LIBRARY BOARD Packet - 12/18/2018CITY OF MUSKEGO
LIBRARY BOARD AGENDA
12/18/2018
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
1 Approval of minutes
November 20, 2018 Minutes
2 Place on file the Library Financial Reports
Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 December 2018 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
1 Action: Mutual Aid Agreement with Muskego-Norway School District (Bay Lane)
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
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NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
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CITY OF MUSKEGO
LIBRARY BOARD MINUTES
11/20/2018
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
CALL TO ORDER
President Robertson called the meeting to order at 5:03 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were Trustees Heinowski, Konkel, Darkow, Keil, Schroeder, Blair, President
Robertson and Director Larson. Alderman Kapusta and Trustee Jung were excused.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Darkow made a motion to approve the CONSENT AGENDA, Trustee
Schroeder seconded. Motion Passed 6 in favor. Trustee Konkel abstained.
1 Approval of minutes
October 16, 2018 Minutes
2 Place on file the Library Financial Reports
Financial Reports
PRESIDENT’S REPORT
Information
DIRECTOR’S REPORT
Information
1 November 2018 Director's Report
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Page 1 of 3
November 20, 2018 Minutes
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Discussion update and possible action may be taken on any or all of the following:
1 Action: Approval of 2019 Annual Addendum to the Bridges Library System Member
Library & Café Agreements
Trustee Konkel made a motion to approve the 2019 Annual Addendum to the
Bridges Library System Member Library & Café Agreements, Trustee Schroeder
seconded. Motion Passed 7 in favor.
2 Action: Approval of Kanopy Master Agreement
Trustee Darkow made a motion to approve the Kanopy Master Agreement, Trustee
Blair seconded. Motion Passed 7 in favor.
3 Action: Approval of updated 2019 Operating Budget (with Council approved Salary
Study adjustments)
Trustee Konkel made a motion to approve the 2019 Operating Budget (with
Council approved Salary Study adjustments), Trustee Schroeder seconded.
Motion Passed 7 in favor.
4 Discussion: 2018 Action Plan Update
5 Action: Approval of 2019 Action Plan
Trustee Blair made a motion to approve the 2019 Action Plan, Trustee Darkow
seconded. Motion Passed 7 in favor.
6 Discussion: Strategic Planning Framework draft for December action
7 Action: 2018 Library Director Evaluation
NOTICE OF CLOSED SESSION
President Robertson made a motion to enter closed session, Trustee Konkel
seconded. Motion Passed 7 in favor.
Entered Closed Session at 6:42 PM.
The Library Board of the City of Muskego will meet at approximately 5:00 PM, or as soon
thereafter as time permits on Tuesday, November 20, 2018 in the Library Conference Room,
Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following
conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a
motion to convene in closed session at said time and place for discussion/action relative to:
Discussion/Action relative to the 2018 Library Director Performance Evaluation and to take
such further action as may be necessary and appropriate with respect to such matters. The
Library Board will hold the closed session in the Library Conference Room at the Library.
A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats.
Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and
carried, to meet in closed session to consider employment, promotion, compensation or
performance evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility. Page 2 of 3
November 20, 2018 Minutes
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Upon conclusion of the closed session, the Library Board will convene in open session to
consider its public agenda, including motions to recommend approval or rejection of the above-
listed deliberations or any of the public agenda items that have not been acted upon.
OPEN SESSION
Trustee Konkel made a motion to enter open session, Trustee Heinowski seconded.
Motion Passed 7 in favor.
Entered Open Session at 6:58 PM.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Darkow made a motion to adjourn, Trustee Schroeder seconded. Motion
Passed 7 in favor.
Meeting adjourned at 7:00 PM
NOTICE
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality
may be in attendance at the above-mentioned meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and
services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100.
Page 3 of 3
November 20, 2018 Minutes
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 11/1/2018-11/30/2018 Dec 04, 2018 03:53PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
ADAIR COMMERCIAL FLOORING INC.
