Loading...
LANDFILL STANDING COMMITTEE Packet - 1/7/2019CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA **AMENDED** 01/07/2019 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the October 1, 2018 Meeting OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Clay Extraction Household Hazardous Waste MMSD Project Electronic Recycling Residential Drop-Off Site Well Testing for Well Water Protection Area Plan Modification Issues Property Protection/Sociological NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discuss Odor Complaints Amendment to the Household Hazardous Waste Contract Packet Page 1 Landfill Standing Committee Agenda 2 1/7/2019 5:00:00 PM CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: April 1, 2019 at 5:00 PM COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to repsond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, PLEASE CALL MUSKEGO CITY HALL, (262) 679-4145. Packet Page 2 CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES October 1, 2018 5:00 PM Conference Room, Gas Building, Advanced Disposal Emerald Park Landfill, LLC, W124 S10629 124th Street Muskego, WI 53150 CALL TO ORDER Chairperson Slocomb called the meeting to order at 5:02 PM. ROLL CALL Present: Analiese Smith, Don Mateicka, Sr., Roland Kieffer, Patrick Murray, Mark Slocomb, Ald. Eileen Madden, Michael Cowling, Harvey Schweitzer, Scott Kroeger, Director of Public Works and Development Absent: Greg Burmeister Guests: Mike Hackney, Brett Coogan, Jo Spear, Jr., Frank Perugini, ESC Midwest Environmental Sampling Corporation STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES OF THE JULY 9, 2018 MEETING Mr. Murray made a motion to approve the minutes of the July 9, 2018, meeting, Ald. Madden seconded. Motion Passed 8 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear stated he has received only a few odor complaints mainly in the morning hours when the site is uncovered and then recovered. The drainage basins need to be cleaned this winter as well. STATUS OF PROJECTS Clay Extraction Mr. Hackney stated none at this time. Page 1 of 3 Approval of Minutes of the October 1, 2018 Meeting Packet Page 3 Household Hazardous Waste Ms. Smith handed out updated spreadsheet through August. Should make budget for the year as long as September comes in higher. The participation was larger than normal. Costs are higher due to corrosive items and more items that require recycling. MMSD Project Mr. Hackney stated they deliver what they can to MMSD. The remainder is burned. Electronic Recycling Mr. Hackney stated no issues. Pick up is weekly. Residential Drop-Off Site Mr. Hackney stated no issues except the same complaints about only being able to bring in 1.5 yards of waste. Well Testing for Well Water Protection Area Mr. Hackney stated cards approximately 145 cards will be sent out in the next 30-35 days. Plan Modification Issues Mr. Hackney stated none since last meeting in July. Property Protection/Sociological Mr. Hackney stated all payments have been received. One property on 8 Mile Road was for sale, but has an offer pending. Landfill will not be pursuing. NEW BUSINESS CONTINUING BUSINESS Scott Kroeger to check renewal date of recycling contract. OTHER BUSINESS Review Payments made from Committee Funds Establish Meeting and Annual Tour Dates for 2019 The Committee agreed to the following meeting dates: January 7, 2019, April 1, 2019, July 1, 2019 with tour at 4:00 PM, and October 7, 2019. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Mr. Spear requested the week off between Christmas and New Year’s. Mr. Murray made a motion to allow Mr. Spear’s vacation request, seconded by Ald. Madden. Motion Passed 8 in favor.Page 2 of 3 Approval of Minutes of the October 1, 2018 Meeting Packet Page 4 Mr. Hackney stated the lawsuit pending is going forward to arbitration. He reviewed the lawsuit details for those not in attendance at the last meeting. Ald. Madden brought up the garage issues on 8 Mile Road appear to be increasing. CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Mr. Murray made a motion to adjourn at 5:33 PM, Mr. Cowling seconded. Motion Passed 8 in favor. Respectfully Submitted, Wendy Fredlund Transcribing Secretary Page 3 of 3 Approval of Minutes of the October 1, 2018 Meeting Packet Page 5 Amendment #9 to Cooperative Agreement between Waukesha County, Advanced Disposal Emerald Park Landfill Standing Committee, Inc. and Veolia