance: During the term of this agreement, each party shall maintain the following General Liability
Insurance coverage: $3,000,000 bodily injury and 3,000,000 property damage. Each party shall
provide the other participating party with a certificate evidencing such insurance upon request.
5. Indemnification: MNS agrees to indemnify, hold harmless and defend The Muskego Public Library, its
directors, officers, agents and employees from any and all liability claims, demands, losses, costs,
damages, fees, attorney’s fees and expenses of every kind (including without limitation, claims arising
out of state or federal anti-discrimination laws), caused or asserted to have been caused, directly or
indirectly, with or without regard to fault, as a result of services provided.
The Muskego Public Library agrees to indemnify, hold harmless and defend MNS, its directors, officers,
agents and employees from any and all liability claims, demands, losses, costs, damages, fees,
attorney’s fees and expenses of every kind (including, without limitation, claims arising out of state or
federal anti-discrimination laws), caused or asserted to have been caused, directly or indirectly, with or
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without regard to fault, as a result of services provided.
6. Non-Discrimination: Neither party operating under the terms of this agreement shall discriminate
against any individual because of race, color, religion, sex, age, sexual preference/orientation, marital
status, citizen status, national origin or ancestry, presence of a disability, status as a veteran of the
Vietnam era, or any other legally protected status in any manner, prohibited by the laws of the State of
Wisconsin or the laws of the United States.
7. Charges: Charges to a Party that requests assistance from other Parties shall be as follows:
A. There shall be no charges to the party requesting assistance for the first 48 hours for use of
space on a per incident basis. Charges for space may be assessed for any assistance provided
beyond 48 hours per incident.
B. Labor Force: Charges for labor force shall be in accordance with the assisting party’s standard
practices.
C. Equipment: Charges for equipment supplied by an assisting party shall be at the reasonable
and customary rates for such equipment in Waukesha County.
D. Transportation: The assisting party may transport needed personnel and equipment by
reasonable and customary means and shall charge reasonable and customary rates for such
transportation.
E. Meals, Lodging and Other Related Expenses: Charges for meals, lodging, and other expenses
related to the provision of aid pursuant to this Agreement shall be the reasonable and actual
costs incurred by the assisting party.
8. Waiver: A waiver by any party of any breach of this agreement shall be in writing. Such a waiver shall
not affect the waiving party’s rights with respect to any other or further breach.
9. Severability: The invalidity, illegality or unenforceability of any provision of this agreement or the
occurrence of any event rendering any portion or provision of this agreement void shall in no way affect
the validity or enforceability of any other portion of this agreement. Any void provision shall be deemed
severed from this agreement and the balance of this agreement shall be construed and enforced as if
it did not contain the particular portion or provision held to be void. The Parties further agree to amend
this agreement to replace any stricken provision with a valid provision that comes as close as possible
to the intent of the stricken provision. The provisions of this Article shall not prevent this entire
agreement from being void should a provision which is of the essence of this agreement be
determined void.
10. Assignment: No party shall assign any rights or duties under the agreement without the prior written
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consent of the other party. Unless otherwise stated in written consent to an assignment, no assignment
will release or discharge the assignor from any obligation under the agreement.
11. Statutory Protections: It is agreed by the parties that nothing in this agreement, including but not
limited to, indemnification and hold harmless clauses, shall in any way constitute a waiver on the part of
the parties of any immunity, liability limitation or other protection available to them under any applicable
statute or other law. To the extent that any provision of this contract is found by any court or competent
jurisdiction to conflict with any such legal protection, then whichever protections, either statutory or
contractual, provide a greater benefit to the party shall apply unless the party elects otherwise.
12. Compliance with Laws: The parties agree to comply with all applicable Federal, State and local
codes, regulations, standards, ordinances and other laws.
This agreement for mutual assistance is entered into by signing below:
____________________________________ _________________________________________
Principal Muskego-Norway Schools Date
____________________________________ _________________________________________
Library Director Date
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2020-2022 Strategic Planning Framework
Timeline
Staff meeting to discuss 2020-2022 data framework: October 30th-November 5th
Strategic Planning Committee meeting for 2020-2022 data framework (November 15th)
Present 2019 Action Plan and 2020-2022 data framework to Library Board: Nov 20th or Dec 18th
Data collection period: January-April 2019
Data analysis and report writing period: April-October 2019 (who is part of report writing?)