7075 1 Invoice CARPETING STAFF AREA 11/02/2018 11/13/2018 14,579.00 1118 410.08.90.71.6507
Total ADAIR COMMERCIAL FLOORING INC.:14,579.00
BAKER & TAYLOR COMPANY
2034087573 1 Invoice PRINT 10/24/2018 11/13/2018 5,295.90 1118 100.05.71.01.5711
2034100408 1 Invoice PRINT 10/30/2018 11/13/2018 555.74 1118 100.05.71.00.5713
2034107433 1 Invoice PRINT 10/31/2018 11/13/2018 385.55 1118 100.05.71.00.5713
2034113737 1 Invoice REPLACEMENT 11/03/2018 11/27/2018 309.37 1118 100.05.71.00.5774
2034113737 2 Invoice PRINT 11/03/2018 11/27/2018 211.11 1118 100.05.71.01.5711
2034118845 1 Invoice PRINT 11/06/2018 11/27/2018 1,692.52 1118 100.05.71.01.5711
2034122014 1 Invoice PRINT 11/07/2018 11/27/2018 223.40 1118 100.05.71.01.5711
2034124672 1 Invoice PRINT 11/07/2018 11/27/2018 113.87 1118 100.05.71.01.5711
2034130741 1 Invoice REPLACEMENT 11/09/2018 12/11/2018 16.65 1218 100.05.71.00.5774
2034130741 2 Invoice PRINT 11/09/2018 12/11/2018 398.53 1218 100.05.71.01.5711
2034131313 1 Invoice PRINT 11/09/2018 12/11/2018 448.99 1218 100.05.71.01.5711
2034131424 1 Invoice PRINT 11/09/2018 12/11/2018 293.19 1218 100.05.71.01.5711
5015220957 1 Invoice PRINT 10/24/2018 11/13/2018 28.70 1118 100.05.71.00.5713
5015231373 1 Invoice PRINT 10/31/2018 11/13/2018 191.05 1118 100.05.71.00.5713
5015240722 1 Invoice PRINT 11/07/2018 11/27/2018 31.00 1118 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:10,195.57
BAKER & TAYLOR ENTERTAINMENT
H09317250 1 Invoice AV 10/23/2018 11/13/2018 19.26 1118 100.05.71.00.5714
H09550220 1 Invoice AV 10/26/2018 11/13/2018 25.19 1118 100.05.71.00.5714
H09820900 1 Invoice AV 10/29/2018 11/13/2018 43.18 1118 100.05.71.00.5714
H09820901 1 Invoice AV 10/29/2018 11/13/2018 21.59 1118 100.05.71.00.5714
H09820902 1 Invoice AV 10/29/2018 11/13/2018 187.12 1118 100.05.71.00.5714
H09820903 1 Invoice AV 10/29/2018 11/13/2018 21.59 1118 100.05.71.00.5714
H09820904 1 Invoice AV 10/29/2018 11/13/2018 10.79 1118 100.05.71.00.5714
H09947880 1 Invoice AV 10/30/2018 11/13/2018 28.79 1118 100.05.71.00.5714
H10366670 1 Invoice REPLACEMENT 11/02/2018 11/27/2018 74.90 1118 100.05.71.00.5774
H10830880 1 Invoice AV 11/06/2018 11/27/2018 240.33 1118 100.05.71.02.5711
H10830881 1 Invoice AV 11/06/2018 11/27/2018 17.96 1118 100.05.71.02.5711
H11033030 1 Invoice AV 11/07/2018 11/27/2018 11.64 1118 100.05.71.02.5711
H11274540 1 Invoice AV 11/09/2018 12/11/2018 14.39 1218 100.05.71.02.5711
H11297980 1 Invoice AV 11/09/2018 12/11/2018 1,717.77 1218 100.05.71.02.5711
H613093CM 1 Invoice AV - CREDIT 11/02/2018 11/27/2018 57.56- 1118 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:2,376.94