Environmental Services for Hazardous Waste Collection Services dated April 24, 2002 (“Agreement”) This amendment to the Agreement includes all provisions contained in Amendment #8, executed December 18, 2017, except as noted below. The purposes of this Amendment #9 are to: 1) Update the list of participating communities and agricultural Clean Sweep services in Section II (Scope of Services), 2) Implement annual rate adjustments to the administration and staffing fees in Section V (Payment and C onditions), and 3) Update the contacts and allow email delivery under Section X (Notices). All other provisions of the Agreement and Amendment #8 shall remain in force and effect. The following language of Amendment #8 shall be repealed and replaced as noted below: Section II. Scope of Services The Contractor shall perform the following services: C. (Amended) Contractor shall be responsible for determining eligib ility of participants, which includes residents in the following municipalities: i. Racine County (Towns of Norway and Raymond Only) ii. Walworth County (all municipalities) a. For use of the Waukesha site, participants shall pre-register through Walworth County b. For use of the Mukwonago site, no pre-registration is required. iii. Washington County (all municipalities) a. For use of the Menomonee Falls site, all participants shall p re-register through Washington County. b. This section is contingent on the execution of an intergovernmental agreement between Washington and Waukesha County. iv. Waukesha County (all municipalities) E. (Added) Contractor shall provide Agricultural Clean Sweep services at the M enomonee Falls, Waukesha and Oconomowoc sites contingent on annual state funding. i. All participants shall pre-register through their respective counties. Section V. Payment and Conditions The Contractor shall be paid according to the State of Wisconsin Procurement Contract No. 505ENT-M15-HZRDSWSTSV-01, or as extended or rebid by the state, except for the following schedule: 1. Administration/Staffing Fee a. Waukesha Site ………….$ 713.75 per operating day (Feb.-November) i. Maximum of $2,854.99 for Environmental Specialist fees per year b. Muskego Site…………....$ 509.82 per operating day (February-November) i. Maximum of $2,549.09 for Environmental Specialist fees per year c. Franklin Site …..............$ 382.36 per operating month (February-November) i. Maximum of $1,019.64 for Environmental Specialist fees per year d. Menomonee Falls Site…..$ 968.66 per operating month (January-December) Page 1 of 2 Amendment to the Household Hazardous Waste Contract Packet Page 6 i. No additional staffing fees Section X. Notices 1. Any notices, bills, invoices or reports required by this Agreement shall be sufficient if sent by the parties by email or in the United States mail, postage paid, to the addresses noted below: Waukesha County Analiese Smith, Solid Waste Supervisor Waukesha County Department of Parks & Land Use 515 W. Moreland Blvd. Waukesha WI 53188 262-896-8014 aksmith@waukeshacounty.gov Contractor Greg Holtzen, Operations Manager Veolia Environmental Services Technical Solutions, LLC W124 N9311 Boundary Road Menomonee Falls, WI 53051 262-253-3346 greg.holtzen@veolia.com This Amendment is made in consideration of the payments, performances, promises , covenants and obligations set forth in Agreement along with this and all previous amendments. This Amendment shall in no way act as a waiver of the price, terms and conditions and obligations, not specifically amended in this document, imposed on the par ties by the original Agreement executed by parties identified in the above caption. All rights or obligations, which any of the parties has by virtue of the original Agreement, shall remain in full force and effect, except as is expressly and specifically amended, modified, altered or changed in this Amendment. WAUKESHA COUNTY BY _______________________ __ DATE_____ __ Dale R. Shaver, Director Parks and Land Use Department ADVANCED DISPOSAL EMERALD PARK LANDFILL STANDING COMMITTEE, INC . BY ___________________________ DATE______ Mark Slocomb, Chair VEOLIA ENVIRONMENTAL SERVICES TECHNICAL SOLUTIONS, LLC BY ____________________________ DATE______ _ Joe Baumann, Branch General Manager Page 2 of 2 Amendment to the Household Hazardous Waste Contract Packet Page 7 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2018 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 