Present Strategic Plan Report to full Library Board: November 19th, 2019
Vote on 2020-2022 Muskego Public Library Strategic Plan with full Library Board: Dec. 17th, 2019
Implementation date of 2020-2022 Muskego Public Library Strategic Plan: January 1st, 2020
Resource Documents for Demographic and Trend Analysis
2017-2019 Muskego Public Library Strategic Plan
2017-2019 Muskego Public Library Action Plans
Wisconsin Public Library Standards 6th Edition
U.S. Census Data for Muskego
DPI data (WiseDash for Schools and Library Trends data)
State Annual Reports (2016, 2017, 2018)
Bridges statistics (from Board Reports, 2016, 2017, 2018)
Sample of WILs 2016 Strategic Planning Process for Muskego
EDGE Assessment
Identify report format (similar to 2017-2019 plan)
Group findings into three categories (facilities, services, communication/outreach)
Long range funding outlook section (NEW): analyze funding sources
OR, last time the three groups came out of the feedback that was collected and analyzed. We
could just collect the data and see if the same three sections come up (or if new ones).
Identify Library Stakeholders
Library Staff
Library Board
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Friends of the Library
Adults
Teens
Children
Seniors
Muskego Businesses / Chamber of Commerce
School District
Daycares
City Staff
City Council
Bridges System Staff
Neighboring Libraries (Big Bend, New Berlin, Hales Corners, Mukwonago)
Non-profit groups (both ones that use our meeting rooms and ones that don’t)
Types of Data Collection Methods
Community Focus groups: Focus groups will be targeted to capture feedback from 5-12 people.
Groups will attempt to capture input from our four major audiences (children, teens, adults and
seniors). The groups will be asked a series of questions or given statements to reflect on by a
proctor and will freely share opinions and ideas. A second person will record reactions and
responses. Value: Studying focus group responses allow you to measure the opinions of that
group and attempt to apply it to the larger population. Challenges: Getting people to commit to
attend a focus group. Ensuring the moderator can create an environment where creative
dialogue is encouraged to maximize the potential of the group. People in focus groups may not
answer honestly if they feel their responses go against the group. Idea: Make an announcement
at the end of programs (adult, children, teen), asking for people to remain for a period of time
for the focus group (advertise focus group on event flyer). Use the First Friday Coffee group as a
focus group. Go to a senior residence and hold a focus group. Is there a way to run a focus
group at a school during parent/teacher conferences? Run these in March/April when weather
is nicer.
Patron Testimonials: They are short direct quotes from users, responding to a brief prompt
(such as “how does the library bring value to your life?” or “what would you like more of at the
library” on a card. It should be easy to hand out and fill out in less than one minute. Value:
Testimonials are powerful ways to market the value of the Library. Gathering testimonials at the
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end of events or customer service interactions will be a helpful way of gauging immediate
responses to events and service points. Challenge: Odds are testimonials will be positive and
should not be used to make an overall assessment of something. Idea: Collect these during
“Love Your Library” month in February.
Community Feedback boards (w/post it note feedback): Feedback boards are set up on an easel
in a high traffic area. They are a passive way of gathering data based on visual prompts. Images
are posted, along with questions, like “which furniture do you like better?” or “how do you like
to get library information?”. Patrons then mark in tallies or move a post it note into their
preference. Value: It encourages honest feedback since people are not interacting with a staff
member or moderator of any kind. It is something that can be done without assigning a staff
member to collect the data, and is data that can be gathered with minimal effort on the patron’s
end. Feedback boards are particularly ideal to ask questions about facilities. Challenge: You
receive yes/no answers, or answers that do not allow for clarification. Idea: Run in February
One-On- One Patron Interviews: One-on-one interviews are individual conversations between a
moderator and a user. Interviews can last 30-45 minutes and should be run by someone with
full awareness of library operations (in this case I recommend a library staff member). This
allows for nuanced follow up questions. Value: One-on-one interviews give you focused time
with one person. Very little distractions. Challenge: It is a significant time commitment, and
may be hard to convince people to participate. Most likely you will only get power users to
participate, since it is asking for a substantial time commitment.
Community Survey (email to our subscribers, on website, mailer): A survey with targeted
questions will be sent out to our email subscribers, posted on our website as a link, through the
Friends of the Library list serv, handed out on a bookmark at checkout and at reference, and as a
physical postcard mailer (if budget allows). Value: People can complete the survey on their own
time. It is in a format which will give people thoughtful time to read and respond without
influence from others. Challenge: Statistically is can still be difficult to get people to respond to
surveys, since there is an overabundance of surveys today. The mailer will cost money. To get a
95% confidence rate in the survey with a 5% margin of error (industry standards), we would
need to get surveys from around 379 people. This number is derived from the City of Muskego
population and does not consider True Non-Residents. Idea: Run in March. Can we deliver
physical surveys to senior residences.