CHILD'S WORLD
NA141841 1 Invoice PRINT 10/25/2018 11/13/2018 466.70 1118 100.05.71.00.5713
Total CHILD'S WORLD:466.70
COMPLETE OFFICE OF WIS
917968 1 Invoice PAPER PRODUCTS - LIBRARY 09/25/2018 11/13/2018 213.76 1118 100.05.71.00.5703
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Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 11/1/2018-11/30/2018 Dec 04, 2018 03:53PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total COMPLETE OFFICE OF WIS:213.76
COMPUTYPE, INC
639807 1 Invoice BAR CODE LABEL KITS 11/09/2018 12/11/2018 2,491.43 1218 100.05.71.00.5702
Total COMPUTYPE, INC:2,491.43
EDC EDUCATIONAL SERVICES
DIR3399252 1 Invoice PRINT 10/24/2018 11/13/2018 488.67 1118 100.05.71.00.5713
Total EDC EDUCATIONAL SERVICES:488.67
ELLIOTT'S ACE HARDWARE
601005/111318 1 Invoice LIBRARY MAINTENANCE 10/31/2018 11/13/2018 44.57 1118 100.05.71.00.5415
Total ELLIOTT'S ACE HARDWARE:44.57
FIRST BUSINESS
3469/112718 1 Invoice GOLF PENCILS, COIN COUNTER 10/29/2018 11/27/2018 228.48 1118 100.05.71.00.5701
3469/112718 2 Invoice KIDS AREA - RUG FOR STORYTIM 10/29/2018 11/27/2018 599.95 1118 410.08.90.71.6508
3469/112718 3 Invoice 1ST LIBRARY CARD PROGRAM S 10/29/2018 11/27/2018 33.19 1118 100.05.71.00.6062
3871/112718 1 Invoice ELKE WLA CONF (MEALS/HOTEL) 10/29/2018 11/27/2018 306.17 1118 100.05.71.00.5303
3871/112718 2 Invoice CRAFTERNOON SUPPLIES 10/29/2018 11/27/2018 33.07 1118 100.05.71.00.6062
3871/112718 3 Invoice SUPPLIES 10/29/2018 11/27/2018 4.49 1118 100.05.71.00.5701
3897/112718 1 Invoice AV 10/29/2018 11/27/2018 604.41 1118 100.05.71.02.5711
3897/112718 2 Invoice REPLACEMENT 10/29/2018 11/27/2018 68.50 1118 100.05.71.00.5774
3905/112718 1 Invoice FOL - YA PROGRAMMING 10/29/2018 11/27/2018 25.37 1118 100.05.71.00.6062
3905/112718 2 Invoice FOL - KIDS PROGRAMMING 10/29/2018 11/27/2018 78.89 1118 100.05.71.00.6062
3905/112718 3 Invoice ELECTRONIC MATERIALS 10/29/2018 11/27/2018 328.40 1118 100.05.71.03.5711
3905/112718 4 Invoice PRINT 10/29/2018 11/27/2018 58.40 1118 100.05.71.01.5711
3913/112718 1 Invoice AV 10/29/2018 11/27/2018 546.29 1118 100.05.71.02.5711
3913/112718 2 Invoice FOL - CHILDREN'S PROGRAMMIN 10/29/2018 11/27/2018 209.97 1118 100.05.71.00.6062
3913/112718 3 Invoice PRINT 10/29/2018 11/27/2018 92.90 1118 100.05.71.01.5711
3913/112718 4 Invoice ABBY WLA CONFERENCE (REGIS 10/29/2018 11/27/2018 498.00 1118 100.05.71.00.5303
Total FIRST BUSINESS:3,716.48
JM BRENNAN, INC.
SALES000099 1 Invoice HVAC SYSTEM SETTINGS/SETPOI 08/31/2018 12/11/2018 829.80 1218 100.05.71.00.5415
Total JM BRENNAN, INC.:829.80
KUJAWA ENTERPRISES INC.