102,474.33 TOTAL ASSETS 102,474.33 LIABILITIES AND EQUITY LIABILITIES 207.00.00.00.2101 ACCOUNTS PAYABLE ( 300.00) TOTAL LIABILITIES ( 300.00) FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 85,630.15 REVENUE OVER EXPENDITURES - YTD 8,562.91 TOTAL FUND EQUITY 102,774.33 TOTAL LIABILITIES AND EQUITY 102,474.33 Page 1 of 3 Review Payments made from Committee Funds Packet Page 8 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/18 - 12/18 Dec 18, 2018 08:58AM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2018 (00/18) Balance 207.01.00.00.4531 .00 01/31/2018 JE 1088 JAN INT - FUTURE PARKLAND 24.56- 01/31/2018 (01/18) Period Totals and Balance .00 *24.56- *24.56- 02/28/2018 JE 2070 FEB INT - FUTURE PARKLAND 23.03- 02/28/2018 (02/18) Period Totals and Balance .00 *23.03- *47.59- 03/31/2018 JE 3058 MAR INT - FUTURE PARKLAND 28.26- 03/31/2018 (03/18) Period Totals and Balance .00 *28.26- *75.85- 04/30/2018 JE 4135 APR INT - FUTURE PARKLAND 30.56- 04/30/2018 (04/18) Period Totals and Balance .00 *30.56- *106.41- 05/31/2018 JE 5056 MAY INT - FUTURE PARKLAND 33.09- 05/31/2018 (05/18) Period Totals and Balance .00 *33.09- *139.50- 06/30/2018 JE 6053 JUNE INT - FUTURE PARKLAND 33.31- 06/30/2018 (06/18) Period Totals and Balance .00 *33.31- *172.81- 07/31/2018 JE 7083 JULY INT - FUTURE PARKLAND 35.76- 07/31/2018 (07/18) Period Totals and Balance .00 *35.76- *208.57- 08/31/2018 JE 8084 AUG INT - FUTURE PARKLAND 36.74- 08/31/2018 (08/18) Period Totals and Balance .00 *36.74- *245.31- 09/30/2018 JE 9050 SEPT INT - FUTURE PARKLAND 36.50- 09/30/2018 (09/18) Period Totals and Balance .00 *36.50- *281.81- 10/31/2018 JE 10143 OCT INT - FUTURE PARKLAND 40.54- 10/31/2018 (10/18) Period Totals and Balance .00 *40.54- *322.35- 11/30/2018 JE 11080 NOV INT - FUTURE PARKLAND 40.56- 11/30/2018 (11/18) Period Totals and Balance .00 *40.56- *362.91- 12/31/2018 (12/18) Period Totals and Balance .00 *.00 *362.91- YTD Encumbrance .00 YTD Actual -362.91 Total -362.91 YTD Budget -145.00 Unearned (217.91) LANDFILL HOST FEES 01/01/2018 (00/18) Balance 207.01.00.00.4560 .00 01/22/2018 CR 1424329 2018 STANDING COMMITTEE - ADVANCED D 10,000.00- 01/31/2018 (01/18) Period Totals and Balance .00 * 10,000.00- * 10,000.00- 12/31/2018 (12/18) Period Totals and Balance .00 *.00 * 10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2018 (00/18) Balance 207.01.00.00.6055 .00 01/25/2018 AP 140 MATEICKA, SR. DON 50.00 01/25/2018 AP 150 MURRAY, PATRICK 50.00 01/25/2018 AP 153 KIEFFER, ROLAND 50.00 01/25/2018 AP 197 SLOCOMB, MARK 50.00 01/25/2018 AP 206 COWLING, MICHAEL 50.00 01/25/2018 AP 227 BURMEISTER,GREG 50.00 01/25/2018 AP 252 SCHWEITZER, HARVEY 50.00 01/25/2018 AP 291 MATTANO, REBECCA 50.00 02/28/2018 (02/18) Period Totals and Balance 400.00 *.00 *400.00 04/12/2018 AP 358 MATEICKA, SR. DON 50.00 04/12/2018 AP 367 KIEFFER, ROLAND 50.00 Page 2 of 3 Review Payments made from Committee Funds Packet Page 9 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/18 - 12/18 Dec 18, 2018 08:58AM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 04/12/2018 AP 384 SLOCOMB, MARK 50.00 04/12/2018 AP 397 COWLING, MICHAEL 50.00 04/12/2018 AP 443 SCHWEITZER, HARVEY 50.00 04/24/2018 AP 481 MATTANO, REBECCA 50.00 04/30/2018 (04/18) Period Totals and Balance 300.00 *.00 *700.00 09/24/2018 AP 103 MATEICKA, SR. DON 50.00 09/24/2018 AP 109 MURRAY, PATRICK 50.00 09/24/2018 AP 110 KIEFFER, ROLAND 50.00 09/24/2018 AP 176 BURMEISTER,GREG 50.00 09/24/2018 AP 206 SCHWEITZER, HARVEY 50.00 09/24/2018 AP 231 MATTANO, REBECCA 50.00 10/02/2018 AP 264 SMITH, ANALIESE 50.00 10/31/2018 (10/18) Period Totals and Balance 350.00 *.00 * 1,050.00 12/31/2018 (12/18) Period Totals and Balance .00 *.00 * 1,050.00 YTD Encumbrance .00 YTD Actual 1,050.00 Total 1,050.00 YTD Budget 5,000.00 Unexpended 3,950.00 ADMINISTRATIVE CHARGES 01/01/2018 (00/18) Balance 207.01.00.00.6057 .00 06/30/2018 JE 6113 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2018 (06/18) Period Totals and Balance 750.00 *.00 *750.00 12/31/2018 (12/18) Period Totals and Balance .00 *.00 *750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 34 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:1,800.00 10,362.91-8,562.91- Number of Transactions: 34 Number of Accounts: 4 Debit Credit Proof Grand Totals: 1,800.00 10,362.91-8,562.91- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Page 3 of 3 Review Payments made from Committee Funds Packet Page 10