Material Usage Analysis: Library staff will create a collections report to assess library materials
usage. Value: We can identify what parts of the collection are being used, and what may not be
in order to ensure the materials budget is allocated appropriately. Idea: Run in January.
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Things to consider
Create broad goals with action items (specific, multiple) that are measurable with a timetable and the
expected outcome. Chart: Objective, Action, Measurement, Timetable, Outcome
Non-users: One question will come up is how to get input from non-users. While we should not avoid or
dismiss input from respondents who identify as non-users, it is my recommendation to focus our
energies on improving services for those we do have access to or who are willing to give us feedback,
since they are the likely future users. Chances are we wouldn’t make a dramatic enough change to
convert a non-user to a user.
Advertise this process in advance (starting in January) to foster awareness.
Leftovers from 2017-2019 Strategic Plan
These are elements from the 2017-2019 Strategic Plan that, due to funding, will not be integrated into
the 2019 Action Plan. As a result, we must analyze whether these items should transition to the 2020-
2022 Strategic Plan. As of now they were still presented as part of the long range 5-year Capital Budget
for the City.
Facilities
Add an additional self-check station
Replace carpeting throughout Library
Explore creating a Mother’s Room (change to breastfeeding/pumping support)
Give the Young Adult area a unique look (color, furnishings)
Create a computer workspace in the Young Adult Area
Create comfortable, functional workspaces for individual and group
work in the Young Adult Area
Re-imagine Circulation Service Area
Redesign reference desk
Explore RFID (Radio Frequency ID) system
Services
Review of software package available on public computers. Adobe Professional?
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In Detail:
Community Focus groups: Focus groups will be targeted to capture feedback from 5-12 people.
Groups will attempt to capture input from our four major audiences (children, teens, adults and
seniors). The groups will be asked a series of questions or given statements to reflect on by a
proctor and will freely share opinions and ideas. A second person will record reactions and
responses. Value: Studying focus group responses allow you to measure the opinions of that
group and attempt to apply it to the larger population. Challenges: Getting people to commit to
attend a focus group. Ensuring the moderator can create an environment where creative
dialogue is encouraged to maximize the potential of the group. People in focus groups may not
answer honestly if they feel their responses go against the group. Idea: Make an announcement
at the end of programs (adult, children, teen), asking for people to remain for a period of time
for the focus group (advertise focus group on event flyer). Use the First Friday Coffee group as a
focus group. Go to a senior residence and hold a focus group. Is there a way to run a focus
group at a school during parent/teacher conferences? Run these in March/April when weather
is nicer.
To do:
Make testimonial cards
Develop question prompts
Bring draft of question prompts to strategic planning committee meeting before February 7th
Schedule TBD focus group dates
Focus Group 1: First Friday Coffee. Target audience: Community members, often retired (ages 50-80).
Advertise focus group at February 1st meeting, actual focus group will take place at March 1st meeting.
Average size is 12 attendees. Bring: water, snacks, easel and marker pad, question prompts, testimonial
cards. Invite Board member from strategic planning committee to be an observer.
Focus Group 2: Tudor Oaks or the like. Target audience: Senior citizens. Ask Laura to get contact
information to see if they are interested. Ask for 5-12 participants. Bring: water, snacks, easel and
marker pad, question prompts, testimonial cards. Invite Board member from strategic planning
committee to be an observer. Run in February TBD.
Focus Group 3: Play Day Group. Target audience: parents/grandparents/guardians. Run February 7th.
Average attendance: 15-30. Bring: water, snacks, easel and marker pad, question prompts, testimonial
cards. Invite Board member from strategic planning committee to be an observer.
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Focus Group 4: Teen service program. Target audience: teenagers. Run March TBD. Average
attendance: ?? Bring: water, snacks, easel and marker pad, question prompts testimonial cards. Invite
Board member from strategic planning committee to be an observer. Coordinate with Amanda.
Focus Group 5: Story time/Kids program. Target audience: children. Run TBD. Average attendance: ??
Bring: water, snacks, easel and marker pad, question prompts testimonial cards. Invite Board member
from strategic planning committee to be an observer. Coordinate with Abby/Jane/Heather. Run for the
first 5 or 10 minutes of a preplanned kids program. Ask a modified and limited number of questions.
Focus Group 6: General Invite. Target audience: Adults. Run March TBD. Attendance goal: 5-12. Bring:
water, snacks, easel and marker pad, question prompts testimonial cards. Invite Board member from
strategic planning committee to be an observer. Run at a time that is feasible for working adults to
attend (6pm).