120493 1 Invoice NOV PLANT MAINT 11/03/2018 11/27/2018 61.00 1118 100.05.71.00.5415
Total KUJAWA ENTERPRISES INC.:61.00
MICROMARKETING LLC
744309 1 Invoice AV 10/25/2018 11/27/2018 52.50 1118 100.05.71.02.5711
744938 1 Invoice AV 10/30/2018 11/13/2018 109.98 1118 100.05.71.00.5714
744963 1 Invoice AV 10/30/2018 11/13/2018 90.00 1118 100.05.71.00.5714
745570 1 Invoice AV 11/01/2018 11/27/2018 65.99 1118 100.05.71.02.5711
745606 1 Invoice AV 11/01/2018 11/27/2018 79.98 1118 100.05.71.02.5711
Total MICROMARKETING LLC:398.45
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Financial Reports
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 11/1/2018-11/30/2018 Dec 04, 2018 03:53PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
MIDWEST TAPE
96549877 1 Invoice AV 10/23/2018 11/13/2018 24.99 1118 100.05.71.00.5714
96569424 1 Invoice AV 10/29/2018 11/13/2018 130.97 1118 100.05.71.00.5714
96598655 1 Invoice AV 11/06/2018 11/27/2018 343.92 1118 100.05.71.02.5711
Total MIDWEST TAPE:499.88
PENGUIN RANDOM HOUSE LLC
1083723335 1 Invoice AV 10/18/2018 11/13/2018 155.00 1118 100.05.71.00.5714
1083906328 1 Invoice AV 10/24/2018 11/13/2018 45.00 1118 100.05.71.00.5714
1084064146 1 Invoice AV 11/02/2018 11/27/2018 45.00 1118 100.05.71.02.5711
1084119357 1 Invoice AV 10/30/2018 11/27/2018 50.00 1118 100.05.71.02.5711
1084129885 1 Invoice AV 11/02/2018 11/27/2018 45.00 1118 100.05.71.02.5711
1084325587 1 Invoice AV 11/07/2018 11/27/2018 130.00 1118 100.05.71.02.5711
1084363645 1 Invoice AV 11/08/2018 11/27/2018 268.00 1118 100.05.71.02.5711
Total PENGUIN RANDOM HOUSE LLC:738.00
RECORDED BOOKS
76022466 1 Invoice AV 10/24/2018 11/13/2018 44.98 1118 100.05.71.00.5714
76024319 1 Invoice AV 10/26/2018 11/13/2018 39.99 1118 100.05.71.00.5714
Total RECORDED BOOKS:84.97
RELIANCE BARCODE SOLUTIONS
5820 1 Invoice BAR CODE LABELS 11/08/2018 11/27/2018 518.60 1118 100.05.71.00.5702
Total RELIANCE BARCODE SOLUTIONS:518.60
TIAA COMMERCIAL FINANCE, INC.
5717118 1 Invoice 12/1-12/31/18 STAFF PRINTER LEA 11/10/2018 11/27/2018 336.55 1118 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:336.55
TIME WARNER CABLE
063003301/111 1 Invoice SPECTRUM INTERNET 10/29/18-1 10/24/2018 11/13/2018 94.57 1118 100.05.71.00.5505
Total TIME WARNER CABLE:94.57
U.S. CELLULAR
0276535141 7 Invoice MONTHLY CHARGE- LIBRARY 10/28/2018 11/27/2018 25.00 1118 100.05.71.00.5602
Total U.S. CELLULAR:25.00
WE ENERGIES
5499-564-961/ 1 Invoice LIBRARY GAS & ELECTRIC 10/26/2018 11/13/2018 5,868.79 1118 100.05.71.00.5910
Total WE ENERGIES:5,868.79
Grand Totals: 44,028.73
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CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 11/1/2018-11/30/2018 Dec 04, 2018 03:53PM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
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Financial Reports
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CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 11/18 Dec 04, 2018 03:39PM
2018-18 2018-18 2018-18 2018-18 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 613,713.00 613,713.00 504,163.78 22,078.63 82.15% 109,549.22-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 302.49 .00 15.12% 1,697.51-
100.05.71.00.5201 FICA 48,484.00 48,484.00 39,305.44 1,767.37 81.07% 9,178.56-
100.05.71.00.5202 PENSION 39,332.00 39,332.00 30,818.36 1,350.79 78.35% 8,513.64-
100.05.71.00.5203 HEALTH 91,083.00 91,083.00 57,141.83 6,334.30 62.74% 33,941.17-
100.05.71.00.5204 LIFE 1,420.00 1,420.00 1,252.70 125.06 88.22% 167.30-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 18,060.00 18,060.00 19,430.00 1,600.00 107.59% 1,370.00
100.05.71.00.5302 MILEAGE 1,200.00 1,200.00 2,026.95 449.41 168.91% 826.95
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 2,403.41 804.17 68.67% 1,096.59-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 823.00 .00 63.31% 477.00-
100.05.71.00.5401 LIBRARY EQUIPMENT 20,500.00 20,500.00 15,461.72 336.55 75.42% 5,038.28-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 20,991.40 570.57 57.20% 15,708.60-
100.05.71.00.5505 COMPUTER CHARGES 41,040.00 41,040.00 25,251.77 94.57 61.53% 15,788.23-
100.05.71.00.5602 TELEPHONE 300.00 300.00 140.00 25.00 46.67% 160.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 6,228.61 414.63 77.86% 1,771.39-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 12,489.49 518.60 71.37% 5,010.51-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 1,554.55 213.76 40.91% 2,245.45-
100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 745.20 452.77 57.32% 554.80-
100.05.71.00.5835 HOUSEKEEPING SERVICES 38,000.00 38,000.00 33,539.00 3,049.00 88.26% 4,461.00-
100.05.71.00.5910 GAS & ELECTRIC 75,000.00 75,000.00 59,793.40 5,868.79 79.72% 15,206.60-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,290.52 .00 51.62% 1,209.48-
100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 17,669.88 380.49 294.50% 11,669.88
100.05.71.01.5711 PRINT MATERIALS 115,000.00 115,000.00 93,102.78 12,684.49 80.96% 21,897.22-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 50,000.00 50,000.00 40,728.23 5,275.07 81.46% 9,271.77-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,000.00 16,000.00 13,279.82 328.40 83.00% 2,720.18-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,251,732.00 1,251,732.00 999,934.33 64,722.42 79.88% 251,797.67-
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CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 11/18 Dec 04, 2018 02:57PM
2018-18 2018-18 2018-18 2018-18 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 .00 1,539.78 .00 .00 1,539.78
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 116,472.00 116,472.00 118,147.09 .00 101.44% 1,675.09
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,351.48 225.62 103.96% 51.48
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 14,984.24 1,196.22 88.14% 2,015.76-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 8,252.53 651.60 91.69% 747.47-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 1,518.75 200.00 151.88% 518.75
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE .00 .00 5,925.00 240.00 .00 5,925.00
Total LIBRARY DEPARTMENT:144,772.00 144,772.00 151,718.87 2,513.44 104.80% 6,946.87
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CITY OF MUSKEGO
BALANCE SHEET
NOVEMBER 30, 2018
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,864.69
502.00.00.00.1105 LIBRARY INVESTMENTS 44,315.00
TOTAL ASSETS 24,282.69
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 38,004.86)
REVENUE OVER EXPENDITURES - YTD 594.60
TOTAL FUND EQUITY 24,282.69
TOTAL LIABILITIES AND EQUITY 24,282.69
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CITY OF MUSKEGO
BALANCE SHEET
NOVEMBER 30, 2018
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 33,565.60
TOTAL ASSETS 33,565.60
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 107,712.93
REVENUE OVER EXPENDITURES - YTD ( 88,932.30)
TOTAL FUND EQUITY 33,565.60
TOTAL LIABILITIES AND EQUITY 33,565.60
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Financial Reports
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Director’s Report
December 18th, 2018
1. Adult Services Update (from Elke Saylor, Head of Reference and Samantha Quail, Adult
Services Librarian): As the year draws to a close, we are busy monitoring our budgets and
making sure we have all the latest bestsellers and lots of holiday entertainment available for our
patrons. We are also planning programs for 2019. For instance, we are bringing in an artist for a
series of five painting workshops, to expand our art/craft offerings that are always popular. We
are hoping to draw patrons of diverse ages to this series as anyone 14 and older can sign up.