Focus Group 7: General Invite. Target audience: Adults. Run March TBD. Attendance goal: 5-12. Bring:
water, snacks, easel and marker pad, question prompts testimonial cards. Invite Board member from
strategic planning committee to be an observer. Run at a time that is feasible for working adults to
attend (6pm).
Focus Group 8: Staff Meeting. Target audience: Library staff. Run January 29th (this will also serve as a
test run for the questions). Attendance goal: all staff on shift (email questions to those staff that cannot
attend for feedback).
Focus Group 9: February Library Board Meeting. Target audience: Library Board. Run February 19th.
Attendance goal: all board members.
Focus Group 10: High School PTO Meeting. Target audience: Parents of teenagers. Run TBD.
Attendance goal: 5-12. Contact PTO and see if they allow other organizations to come and ask
questions.
Focus Group 11: Chamber of Commerce Board Meeting. Target audience: local business. Run TBD.
Attendance goal: 5-12. Contact Krisann to see if this is the best avenue vs. an event.
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Patron Testimonials: They are short direct quotes from users, responding to a brief prompt (such as
“how does the library bring value to your life?” or “what would you like more of at the library” on a card.
It should be easy to hand out and fill out in less than one minute. Value: Testimonials are powerful
ways to market the value of the Library. Gathering testimonials at the end of events or customer service
interactions will be a helpful way of gauging immediate responses to events and service points.
Challenge: Odds are testimonials will be positive and should not be used to make an overall assessment
of something. Idea: Collect these during “Love Your Library” month in February.
To do:
Design testimonial cards
Testimonial distribution 1: Hand out at reference and circulation during Library Lovers Month. Collect
data and input into spreadsheet.
Testimonial distribution 2: Hand out at every focus group.
Testimonial distribution 3: Have a facebook “testimonial card” where people can respond during month
of February.
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Save the Date for February 12!
Bridges Library System invites you to attend Wisconsin’s Library Legislative Day on February 12,
2019. Join fellow library trustees, directors, staff, and supporters to advocate in support of the
upcoming state biennial budget request, which is critical to the success of Wisconsin libraries. This
is your chance to tell your legislators why your library matters so much. Because if you don’t show
up for your library….who will?
Facts at a Glance:
When: Tuesday, February 12, 2019
Where: Madison Concourse Hotel. Address: 1 West Dayton St., Madison WI 53703. Parking is across
the street in the State Street Capitol Parking Ramp at 214 North Carroll St, Madison WI 53703.
Why: Because libraries matter!
How to Register: Register online or find a print form at wla.wisconsinlibraries.org.
Library Legislative Day Attendees at Senator Steve Nass’ office, Feb. 2018
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Got Questions? We’ve Got Answers.
How does Library Legislative Day work?
You will arrive at the Madison Concourse Hotel for the morning briefing session held on the second
floor of the Hotel. That’s where you will check-in and receive your nametag and folder of
information. In the folder, you will find your schedule of visits and the location of the legislators’
offices. Grab some breakfast from the buffet table and find a seat to listen to the briefing session,
which will outline the main objectives for the day. Afterward, you will either head across the street
to the Capitol for your sessions immediately or wait at the Hotel for your sessions to begin. Sessions
are scheduled at different times throughout the day.
How will I know what to say?
You will receive updates and information at the morning briefing session along with information and
handouts in your packet. In addition, Bridges Library System will provide you with handouts to leave
with your legislators that contain Library System-specific information and stories. Bridges Library
System staffer, Jill Fuller, will make sure you get these at the briefing session.
Do I have to say anything?
Not necessarily. Most likely, you will be going to a legislator’s office with others, so you may not
have to speak at all. Your presence speaks volumes, since showing up shows how much you care.
How do I know who to visit?
When you register for Library Legislative Day, you will have the opportunity to select the legislators
you want to visit. Constituents carry the most weight with legislators so be sure to sign up for your
own legislators (based on where you vote). A website is provided to help you determine your
legislators if you’re not sure. Otherwise, the WLA Office will match you with your legislators based
on the address you provide. Your specific schedule will be included in the information packet you
receive that day.
I’m convinced! How do I register?
Go to this website to register: wla.wisconsinlibraries.org. You can either register online or you can
print and mail a paper registration. The deadline is January 28, 2019!
What happens after Legislative Day?
We strongly recommend sending thank you notes to the legislators you visit. A handwritten card
really stands out since they mostly get e-mails these days. Showing gratitude is an important part of
any relationship; it shows respect and thoughtfulness. Advocacy is just as much about relationships
as it is about messaging.
Thank you so much for serving and supporting your library. We hope to see you in Madison on
February 12!
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