Also, we now have Memory Care Kits available for circulation!
What Is A Memory Care Kit?
The materials in these Kits have been specifically selected to spark memories, create
conversation, and provide positive and engaging interactions between people with Alzheimer’s,
Dementia, or other forms of memory loss and their care partners, families, and friends.
What Stages Of Memory Loss Can Use Them?
Kits are divided into High, Moderate, and Low Activity Levels with coordinating materials for
early, middle, and late -stage memory loss.
What Are Their Circulation Policies?
Kits must be picked up and returned at the Muskego Public Library and handed to a staff
member when returned. Kits can be placed on hold but cannot be renewed. They can be
checked out for 3 weeks at a time.
Where are the kits located?
The kits themselves are kept in the staff area, but there are display boxes that list the contents
of the kits in the adult collection next to the book club kits. Patrons who want to check out a kit
can bring the display box to the circulation desk, the same way we do with the Nooks.
Brochures describing the kits and listing their contents can be found near these display boxes
and also in the brochure holder next to the Consumer Reports binder.
2. Children’s Update (from Abby Bussen, Children’s Librarian):
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December 2018 Director's Report
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As the 2018 year draws to a close, the Children’s Department has a lot to celebrate. Our Lots of Bots
evening program, weekend programs, and regular storytimes continue to build community with our
wonderful audience. As of the end of November, we also beat our 2017 program attendance total and
are on track to exceed that number by over 2,000. Children’s staff has also started planning our 2019
summer reading program! December, with its slightly shortened weeks due to the holidays, will still
include many wonderful programs, including our normal storytime rotation, Make+Give (a program that
encourages kids to make gifts for the loved ones in their lives), holiday dance party, and the last Family
Picturebook Brunch of the year!
3. Young Adult Update (from Amanda Hyland, Young Adult Librarian): For Young Adult
programming during November, there was a “Where’s Waldo in Muskego” Contest in the Teen
Area, in which teens had to locate where Waldo and friends were pictured in Muskego. On
Saturday, November 3 there was a Will It Waffle program that allowed teens to use a variety of
ingredients and waffle irons to make some fun snacks.
4. Other Updates:
a. Dates of Note: Next Library Board Meeting is January 15th. Library Legislative Day is
February 12th, 2019.
b. Strategic Planning 2019: The framework for the 2020-2022 strategic plan (provided in
the November packet) will be discussed at the January 2019 Board meeting.
c. Jingle on Janesville: The Library hosted a tree lighting and Santa photo-op on Saturday,
November 24th. We estimate around 100 children made Jolyn’s holiday craft and that
around 300 people (children and guardians) came to visit Santa.
5. Continuing Education: Jane will be attending a Seasons of Reading workshop sponsored by
Bridges that will discuss transformative learning elements to incorporate into summer reading
programs.
6. Employee Retirement: After 42 incredible years serving the Library of Muskego, Linda Brown,
Circulation Manager, will be retiring on March 1st. Linda’s contribution to the fields of libraries,
circulation, and customer service have been innovative and tireless. We have all learned so
much from her and benefited from a wisely run circulation services. We wish Linda every
happiness!
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December 2018 Director's Report
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JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL NOV YTD
Checkouts
2017 23,280 22,488 25,479 22,564 21,917 28,959 29,044 25,946 20,266 22,451 20,987 16,966 280,347 263,381
2018 23,110 21,362 23,503 23,882 19,768 31,869 29,619 26,983 19,914 22,871 21,165 264,046 264,046
% Change -0.7%-5.0%-7.8%5.8%-9.8%10.0%2.0%4.0%-1.7%1.9%0.8%0.3%
eBook Checkouts
2017 1,654 1,453 1,774 1,700 1,568 1,683 1,717 1,729 1,654 1,669 1,507 1,592 19,700 18,108
2018 1,889 1,798 1,997 1,906 1,771 1,869 2,086 2,149 1,977 2,047 2,071 21,560 21,560
% Change 14.2%23.7%12.6%12.1%12.9%11.1%21.5%24.3%19.5%22.6%37.4%19.1%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2017 56.4%56.5%57.3%59.4%57.7%51.7%59.1%55.7%60.0%59.1%58.6%66.8%57.1%57.3%
2018 56.9%57.3%60.1%61.3%62.4%57.5%60.1%59.3%62.9%60.7%42.4%58.3%58.3%
Library Visits
2017 10,901 11,146 13,100 10,339 10,600 14,598 13,934 12,585 9,812 10,788 9,897 7,786 135,486 127,700
2018 10,641 11,097 11,784 11,417 9,779 16,604 15,926 12,967 9,449 11,902 10,948 132,512 132,512
% Change -2.4%-0.4%-10.0%10.4%-7.7%13.7%14.3%3.0%-3.7%10.3%10.6%3.8%
Reference Transactions
2017 1,224 1,237 1,425 1,080 1,133 992 1,077 1,206 874 1,064 979 932 13,223 12,291
2018 1,387 1,249 1,407 1,362 1,043 1,196 1,138 1,185 1,126 1,105 985 13,183 13,183
% Change 13.3%1.0%-1.3%26.1%-7.9%20.6%5.7%-1.7%28.8%3.9%0.6%7.3%
Meeting Room Use
2017 88 96 99 76 88 69 76 84 79 87 85 68 995 927
2018 101 93 102 95 82 72 84 74 65 82 90 940 940
% Change 14.8%-3.1%3.0%25.0%-6.8%4.3%10.5%-11.9%-17.7%-5.7%5.9%1.4%
Monthly Statistics for Muskego Public Library 2018
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December 2018 Director's Report
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MUTUAL AID AGREEMENT
This mutual aid agreement is made and entered into on December 12, 2018, by The Muskego Public Library
and the Muskego-Norway Schools (MNS) for the purpose of providing space and/or assistance in the event
of emergencies involving natural disasters, technological incidents, criminal activities or other events
requiring evacuation of students, staff or the public. No separate legal entity is created by this agreement.
The Muskego Public Library and MNS agree as follows:
1. Assistance: It is expressly understood and agreed by the parties hereto that the rendering of
assistance under the terms of this agreement shall not be mandatory, and shall be within the sole
discretion of the party receiving the request. Assistance may be refused, and assistance which is being
provided may be terminated at any time. In situations where the responding personnel are unable to
furnish the requested assistance, they will notify the requesting party as soon as practicable that
assistance will not be rendered. No party may make any claim whatsoever against the requested party
for refusal of assistance.
2. Authority: The power to make a request for assistance or to provide assistance under this agreement
shall reside with the Library Director or the MNS Superintendent or their
designee.
3. Duration: The duration of this contract shall be a one-year period; the agreement shall automatically
be renewed on a year-to-year basis. Either party may terminate this agreement by providing at least
thirty (30) days written notice of said intent to terminate participation in the agreement to the other
party.
4. Insurance: During the term of this agreement, each party shall maintain the following General Liability
Insurance coverage: $3,000,000 bodily injury and 3,000,000 property damage. Each party shall
provide the other participating party with a certificate evidencing such insurance upon request.
5. Indemnification: MNS agrees to indemnify, hold harmless and defend The Muskego Public Library, its
directors, officers, agents and employees from any and all liability claims, demands, losses, costs,
damages, fees, attorney’s fees and expenses of every kind (including without limitation, claims arising
out of state or federal anti-discrimination laws), caused or asserted to have been caused, directly or
indirectly, with or without regard to fault, as a result of services provided.
The Muskego Public Library agrees to indemnify, hold harmless and defend MNS, its directors, officers,
agents and employees from any and all liability claims, demands, losses, costs, damages, fees,
attorney’s fees and expenses of every kind (including, without limitation, claims arising out of state or
federal anti-discrimination laws), caused or asserted to have been caused, directly or indirectly, with or
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without regard to fault, as a result of services provided.
6. Non-Discrimination: Neither party operating under the terms of this agreement shall discriminate
against any individual because of race, color, religion, sex, age, sexual preference/orientation, marital
status, citizen status, national origin or ancestry, presence of a disability, status as a veteran of the
Vietnam era, or any other legally protected status in any manner, prohibited by the laws of the State of
Wisconsin or the laws of the United States.
7. Charges: Charges to a Party that requests assistance from other Parties shall be as follows:
A. There shall be no charges to the party requesting assistance for the first 48 hours for use of
space on a per incident basis. Charges for space may be assessed for any assistance provided
beyond 48 hours per incident.
B. Labor Force: Charges for labor force shall be in accordance with the assisting party’s standard
practices.
C. Equipment: Charges for equipment supplied by an assisting party shall be at the reasonable
and customary rates for such equipment in Waukesha County.
D. Transportation: The assisting party may transport needed personnel and equipment by
reasonable and customary means and shall charge reasonable and customary rates for such
transportation.
E. Meals, Lodging and Other Related Expenses: Charges for meals, lodging, and other expenses
related to the provision of aid pursuant to this Agreement shall be the reasonable and actual
costs incurred by the assisting party.
8. Waiver: A waiver by any party of any breach of this agreement shall be in writing. Such a waiver shall
not affect the waiving party’s rights with respect to any other or further breach.
9. Severability: The invalidity, illegality or unenforceability of any provision of this agreement or the
occurrence of any event rendering any portion or provision of this agreement void shall in no way affect
the validity or enforceability of any other portion of this agreement. Any void provision shall be deemed
severed from this agreement and the balance of this agreement shall be construed and enforced as if
it did not contain the particular portion or provision held to be void. The Parties further agree to amend
this agreement to replace any stricken provision with a valid provision that comes as close as possible
to the intent of the stricken provision. The provisions of this Article shall not prevent this entire
agreement from being void should a provision which is of the essence of this agreement be
determined void.
10. Assignment: No party shall assign any rights or duties under the agreement without the prior written
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consent of the other party. Unless otherwise stated in written consent to an assignment, no assignment
will release or discharge the assignor from any obligation under the agreement.
11. Statutory Protections: It is agreed by the parties that nothing in this agreement, including but not
limited to, indemnification and hold harmless clauses, shall in any way constitute a waiver on the part of
the parties of any immunity, liability limitation or other protection available to them under any applicable
statute or other law. To the extent that any provision of this contract is found by any court or competent
jurisdiction to conflict with any such legal protection, then whichever protections, either statutory or
contractual, provide a greater benefit to the party shall apply unless the party elects otherwise.
12. Compliance with Laws: The parties agree to comply with all applicable Federal, State and local
codes, regulations, standards, ordinances and other laws.
This agreement for mutual assistance is entered into by signing below:
____________________________________ _________________________________________
Principal Muskego-Norway Schools Date
____________________________________ _________________________________________
Library Director Date
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